Janitorial Services

The Monterey Peninsula Regional Park District (District) is requesting proposals (RFP) from qualified firms to janitorial services for the term as defined in Notice to Proposers. The proposal package shall present all-inclusive fees for each year of the contract term. The contract may be canceled if the District determines the services to be unsatisfactory.

There is no expressed or implied obligation for the District to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et set.), unless exempt. Additionally, the District reserves the right to reject any or all proposals submitted.

The District reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the District and the firm selected.

The Proposer is responsible to obtain any square footage information they require, during the mandatory job walk.

Background

The District was created in 1972 by a local voter initiative. The District operates under Sections 5500-5595 of the Public Resources Code of the State of California for the purpose of acquiring park, recreation and open space land; and the development, operation and maintenance of these lands. The District has acquired or helped to acquire a total of 24 parks and open spaces and covers more than 20,000 acres within Monterey County.

Project Details

• Reference ID: RFP 202526-5
• Department: Finance Department
• Department Head: Kelly McCullough (Finance Manager)

Important Dates

• Questions Due: 2026-04-11T00:00:06.581Z
• Pre-Proposal Meeting: 2026-04-02T19:00:00.000Z — Meet at the restroom building, Palo Corona Regional Park, 4860 Carmel Valley Road. Following this site visit, the group will travel to Garland Ranch Regional Park, 700 West Carmel Valley Road, Carmel, CA 93924. Park in Garland parking lot and walk to Visitor Center and restroom facilities.

Addenda

• Addendum #1 (released 2026-04-07T19:33:07.238Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #2 (released 2026-04-09T23:47:40.895Z) —

  This addendum includes the following attachments:

  • RFP202526-05 Pre-Proposal Mandatory Meeting Attendee List
  • RFP202526-05 Pre-Proposal Mandatory Meeting Questions and Answers
• Addendum #3 (released 2026-04-09T23:53:23.792Z) —

  Based on discussions with vendors at the Pre-Proposal Meeting on April 2, 2026, the District has prepared this addendum which sets out extensions to the Scope of Work for this Request for Proposal.

   

• Addendum #4 (released 2026-04-13T22:03:42.365Z) —

  Periodic Services Pricing Proposal

  This Addendum discusses the inclusion of a Periodic Services Pricing Proposal to Section 7 of this Request for Proposal.

  Addendum #3 notes the expansion of scope, agreed to by the District, to respond to suggestions provided by Contractors at the Pre-Proposal Meeting of April 2, 2026. 

  The expansion in scope relates to both "regular" and "periodic" services.

  In response to that expansion of Scope in Addendum #3, the District would ask Contractors to include the additional regular services to the Pricing Proposals relating to Palo Corona Regional Park and to the Garland Ranch Regional Park respectively.

  In relation to the new “Periodic Services”, the District would ask that Contractors prepare their proposal filling in the additional new pricing proposal marked “Periodic Services”. These services are annual, six monthly and monthly. The District would like Contractors to break out Periodic services in the following line items: • Commencement Deep Clean, • Annual Deep Clean, • Periodic services (monthly), and • Garland Ranch Regional Park cleaning lights and vents. 

  The table below provides a model of the new Periodic Services Pricing table.

  Periodic Services
  Line Item	Description	Quantity	Unit of Measure	Unit Cost	Total
  1	Deep Clean Services (Commencement Clean)	1	Annual
  2	(Annual Clean)	1	Annual
  3	Other Services (Monthly Services)	1	Monthly
  4	Garland Ranch Regional Park – cleaning lights and vents	2	Six-monthly

   

Evaluation Criteria

• Mandatory Elements (10 pts) —

  How well the firm presented and complied with the mandatory elements of the RFP.

• Technical Quality (10 pts) —

  Assess the qualifications, competence and capacity of the firm to undertake the scope of work requested with the staff proposed. Review their experience of delivering similar services to other clients and the references of those clients.

• Approach (10 pts) —

  How well the firm outlines its understanding of the District's requirements. Rating of the described approach to meet the District's requirements, and specific processes the firm intends to utilize to effectively deliver the services.

• Price (50 pts) —

  Price is a primary consideration

Submission Requirements

• Contractors State License Board (CSLB) Number —

  Proposer certifies he/she possesses a license in accordance with a State Act providing for the registration of Contractors.

  Please enter State Contractor’s License No.

  This will be verified against the state database.

  (Business and Professions Code Section 7028.15)

  It is a misdemeanor for any person to submit a bid to a public agency in order to engage in the business or act in the capacity of a Contractor within this state without having a license therefor, except as provided in the referenced section.

• California Department of Industrial Relations Registration (required) —

  Please enter your Public Works Contractor Registration Number. This will be verified against the state database.

• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here. 

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Title Page (required) —

  Please upload your Title Page.

• Table of Contents (required) —

  Please upload your Table of Contents.

• Transmittal Letter (required) —

  Please upload your Transmittal Letter.

• Affirmative Statement (required) —

  The firm should provide an affirmative statement that it is independent of the Monterey Peninsula Regional Park District.
  
  The firm should also list and describe the firm’s professional relationships involving the District for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the services required by this RFP.
  
  In addition, the firm shall give the District written notice of any professional relationships entered into during this period of this agreement.

• District Contract and Insurance Requirements (required) —

  By submitting a response to this solicitation, the proposer has read and acknowledges the firm's ability or inability to comply with the District insurance requirements. Select "Yes" if able, select "No" if unable.

• Firm Qualifications and Experience (required) —

  Please upload all documents pertaining to the Firm's Qualifications and Experience.

• Staff Qualifications and Experience (required) —

  Please upload all documents pertaining to Staff Qualifications and Experience.

• Identification of Anticipated or Potential Problems (required) —

  The Proposer should identify and describe any anticipated or potential problems, the firm’s approach to resolving these problems, and any special assistance that will be required from the District.

  If there are no anticipated problems, please type "N/A".

• References (required) —

  Please provide the name of all cities, counties, and special districts for which the firm has worked during the past five (5) years.

  Please include reference contact information for at least three of these agencies, including the name, telephone number and email address of the principal client contact. The District reserves the right to contact any or all of the listed references.

• Prevailing Wage Job Acknowledgement Form (required) —

  Please download the below documents, complete, and upload.

• W9 (required) —

  Please upload a copy of your completed W-9.

• Sole Proprietor Declaration —

  Please download the below documents, complete, and upload, if applicable to your organization.

• Worker's Compensation Certificate (required) —

  Please download the below documents, complete, and upload.

• Additional Information Required (required) —

  Please provide any additional information required from the District, if you were selected to provide services.

  If none, please type "N/A".

• Other Documents —

  Please provide any additional documents pertaining to this solicitation.

  For example: Licenses, certifications, etc.

• Provide Janitorial Registration with DIR (required) —

  Please upload a copy of your annual Janitorial Registration.

  https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractors.html

• Type of Work (required) —

  Please provide a brief description of the type of work required for this solicitation.

  For example: audit its financial statements

• Type of Services (required) —

  Please provide a brief description of the types of services for this project.

  For example: an independent audit of the District

• Contract Documents (required) —

  Which Agreement will be used for this project?

• Document Upload (required) —

  How would you like the document uploaded for Vendor Submission?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Contract Extensions (required) —

  Will the contract resulting from this solicitation have extension options?

• Initial Term (required) —

  What is the initial term of the contract resulting from this solicitation?

  Use the following format: one (1) year

• Extension Term (required) —

  What is the extension term resulting from this solicitation?

  Use the following format: four (4)

  If no extensions, please type "N/A"

• Proposal Evaluation (required) —

  Who will be evaluating the proposals submitted? Please use the title of the positions,

  For example: General Manager, Administrative Services Manager and Finance Manager.

• Project Cost (required) —

  Will this project be over $40,000?

  NOTE:

  1. If you have answered yes, you may need to request Board approval before issuing this RFP. Consult with Finance Manager or Administrative Services Manager.
  2. If you have answered yes, you may not enter into a contract without Board approval.
• Recommendation of Award (required) —

  Please select one of the following options for this project.

• Prevailing Wage (required) —

  Does this project have a requirement for Prevailing Wage?

• Oral Presentation Requirements (required) —

  Will oral presentations be required for this project?

• Oral Presentations Time Frame (required) —

  What is the timeframe for the oral presentations for this project?

  Use the following format: week of June 2021

  If an oral presentation is not required, please type "N/A".

• Recommendation of the Firm (required) —

  What is the date scheduled for the Recommendation of the Firm?

  Use the following format: Wednesday, June 25, 2021

• Execution of the Agreement (required) —

  What is the timeframe for the execution of the agreement for this project?

  Use the following format: the middle of June 2021

• Contractors State License Board (CSLB) Number (required) —

  Does this project have a requirement for a Contractors State License Board (CSLB) Number?

• California Department of Industrial Relations Registration (required) —

  Does this project have a requirement for a California Department of Industrial Relations REgistration (DIR) Number?

• How will this project be funded? (required) —

  Please select funding method for this project.

• Other Funds (required) —
   
  If using other funds, describe in detail what the source of those funds are.

   

Questions & Answers