Janitorial Services

The City of Conroe is soliciting for The City of Conroe is seeking proposals from qualified vendors to provide comprehensive janitorial services for City owned facilities within the Parks and Recreation, Fire, and Transportation Departments. The selected contractor shall furnish all labor, materials, equipment, and supervision necessary to deliver high quality cleaning and sanitation services that maintain a clean, healthy, and safe environment for employees and visitors.. RFP # 2026-0730: Janitorial Services - Thursday, July 30, 2026 at 1:00 pm through OpenGov Procurement.

Project Details

• Reference ID: 2026-0730
• Department: Purchasing
• Department Head: Brandy Taylor (Contract Administrator / Engineering Manager)

Important Dates

• Questions Due: 2026-07-27T18:00:00.000Z
• Pre-Proposal Meeting: 2026-07-22T14:00:00.000Z — 401 Sgt Ed Holcomb Blvd. S, Conroe, TX 77304 Dean Towery Service Center Classroom

Evaluation Criteria

• Cost of Service (30 pts)
• Experience and Qualifications to perform this type of service (30 pts)
• Past experience and relationship with the City (15 pts)
• References of current customers (15 pts)
• Respondents principal place of business (10 pts)

Submission Requirements

• Cover Letter (required) —

  Provide a cover letter indicating your firm’s understanding of the requirements of this specific job. The letter must be brief and formal from the proposer that provides information regarding the firm’s interest in and ability to perform the requirements of the proposal.  A person who is authorized by the organization to enter into an agreement with the City of Conroe will sign the letter.

  Please include all contact information.

• Company Background (required) —

  2 - Pages Maximum

  1. Years in business under present name.
  2. Name and address of each office location.
  3. Ownership structure (Corporation / Partnership).
  4. Names and titles of officers in the company.
  5. Company trade organizations/associations/affiliations
• Qualifications (required) —
  1. Describe and demonstrate qualifications, experience and project understanding.
  2. Demonstrate the firm’s qualifications and experience in providing janitorial service to similar entities.
• References (required) —

  Provide references from the last five similar instances for which your company has, in whole or in part, provided services.

   

• List of Ongoing and Completed Projects (required) —

  A. Provide a list of similar projects in which your company is currently involved or has been involved.

  B.   Please list project description and status.

• Customer Support (required) —
  1. Describe the firm’s physical availability to the City of Conroe in terms of communication, meetings, and fieldwork.
  2. How will distance from project site and the City of Conroe affect the response time to critical matters pertaining to the project.
• Certificate of Insurance (required) —

  Please upload insurance documents here.

• Signed Addendums (required) —

  Please upload documents here.

• Form 1295 (required) —

  Please upload documents here.

• Conflict of Interest Questionnaire (required) —

  Please click the link and complete the form. 

  Form CIQ (Conflict of Interest Questionnaire)

  *Response required
• Agreement and Certification (required) —

  The Undersigned Agrees That:

  1. No Federal, State, County or Municipal taxes have been included in the RFP prices and none will be added.
  2. Prices in this proposal have not knowingly been disclosed with any other provider and will not be prior to award.
  3. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.
  4. No attempt has been made nor will be to induce any other person or firm to submit a proposal for the purpose of restricting competition.
  5. The individual signing this proposal certifies that he/she is a legal agent of the bidder, authorized to represent the bidder and is legally responsible for the offer with regard to supporting documentation and prices provided. 
• Are you VetHUB Certified? (required)
• VetHUB Certification (required)
• Please upload a memo stating that you are not VetHUB Certified (required)
• Sam.Gov Status (required) —

  Sign up with Sam.Gov Home | SAM.gov 

  Upload document 

• Acknowledgement of Terms & Conditions (required) —

  Please download the below document, complete, and upload.

• Acknowledgement of Respondent (required) —

  By clicking "Please confirm" below, Bidder agrees to provide any additional information requested during bid selection process.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Brief Description of Service(s)/Product(s) (required)
• Start Date and End Date for Contract Term —

  Answer format: Month DD, YYYY to Month DD, YYYY

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will there be renewals (required)
• Options for renewals