JOB ORDER CONTRACT (JOC) FOR SLURRY & PAVING SERVICES

The County of Orange, OC Public Works (hereinafter referred to as “County”), is soliciting proposals from qualified firms (hereinafter referred to as “Respondents”) for JOB ORDER CONTRACT (JOC) FOR SLURRY & PAVING SERVICES.  Respondents must meet the minimum qualifications and requirements as set forth within the RFP and be capable of providing services identified in the Scope of Work herein.

The proposed schedule below is subject to change.  Any changes to the schedule for the RFP process will be issued to all Respondents via addenda on the County's eProcurement Portal.

This is a fully electronic Request for Proposals (RFP). Respondents must submit their proposals online via the County’s online bidding system. Only electronic proposals will be accepted. Facsimile and e-mail proposals will NOT be allowed. For assistance on uploading proposals via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/.

All questions or requests for interpretations must be received within this solicitation by Wednesday, May 20, 2026, before 2:00 pm as specified in the solicitation. Respondents are not to contact other County personnel with any questions or clarifications concerning this solicitation. Verbal clarifications or responses will not be considered binding.

Background

The County will utilize a Unit Price Book (UPB) with preset Unit Prices. For its JOC program, the County has selected The Gordian Group’s (Gordian) Job Order Contracting (JOC) Solution for their JOC program, which includes Gordian’s proprietary JOC Information Management System (“JOC IMS”), JOC Applications, construction cost data, and Construction Task Catalog®.  These tools shall be used by the Contractor solely for the purpose of fulfilling its obligations under this Contract, including the preparation and submission of Job Order Proposals, Price Proposals, subcontractor lists, and other requirements specified by the County. 

In accessing the Gordian JOC Solution, the Contractor must execute Gordian’s General Terms of Use and pay a JOC System License Fee to obtain access to the Gordian JOC Solution™. The JOC System License Fee applies to all Job Orders issued to the Contractor under the terms of the Contract. The JOC System License Fee shall be equal to (insert percentage)  of the Job Order Price. The Contractor shall include the JOC System License Fee in the Adjustment Factors. 

Only bidders who were prequalified during the first step of the process of the prequalification phase (RFP-080-2999501-MG2 (PQ)) were invited to submit bid proposals for the second step of the Request for Proposals (RFP) for the best value contract.  Best value JOC shall only be awarded on the basis of best value and shall be based on plans and specifications for typical work provided by the County.

Project Details

• Reference ID: RFP-080-2999501-MG2
• Department: OC Public Works
• Department Head: Kevin Onuma (Director)

Important Dates

• Questions Due: 2026-05-20T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-14T17:00:00.000Z — https://teams.microsoft.com/meet/24490684002401?p=xsMO2ODylqcNGl00h9__;!!KL1yqyOaGX2drUI!g4G5DON8GHvStDYHZADmpqeBOjmRzoP2BjEfoOoy0VJinbMAbVO-DIo_LcnOxYz7QVaFaWaYBkpqsFfh9p1fFelawg$ Copy Full Link to Browser Meeting ID: 244 906 840 024 01 Passcode: Aj6zd9AS

Addenda

• Official Notice #1: Pre-Bid Meeting - Mandatory Attendance - May 14, 2026 (released 2026-05-14T20:40:58.458Z)

Evaluation Criteria

• Demonstrated Management Competency (150 pts) —
  1. Describe your project and construction management team’s qualifications and experience managing job order contracts or similar multi-project task order contracts. Include:
  1. 1. Key personnel (contract administrator/contact, project managers, estimators, field supervisors)
        1. Relevant experience on public works projects
     2. Organizational structure and roles
        1. Include a project organization chart which clearly delineates communication and reporting relationships among the key staff members and among subcontractor staff
     3. Approach to managing overlapping or concurrent task orders
     4. Describe systems used for planning, scheduling, site security, estimating and managing construction. Briefly describe the team’s experience on quality control, dispute resolution and safety management.
     5. Provide information on the Respondent’s planned organizational structure and staffing approach for supporting this Job Order Contracting (JOC) contract. Include typical staffing levels and roles that will be assigned to JOC task orders. Describe the Respondent’s capabilities to plan, organize, estimate, schedule, and manage construction work under a Job Order Contracting (JOC) model. 
• Financial Condition (100 pts) —
  1. Submit the following financial documentation : 
     
     1. Your most recent financial statement or equivalent financial documents latest copy of a reviewed financial statement (including Balance Sheet, Operating (P&L) Statements, and Cash Flow Statements and total value of stop notices issued) with accompanying notes and supplemental information for each of the two (2) most recent fiscal years. Financial statements should be submitted as a separate, clearly identified document or provided via an accessible link within the proposal. (Only the documentation required for this specific item are exempt from the page‑limit requirement) 
     2. Provide a brief profile of the Respondent (if applicable, the prime and subcontractor(s), including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship); number, size and location of offices; number of employees;
     3. Provide a general description of the Respondent’s (if applicable, the prime’s and subcontractor’s) financial condition and identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, or impeding merger) that may impede Respondent’s ability to complete the services;
• Labor Compliance (100 pts) —
  1. Describe your firm’s internal procedures or systems for ensuring labor compliance
  2. Provide a list of any labor law violations from the past five years. For each violation, include the nature of the violation, when it occurred, and how it was resolved.

  Labor Compliance Certification
  To confirm your firm’s understanding and agreement to comply with key labor requirements, complete and submit the Labor Compliance Certification Form as part of your proposal.

  3. The respondent certifies that the firm will comply with applicable apprenticeship standards as required by the California Apprenticeship Council (CAC) and the Department of Industrial Relations (DIR).
  4. The respondent certifies that the firm will comply with all applicable prevailing wage laws under California Labor Code and as enforced by the DIR.
• Safety Record (100 pts) —
  1. Experience Modification Rate (EMR) for the past three years. Respondent shall submit Insurance Broker’s or Certified Safety Professional’s letter with explanation of EMR.
  1. 1. If your EMR for the last years is or was higher than 1.00, you may, if you wish, attach a letter of explanation on a separate signed page or pages;
     2. Describe your safety meeting protocol for construction employees and field supervisors during the course of the Project;
     3. List any penalties assessed by the federal Occupational Safety Health Administration within the last five years; and
     4. List any EPA or Regional Quality Control Board cited and assessed penalties against either your firm/company or the owner of a project on which your firm/company was the Contractor within the last five years.
• Relevant Experience (150 pts) —

  Provide a summary of your experience delivering job order contracting services. Include:

  1. 1. At least 3 applicable projects/contracts completed in the past 5 years, not for the County of Orange
        1. Scope and scale/amount? of each project
        2. Provide the number of stop notice issued for each project and justification if applicable
     2. Your firm’s role and performance
        1. Provide Self Performance statistics between Prime/Subcontractors
• Presentation/Interview Scoring Format: 400 points maximum and Best Value Formula (400 pts) —

  Phase 2 (Presentation/Interview Scoring Format: 400 points maximum)

  County reserves the right to conduct, or to not conduct, oral interviews and/or presentations with the highest-scored Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with County and the decision of the DPA is final. Respondents shall be ready to attend interview within three (3) calendar days of notification. Any inquiry to determine the responsibility of a Respondent to this RFP may be conducted. Respondent agrees that the submission of a Response is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Respondent. The County may also send written questions and ask for written responses within three (3) business days. Failure to comply with any such request may disqualify a Respondent from further consideration. Respondents must be prepared to discuss all aspects of their Response in detail, including technical questions. Respondents will not be allowed to alter or amend their Response through the use of the presentation process.

   

  NOTE: If interview/presentations are not conducted, the Written Response shall account for 100% of the total points of the scoring (Qualification Score).

   

  Phase 3 (Best Value Formula)
  

  Each Respondent shall submit two (2) Adjustment Factors as follows (All factors must be specified to four (4) decimal places):

  • Adjustment Factor 1 – Normal Working Hours (80%)
  • Adjustment Factor 2 – Other Than Normal Working Hours (20%)

  To determine the Composite Adjustment Factor (CAF):

  CAF = (Adjustment Factor 1 x 0.80) + (Adjustment Factor 2 x 0.20)
  

  After Written and Presentation/Interview (if applicable) scoring is complete, this will be the Qualification Score for the Respondent. Cost (Adjustment Factors) will be unsealed, the County will calculate each bidder’s Cost per Quality Point:

  

  The Respondent with the lowest Cost per Quality Point will be considered to offer the best overall value to the County.

   

Submission Requirements

• PART 1: COMPLIANCE STATEMENTS —

  Some required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

  “*” indicates that it is required.

• Cover Letter/Executive Summary (required) —

  All Responses must be accompanied by a cover letter of introduction and executive summary of the Response. The cover letter must be signed by person(s) with authority to bind the Respondent.

  If the Respondent is a corporation, two (2) signatures are required: one (1) signature by the Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above-described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signatory to bind the corporation.

  An unsigned or improperly signed Response submission is grounds for rejection of the Response and disqualification from further participation in this RFP process. All Responses shall include this Cover Page with appropriate signatures as required.

• Validity of Response (required) —

  The County requires that all response be valid for at least three hundred sixty-five (365) calendar days. Submissions not valid for at least three hundred sixty-five (365) days will be considered nonresponsive. The Respondent shall state the length of time for which the submitted response shall remain valid below: 

  Please state 365 calendar Days if your response will be valid for that period of time.  If your response will be valid for a different period of time please list the appropriate number of calendar days. 

• Certification of Understanding (required) —

  The County assumes no responsibility for any understanding or representation made by any of its officers, employees or agents during or prior to the execution of any Contract resulting from this solicitation unless: 

  1. Such understanding or representations are expressly stated in the Contract; and 
  2. The Contract expressly provides that the County therefore assumes the responsibility. 

  Representations made but not expressly stated and for which liability is not expressly assumed by the County in the Contract shall be deemed only for the information of the Respondent. 

  Respondent certifies that such understanding has been considered in this response.

• Minimum Qualifications/Requirements Statement (required) —

  The Respondent certifies that it has thoroughly examined the County’s requirements and meets all minimum qualifications and requirements set forth in this RFP.

• Documents Required After Award (required) —

  Proposer understands and agrees that upon recommendation of contract award, CMARE will be required to submit the following documents within ten (10) days of notification by County, unless otherwise specified in the RFP:

  1. Insurance Certificate(s) of Insurance including additional Insured Endorsement(s) (see Model Contract).
  2. W-9 Current signed form W-9 (Taxpayer Identification Number & Certification) which includes D-BE’s legal business name(s).
  3. Signed Contract – Selected CMARE will be required to sign a contract upon award.  If CMARE is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.
• Certificate of Insurance (required) —

  The Respondent shall certify its willingness and ability to provide the required insurance coverage and certificates as set forth in the Model Contract.

• Certificate of Insurance or Letter from Insurance Broker (required) —

  Please upload certificate(s) of insurance (or letter from carrier) demonstrating your ability to meet required coverage

• Bid Guaranty - Bid Bond (required) —

  Is your Bid Guaranty in the form of a Bidder's Bond with a total of at least 10% of the Base Bid Amount?

  If your Bid Guaranty is in the form of cash, a cashier's check, or a certified check then please select "No" here.

  NOTE: Chosen form of Original Bid Guaranty must be received by the County prior to the due date and time of this Bid or a Bid shall be deemed non-responsive.

• Please upload a scan of your completed Bid Bond (and all applicable paperwork) here. (required) —

  NOTE: Chosen form of Original Bid Guaranty must be received by the County prior to the due date and time of this Bid or a Bid shall be deemed non-responsive.

• Was Bid Guaranty in the form of cash, a cashier's check, or a certified check provided to County? (required) —

  Please confirm which form of Bid Guaranty was submitted. 

  NOTE: Chosen form of Original Bid Guaranty must be received by the County prior to the due date and time of this Bid or a Bid shall be deemed non-responsive.

• Notarized Surety Letter (required) —

  Please upload a notarized letter from your surety company with the maximum bonding capacity of the Respondent. 

• Department of the Treasury, Internal Revenue Service Form W-9 Requirements —

  All Contractors will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors.  County will inform Contractor, at the time of award, if the Form W-9 or W-8 will be required.

  In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to the agency Deputy Procurement Agent (DPA) the required W-9 or W-8.

  You may upload the appropriate form here or comply within the ten (10) days as described above. 

• Conflict of Interest (required) —

  Does the Respondent have an existing relationship with the County, past or current, for any financial or business reasons, or any other reason?

  An answer of "NO" shall be considered as Respondent certifying that no relationship exists or has existed as outlined below. An answer of "YES" will allow you to disclose the necessary information to the County.

  Respondent with an existing or past relationship with the County, for any reason, shall answer "YES" to this question and disclose:

  1. Any financial, business or other relationship with the County, any other entity that the County Board of Supervisors governs, or any County Board member, officer or employee, which may have an impact, affect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders (including family members) who may have a financial interest in the outcome of services you propose to provide.
  2. Any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work.
• Conflict of Interest Follow Up Question 1 (required) —

  Disclose any financial, business or other relationship with the County, any other entity that the County Board of Supervisors governs, or any County Board member, officer or employee, which may have an impact, affect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders (including family members) who may have a financial interest in the outcome of services you propose to provide.

• Conflict of Interest Follow Up Question 2 (required) —

  Disclose any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work.

• Skilled Apprentice Requirements (required) —

  By confirming here, Respondent certifies an enforceable commitment to the County of Orange to meet the requirements of PCC 22164 (c). 

• Compliance with Public Contract Code Section 20146(c) (required) —

  Respondent provides an enforceable commitment that it and its subcontracts at every tier will use a skilled and trained workforce to perform all work on the Project that falls within an apprenticable occupation in the building and constructions trades as required by Public Contract Code 20146(c). Respondent understands its response shall not be considered unless this commitment is given.

• Liquidated Damages (required) —

  State YES or NO that you are aware of and agree to the Liquidated Damages Clause below, which will be a part of an ensuing contract.

  In accordance with Government Code Section 53069.85, CMARE agrees to forfeit and pay to County the sum of TBD per day for each calendar day that completion of all the work required by the Contract Documents is delayed beyond the Contract Time, or specified portion of work if designated in a GMP, as may be adjusted by Change Order. County may deduct such sum from any payments due to or to become due to CMARE.

  If the Liquidated Damages exceed the unpaid balance of the Contract Price otherwise owed to CMARE, then CMARE shall immediately pay County the difference.

• Statement of Compliance (required) —

  A statement of compliance with all parts of this RFP or a listing of exceptions and suggested changes must be submitted in response to this RFP. 

  • Yes = No Exceptions: This response is in strict compliance with said RFP, including, but not limited to, the terms and conditions set forth in the Contract and its Attachments, and no exceptions thereto are proposed. 
    
    
    
  • No = Exceptions: If there are any proposed exceptions, This response shall proceed to upload a list of any and all exceptions in accordance with the instructions provided  after "No" is selected.

  Note: Respondents submitting exceptions to the County Model Contract listed in this RFP will receive a score of “0” for that criteria.

• Attachment for each proposed exception must include: (required) —
  1. The RFP page number and section of the provision Respondent is taking exception to; 
  2. The complete provision Respondent is taking exception to; 
  3. The Respondent’s suggested rewording; 
  4. Reason(s) for submitting the proposed exception; and 
  5. Any impact the proposed exception may have on cost, scheduling, or other areas.
• Non-Collusion Affidavit (required) —

  Each Respondent must execute the Non-Collusion Declaration contained in the RFP and submit it with the Response.

  The County of Orange may require that the Respondent, before awarding any subcontract, secure Non-Collusion Declarations from proposed Subcontractors. The County of Orange does not conduct business with Respondents who engage in the act of Collusion. 

• Non-Collusion Declaration - A (required) —

  Has your firm ever initiated discussions with competing consulting firms about the payment structure of an existing or potential future contract with the County of Orange? Respondent must select one (1).

  If Respondent selects Yes answer, Respondent must provide a brief explanation below. A “Yes” answer may preclude you from moving forward in the RFP Process. Respondent must certify both questions below: 

• Reason for Collusion: (required)
• Non-Collusion Declaration - B (required) —

  If not, has your firm participated in any discussions with competing firms in an effort to influence the payment structure for existing or potential County contracts? Respondent must select one (1). A “Yes” answer may preclude you from moving forward in the RFP Process. 

• Provide names of competing firms: (required)
• Iran Contracting Act Certification Form (required) —

  Please download the below documents, complete, and upload.

• In-Use Off-Road Diesel-Fueled Fleets Regulation form (required) —

  Please download the below documents, complete, and upload.

• Litigation against County of Orange in the past seven (7) years (required) —

  Respondent must certify either Yes or No:

  1. (Yes) Respondent certifies current/past litigation as follows:

     1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in Respondent, against County of Orange in the past seven (7) years.

  2. (No) Respondent certifies that Respondent or any proposed subcontractors do not have any past or current litigation described above. 
• Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against County of Orange in the past seven (7) years. (required)
• Name/Ownership Changes: (required) —

  Respondent must certify either Yes or No below:

  1. (Yes) Respondent certifies past company name changes and/or ownership changes, for Respondent’s firm and any proposed subcontractor firm, as follows:

     1. Respondent shall provide detailed information regarding any company name changes (including legal business names) in the past seven (7) years.

  2. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

• Respondent shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years.  (required)
• The Levine Act: County of Orange Campaign Contribution Disclosure (required) —

  The Levine Act compliance is a minimum submittal requirement of this solicitation. 

  Please complete and sign  the County of Orange Campaign Contribution Disclosure Form attached hereto. A proposer’s failure to provide a completed and signed copy will render its proposal as incomplete and nonresponsive. 

• Political Reform Act Confirmation (Statement of Economic Interest - Form 700) (required) —

  Check the box to confirm - If subject to the Political Reform Act, Respondent shall conform to all requirements of the Act.

  Failure to do so shall constitute a material breach and is grounds for immediate termination of the Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section. 

• Preference Policy - OCLSB/DVBE (required) —

  Orange County Local Small Business (OCLSB) or a Disabled Veteran Business Enterprise (DVBE)

  To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION REQUIREMENTS must be met

• OC Local Small Business (OCLSB) Preference And Disabled Veteran Business Enterprise (DVBE) Certifications (required) —

  Instructions are located here: https://cpo.ocgov.com/doing-business-oc/preference-policies

• Contractor Safety (required) —

  Contractor shall comply with County’s Safety and Loss Prevention Policy and Procedure #306 (“Contractor  Safety Responsibilities”) and submit a copy of its Injury and Illness Prevention Program (IIPP) and  Contractor Safety-Activity Checklist to the designated County Procurement staff as part of the solicitation  and/or contract process. Contractor will notify County Project Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall  comply with California Code of Regulations, Title 8, Section 1509 or 3203 (whichever applies). Contractor  shall submit other safety programs that pertain to the type of job that will be performed on site. County  reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect  of safety performance under this Contract.

• Homeless Service System Pillars Attestation (required) —

  Please download the below documents, complete, and upload.

• Safety Data Sheets (SDS) (required) —

  Contractor is required to provide a Safety Data Sheet (SDS) compliant with California Code of Regulations, Title 8, Section 5194, for each hazardous substance that is provided, used or created as part of the goods or  services provided by Contractor to County. The SDS for each substance must be sent to either the County  Project Manager, as specified in the “Notices” provision of this Contract, or to the place of shipment or  provision of goods/services.

• Contract Signatures (required) —

  Upon recommendation of contract award, Respondent will be required to submit the Signed Contract within ten (10) days of County notification, unless otherwise specified in the RFP.

  Selected Respondent will be required to sign a contract upon award. If selected Respondent is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation. 

• I HAVE READ, UNDERSTOOD AND AGREE TO ALL STATEMENTS IN THIS REQUEST FOR PROPOSAL, AND TO THE TERMS, CONDITIONS AND ATTACHMENTS REFERENCED HEREIN (required)
• PART 2: COMPANY PROFILE & REFERENCES —

  Some *required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

  *indicates that it is required.

• Company Legal Name: (required)
• Company Legal Status (corporation, partnership, etc.): (required)
• Active licenses issued by the California State Contractor’s License Board: (required) —

  Enter License Number

• DIR Registration No: (required) —

  Please enter your DIR (Department of Industrial Relations) Public Works Registration Number.

• DVBE Certification No: (required) —

  To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet (1) and (2) below:

  1. Must be certified as a DVBE by the State of California Department of General Services (DGS); and, 

  2. DGS DVBE requirements must be valid at the time of bid/proposal submittal.

• SBA Certification No: (required) —

  Enter certification number

• SAM.gov Confirmation (required) —

  Please upload a printout from SAM.gov to confirm that your company currently has no active exclusions. The printout must be no greater than seven (7) calendar days prior to the due date of this bid.

• Corporate Office Address (required) —

  What is the address of the company's corporate office? Please provide the full street/mailing address.

• Local Business Address(es): (required) —

  Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Telephone Number: (required)
• Fax Number: (required)
• Email Address: (required)
• Length of time Respondent has been in business: (required)
• Length of time at current location: (required)
• Is your firm a sole proprietorship doing business under a different name? (required)
• If yes, please indicate sole proprietor’s name and the name you are doing business under: (required)
• Is Respondent incorporated? (required)
• If yes, State of Incorporation: (required)
• Contract Signature Authority - Executive Signature (required) —

  If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority.  The Executive Signer Authority comes from the President, Vice-President, or Chairperson of the Board.

  • Contact Full Name:
  • Contact Number:
  • E-mail Address:
• Contract Signature Authority - Financial Signature (required) —

  If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority.  The Financial Signer Authority comes from the Secretary, Assistant Secretary, Chief Financial Officer, or Treasurer.

  • Contact Full Name:
  • Contact Number:
  • E-mail Address:
• Contract Signature Authority (required) —

  If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

  • Contact Full Name:
  • Contact Title:
  • Contact Number:
  • E-mail Address:
• Unique Entity Identifier Number (UEI) (required) —

  The County requires a valid UEI number and complete registration.  Your company may obtain one at no cost at https://sam.gov/entity-registration. 

• Federal Taxpayer ID Number: (required)
• D-U-N-S Number (required) —

  Please provide your company's DUNS number. 

  The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com.  If you are unable to provide/obtain a D-U-N-S number, please indicate so in lieu of the number.

• Regular business hours: (required)
• Regular holidays observed: (required)
• Contact person in reference to this RFP: (required) —

  Please include the following information in this response and note that this person is responsible for monitoring and responding to all communications for this solicitation:

  1. Contact Person Full Name:
  2. Telephone Number:
  3. Fax Number:
  4. Email Address:
  5. Mobile Number:
• Contact person for Accounts Payable: (required) —

  Please include the following information in this response:

  1. Contact Person Full Name:
  2. Telephone Number:
  3. Fax Number:
  4. Email Address:
  5. Mobile Number:
• Contact person for Project Manager: (required) —

  Please include the following information in this response:

  1. Contact Person Full Name:
  2. Telephone Number:
  3. Fax Number:
  4. Email Address:
  5. Mobile Number:
• Company Emergency Contact (required) —

  State the following for the emergency contact person in reference to this services:

  • Full Name (First and Last) of contact during non-business hours
  • Telephone Number (including area code)
  • Fax Number (including area code), if applicable
  • Cell Phone Number (if different than regular phone)
  • Full Email Address
• References (required) —

  Respondent must demonstrate successful prior performance of comparable services in the public sector arena and provide a minimum five (5) references with three (3) references from public sector entities and clients that are comparable to the County of Orange for which these types of services have been performed within the past five (5) years.  References cannot be from one of the County of Orange departments or from more than one of the same entity.

  Please provide the following information for each of the five references: 

  • Company Name
  • Contact Name
  • Email
  • Telephone number 
  • Address
  • Contract Effective Dates
  • Contract Amount
  • Brief Contract Description
• Orange County Projects (required) —

  State the number of projects the Prime has completed in Orange County.

• PART 3: RESPONDENT'S RESPONSE —

  Responses must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFP.  Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis. Response (Part 3) shall not exceed the 20 Page Limit. No Exceptions.

  Note: Responses that exceed the page limit noted above will be disqualified from further consideration.

  Responses are electronically organized into three (3) Parts and are indexed in the order outlined below. Complete all required questions within each part.

  Cover Page, Table of Contents, Dividers and County forms will not count towards the page limit.

  Part 1 - Compliance Statements (will not count against the page limit)

  Part 2 - Company Profile & References (will not count against the page limit)

  Part 3 - Respondent’s Responses (counts toward the page limit, with one exception): All required responses in this section count toward the page limit. The only exception is the financial statements, which must be submitted as a separate, clearly labeled document and will not count toward the page limit. Failure to submit all required materials for this section—including the separate financial statements—will result in immediate disqualification. Additionally, each required item must be submitted on its own page. Combining multiple items on a single page to reduce the page count is not permitted and will result in disqualification.

• Proposal Requirements (required) —

  It is the sole responsibility of the bidder to carefully review and comply with all solicitation requirements, including page limitations. Failure to adhere to these requirements may result in the proposal being deemed non-responsive. 

• Proposal Bond (required)
• Technical Proposal Summary Statement (required) —

  This Statement will be completed by the Respondent using as much detail as possible. In addition to providing various development statistics, the Respondent is encouraged to provide a paragraph description of the design highlights. The narrative should stress those elements that exceed minimum standards required in the related RFQ and those found in this RFP.

• Value Added Enhancement (required) —

  Respondent shall describe relevant information concerning the services offered in this RFP that it considers important in evaluating its services.

  1. 1. System design – practicality of design and systems/equipment and order of operation proposed
     2. Design and construction for maintenance and operations
        1. System layout for operational circulation and efficiency
        2. Functionality
        3. Maintenance and Operations costs
        4. Life-cycle costs for 15 or more years
     3. Security and Safety for staff and public
     4. Aesthetics, odor and noise control
     5. Site Plans – architectural, utilities, structural, mechanical, and electrical.
     6. Specifications.
     7. Adherence to Model Contract and Exhibits.
• Schedule (required) —

  Respondent shall provide a proposed design and construction critical path schedule showing proposed progress from award, including design and start of construction through completion, including significant milestones, such as site work, utilities, foundation, structure, and landscaping.

• Proposed Staffing/Key Personnel Plan (required) —

  Respondent shall use County form provided, otherwise all other pages used for this section will be counted against Respondent’s page limit.

• Subcontractors List (required) —

  Please download the below documents, complete, and upload.

  NOTE: If you are choosing to use no subcontractors and entirely self perform then please note such on the attached form and upload it as part of your proposal.

• Respondent's confirmation re: Key Personnel (required) —

  CMARE understands that the personnel represented as assigned to the Contract must remain working on the Contract throughout the duration of the Contract unless otherwise requested or approved by the County. Substitution or addition of CMARE’s key personnel in any given category or classification shall be allowed only with written approval of the County’s Project Manager. Note: The written approval of substituted CMARE Key Personnel is for the departmental use only and shall not be used for auditing purposes outside OC Public Works.

  CMARE may reserve the right to involve other CMARE personnel, as their services are required. The specific individuals will be assigned based on the need and timing of the services/classification required. Assignment of additional key personnel shall be subject to County Project Manager written approval. Note: the written approval of additional CMARE Key Personnel is for departmental use only and shall not be used for auditing purposes outside OC Public Works. County reserves the right to have any CMARE personnel removed from providing services to County under this Contract. County is not required to provide any reason for the request for removal of any CMARE personnel.

• Respondent's Response (required) —

  Please upload responses for each of the Scoring Criteria. 

• Additional Documents
• Attachment B: Contractor's Pricing (Factors) (required) —

  Please download the below document, complete, and upload. This will be used as part of the Best Value Formula. See Scoring Criteria. 

• Certification Regarding Debarment (required) —

  Please download the below documents, complete, and upload.

• Labor Compliance Certification Form (required) —

  Please download the below documents, complete, and upload.

• In-Use Off-Road Diesel-Fueled Fleets Regulation Form (required) —

  Please download the below documents, complete, and upload.

• IRAN Contracting Affidavit (required) —

  Please download the below documents, complete, and upload.

• Type of Request for Proposal: (required) —

  Please select the type of RFP you are wanting for your solicitation.

• Select the type of document for your project (required)
• Project Address(es) (required) —

  Insert Project Address(es) here:

• Liquidated Damages Amount (required) —

  Please enter the Liquidated Damages amount (highlighted section below for reference)

  "In accordance with Government Code Section 53069.85, CMARE agrees to forfeit and pay to County the sum of <insert amount> per day (“Liquidated Damages”) for each calendar day that completion of all the work required by the Contract Documents is delayed beyond the Contract Time, or specified portion of work if designated in a GMP, as may be adjusted by Change Order. County may deduct such sum from any payments due to or to become due to CMARE."

• A-E Name (required) —

  What is the firm name of the Architect-Engineering firm providing bridging documents, requirements and other related supporting technical documents for this project?

• A-E Address Part 1 (required) —

  What is the street/office address of the above named A-E for this project?

  Only the street/office address should be given here, you will be asked to provide the City, State, and ZIP Code in the next question.

• A-E Address Part 2 (required) —

  For the above noted A-E Address, what are the City, State, and ZIP Code?

• Stipend Amount (required) —

  This RFP states:

  When the project award is brought to the Board of Supervisors for approval, staff will request the Board to approve a stipend in the amount of $<0> to each Respondent not awarded the Contract.

  What is the stipend amount that you wish to state? Please state only the numeric value without using a dollar sign. If there is no stipend amount, you may skip this question and it will default to $0.

  EXAMPLE (if $1,000)
  1,000.00

• Is this a Construction project over $5 Million (required)
• Was a Request for Qualification (RFQ) required as a 1st step for this RFP? (required)
• Enter the Phase 1 RFQ # (required) —

  Provide the full RFQ # that occurred prior to this RFP? 

  EXAMPLE:
  017-FF#-XXX

• Description of Services (required) —

  Please provide a brief description of services being requested for your solicitation.

• Does this solicitation require any of these? (required)
• Is there a license(s) requirement for this project. —

  Please enter the license(s) requirement for this project.

• Staffing Plan? (required) —

  Do you want vendors to submit a staffing plan for this project?

• Pre-Submittal Meeting and Site Visit (required)
• Respondents Proposal Maximum Page Limit (required) —

  Enter the maximum # of pages allowed for the respondent's proposal.

• Will you need a pricing table section for bidders? (required)

Questions & Answers