Janitorial Services for Commercial Office Spaces at Page Field (FMY)

The Authority seeks a qualified vendor to perform and supply janitorial services for commercial office spaces located at Page Field (FMY) in Fort Myers, Florida. All work described herein must be fully and properly completed in accordance with the requirements of the Request for E-Quote and any agreement entered into with the Authority.

Project Details

• Reference ID: 2026-064-LB
• Department: Page Field
• Department Head: Scott Sheets (Department Director)

Important Dates

• Questions Due: 2026-08-13T21:00:00.000Z
• Pre-Proposal Meeting: 2026-08-06T13:00:00.000Z — This meeting will be conducted in person at Lee County Port Authority located at Page Field Airport (FMY), 5200 Captain Channing Page Drive, 2nd floor, Fort Myers, FL 33907 in the European Conference Room. A Mandatory Project Site Tour will follow the Mandatory Pre-Quote Meeting. Only those vendors who had a representative from their firm attend the Mandatory Pre-Quote Meeting and Mandatory Project Site Tour will have their quote accepted. Vendors that submit a response that did not have a representative from their firm attend the Mandatory Pre-Quote Meeting in its entirety, including the Mandatory Project Site Tour, will be disqualified. Please use the OpenGov RSVP Manager if you plan to attend this Mandatory Pre-Quote Meeting & Mandatory Project Site Tour.

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The Lee County Port Authority is accepting electronic quote submissions. Vendors hall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic quote.

• Summary —

  The Authority seeks a qualified vendor to perform and supply janitorial services for commercial office spaces located at Page Field (FMY) in Fort Myers, Florida. All work described herein must be fully and properly completed in accordance with the requirements of the Request for E-Quote and any agreement entered into with the Authority.

• Introduction —

  The Successful Quoter will furnish all labor, equipment, tools, materials, incidentals, and services required to perform and supply janitorial services for the commercial office space locations at Page Field (FMY) in Fort Myers, Florida. All work described herein must be fully and properly completed in accordance with the requirements of the Request for E-Quote and any agreement entered into with the Authority.

  Locations:

  • O-Hangar - 5060 Captain Channing Page Dr.
  • Fire Station 91 - 4682 Terminal Dr.
  • Page Field North Public Area - 4700 Terminal Dr.
  • Foxtrot Restroom - Taxilane Echo
  • SE Ramp Restroom - 639 Danley Dr.
  • GAC Building - 607 Danley Dr.

  The Authority reserves the right to add or delete buildings and/or to increase or decrease square footage of areas to the Cleanable Square Footage and modify Routine Cleaning or Project Cleaning requirements resulting from changes in passenger count, passenger services and/or other incidences that, in Authority's opinion require modification to this Scope of Services. The Authority further reserves the right to change cleaning days and times, and to change the type of services required at any location or in any areas at any time during the term of the Agreement. Modifications to the scope of services set forth herein including adjustments to compensation paid to the Provider will be made through issuance of an amendment to the Agreement, executed by both parties, in accordance with the Lee County Procurement Manual, latest edition.

  This contract will be for a total of three (3) years. There will be no renewals available to this contract.

• Timeline —

  Release Project Date:	July 30, 2026
  Mandatory Pre-Quote Meeting (Mandatory):	August 6, 2026, 9:00am This meeting will be conducted in person at Lee County Port Authority located at Page Field Airport (FMY), 5200 Captain Channing Page Drive, 2nd floor, Fort Myers, FL 33907 in the European Conference Room. A Mandatory Project Site Tour will follow the Mandatory Pre-Quote Meeting. Only those vendors who had a representative from their firm attend the Mandatory Pre-Quote Meeting and Mandatory Project Site Tour will have their quote accepted. Vendors that submit a response that did not have a representative from their firm attend the Mandatory Pre-Quote Meeting in its entirety, including the Mandatory Project Site Tour, will be disqualified. Please use the OpenGov RSVP Manager if you plan to attend this Mandatory Pre-Quote Meeting & Mandatory Project Site Tour.
  Question Submission Deadline:	August 13, 2026, 5:00pm
  Response Submission Deadline:	August 24, 2026, 2:00pm
  Anticipated Contract Start Date:	October 1, 2026

• Purpose —
  The Lee County Port Authority (Authority) seeks a qualified quoter to provide the services identified herein in full accordance with the requirements published in this Request for E-Quote and any agreement entered into with the Authority. Vendors contracting in a corporate capacity must be registered with the Florida Department of State, Division of Corporations, as a Florida corporation or other Florida recognized and approved legal business entity in good standing and authorized to conduct business in the state of Florida. Wherever the term "vendor" is used herein, it should be understood to mean the 'Successful Quoter(s)'.  
• Project Contact —

  Larene Brubaker

  Sr. Procurement Agent

  11000 Terminal Access Road, Suite 8671

  Fort Myers, FL 33913

  Email: lebrubaker@flylcpa.com

  Phone: (239) 590-4614

• Procurement Contact —

  Larene Brubaker

  Sr. Procurement Agent

  11000 Terminal Access Road, Suite 8671

  Fort Myers, FL 33913

  Email: lebrubaker@flylcpa.com

  Phone: (239) 590-4614

• Regulations —

  The Successful Quoter must comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of the work specified herein.

  Spillage or dumping of hazardous materials caused or made by the Provider or its subcontractor(s) on Authority property shall be reported immediately to the Authority’s representative. The Successful Quoter shall be responsible for all cleanup and any costs incurred for such incidents.

  The Successful Quoter must comply with federal and state right-to-know laws if hazardous materials are used in the work.

  Safety Data Sheets (SDS) must be made available to all Authority employees and representatives.

• Scope of Work —

  PERFORMANCE BASED CLEANING

  The Provider’s services will be considered completely performance based. The requirements set forth in this agreement are the minimum acceptable requirements which must be consistently met in order to provide janitorial services to the satisfaction of the Authority.

  All cleaning methods and products used must adhere to commercial janitorial industry practices and standards when applicable.

  Janitorial services must be performed in strict accordance with this scope of services and must meet or exceed the standards set forth in Exhibit A - Minimum Cleaning Standards, with minimal monitoring by the Authority, regardless of the number of personnel or hours needed for the Provider to ensure sanitary and complete results at all times. The Authority expects the Provider to adjust the cleaning schedule as necessary to consistently meet the minimum cleaning standards, at no additional cost to Authority.

  Provider will furnish all labor, cleaning agents, materials, supplies, equipment, tools, transportation, uniforms and any other items or services necessary to coordinate, supervise, administer and perform janitorial services unless specifically stated as being provided by the Authority.

  From time to time the Authority may conduct random janitorial cleaning performance assessments that include soliciting feedback from occupants of Authority facilities and the general public regarding the consistent cleanliness of the areas the Provider is responsible to maintain. The Authority may make performance assessments using surveys and a comment/complaint system. The results of all performance assessments performed by the Authority will be reviewed with the Provider. The Provider is required to address each issue identified in the assessment and immediately take necessary corrective action(s) which may include one or more of the following tasks: modifying the cleaning plan, cleaning schedule, cleaning agents, materials, supplies, equipment, and/or conducting personnel training.

  The Provider will respond to any concerns from the Authority with respect to performance of the janitorial services and must be available by phone during normal business hours and may be required to immediately report to the site to address any issues that may arise associated with this agreement. All findings and concerns must be corrected in a timely manner, as agreed to by both parties.

  The Authority will be responsible for providing generally available electricity and water to perform the services, at no cost to the Provider.

  The Authority will provide storage areas, janitorial closets, and space for personnel breaks within the facility. The storage areas will be sufficient to store a one-month supply of expendable items such as paper towels and toilet tissue, cleaning supplies and equipment. All assigned areas will be kept clean and orderly by the Provider.

  PROVIDER’S RESPONSIBILITIES

  The Provider must continuously monitor its performance to ensure adherence to the minimum standards specified herein at all times. The Provider is responsible for the following:

  • Abide by all state and federal regulations on the wages and hours of its employees, to include, but not be limited to, the Florida Human Relations Act, the Federal National Relations Act, the Federal Fair Labor Standards Act, the Federal Civil Rights Act of 1964, as amended, and the Americans with Disabilities Act.
  • Maintain a drug-free workplace within the meaning of the Florida Drug-Free Workplace Act and require employees to be drug tested upon reasonable suspicion of drug use.
  • Pay any fines levied against the Authority caused by Provider’s personnel, at no cost to Authority.
  • Be solely responsible for the safety, conduct and performance of Provider’s employees and take all necessary steps to remove employees who participate in acts of misconduct. Immediately, upon written notice by Authority, Provider must remove from airport service any employee who participates in unsafe and/or illegal acts, who violates Authority rules and regulations or who, in the opinion of Provider or Authority, is otherwise detrimental to the public.
  • Repair any property damage caused by Provider’s personnel through abuse, neglect, or misuse of equipment or supplies and considered other than normal wear and tear, at no cost to Authority. All repairs must be made to Authority’s satisfaction or Authority may make or cause to be made appropriate repairs at Provider expense.
  • Ensure its officers, personnel, guests, subcontractors, and those doing business with it comply with the rules and regulations of the Authority.
  • Maintain an updated list showing the names, hire dates and position of employees who perform duties associated with the contract.
  • Maintain sufficient staffing levels to provide the highest level of janitorial services at the Airport and provide adequate supervision and inspections to assure that personnel are correctly performing the work.

  APPOINTED MANAGER TO BE ASSIGNED

  The Provider must appoint a manager to oversee the routine and regular provision of janitorial services.

  The Authority reserves the right to require the immediate removal of any of the Provider’s personnel as determined by the Authority, including the immediate removal and replacement of the Provider’s manager. In such a case, the Provider will appoint an Authority approved interim manager until a permanent replacement is identified by the Provider.

  The responsibilities of the manager of the Provider include but are not limited to:

  • Communicate with Authority staff to ensure all issues are addressed timely and develop a schedule for routine status follow-ups.
  • Oversee and manage all day-to-day janitorial services requirements ensuring that all minimum performance requirements are met.
  • Be responsible for the overall daily management of all maintenance and repairs to Provider’s equipment, training, subcontractors.
  • Be responsible for the supervision and scheduling of personnel, and inspection of all work.
  • Be knowledgeable of janitorial procedures and practices especially in the correct, effective and safe use of all the required cleaning agents, janitorial equipment, cleaning techniques, and supplies required to service the contract.
  • Act as liaison with Authority on all contract matters.
  • Be available for immediate communication with Authority by carrying a working cellular phone at all times.
  • Promptly notify the Authority of any needed repairs or damages to the facilities, or its furnishings, fixtures and appurtenances.

  PERSONNEL

  Provider will develop and implement general rules for employee conduct that instruct personnel to:

  • Be clean and neat and presentable.
  • Interact with facility users and employees in a prompt, polite, and businesslike manner.
  • Communicate effectively in English.
  • Comply with Authority rules and regulations and comply with Provider’s general rules for employee conduct; and not use improper language, act in a loud, boisterous or improper manner.
  • Take no breaks or loiter in public areas of the Airport facilities while in uniform.
  • Use of personal cellular devices is not allowed during working hours with the exception of approved break times.
  • Immediately turn in all items of value found in the facilities to the BaseOps Customer Service Desk.
  • Do not solicit or accept, for any reason whatsoever, any gratuity from the passengers, tenants, customers, or other persons on property.
  • Wear personal protective equipment (PPE) when performing all work, as appropriate. If the face mask mandate is in effect, face masks that cover the mouth and nose are required to be worn at all times during normal business hours (0800-1700) in public areas of the Page Field.

  The Provider will ensure each employee engaged in the performance of janitorial services under this agreement is provided initial and recurrent training needed to safely, securely, and competently perform janitorial services.

  ROUTINE CLEANING

  The following tasks are to be performed as identified:

  1. GAC BUILDING – 607 DANLEY DRIVE

  Clean public, common use areas, and outdoor picnic area: 2 family restrooms, janitorial closet, ice/water room, private room, line service office suite 102 (with the exception of these individually leased offices: 101,103-105) between the hours of 8:00 a.m. and 5:00 p.m. Monday, Wednesday, and Friday.

  Services will include, but not be limited to:

  Each Visit:

  • • Move furniture, sweep and mop tile floors.
    • Clean walls, doors and ledges.
    • Remove trash and recyclables, place outside in the appropriate receptacle/dumpster.
    • Clean trash cans, inside and out.
    • Clean interior and exterior of glass doors.
    • Restrooms: Clean and sanitize toilets and urinals, restock paper products, check/fill soap dispensers and spray air fresheners, clean sinks, mop floors.
    • Exterior: Airside and landside – sweep and remove trash and other debris from entrance and surrounding areas including sidewalks and picnic area(i.e. cigarettes, soda cans, paper, etc.).
    • Remove trash and place outside in the appropriate receptacle/dumpster. Clean trash cans, inside and out.

  First Monday of every Month:

  • • Dust and clean window sills and door jambs.
    • Clean baseboards.
    • Clean air conditioning vents.
    • Remove all cobwebs inside the building, including above the exterior main doors, and under each awning.
    • Restrooms: Wipe down walls and stall doors with disinfectant cleaner.
    • Replace urinal screens.
    • Fill the floor drains with water to prevent sewer odors.

  2. SE RAMP RESTROOMS
  Clean during the day only between the hours of 8:00 a.m. and 5:00 p.m., Monday, Wednesday, and Friday.

  Services shall include, but not be limited to:

  Each Visit:

  • • Sweep and mop floors.
    • Clean windows, walls, mirrors, doors and ledges.
    • Restrooms: Clean and sanitize toilets, counters and sinks, restock paper, products, check/fill soap dispensers and spray air fresheners.
    • Exterior: Sweep restroom entrance and picnic area; remove trash and other debris (i.e. cigarettes, soda cans, paper, etc.).
    • Remove trash and place outside in the appropriate receptacle/dumpster. Clean trash cans, inside and out.
      First Monday of every Month:
    • Dust all surfaces.
    • Remove all interior and exterior restroom cobwebs.
    • Clean baseboards.
    • Replace urinal screen.
    • Dust ventilation fan vents.
    • Fill the floor drains with water to prevent sewer odors.

  3. FIRE STATION 91
  Clean during the day only, between the hours of 7:00 a.m. and 3:00 p.m., Monday, Wednesday, and Friday in the following rooms: 101, 101A, 102, 103, 104, 105, 106, 107, 108, 109, 110, 111. Fire Department personnel are responsible for cleaning fire offices, kitchen counters, bunk rooms, and exercise/weight room.

  Provider must perform the following services:

  A. Each Visit:

  • • Sweep and mop floors in restrooms, common areas, hallways, and garage room with washer, dryer, and ice machine.
    • Fully vacuum all carpets - spot clean as necessary using manufacturer approved cleaner.
    • Spot clean walls, ceiling, doors and ledges.
    • Clean interior and exterior of all glass doors.
    • Restrooms: Clean and sanitize toilets, urinals, countertops and sinks, clean mirrors, restock paper products, check/replace/fill soap dispensers and spray air fresheners, mop floors.
    • Sweep both landside entrances; remove trash and other debris from entrances and surrounding areas (i.e. cigarettes, soda cans, paper, etc.).
    • Remove trash, recyclables, empty smoking urn and place outside in the appropriate receptacle/dumpster. Clean trash cans, inside and out.

  B. First Monday of every Month:

  • • Dust window sills, blinds, door jambs, ceiling fans, and office furniture.
    • Clean baseboards.
    • Clean air conditioning vents.
    • Remove all cobwebs inside the building, including the garage room with washer, dryer, ice machine, and exterior of the entrance door areas.
    • Restrooms: Wipe down lockers, stall doors and urinal partitions with disinfectant cleaner. 
    • Clean showers with spray tile shower cleaner.
    • Clean glass doors inside and out. Clean all interior glass located in the contract areas.
    • Clean interior and exterior of two (2) microwaves and refrigerator, located in room 103.
    • Replace urinal screens.
    • Replace urinal floor mats.
    • Fill the floor drains with water to prevent sewer odors.

  4. PAGE FIELD NORTH PUBLIC AREA
  Clean during the day only between the hours of 8:00 a.m. and 5:00 p.m. every Wednesday.

  Services shall include, but not be limited to:

  A. Each Visit:

  • • Sweep, mop and remove marks from the floor.
    • Clean walls, doors and ledges.
    • Clean interior and exterior of glass door.
    • Exterior: Sweep entrances; remove trash and other debris from entrance and surrounding areas (i.e. cigarettes, soda cans, paper, etc.).

  B. First Monday of every Month:

  • • Clean air conditioning vents.
    • Clean baseboards.
    • Remove all cobwebs.
    • Dust light fixtures.
    • Dust window sills.
    • Clean interior windows and dust blinds.

  5. HANGAR OFFICE COMMON AREA 5060 CAPTAIN CHANNING PAGE DRIVE

  Clean hallway common area and restroom during the day only between the hours 8:00 a.m. and 5:00 p.m. every Wednesday.

  Services shall include, but not be limited to:

  A. Each Visit:

  • • Clean interior and exterior of glass doors.
    • Sweep, mop and remove marks from the floor.
    • Dust all surfaces, walls, doors, and ledges.
    • Restrooms: Clean toilets, restock paper products, check/fill/replace soap dispensers, clean sinks, clean mirrors, sweep and mop floors.
    • Spot clean walls and metal doors.
    • Exterior: Sweep entrances; remove trash and other debris from entrance and surrounding areas (i.e. cigarettes, soda cans, paper, etc.).
    • Clean drinking fountain.
    • Remove trash and place outside in the appropriate receptacle/dumpster. Clean trash cans, inside and out.

  B. First Monday of every Month:

  • • Clean baseboards.
    • Remove all cobwebs inside the building and exterior of entrance doors.
    • Clean air conditioning vents.
    • Fill the floor drains with water to prevent sewer odors.

  6. F RAMP RESTROOMS
  Clean during the day only between the hours of 8:00 a.m. and 5:00 p.m., Monday, Wednesday, and Friday.

  Services shall include, but not be limited to:

  A. Each Visit:

  • • Sweep and mop floors.
    • Clean windows, walls, mirrors, doors and ledges.
    • Clean and sanitize toilets, counters and sinks, restock paper products, check/fill soap dispensers and spray air fresheners.
    • Exterior: Sweep restroom entrance and picnic area; remove trash and other debris (i.e. cigarettes, soda cans, paper, etc.).
    • Remove trash and place outside in the appropriate receptacle/dumpster.
    • Clean trash cans, inside and out.

  B. First Monday of every Month:

  • • Dust all surfaces.
    • Remove all interior and exterior restroom cobwebs.
    • Clean baseboards.
    • Replace urinal screen.
    • Dust ventilation fan vents.
    • Fill the floor drains with water to prevent sewer odors.

  CLEANING AGENTS, MATERIALS, SUPPLIES AND EQUIPMENT

  The provider will furnish the supplies, materials and equipment listed below. Supplies and materials must be stored on site in designated areas.

  1. A sufficient number of barricades and proper slip hazard signs for each floor area being cleaned to adequately protect the public and/or passersby.
  2. All equipment, materials and personal protective equipment necessary to perform the work. The Provider may not use products containing ammonia, chlorine, bleach, or acidic cleansers without prior authorization of FMY Management. All cleaning agents, products and chemicals must be used in strict compliance with label instructions and all federal, state, and local environmental safety laws and regulation and:
     1. All liquid cleaning agents and supplies must be stored and used in plastic containers properly marked with the EPA-approved label, including all warnings and antidote requirements. Plastic containers must not be reused for any purpose other than what is indicated on the product label.
     2. A label or brochure that contains instructions for use of each product must be affixed to
        the container.
     3. A copy of the Material Safety Data Sheet (MSDS) for all chemicals used in the performance of the work must be kept on site and stored in a location accessible to anyone.
  3. The Provider must provide equipment necessary to meet the performance requirements specified herein at no additional cost to the Authority. Only equipment in good working order may be utilized in the performance of services. Equipment used to carry out services is subject to inspection by the Authority at any time, with or without notice.

  The Provider will be responsible for maintaining all equipment in good, clean, and functional operating condition at all times. The Provider bears all risk of loss, damage or theft.

  The Provider must require personnel to use all equipment in strict compliance with all applicable federal, state and local environmental and safety laws and regulations.

  The Provider must supply all equipment, supplies and materials necessary to perform the scope of work including, but not limited to:

  • • Vacuum cleaners
    • Mops and buckets
    • Window squeegees and buckets
    • Dusting tools appropriate for windows, doors, vents and ledges
    • Dry mops and push brooms
    • Toilet scrub brushes
    • Urinal scrub brushes
    • Sponges and appropriate brushes, etc. for bathroom cleaning
    • Brooms and dustpans
    • Wheeled Trash cans or cleaning carts

  The Authority reserves the right to establish the minimum specifications for all supplies. Additionally, Authority may require the purchase and use of specific brands of products if necessary to retain any warranties or other specified requirements.

  The Provider is required to submit a list of supplies, materials and equipment with its quote. The list must include the product name, brand name, model number (if applicable), and catalog reference (name of catalog and item number) for all supplies, materials and equipment to be used in the delivery of services. This list must be kept current at all times during the term of the Agreement and kept in the approved storage area.

  The Provider must maintain a minimum 30-day inventory supply level of the items in supplier and materials as listed at all times. The minimum required amount of inventory may be adjusted by the Authority if necessary due to storage limitations.

  The Provider is required to perform in a manner that ensures the safety of its employees,
  employees and uses of the airport facilities and the protection of property from claims related to the cleaning agents, materials, supplies and equipment furnished and used under the terms and conditions of the service provider agreement.

  Supplies and Materials to be furnished by Authority:

  • • Tri-Fold Paper towels Renown 310413436
    • Toilet tissue Renown 309116312
    • Hand soap Renown REN02502, cartridges GOJ9212-12, GOJ9127-12, 880632
    • Toilet bowl cleaner Renown Non-Acid REN02836-M
    • Toilet sanitary bowl blocks Renown REN 03065-FR
    • Urinal Mats HD Supply SPA8600, screens REN03123/121, blocks REN03000-FR
    • Air Fresheners - HD Supply Time Mist Citrus/Mango 880621,820056. Scott
    • Fresheners Refill 91072
    • Foam Disinfectant Cleaner Aerosol Renown REN05014-AM
    • Liquid Disinfectant Cleaner BET3150400
    • Glass Cleaner Renown REN05002
    • Floor Cleaner PGC39949, PGC02621
    • Trash bags, small and large

  Specific manufacturer and item number may change throughout the term of the Agreement and will be provided by the Authority at the request of the Provider.

  KEYS

  The Authority is responsible for the initial issuance of access keys required for all spaces covered under the service provider agreement.

  The Provider must:

  • Properly secure Authority keys at all times.
  • Not duplicate Authority keys for any reason.
  • Keep keys not in use in a locked box.
  • Restrict access to keys to essential personnel only.
  • Keep a written log of persons having Authority keys and combinations.
  • Be responsible for all costs associated with replacing missing keys and/or installing new locks as a result of lost or misplaced keys. Cost must be reimbursed to the Authority by the Provider within thirty (30) days of the date the expense is incurred, or the expense will be withheld from any payment due the Provider.

  STORAGE PLAN

  The Provider will keep assigned storage spaces neat, clean, in good repair and in compliance with all applicable regulations, codes, manufacturer requirements and Airport regulations regarding storage of cleaning agents, supplies, materials, and equipment. Storage area(s) will be identified and marked as janitorial storage, and the specified area(s) will be located at Page Field.

  MANAGEMENT AND DISPOSAL OF CHEMICAL WASTE

  The Provider is responsible for the management and disposal of all chemical wastes and other wastes that are generated through its cleaning actions. The Provider is restricted from disposal of any chemical wasted in the sanitary system and will be solely responsible for the costs associated with such disposal. Solid wastes that exhibit no hazardous characteristics or contamination by regulated substances may be disposed of responsibly in available on-site Authority receptacles or dumpsters.

  Recyclable materials should be collected and disposed of per the guidelines in Exhibit A, Minimum Cleaning Standards. No waste materials or effluent may be discharged outdoors or to the Authority’s storm water sewer system. Only wastewaters that are suitable for discharge to the sanitary sewer will be allowable. All sanitary sewer discharges must comply with Authority regulations.

  SPILLS

  Spills of any type that are discovered by Provider’s personnel must be isolated and cleaned up immediately in accordance with the associated product guidelines.

  SERVICE LEVEL AGREEMENT PENALTIES

  The Authority will conduct inspections from time to time. If any of the infractions described in the table below are noted during the Authority’s inspection, the Authority may seek service level agreement penalties.

  Since actual damages may be impossible to determine, the Provider will be assessed the amount per occurrence as described in the table below as service level agreement penalties.

  The Authority will notify the Provider of its findings in writing, providing the date of each infraction and the associated amount of service level agreement penalties being assessed.

  Further, the Provider will conduct re-cleaning for completed cleaning areas that are deemed unacceptable to Authority, at no additional cost to Authority.

  Provider’s monthly invoice will be reduced by the total amount of service level agreement penalties assessed in the preceding month in accordance with the amounts set forth below. Such assessed service level agreement penalties are not in lieu of any consequential damages.

  INFRACTION	CAUSED BY	SERVICE LEVEL AGREEMENT PENALTY AMOUNT
  Insufficient Cleaning Agent Labeling	Any cleaning agent on a janitor cart not properly marked with EPA-approved label, including warning and antidote requirements	$50 per occurrence
  Ongoing use of Defective/Damaged Equipment	Use of equipment that falls below acceptable working condition(s)	$50 per occurrence
  Failed Inspection	Work not performed correctly as determined by the Authority requiring correction and/or re-inspection.	$100 per re-inspection
  Work-No Show	Failure to clean locations due to employee no show	$250 per occurrence

   

  NOTIFICATIONS - DEFICIENCIES, INCIDENTS, ACCIDENTS, AND COMPLAINTS

  The Provider must immediately notify the Authority of any personnel issues, incidents, accidents, problems, outages or malfunctions, and any other unusual occurrences that affect service levels, the facilities, or Authority operations. At minimum, a written notice is required and must include an assessment of any damage or potential injury, proposed solution and time to resolution.

  The Provider must immediately notify the Authority via telephone regarding any hazard created by or discovered by the Provider that could cause damage or injury to personnel, property or the public such as tripping or slip and fall hazards, and/or failure to properly meet OSHA requirements.

  INSPECTIONS AND MONITORING

  The Authority will perform monitoring and inspections of Provider’s services periodically to assure compliance with the Minimum Cleaning Standards set forth in Exhibit A.

  Facility inspections may include random, unscheduled and full inspections as well as inspections made in response to customer complaints. The Authority may adopt a change to inspection methods at any time and increase or decrease the degree of inspections based upon contract modifications, contract performance, lessons learned, technological changes, inspection documentation and changes to the Providers Quality Control Program.

  Inspections and monitoring performed by the Authority will focus on the quality of work performed, the manner of performance, rate of progress of the work, acceptability of cleaning agents, materials, supplies and equipment furnished by Provider relevant to compliance with Minimum Cleaning Standards set forth in Exhibit A and Authority satisfaction with performance levels.

  Inspection and monitoring activity performed by the Authority may result in the authorization of minor changes or alterations in the work not involving extra costs provided such change or alteration is necessary to achieve the minimum performance requirements.

• Personnel —

  The work performed by the Provider must be executed in a professional manner.

  The Provider must, during all work hours, provide a qualified and competent person onsite with the ability to converse in English, to understand and carry out instructions and have the authority to supervise the operations and to represent and act on behalf of the Provider.

  It is the Provider’s responsibility and obligation to train its employees to be able to identify and understand all signs and notices in and/or around the work areas that relate to them or the services being performed by them under the Agreement. In addition, the Provider must have someone in attendance at all times who can communicate instructions to its employees.

  The Provider shall promptly remove from the project any employee or employees that the Authority advises are not satisfactory, and replace such personnel with employees satisfactory to the Authority; however in no event shall Authority be responsible for monitoring or assessing the suitability of any employee or agent of the Provider.

  A valid driver license (Commercial Driver License, if applicable) will be required of all personnel operating motor vehicles or motorized equipment on roadways in or around the Airport property.

  While working on Authority property, all employees will wear neat and clean clothing and footwear of a style that complies with all legal and safety requirements, including and without limitation, the requirements of OSHA.

• Basis of Award —
  The award will be made to the responsive and responsible Quoter having the lowest total quote. The lowest Quoter is the Quoter submitting the lowest quote for goods and/or services that meet or exceed the minimum specifications/scope of work set forth in the E-Quote documents.  To be eligible for consideration, all quote lines must be completed.  A n/a, blank, or zero will be deemed to mean "no charge" to the Authority.

  To be responsive, a Quoter must submit an E-quote that conforms in all material respects to the requirements set forth in the Request for E-Quote. To be responsible, a Quoter must have the capability in all respects to perform fully and the tenacity, perseverance, experience, reliability, integrity, capacity, facilities, equipment and credit which will ensure good faith performance.
  The Authority reserves the right to make such an investigation as it deems needed to ensure the ability of any Quoter to furnish requested services. Information the Authority deems necessary to make this determination must be provided by the Quoter. Such information may include, but will not be limited to, current financial statements, verification of availability of equipment and personnel, and past performance records.
• Pricing —
  All pricing submitted in response to this Request for E-Quote must be fixed, firm net pricing inclusive of all costs necessary to provide the goods and/or perform the services. For recurring purchases, pricing must be held for the duration of the resulting Agreement (if any).
  If provided, estimated quantities indicated on the pricing form are for quoting purposes only. The amount of actual purchase of the item(s), or the service(s) to be performed, described in this Request for E-Quotes is neither guaranteed nor implied. Payment to the vendor will be made only for the actual quantities of work performed or materials furnished.
  The Authority is tax-exempt, subject to provisions of Florida law regarding sales tax.  The pricing set forth in the PO or Service Provider Agreement resulting from this Request for E-Quote will be understood and agreed to, including any and all Florida sales and use tax obligations of the vendor and its subcontractors/suppliers. 
• Withdrawal or Modification of E-Quote —

  No changes to submitted E-Quotes are allowed to be made after the deadline for submission of an E-Quote has passed. Negligence on the part of the Quoter in preparing its E-Quote confers no right of withdrawal or modification after an E-Quote is submitted.

• Service Provider Agreement —

  Service Provider Agreement, in the form attached within the attachment section, will be entered into between the Successful Quoter and the Authority to purchase goods and/or services.

  Pricing will remain firm for the term of the Service Provider Agreement. LCPA is seeking a three (3) year term for this agreement.

  Failure of the Successful Quoter to execute and return the agreement within (10) ten calendar days from the date notice of intent to award is announced will constitute grounds for cancellation of the award.

• Minimum Insurance Requirements —

  The Successful Quoter is required to meet the insurance requirements set forth in the Service Provider Agreement, unless exceptions are expressly indicated in this section and approved by the Authority's Risk Manager.

• Aerial View of Page Field Commercial Building Locations —

  Aerial View of Page Field Commercial Building Locations

  

   

Submission Requirements

• I certify that I have read, understood and agree to the terms in this Request for E-Quote, and that I am authorized to submit this response on behalf of my company. (required)
• Quoters must be registered with the State of Florida, Division of Corporations, to do business in Florida at the time the quote is submitted. —

  The Quoter must provide documentation of registration status or legal justification of statutory exemption; however, the Authority reserves the right to verify registration or exemption status.

• Pricing Proposal Understanding (required) —

  I certify that I understand the pricing structure and mathematical calculations required for the digital Official Bid Form.

  I understand the digital system will simply multiply this entered cost by the "Quantity" to determine the final Total. I further understand and acknowledge that entering the wrong dollar amount will be accepted as my official submittal and cannot be changed after the response due date and time. 

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Minimum Insurance Requirements (required) —

  Quoter understands that the successful Quoter is required to meet the insurance requirements set forth in the Service Provider Agreement, unless exceptions are expressly indicated in this section and approved by the Authority's Risk Manager. Quoter also understands that work will not begin without an approved certificate of insurance in place.

• Vendors must have a representative from their firm attend the Mandatory Pre-Quote Meeting in its entirety, including the Mandatory Project Site Tour following the meeting, in order to have their quote be accepted. (required) —

  Please acknowledge Vendor understands that if they submit a response to this E-Quote and did not have a representative from their firm attend the Mandatory Pre-Quote Meeting in its entirety, including the Mandatory Project Site Tour following the meeting, their quote will be disqualified

• How would you prefer to receive vendor pricing? (required)
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.