Active SLED Opportunity · ARIZONA · CHANDLER UNIFIED SCHOOL DISTRICT
AI Summary
Chandler Unified School District seeks professional photography service providers for comprehensive K-12 photography including portraits, events, yearbook, and ID cards. The RFP requires detailed company experience, service plans, and compliance with FERPA. Important dates include a proposal opening on May 20, 2026.
Chandler Unified School District is seeking qualified professional photography service providers to deliver comprehensive K-12 photography services across its schools and facilities. These services include, but are not limited to, photography for student portraits, graduation, groups & events, yearbook, faculty & staff, and ID cards. The intent of this solicitation is to establish a contract with one or more vendors capable of meeting the full spectrum of photography needs for the district in a professional, timely, and organized manner.
Chandler Unified School District serves approximately 42,000 students in grades pre-K–12 across 32 elementary schools, 8 junior high schools, 6 high schools and 1 online school. The District encompasses approximately 80 square miles within the City of Chandler, Town of Queen Creek and Town of Gilbert.
| Event | Date | Location |
|---|---|---|
| Public Proposal Opening | 2026-05-20T21:15:00.000Z | https://us04web.zoom.us/j/76138339143?pwd=iSMbIkyYNrVBp8Z9c9lZygTcr99dNV.1 |
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Pricing Proposal
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Section 5
Company's name, address, telephone number and website address.
Provide a brief history of your company, including the year founded and primary areas of expertise.
Provide a comprehensive description of your company, including:
Introduce the key individuals of your company that will be assigned to the Chandler Unified School District account.
Include their:
Describe your company’s experience in providing photography services to at least three (3) Arizona school districts of similar size and scope. Include:
Provide a statement of what differentiates your company from other photography service providers.
Describe your company's hiring practices, including:
Does your company acknowledge the District's fingerprint clearance requirements as stated in the Proposal Requirements.
Provide a detailed service plan that includes:
Describe your communication process with seniors and families, including but not limited to, studio options, number of poses, and session details.
Describe your company's process for coordinating team and individual photos, including delivery of required yearbook images (team photo and digital files).
Describe your company's process for coordinating group and individual photos (if applicable), including delivery of required yearbook images (group photo and digital files).
Provide Samples of the Following:
All SAMPLES SHOULD BE DELIVERED BY 4:30PM PST ON MAY 19, 2026 TO THE FOLLOWING ADDRESS:
CHANDLER UNIFIED SCHOOLS - DISTRICT OFFICE
ATTN: MICHELLE HEYMAN
1525 WEST FRYE ROAD
CHANDLER, AZ 85224
Confirm that submitted samples are representative of final delivered products:
Provide a list of all ID card formats available for the District to choose from.
Describe your company's photo materials and production standards, including:
Explain how your company ensures consistency in:
Describe your company's process for communication / scheduling, include the following:
Explain how your company will ensure all students are photographed and properly identified.
Describe your company's process for:
Provide a description of your company's High School, Junior High and Elementary School Basic Packages that will be offered to the District's students, including but not limited to:
Provide a description of your company's High School, Junior High and Elementary School Standard Packages that will be offered to the District's students, including but not limited to:
Provide a description of your company's High School, Junior High and Elementary School Premium Packages that will be offered to the District's students, including but not limited to:
Describe your company's retake policy, including:
Describe your company's turnaround times and confirm ability to:
What is your company's standard timeline from the date of a photography session to the delivery of finished portrait packages to customers? Describe separately the timelines for school-site distribution and direct-to-home mailing, and identify any factors that could cause delivery to extend beyond your standard timeframe.
Describe your order tracking system and explain how parents and guardians can monitor the status of their portrait order from submission through delivery. Include whether order tracking is accessible through the online ordering portal and what information is provided to the customers at each stage of the fulfillment process.
Describe your company's customer service procedures for resolving order discrepancies, missing portrait packages, or customer complaints. Include how families can reach your customer service team, the typical response time for addressing a complaint, and what remedies your company offers when a portrait package is lost, damaged, or incorrectly processed.
Does your company ensure compliance with the Family Educational Rights and Privacy Act in the collection, storage, and distribution of student portrait images and associated data. Describe the specific policies and procedures your company has in place to prevent student images from being shared, sold, licensed, or otherwise distributed to any third party without written consent from the district.
Describe how your company handles the following:
Provide any additional cost to the District that is not included in the Pricing Proposal
It is the vendor’s responsibility to download this document, fill out the top section, and send this form to at least three (3) current or previous clients who have used your company for like or similar services.
Bottom portion completed by clients and then returned directly to heyman.michelle@cusd80.com, prior to close of business on May 19, 2026.
Please upload your complete COST PROPOSAL here. Please make sure that this information is not included in the RFP Response section XX.
Offerors shall indicate any and all deviations and exceptions taken to the provisions or specifications in this solicitation document. Clearly identify the specific paragraph(s) of the solicitation where the deviations or exceptions occur, and describe in detail. Offeror’s preprinted or standard terms will not be considered as part of any resulting Contract. All deviations and exceptions that are contained in the Offer may negatively affect the evaluation criteria as stated in the solicitation and may result in rejection of the Offer.
If you requested any exceptions or deviations under the Acknowledgement and Acceptance of Terms and Conditions of the Proposal, please clearly explain the requested exceptions and/or deviations. Reference the specific language, including section number and page number, that you are taking exceptions and/or deviations to.
The Undersigned hereby acknowledges that all deviations/exceptions to this solicitation are clearly listed on this form.
All deviations and exceptions that are contained in the Offer may negatively affect the evaluation criteria as stated in the solicitation and may result in rejection of the Offer.
Offerors should identify any portion of their proposal deemed confidential or proprietary (see Uniform Terms and Conditions). Identification in this section does not guarantee that disclosure will be prevented but that the item will be subject to review by the Offeror and the School District prior to any public disclosure. Requests to deem the entire bid or price as confidential will not be considered
If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Offeror in writing of such determination.
If you requested any confidential and/or proprietary information be treated as confidential and protected from disclosure to the public, please upload a copy of the Proposal with the confidential and/or proprietary material redacted.
Failure to upload a redacted copy may result in denial of request. Identification in this section does not guarantee that disclosure will be prevented but that the item will be subject to review by the Offeror and the School District prior to any public disclosure. Requests to deem the entire bid or price as confidential will not be considered.
The persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes confirms that such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham Proposal, or any other person, firm or corporation to refrain from submitting a Proposal, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror; and
that Offeror has taken steps and exercised due diligence to ensure that Offeror has not offered, conferred, or agreed to confer any personal gift or benefit on a person who supervises or participates in contracts, purchases, payments, claims or other financial transactions, or on a person who supervises or participates in planning, recommending, selecting or contracting for materials, services, goods, construction or construction services of the School District, in accordance with A.R.S. § 15-213(O), A.A.C. R7-2-1042(A.1.L), and A.A.C. R7-2-1003(J).
By confirming below the Offeror acknowledges that any and all amendments that have been issued have been reviewed. Acknowledgement indicates that the Offeror took the information provided in the amendment into consideration when providing their proposal response.
Please complete the following downloadable forms and upload them in their respective questions.
Please upload your firm's W-9 Form.
Please download the Vendor Registration Form and upload the completed document.
Please upload your complete COI here (If applicable)
The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the Proposal.
Please download the below documents, complete, and upload.
Do you need an Electronic Pricing Table for this solicitation?
Would you like to add an area for the vendor to upload a cost proposal?
Please check all you will require in Special Terms and Conditions
If you click yes this document will be added to attachments
If you click yes, Subcontractor verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.
If you click yes, additional verbiage will be added to special requirements tab
Please choose which insurance requirements you will need for this project
Yes = Acceptable
No = Unacceptable
Will this solicitation be a multiple award?
Will this be a market basket solicitation?
Will fingerprinting be required for employees of the responding firm or firms?
Will a vendor demonstration be required?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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