SLED Opportunity · FLORIDA · CITY OF HOMESTEAD
AI Summary
The City of Homestead seeks licensed contractors for a comprehensive inspection and condition assessment of Enterprise Engine #19 to determine necessary repairs and return it to service. The solicitation includes detailed insurance, licensing, and submission requirements with a due date of April 9, 2026.
The City of Homestead Energy Services Department (HPS) is requesting quotes from qualified, experienced and licensed contractors to provide all labor, materials, equipment, and services necessary to complete the work as required all in for the thorough inspection of Enterprise Engine #19. Award may not be based solely on price but also timeliness of contractor to complete scope of work in accordance with the City’s schedule.
Engine #19 has been out of service for an extended period of time and needs to be returned to service. Engine #19 experienced a failure several years ago and has remained out of service since that time. The City is soliciting a qualified vendor to perform a comprehensive inspection and condition assessment to determine the full extent of damage, required repairs, and actions necessary to safely and reliably return the engine to operational service.
Please use the See What Changed link to view all the changes made by this addendum.
Please use the See What Changed link to view all the changes made by this addendum.
Please use the See What Changed link to view all the changes made by this addendum.
Prior to submitting the quotation, the vendor may be required to visit the site of the proposed work and to become fully informed and familiar with any conditions, which may in any manner affect the Work to be done, of the character, quality and quantities of Work to be performed and materials to be furnished, and of operational activities of the City, which activities must be maintained without interference from the Work. The bidder is also required to examine carefully the specifications and be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the Work to be performed under the contract including the necessary requirements for the Project to comply with Americans with Disabilities Act (“ADA”), its supporting regulations, and all similar Federal, state or local laws, regulations and ordinances. No additional allowances will be made because of lack of knowledge of these conditions.
It will be the sole responsibility of the bidder to inspect the City’s location(s) prior to submitting a quote. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a quotation will be considered evidence that the bidder has familiarized themselves with the nature and extent of the work, the equipment, materials, and labor required to complete the work scope.
To schedule a site visit appointment, contact via email: vtzoc@homesteadfl.gov or via phone: (305) 224-4620 Ext: 4628. Please submit the SITE VISIT AND INSPECTION INDEMNIFICATION AGREEMENT electronically prior to the anticipated visit.
See the attached Scope of Work.
Enterprise DGSRV-20-4
S/N 73029-2550
INSPECTION & EVALUATION
If the vendor is awarded a Contract (Purchase Order) under this request, the price quoted shall remain fixed and firm during the term of this Contract.
Prices shall include the cost to obtain/maintain such insurance throughout the course of this term contract. Vendors expressly affirm that they have had the opportunity to recover the costs of the insurance required herein in their contract price.
Please refer to link for Minimum Insurance Requirements: https://www.homesteadfl.gov/689/Minimum-Insurance-Requirements
In submitting a Quotation, the Supplier acknowledges and agrees that the Quotation shall:
The City may, in its absolute discretion:
The City will accept a Quotation by issuing a Purchase Order to the Supplier. No Quotation shall be deemed accepted by the City unless a Purchase Order has been issued to the Supplier.
Once a supplier has been selected for award, the supplier may be contacted and asked to produce a Certificate of Insurance in accordance with the requirements set forth in this ITQ and approved by the City’s Risk Manager.
Under no circumstances should a vendor fill an order for any City department without a Purchase Order issued by the City of Homestead.
Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the Bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. / C.I.F. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of Bid(s).
If the vendor is awarded a Purchase Order (Contract) under this request, the price(s) quoted shall remain fixed and firm during the term of this Contract and/or delivery and acceptance of goods.
If there is any additional work that may be required to complete the awarded work beyond the existing scope to the City’s desired outcome or deviates from the original scope hereby provided in this request for quote, please provide a written change order request. A change order request is not considered granted until is approved in writing and an amended PO is issued with the change order amount. Please do not commence any additional work upon verbal approval alone as this is considered unauthorized and may result in non-payment and possible vendor inactivation for repeated offenses.
In the event of default on an awarded Contract, the successful Bidder shall pay all attorneys’ fees and court costs incurred in collecting any liquidated damages. Additionally, in the event the successful bidder fails or refuses to complete work in a timely fashion and in accordance with their estimated lead times/mobilization times, the City reserves the right to seek other sources without violating the intent of the Contract.
If Supplier offers makes of equipment or brands of supplies other than those specified in the following, it must so indicate on its submittal. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Suppliers shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications.
Supplier shall indicate on the Quote Form the manufacturer’s name and number if bidding other than the specified brands and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE SUBMITTAL. NO QUOTES WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the submission will be considered as a Quote in complete compliance with the specifications as listed in this quote request.
Manufacturer’s name, brand name and model number may have been used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is no way intended to prohibit the bidding of other manufacturer’s items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so Bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, the Quote must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal.
Where Suppliers are required to enter or go onto the City of Homestead property (including any property which is owned or leased by the City or upon which the City has a license, easement or right-of-way) to deliver materials or perform work or services as a result of an award, the successful Supplier will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City requirements. The Supplier shall be liable for any damages or loss to the City occasioned by negligence of the Supplier (or agent) or any person the Supplier has designated in the completion of the contract as a result of his or her quote.
The City shall not at any time be liable or responsible for, nor be under any obligation to reimburse the Supplier for, any losses or expenses or loss that may be incurred by the Supplier in the preparation and submission of its Quotation.
Vendor(s) should submit, with their quote, a copy of their valid occupational/business license and a Florida State registration [Florida State Registration can be located and printed at www.Sunbiz.org]. Suppliers must be in good standing and authorized to transact business in the State of Florida. Must not be listed in the System for Award Management (SAM) as an excluded party.
When applicable, Vendor shall submit a current valid certificate qualifying the Contractor to perform the work. The State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.115 of the Florida Statutes; or The Miami-Dade County Construction Trades Qualifying Board, pursuant to the provisions of Section 10-3 (a) of the Miami-Dade County Code. Holders of Miami-Dade County Certificates of Competency must also hold Certificates of Registration issued by the State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.117, Florida Statutes.
Suppliers shall furnish insurance certificates indicating satisfactory insurance coverage at its sole cost and expense, maintain in full force and effect during the term of the agreement, policies of insurance of the type and in the minimum amounts stated below. Such policy (s) will be issued by an insurer of recognized responsibility and rated no less than “A” by the A.M. Best Company or similar insurance rating firm. Such policy(s) will contain appropriate cross liability clauses, be primary without right of contribution, shall be primary and non-contributory with waiver of subrogation in favor of the City of Homestead and will provide that the City will be given 30 days advance written notice in the event of cancellation, termination or modification which materially restricts the coverage thereof.
Prior to the execution of this agreement, Supplier will provide the City with a certificate of insurance and a copy of the policy endorsement naming the City of Homestead its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives as additional insured to the extent of the contractual obligation assumed by the Supplier. The certificate shall show a waiver of subrogation and hold harmless agreement in favor of the City of Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives.
The Contractor shall either require of its Subcontractors to procure and to maintain Subcontractor’s Comprehensive General Insurance and Automobile Liability Insurance of the type and in the same amounts specified in the exhibit or insure the activities of its Subcontractors in the Contractor’s own policies.
Refer to Section 5 for Insurance Requirements.
The contractor shall obtain and pay for all certificates of competency, licenses, insurance, permits, inspection fees, and any other certification necessary or required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Building, mechanical, electrical, plumbing and structural permit plans or installations which are reviewed by a third party are subject to fees. Those fees required by the County [i.e.] fire, impact fees, PERA (Permitting Environment and Regulatory Affairs, formerly PERA), code compliance, and State fee’s and surcharges are the responsibility of the Contractor and cannot be waived by the City. These fees will NOT be reimbursed by the City of Homestead and are the sole responsibility of the Contractor. The vendor shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein.
The City reserves the right to request a list of references of clients or government organizations for which the Vendor is currently furnishing or has furnished similar services. References shall include the name of the company, a contact person, telephone number, and email address.
The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data.
All materials used for the manufacture or construction of any supplies, materials or equipment covered by this request for quote shall be new. The items Bid must be new, the latest model, of the best quality, and highest-grade workmanship.
The successful Contractor will be required to warranty all Work performed and guarantee all items and equipment supplied. Warranty and guarantee shall be described in detail on the quote form.
In accordance with Section 448.095, Florida Statutes, the City requires all contractors doing business with the City to register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The City will not enter into a contract unless each party to the contract registers with and uses the E-Verify system. The contracting entity must provide of its proof of enrollment in E-Verify. For instructions on how to provide proof of the contracting entity’s participation/enrollment in E-Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E-Verify requirements imposed by Section 448.095, Florida Statutes, including but not limited to obtaining E-Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein.
By execution of this quote, Supplier certifies that Supplier is not participating in a boycott of Israel. Supplier further certifies that Supplier is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Supplier been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above.
Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time.
In accordance with Section 787.06, Florida Statutes, the City requires all vendors executing, renewing or extending a contract with the City to execute the required City affidavit, attesting that vendor does not use coercion for labor or services.
In accordance with Section 287.138, Florida Statutes , each bidder, respondent, proposer, or vendor, is required to properly complete, execute and submit to the City the attached Affidavit which is required by the statute.
All purchases made on behalf of the City must be supported by an authorized Purchase Order. Under no circumstances should a vendor fill an order for any City department without a Purchase Order issued by the City of Homestead.
Invoices must indicate the department who received the material and the Purchase Order number. Invoices without Purchase Order numbers will be returned to the vendor and will unnecessarily delay payment.
Packing slips and/or delivery receipts must accompany every delivery and will be used to verify invoices. The City makes payments against properly documented invoices in a maximum of thirty (30) days; however, in compliance with Florida State Statute, the payment due date for a local governmental entity for the purchase of goods or services other than construction services is 45 days after the date specified in s. 218.73. The payment due date for the purchase of construction services is specified in s. 218.735.
All invoices must be addressed to:
City of Homestead
C/O Finance Department
100 Civic Court
Homestead, FL 33030
The City of Homestead is exempt from all federal excise and state sales taxes. Exemption certificates can be found at: Tax-Forms
Quotations submitted shall remain valid for a minimum of 30 (thirty) days from the Quotation due date.
I certify that this quote submission is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quote for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this request and certify that I am authorized to act on behalf of the bidder/contractor/supplier.
Please download the below documents, complete, and upload.
Provide a copy of your valid occupational/business license and State registration [Florida State Registration can be located and printed at www.Sunbiz.org].
Goods and services to be procured, which are funded by a Federal Grant Program, must be procured in accordance with 2 CFR §200.317 through §200.327 (aka Federal Super Circular), as may be amended by the Federal government.
If yes, local prevailing wage rates must be provided by the grant consultant.
Q (Condo Electric): Due to the scope of work, we are requesting the deadline be extended to April 23rd.
A: Confirmed with R. Henry, the ITQ will be extended through April 23.
Q (Comment and Question): Note: We plan to begin with disassembly of the three units to assess the severity of the damage before proceeding with the scope. Please confirm this approach is acceptable. Special Tools & Requirements: Please confirm that lubricating oil and a barring/turning device will be available onsite, as both are required for safe engine rotation during the work. Generator Scope: Please confirm whether inspection and/or servicing of the generator is required as part of this project (and future bid)
A: The required special tools for barring the engine are onsite, and we do have Lubricating oil in our Lube Oil Storage Tanks. Servicing the Generator is not part of this contract.
Q (No subject): disassembly of three (3) units only? We don't know which units. My understanding is all (20) units and all (14) main bearings
A: You can dissemble 3 cylinders, preferably one on each bank. You can also remove enough main bearing caps and main bearings to access the damage.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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