Active SLED Opportunity · FLORIDA · ALACHUA COUNTY
AI Summary
Alachua County seeks bids for the Kate Barnes Boat Ramp Improvements project, including demolition, sitework, paving, plumbing, and landscaping. The project requires skilled labor and timely completion. Bids are due August 19, 2026, with a mandatory pre-proposal meeting on July 22, 2026.
This ITB extended by Alachua County Parks & Open Space (“County”) for Kate Barnes Boat Ramp Improvements includes, but is not limited to, providing full-time and competent supervision, skilled and experienced labor, materials, tools, and equipment necessary to complete, in an acceptable and timely manner, the improvements described in the plans & specifications.
Proposed park improvements include replacement of the existing boarding dock, paved accessible parking & sidewalks, wood fencing, and trees. Proposed work within this contract includes demolition, sitework and grading, drainage and stormwater, parking lot and sidewalk paving, plumbing, and landscaping among others.
Kate Barnes Boat Ramp is located at 18800 S County Road 325, Hawthorne, FL 32640.
Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.
Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.
Due care and diligence have been used in preparing these specifications, The County does not guarantee that the conditions described within the specifications are the conditions that will be found in the field when actual construction is commenced. The County shall not be responsible for any error or omission in these specifications, nor for the failure on the part of the bidders to determine the full extent of the request. It is the sole responsibility of the bidders to ensure that they have all information necessary for the submittal of bids.
GENERAL CONSTRUCTION AGREEMENT
THIS GENERAL CONSTRUCTION AGREEMENT ("Agreement") is made and entered into by and between {---Company Name---}, a {---Business Entity State---} {---Business Entity Type---}, whose principal address is {---Street1---} {---Street2---}, {---City---}, {---State/Province---} {---Postal Code---} (hereinafter referred to as “Contractor”), and Alachua County, charter county and political subdivision of the State of Florida, by and through its Board of County Commissioners, (hereinafter referred to as the “County”). Collectively, the County and Contractor are hereinafter referred to as the “Parties.”
WITNESSETH:
WHEREAS, the County issued Bid or RFP No. {---BidRFP Number---} seeking the bids from contractors to provide all labor, materials, equipment and supervision for the {---Description---} (“Project”); and
WHEREAS, after evaluating and considering all timely responses to Bid or RFP No. {---BidRFP Number---} the County identified Contractor as the lowest priced, responsive, and/or responsible bidder; and
WHEREAS, the County desires to contract with Contractor to perform the Work described in Bid or RFP No. {---BidRFP Number---} and Contractor desires to perform the Work to or for the County in accordance with the terms and conditions set forth herein; and
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the Parties agree as follows:
1. RECITALS. The foregoing recitals are incorporated herein.
2. THE WORK: Contractor shall furnish all labor, material, equipment, apparatus and perform all work covered by the General Terms and Conditions, attached hereto and incorporated by reference as Exhibit 1, the Non-Technical Specifications, attached hereto and incorporated by reference as Exhibit 2, the Technical Specifications: ________________, dated ________, and Plans: ___________________, Final Plans dated ________, incorporated by reference as if they were specifically set forth herein; copies of which are available at: _________________ for Invitation to Bid No. {---BidRFP Number---}, Project No: {---Project Number---}, “{---Contract Title---}” attached hereto and incorporated by reference (collectively the documents referenced and attached as Exhibits 1, 2, Technical Specification and Final Plans are hereinafter referred to as the “Contract Documents”); and all incidental and necessary work and services thereto (collectively, the “Work”). Contractor shall complete the Work by the date specified in the Notice to Proceed (NTP), which shall be issued by the County after the Effective Date of this Agreement. The form of the NTP is attached hereto as Exhibit 4.
3. TERM OF AGREEMENT: This Agreement shall be effective upon execution by both Parties (“Effective Date”). The term of the Agreement shall be from the Effective Date until the Work is completed and all duties and responsibilities under this Agreement have been completed (“Term”) unless amended or terminated as provided herein.
4. CLOSEOUT: The Contractor’s obligation to the County shall not end until all closeout requirements are completed. Activities during the close-out period shall include, but are not limited to, making final payments, submitting final reimbursement request and final activity/accomplishment report to the County, disposing of project assets (including the return of all equipment, and receivable accounts to the County), and determining the custodianship of records. Agreement closeout is not considered final until the County is fully satisfied that project objectives have been met and the Contractor has submitted the Contract Closeout Checklist, attached hereto and incorporated herein as Exhibit 5. COMPENSATION AND PAYMENT:
Alachua County Facilities Director
6125 NW 18th Drive
Gainesville, FL 32653
{---Department Email Address---}
{---Company Name---}
{---Street1---} {---Street2---}
{---City---}, {---State/Province---} {---Postal Code---}
Email Address: ____________________
6. ALACHUA COUNTY MINIMUM WAGE.
1. The Services to be performed pursuant to this Agreement are ‘Covered Services’, as defined under the Alachua County Government Minimum Wage Ordinance (“Wage Ordinance”). During the term of this Agreement and any renewals, Contractor shall pay its ‘Covered Employees’, as defined in the Wage Ordinance, no less than the Alachua County Government Minimum Wage (“Minimum Wage”), as may be amended by the County. Contractor will require the same of its subcontractors and subconsultants who provide the Services. Contractor will certify this understanding, obligation, and commitment to County through a certification, a copy of which is attached hereto as Exhibit 11. Contractor will (a) post a copy of the Minimum Wage Rate in a prominent place of its principal place of business where it is easily seen by Covered Employees; (b) supply a copy to any Covered Employee upon request; (c) make any person submitting a bid for a subcontract for Covered Services aware of these requirements; and (d) include the necessary provisions in subcontracts to ensure compliance. The County shall not be deemed a necessary, or indispensable, party in any litigation between Contractor and subcontractor. At this time of execution of this Agreement, the prevailing Minimum Wage is as follows, which is subject to change during the term of this Agreement, and will be updated, and be applicable, without the necessary of amendment to this Agreement:
$18.50 per hour with qualifying health benefits amounting to at least $2.00 per hour | $20.50 per hour without health benefits |
2. The failure to comply with the provisions of the Wage Ordinance will be deemed a breach this Agreement and County is authorized to withhold payment of funds in accordance with Alachua County Code and Chapter 218, Florida Statutes. Should this Section be or become invalid or unenforceable during the term of this Agreement, then such will be severed from this Agreement, and this shall not affect the other sections and remaining terms and conditions of this Agreement.
7. PROGRESS PAYMENTS AND RETAINAGE:
1. That it is agreed by both Parties hereto that progress payments and final payment for Work performed will be made in accordance with the provisions as stipulated in the NTP and the Contract Documents.
2. It is agreed that five percent (5%) of the amount earned through each progress payment shall be withheld by the County. The retainage shall be paid to Contractor pursuant to Section 7.3 below.
3. Within thirty (30) days of Substantial Completion of the Work as defined herein, or if not defined upon reaching beneficial occupancy or use, Contractor and County will develop a list (the “List”) of items required to achieve final completion of the Work. The List shall include the estimated cost of completion of each item on the List. Contractor will provide a first draft of the List within five (5) days of notice of Substantial Completion. The County will notify Contractor of acceptance or of any changes requested within ten (10) days of receipt of the draft List. The County shall deliver the final List to the Contractor no later than five (5) days after it has been developed as set forth above. The failure to include on the List any corrective work or pending items not yet completed does not alter, waive or release Contractor of its responsibility to complete such corrective work, pending items, or any other Work pursuant to the Agreement. Within twenty (20) business days after the list is created, the County shall pay the Contractor the remaining contract balance that includes all retainage previously withheld by the County less an amount equal to one hundred fifty percent (150%) of the estimated cost to complete the items on the list. Upon completion of all items on the List, Contractor may apply for Final Payment for all remaining retainage withheld by the County. If a good faith dispute exists as to whether one or more items identified on the List have been completed pursuant to this Agreement, the County may continue to withhold an amount equal to one hundred and fifty percent (150%) of the total cost to complete such items until Contractor has rendered complete, satisfactory and acceptable to the County such items. All items that require correction under the Agreement and that are identified after the preparation and delivery of the List remain the obligation of Contractor. This section is intended to comply with the provisions of Section 218.735, Florida Statutes; in the event of any conflict, Florida law will prevail over this Section.
4. The County shall not be obligated to make payment to Contractor for amounts that are the subject of a good faith dispute, or a claim brought pursuant to §255.05, Florida Statutes.
8. ASBESTOS FREE MATERIALS:
1. All Work under this Agreement will be performed with asbestos free materials. A written, notarized statement on company overhead is to be submitted with the executed Agreement certifying this fact. All payments shall be withheld until such statement is submitted.
2. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction done by Contractor or any of its Subcontractors or agents and were not specified in the design or required by the Agreement, Contractor shall be liable for all costs related to the abatement of such asbestos and damages or claims against the County.
9. LIQUIDATED DAMAGES:
10. RELEASE OF CLAIMS It is agreed that when all Work contemplated by this Agreement has been completed and has been inspected and approved by the County or the County’s authorized representatives, Contractor shall furnish to the County Contractor’s Final Payment Affidavit in the form provided in Exhibit 9, attached hereto. Contractor shall also provide a Waiver of Right Against Payment Bond from every subcontractor, material man and supplier that has provided services or materials to the Project in the form provided in Exhibit 10, attached hereto, or on a form acceptable to the County.
11. INCORPORATING BY REFERENCE OF SPECIFICATIONS AND GENERAL CONDITIONS:
1. Receipt of the Contract Documents and Specifications are herein acknowledged and made a part of the Agreement the same as though they were set forth at length herein. The general conditions are incorporated herein.
2. In case of discrepancy, the governing order of the documents is as follows:
a. Amendments and Change Orders;
b. This Agreement;
c. General Terms and Conditions from Bid/RFP No. {---BidRFP Number---} (Exhibit 1);
d. Non-Technical Specifications from Bid/RFP No. {---BidRFP Number---} (Exhibit 2);
e. (Insert Tech Specs Name) Technical Specifications dated ______, from Bid/RFP No. {---BidRFP Number---};
f. (Insert Final Plans Name), Final Plans dated _______, for Invitation to Bid No. {---BidRFP Number---};
g. Notice to Proceed;
h. Vendor’s Bid Submittal
12. INDEMNIFICATION:
1. To the maximum extent permitted by Florida law, but subject to the monetary limitation that the extent of the Contractor’s indemnification obligation shall not exceed One Million Dollars and Zero Cents ($1,000,000.00) or Awarded Amount, whichever is greater, the Contractor agrees to indemnify and hold harmless the County, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of the Agreement. Contractor agrees that indemnification of the County shall extend to any and all work performed by the Contractor, its subcontractors, employees, agents, servants or assigns.
2. The Contractor obligation to indemnify under this Article will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations.
3. This obligation shall in no way be limited in any nature whatsoever by any limitation on the amount or type of Contractor insurance coverage. This indemnification provision shall survive the termination of the Agreement between the County and the Contractor. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Agency’s sovereign immunity.
4. In any and all claims against the County or any of its agents or employees by any employee of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation under this Article shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor/Professional or any Subcontractor under workers' compensation acts, disability benefit acts or employee benefit acts.
5. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the County’s sovereign immunity or the provisions or limits of liability of §768.28, Florida Statutes.
13. PUBLIC RECORDS: In accordance with §119.0701, Florida Statutes, the Contractor shall:
1. Keep and maintain public records required by the County to perform the Services.
2. Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or, at the County’s option, allow the records to be inspected or copied within a reasonable time at the costs and service charges that shall not exceed the amounts set forth in Alachua County Resolution No. 2024-34.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following the expiration or termination of the Agreement if the Contractor does not transfer the records to the County.
4. Upon expiration or termination of the Agreement, transfer, at no cost, to the County all public records in possession of the Contractor or, at the option of the County, keep and maintain public records required by the County to perform the Services. If the Contractor transfers all public records to the County upon expiration or termination of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon expiration or termination of the Agreement, then the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County’s custodian of public records, in a format that is compatible with the County’s information technology systems.
5.. Confidential Information:
a. Contractor may claim, at some time during the term of this Agreement or thereafter, that some or all of Contractor's information, including but not limited to software, documentation, manuals, written methodologies and processes, or other considerations (collectively the "Confidential Information" or "CI"), is considered, or should be treated as, confidential and proprietary by Contractor in accordance with §119.0715, Florida Statutes, §812.081 Florida Statutes, or other law, and is thus confidential and exempt from disclosure under the Public Records Act. Contractor shall clearly identify and mark such information as confidential, proprietary and exempt from disclosure and notify the County of such assertion at the time it provides the CI to the County. The County will use reasonable efforts to maintain the confidentiality of the CI once it has been properly identified as CI by the Contractor.
b. The County shall provide Contractor with prompt written notice of any request received by it for disclosure of the CI so that Contractor may assert any exemption from disclosure under applicable law that may be available to them and seek to obtain a protective order against disclosure from a court of competent jurisdiction in and for Alachua County, Florida. Contractor agrees to protect, defend, indemnify, and hold the County, its commissioners, officers, employees, and agents free and harmless from and against any and all claims or judgments arising out of a request to inspect or copy the CI. Contractor agrees to investigate, handle, respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the County and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent. Upon expiration or termination of this Agreement, the provisions of this paragraph shall continue to survive. Contractor releases the County from claims or damages related to disclosure of CI by the County if the County complies with the procedures set forth herein.
c. If Contractor fails or refuses to seek a protective order or otherwise perform its duties under this section within 10 calendar days of notification by the County that a demand has been made to disclose Contractor's CI, then Contractor waives its claim that any of its information is CI and releases the County from claims or damages related to the subsequent disclosure by the County.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE COUNTY’S PUBLIC RECORDS CUSTODIAN AT publicrecordsrequest@alachuacounty.us OR (352) 264-6906 OR 12 SE 1ST STREET, GAINESVILLE, FL 32601.
d. If the Contractor fails to comply with this section, then the Contractor will be deemed in default of this Agreement. In addition to any other remedies available to the County, the County may enforce this section as set forth in §119.0701, Florida Statutes. If the Contractor fails to provide the public records in response to a request from the County within a reasonable time, then the Contractor shall be subject to penalties imposed under §119.10, Florida Statute, and costs of enforcement, including costs and attorney fees, under §119.0701 and §119.12, Florida Statutes.
e. The entire Public Records section of this Agreement shall survive the expiration or termination of this Agreement.
14. AUDITING RIGHTS AND INFORMATION:
1. Contractor shall keep all records and supporting documentation which concern or relate to the Work hereunder for a minimum of ten (10) years from the date of termination of this Agreement or the date the Work is completed, whichever is later or such longer period of time as may be required by law. Contractor shall require all of its subcontractors to likewise retain all of their Project records and supporting documentation. County, and any duly authorized agents or representatives of County, shall be provided access to all such records and supporting documentation at any and all times during normal business hours upon request by County. Further, County, and any duly authorized agents or representatives of County, shall have the right to audit, inspect and copy all of Contractor’s and any subcontractor’s Project records and documentation as often as they deem necessary and Contractor shall cooperate in any audit, inspection, or copying of the documents. Employees’ personal information is excluded, if exempt under Ch. 119, F.S. The access, inspection, copying and auditing rights shall survive the termination of this Agreement.
2. If at any time, County conducts such an audit of Contractor’s records and documentation and finds that Contractor overcharged County, Contractor shall pay to County the Overcharged Amount which is defined as the total aggregate overcharged amount together with interest thereon (such interest to be established at the rate of 12% annum). If the Overcharged Amount is equal to or greater than $50,000.00, Contractor shall pay to County the Overcharged Amount and the Audit Amount which is defined as the total aggregate of County’s reasonable audit costs incurred as a result of its audit of Contractor. County may recover the Overcharged Amount and the Audit Amount, as applicable, from any amount due or owing Contractor with regard to the Project or under any other agreement between Contractor and County. If such amounts owed Contractor are insufficient to cover the Overcharged Amount and Audit Amount, as applicable, then Contractor hereby acknowledges and agrees that it shall pay such remaining amounts to County within seven (7) business days of its receipt of County’s invoice for such remaining amounts. In no event shall the Overcharged Amount or the Audit Amount be deemed a reimbursable Cost of the Work.
15. INSURANCE: Throughout the term of this Agreement, the Contractor shall provide insurance of the types and in the amounts set forth in Exhibit 8. The Contractor shall also require any subcontractors to provide insurance as set forth in Exhibit 8.
16. PERMITS: Contractor will obtain and pay for all necessary permits, permit application fees, licenses or any fees required that may in any way affect the Work outlined in this Agreement. If Contractor is not familiar with state and local laws, ordinances, code rules and regulations, Contractor remains liable for any violation and all subsequent damages or fines.
17. BONDS:
1. At least ten (10) days PRIOR to furnishing any labor, services or material in connection with the Project, Contractor shall provide the County with Payment and Performance Bonds, in the amount of one hundred percent (100%) of the Contract Amount, in the form attached hereto as Exhibits 6 & 7, the costs of which are to be paid by Contractor. It is mutually agreed between the Parties hereto that if, at any time after the execution of this Agreement and the required surety bond for its faithful performance and payment, the County shall deem the surety or sureties upon such bond to be unsatisfactory, or if, for any reason, such bond ceases to be adequate to cover the performance of the Work Contractor shall, at its own expense, within five (5) days after the receipt of notice from the County to do so, furnish an additional bond or bonds in such form and amount, and with surety or sureties as shall be satisfactory to the County. In such event, no further payment to Contractor shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the Work shall be furnished in a manner and form satisfactory to the County.
2. In accordance with the requirements of §255.05(1)(a), Florida Statutes, Contractor shall record a copy of the Performance and Payment Bonds in the Public Records of Alachua County, Florida, within five (5) days of furnishing the Performance and Payment Bonds to the County. Contractor shall deliver a certified copy of the recorded Performance and Payment Bond to the County as evidence of recording said Bonds, within five (5) days of recording. The delivery of such evidence is a condition precedent to the County’s obligation to make any payments to Contractor.
18. SEVERABILITY AND AMBIGUITY: It is understood and agreed by the Parties to this Agreement that if any of the provisions of the Agreement shall contravene or be invalid under the laws of the State of Florida, such contravention or invalidity shall not invalidate the entire Agreement, but it shall be construed as if not containing the particular provision or provisions held to be invalid, and the rights and obligations of the Parties shall be construed and enforced accordingly. In the event an ambiguity or question of intent or interpretation arises, this Agreement shall be construed as if jointly drafted by the Parties and no presumption, inference, or burden of proof shall arise favoring or disfavoring a Party by virtue or authorship of any or all of the Agreement’s provisions. Each Party represents and agrees that it has had the opportunity to seek the advice of appropriate professions, including legal professionals, in the review and execution of this Agreement.
19. AMENDMENT: This Agreement may be amended by mutual written agreement that is executed by both of the Parties hereto. Further, this Agreement, including without limitation all changes in the maximum indebtedness, Technical Specifications, time of completion, and other material terms and conditions, may be changed only by such written and executed amendment.
20. INDEPENDENT CONTRACTOR: In the performance of this Agreement, Contractor will be acting in the capacity of an independent contractor, and not as an agent, employee, partner, joint venture, or associate of the County. Contractor shall be solely responsible for the means, methods and techniques, sequences and procedures utilized by Contractor in the full performance of this Agreement. Neither Contractor nor anyone employed by Contractor shall represent, act, purport to act, or to be deemed to be the agent, representative, employee or servant of the County.
21. OPTIONAL PARTICIPATION OF CONSULTANT: The County is free to elect to have an authorized agent or a consultant on the Project site to respond to requests for information made by Contractors, and to approve any payment requests. If the County does not elect to have a Consultant on the job site, any provisions incorporated in this Agreement referring to the Consultant shall be disregarded, and any requests for information and approvals of payment requests shall be made by the County’s {---Department---} Manager or their designee.
22. CHOICE OF LAW: The laws of the State of Florida shall govern this Agreement and the duties and obligations stated within this Agreement. The sole and exclusive venue for any action under this Agreement shall be Alachua County, Florida.
23. LAWS AND REGULATIONS:
1. Contractor will comply with all laws, ordinances, regulations, and building code requirements applicable to Work required by this Agreement. Contractor is presumed to be familiar with all state and local laws, ordinances, code rules and regulations that may in any way affect the Work outlined in this Agreement. If Contractor is not familiar with state and local laws, ordinances, code rules and regulations, Contractor remains liable for any violation and all subsequent damages or fines.
2. Contractor must comply with the FBI Criminal Justice Information Services (CJIS) version 5.7, dated August 16, 2018, Section 5.1.1.5, attached hereto and incorporated by reference as Exhibit 14.
24. COMPLETE AGREEMENT: This Agreement contains the sole and entire Agreement between the County and Contractor and supersedes any other written or oral Agreements between them not incorporated herein.
25. NON-WAIVER: The failure of any party to exercise any right in this Agreement will not waive such right in the event of any further default or non-compliance.
26. SUCCESSORS AND ASSIGNS: Contractor shall not assign its rights hereunder, excepting its right to payment, nor shall it delegate any of its duties hereunder without the written consent of the County. Subject to the provisions of the preceding sentence, each Party hereto binds itself, its successors, assigns and legal representatives to the other and to the successors, assigns and legal representatives of such other Party.
27. NO THIRD-PARTY BENEFICIARIES: Nothing contained herein shall create any relationship, contractual or otherwise, with, or any rights in favor of, any third party.
28. COUNTERPARTS: This Agreement may be executed in any number of and by the different Parties hereto on separate counterparts, each of which when so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same instrument.
29. WAIVERS OF CLAIMS AND CONTINUING OBLIGATIONS:
1. Contractor's obligations to perform and complete the Work in accordance with the Contract Documents shall be absolute. Neither approval of any progress, nor approval of final payment by a County employee, nor the issuance of a certificate of substantial completion, nor any payment by the Clerk of the Court to Contractor under the Contract Documents, nor any use or occupancy of the Project or any part thereof by the County, nor any act of acceptance by the County, nor any failure to do so, nor any correction of faulty or defective Work by the County shall constitute an acceptance of Work not in accordance with the Contract Documents.
2. The making and acceptance of final payment shall constitute a waiver of all claims by Contractor against the County, other than those previously made in writing and still unsettled.
30. TERMINATION FOR DEFAULT:
1. Contractor shall be considered in material default of this Agreement and such default shall be considered cause for County to terminate the Agreement, in whole or in part, as further set forth in this Article, if Contractor: (1) fails to begin the Work under the Contract Documents within the time specified herein; or (2) fails to properly and timely perform the Work as directed by County or Design Professional or as provided for in the approved Master Project Schedule; or (3) performs the Work unsuitably or neglects or refuses to remove materials or to correct or replace such Work as may be rejected as unacceptable or unsuitable; or (4) discontinues the prosecution of the Work contrary to the requirements of the Agreement; or (5) fails to resume Work which has been suspended within a reasonable time after being notified to do so; or (6) becomes insolvent or is declared bankrupt, or commits any act of bankruptcy; or (7) allows any final judgment to stand against it unsatisfied for more than ten (10) days; or (8) makes an assignment for the benefit of creditors; (9) fails to obey any applicable codes, laws, ordinances, rules or regulations with respect to the Work; or (10) fails to promptly pay its subcontractors and suppliers; or (11) materially breaches any other provision of this Agreement.
2. If County determines that Contractor is in default under this Agreement, County shall notify Contractor in writing of Contractor’s default(s). If County determines that Contractor has not remedied and cured the default(s) within seven (7) calendar days following receipt by Contractor of said written notice, then County, at its option, without releasing or waiving its rights and remedies against Contractor’s sureties and without prejudice to any other right or remedy it may be entitled to hereunder or by law, may terminate Contractor’s right to proceed under the Agreement, in whole or in part, and take possession of all or any portion of the Work and any materials, tools, equipment, and appliances of Contractor, take assignments of any of Contractor’s subcontracts and purchase orders that County may designate, and complete all or any portion of Contractor’s Work by whatever means, method or agency which County, in its sole discretion, may choose. If default is solely a result of Contractor’s failure to construct in accordance with the Master Project Schedule, then twenty-one (21) calendar days shall be allowed to cure the default. In making either the initial determination that Contractor is in default under this Contract or the subsequent determination that Contractor has failed to satisfactorily cure its default, County may rely solely upon the Design Professional’s certification to County that in the Design Professional’s opinion the Contractor is in default or has failed to satisfactorily cure its default. The Facilities Manager Director has authority to terminate this Agreement.
3. If County deems any of the foregoing remedies necessary, Contractor shall not be entitled to receive any further payments hereunder until after the Work is completed. All monies expended and all of the costs, losses, damages and extra expenses, including all management, administrative and other overhead and other direct and indirect expenses (including Design Professional and attorneys’ fees) or damages incurred by County incident to such completion, shall be deducted from the unpaid balance of the Contract Amount/GMP, and if such expenditures exceed the unpaid balance of the Contract Amount/GMP, Contractor shall pay promptly to County on demand the full amount of such excess, including costs of collection, attorney’s fees (including appeals) and interest thereon at the maximum legal rate of interest until paid. If the unpaid balance of the Contract Amount/GMP exceeds all such costs, expenditures and damages incurred by County to complete the Work, Contractor shall not be entitled to any portion of such excess, except for the unpaid portion of the Contractor’s Fee earned and the Cost of Work incurred prior to Contractor’s right to continue performance under this Contract being terminated. Any amounts to be paid to County by Contractor pursuant to this provision shall be certified by Design Professional, upon application, and this obligation for payment shall survive termination of the Agreement.
4. The liability of Contractor hereunder shall extend to and include the full amount of any and all sums paid, expenses and losses incurred, damages sustained, and obligations assumed by County in good faith under the belief that such payments or assumptions were necessary or required, in completing the Work and providing labor, materials, equipment, supplies, and other items therefor or re-letting the Work, and in settlement, discharge or compromise of any claims, demands, suits, and judgments pertaining to or arising out of the Work hereunder. Further, in the event County has exercised its right to terminate due to Contractor’s default, Contractor shall be prohibited from bidding or otherwise seeking additional work from County in accordance with County’s then current debarment policy.
5. If, after notice of termination of Contractor’s right to proceed pursuant to this Section, it is determined for any reason that Contractor was not in default, or that its default was excusable, or that County is not entitled to the remedies against Contractor provided herein, then such termination shall be deemed a termination for County’s convenience and Contractor’s remedies against County shall be the same as and limited to those afforded Contractor under Section 31 below.
31. TERMINATION FOR CONVENIENCE AND RIGHT OF SUSPENSION:
1. County shall have the right to terminate this Agreement without cause upon seven (7) calendar days’ written notice to Contractor. In the event of such termination for convenience, Contractor’s recovery against County shall be limited to that portion of the Contract Amount/GMP earned through the date of termination, together with any retainage withheld and reasonable termination expenses incurred but Contractor shall not be entitled to any other or further recovery against County, including, but not limited to, damages, consequential or special damages, or any anticipated profit on portions of the Work not performed.
2. County shall have the right to suspend all or any portions of the Work upon giving Contractor two (2) calendar days’ prior written notice of such suspension. If all or any portion of the Work is so suspended and later recommenced, Contractor’s sole and exclusive remedy shall be to seek an extension to the Contract Time in accordance with the procedures set forth in the Contract Documents. In no event shall Contractor be entitled to any additional compensation or damages, except as otherwise expressly provided for in the Contract Documents. Provided, however, if the ordered suspension exceeds ninety (90) calendar days, Contractor shall have the right to terminate the Agreement with respect to that portion of the Work which is subject to the ordered suspension.
32. TERMINATION FOR VIOLATION OF §287.135, FLORIDA STATUTES: The Contractor hereby certifies to the County that the Contractor: (a) has not been placed on the Scrutinized Companies or Other Entities that Boycott Israel List; and (b) is not engaged in a boycott of Israel. The County may terminate this Agreement if the Contractor is found to have been placed on the Scrutinized Companies or Other Entities that Boycott Israel List or is engaged in a boycott of Israel. The County must comply with the requirements of §287.135, Florida Statutes, as a condition precedent to bringing a civil action against the Contractor for submitting a false certification to the County.
Or if award amount is $1 Million +
32. CERTIFICATIONS AND TERMINATION FOR VIOLATION OF §287.135, FLORIDA STATUTES: Pursuant to §287.135, Florida Statutes, the Contractor hereby certifies to the County that the Contractor: (a) is not on the Scrutinized Companies with Activities in Sudan List; (b) is not on the Scrutinized Companies with Activities in Iran Terrorism Sectors List; (c) is not engaged in or have business operations in Cuba or Syria; (d) is not on the Scrutinized Companies or Other Entities that Boycott Israel List; and (e) is not participating in a boycott of Israel. The County may terminate this Agreement if the Contractor is found to: (f) have submitted a false certification to the County; (g) have been placed on the Scrutinized Companies with Activities in Sudan List; (h) be engaged in business operations in Cuba or Syria; (i) have been placed on a list created pursuant to §215.473, Florida Statutes, relating to scrutinized active business operations in Iran; (j) have been placed on the Scrutinized Companies or Other Entities that Boycott Israel List; or (k) be engaged in a boycott of Israel. The County must comply with the requirements of §287.135, Florida Statutes, as a condition precedent to bringing a civil action against the Contractor for submitting a false certification to the County.
33. WORKPLACE VIOLENCE: Employees of Contractor are prohibited from committing any act of Workplace violence. Violation may be grounds for termination. Workplace violence means the commission of any of the following acts by a Contractor's employee.
1. Battery: intentional offensive touching or application of force or violence to another.
2. Stalking: willfully, maliciously and repeatedly following or harassing another person.
34. DUTIES AND OBLIGATIONS: The rights and remedies available hereunder, and, in particular without limitation, the warranties, guarantees and obligations imposed upon Contractor by this Agreement (No. {---Contract Number---}) and the rights and remedies available to the County thereunder, shall be in addition to and not a limitation of any otherwise imposed or available law, by special guarantee or other provisions of the Contract Documents and Specifications.
35. POLLUTION ABATEMENT: Contractor shall comply with all Federal, State and Local laws and regulations controlling pollution of the environment. It shall take necessary precautions to prevent pollution of streams, lakes and ponds with fuels, oils, bitumens, chemicals and other harmful materials. It shall take necessary measures to minimize soil erosion.
36. INJURY OR DAMAGE TO PEOPLE OR PROPERTY: Should the County or Contractor suffer injury or damage to its person or property because of any error, omission or act of the other or of any of Contractor’s employees or agents or others for whose acts Contractor is legally liable, claim shall be made in writing to the County within a reasonable time of the first observance of such injury or damage.
37. HEALTH CONSIDERATIONS: Contractor shall provide and maintain, in a neat and sanitary condition, such accommodations for the use of its employees as are necessary to comply with the requirements and regulations of the State and Local Boards of Health. Contractor shall commit no public nuisance.
38. ELECTRONIC SIGNATURES: The Parties agree that an electronic version of this Agreement shall have the same legal effect and enforceability as a paper version. The Parties further agree that this Agreement, regardless of whether in electronic or paper form, may be executed by use of electronic signatures. Electronic signatures shall have the same legal effect and enforceability as manually written signatures. The County shall determine the means and methods by which electronic signatures may be used to execute this Agreement and shall provide Contractor with instructions on how to use said method. Delivery of this Agreement or any other document contemplated hereby bearing an manually written or electronic signature by facsimile transmission (whether directly from one facsimile device to another by means of a dial-up connection or whether mediated by the worldwide web), by electronic mail in “portable document format” (“.pdf”) form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, will have the same effect as physical delivery of the paper document bearing an original or electronic signature.
39. E-VERIFY: Pursuant to F.S. §448.095, Contractor shall register and use the U.S. Department of Homeland Security’s E-Verify System to verify the work authorization status of all new employees hired by the Contractor during the term of this Agreement. Contractor shall expressly require any subcontractors performing work or providing Services under this Agreement to utilize such E-Verify System to verify the employment eligibility of all new employees hired by the subcontractor during the term of this Agreement. The E-Verify System is located at https://www.uscis.gov/E-Verify. Failure to comply with this Section is grounds for termination and Contractor (a) may not be awarded a public contract for at least 1 year after the date on which this Agreement was terminated and (b) Contractor is liable for any additional costs incurred by the County as a result of termination of this Agreement.
40. AFFIDAVIT OF NO COERCION: Pursuant to §787.06, Florida Statutes
1. Section 787.06(13), Florida Statutes, requires any governmental entity, when executing, renewing, or extending a contract, must obtain an affidavit from the non-governmental entity attesting that it does not use coercion for labor or services. The terms "coercion" and "labor" are defined respectively in Sections 787.06(2)(a) and 787.06(2)(e), Florida Statutes.
2. The Contractor will certify its compliance with this statutory requirement by completing and executing the Affidavit of No Coercion for Pursuant to §787.06, Florida Statutes, a copy of which is attached to this Agreement as Exhibit 12.
41. CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED:
1. Section 287.138, Florida Statutes, prohibits any governmental entity from contracting with entities of foreign countries of concern if the contract provides the vendor with access to an individual's personal identifying information and:
a. The entity is owned by the government of a foreign country of concern;
b. The government of a foreign country of concern has a controlling interest in the entity; or
c. The entity is organized under the laws of or has its principal place of business in a foreign country of concern.
2. The statute identifies foreign countries of concern as: The People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern.
3. The Contractor will certify its compliance with this statutory requirements by completing and executing the Affidavit Regarding Foreign Countries of Concern, a copy of which is attached to this Agreement as Exhibit 13.
42. SIGNATURE AUTHORITY: Contractor represents and warrants to the County that the undersigned is authorized to execute this Agreement on behalf of the Contractor.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the respective dates under each signature: by Alachua County, Florida by its representative who is authorized to sign, and by Contractor, through its duly authorized representative.
The herein included sections along with Advertisement for Bids , Instruction to Bidders, Terms and Conditions , Insurance , Scope of Work, Submittals and the Construction Contract #15079, together with all attached Attachments herein identified, constitute the entire bid package.
The Contractor shall procure and maintain for the duration of this contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the contractor/vendor, his agents, representatives, employees or subcontractors.
COMMERCIAL GENERAL LIABILITY
Coverage must be afforded under a per occurrence form policy for limits not less than $1,000,000 General Aggregate, $1,000,000 Products / Completed Operations Aggregate, $1,000,000 Personal and Advertising Injury Liability, $1,000,000 each Occurrence, $50,000 Fire Damage Liability and $5,000 Medical Expense.
AUTOMOBILE LIABILITY
Coverage must be afforded including coverage for all Owned vehicles, Hired and Non-Owned vehicles for Bodily Injury and Property Damage of not less than $1,000,000 combined single limit each accident.
WORKERS COMPENSATION AND EMPLOYER’S LIABILITY
Coverage to apply for all employees at STATUTORY Limits in compliance with applicable state and federal laws; if any operations are to be undertaken on or about navigable waters, coverage must be included for the USA Longshoremen & Harbor Workers Act.
Employer’s Liability limits for not less than $100,000 each accident; $500,000 disease policy limit and $100,000 disease each employee must be included.
BUILDER’S RISK / INSTALLATION FLOATERS (when applicable)
When this contract or agreement includes the construction of and/or the addition to a permanent structure or building; including the installation of machinery and/or equipment, the following insurance coverage must be afforded:
Coverage Form: Completed Value, All Risk in an amount equal to 100% of the value upon completion or value of equipment to be installed.
When applicable: Waiver of Occupancy Clause or Cessation of Insurance clause. Flood Insurance as available under the National Flood Insurance Program.
CYBER LIABILITY COVERAGE (when applicable)
Vendor shall procure and maintain for the life of the contract in an amount not less than $1,000,000 per loss for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
TECHNOLOGY/PROFESSIONAL LIABILITY: with limits of $1 million. Coverage is for the life of the contract and must continue for five (5) years after contract expiration. This coverage must include Cyber Liability coverage for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
EMPLOYEE FIDELITY COVERAGE (only applicable to vendors whose employees handle funds)
Employee Dishonesty coverage must be afforded for not less than $500,000 Blanket all employees ISO Form
OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
I. Commercial General Liability and Automobile Liability Coverages
A. The Alachua County Board of County Commissioners, its officials, employees and volunteers are to be covered as an Additional Insured as respects: Liability arising out of activities performed by or on behalf of the Contractor/Vendor; to include Products and/or Completed Operations of the Contractor/Vendor; Automobiles owned, leased, hired or borrowed by the Contractor.
B. The Contractor’s insurance coverage shall be considered primary insurance as respects the County, its officials, employees and volunteers. Any insurance or self-insurance maintained by the County, its officials, employees or volunteers shall be excess of Contractor/Vendor’s insurance and shall be non-contributory.
II. All Coverages
The Contractor/Vendor shall provide a Certificate of Insurance to the County with a notice of cancellation. The certificate shall indicate if cover is provided under a “claims made” or “per occurrence” form. If any cover is provided under claims made from the certificate will show a retroactive date, which should be the same date of the contract (original if contact is renewed) or prior.
SUBCONTRACTORS
The Contractor/Vendor shall be responsible for all subcontractors working on their behalf as a condition of this agreement. All subcontractors of the Contractor/Vendor shall be subject to the same coverage requirements stated herein.
CERTIFICATE HOLDER: Alachua County Board of County Commissioners
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
MAIL, EMAIL or FAX CERTIFICATES
The County must be identified as an “Additional Insured” in either the Description of Operations section or elsewhere on the Certificate. While the contract may call for elaborate “additional insured” wording a Certificate stating that: “The Alachua County Board of County Commissioners, its officials, employees and volunteers are to be covered as an Additional Insured as respects: Liability arising out of activities performed by or on behalf of the Vendor; products and completed operations of the Vendor; claims arising out of the condition of the land; or automobiles owned, leased, hired or borrowed by the Vendor.” is acceptable. It is the County itself rather than the department that must be listed as the “additional insured.”
Notice is hereby given that the Board of County Commissioners of Alachua County, Florida is calling for and requesting Bids for the purpose of selecting a contractor to furnish all labor, materials, equipment and apparatus for the construction of:
ITB 26-605-LC: Kate Barnes Boat Ramp Improvements
Mandatory ITB Site Visit: Wednesday, July 22, 2026 at 9:00 am 18800 S County Road 325, Hawthorne, FL 32640
ITB Opens: Wednesday, August 19, 2026, 2:00 pm
All work shall be done in accordance with the Bid Instructions and Scope of Service known as the Invitation to BID (ITB). The County posts and distributes information pertaining to its procurement solicitations on the public portal https://secure.procurenow.com/portal/alachuacounty.
In order to submit a proposal response to this solicitation the consultant must be registered on Alachua County's Public Portal.
Alachua County has adopted a 15% participation goal and policies which encourage participation of Small Business Enterprises (SBE) in the provision goods, services and construction.
If you have a disability and need an accommodation in order to participate, contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the deadline. If you are unable to notify the Equal Opportunity Office prior to the deadline, please contact Alachua County Procurement for assistance at 352-374.5202. TDD/TTY users, please call 711 (Florida Relay Service). In accordance with the Provisions of the ADA, this document may be requested in an alternate format.
The Contractor shall procure and maintain for the duration of this contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the contractor/vendor, his agents, representatives, employees or subcontractors.
CERTIFICATE HOLDER:Alachua County Library District
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
The herein included sections along with Advertisement for Bids , Instruction to Bidders, Terms and Conditions , Insurance , Scope of Work, Submittals, together with all attached Attachments herein identified, constitute the entire bid package.
The County reserves the right to request clarification of information submitted and to request additional information of one or more Bidder, either orally or in writing.
Where the following terms or their pronouns occur herein, the intent and meaning shall be as follows for:
AGREEMENT: The written document between the County and the Contractor covering the Work to be performed, including the Contractor's Bid and the Bonds.
BID: The offer of proposal of the Bidder submitted on the prescribed form setting forth the prices for the Work to be performed.
BID PRICE: The amount bid submitted on the prescribed forms by the bidder setting forth the prices for the work to be performed.
BIDDER: Any person, firm or corporation submitting a Bid for the work contemplated, or a duly authorized representative.
BONDS: Bid, Performance and Payment Bonds and other instruments of security, furnished by the Contractor and his surety in accordance with the Contract Documents.
CHANGE ORDER: A written order to the Contractor, signed by the Board of County Commissioners, County Manager, or the Department Director as appropriate, authorizing an addition, deletion, or revision in the Work, or an adjustment in the Contract Amount or the Contract Time, issued after execution of the Agreement.
CONTRACT: The written agreement resulting from this solicitation, incorporating the bid submitted by the bidder and which is approved by the Board, or its designee, along with all documents identified in this Invitation to Bid document and any addenda, thereto, shall be the contract between the County and the bidder.
CONTINGENCY AMOUNT: The total monies established to efficiently and timely address any unknown or unanticipated conditions and pay factor adjustments. Contractor has no entitlement to any contingency amount without written notice from the County.
CONTRACT PRICE: The total monies payable to the Contractor under the provisions of the Contract Documents.
CONTRACT DOCUMENTS: The Agreement, Specifications, Drawings, Addenda whether issued prior to the opening of bids or execution of the Contract and Modifications.
CONTRACT TIME: The number of calendar days stated in the Agreement for the completion of the Work.
CONTRACTOR: The person, firm or corporation with whom the County has executed a contract for the performance of the Work, or his legally authorized representative.
COUNTY: Alachua County, Florida, through the Board of County Commissioners, or its authorized legal representative.
COUNTY ENGINEER: The Alachua County Public Works Director, acting directly or through duly authorized representatives; such representatives acting within the scope of the duties and authority assigned to them.
DIRECTOR: The Department Director, or their designee acting for the County.
DRAWINGS: The drawings and plans which show the character and scope of the Work to be performed and which have been prepared or approved by the Director and are referred to in the Contract Documents.
FIELD CHANGE ORDER: A written order to the Contractor signed by the Board of County Commissioners, County Manager, or the Department Director or designee for additional weather days or modifications to the work only for changes in unit quantities (except Lump Sum Unit Pricing) and for pay factor adjustments.
PROJECT REPRESENTATIVE: The authorized representative of the Director who is assigned to the project or any parts thereof.
RESPONSIBLE AGENT: The duly authorized representative of the Bidder during the contract period.
SHOP DRAWINGS: All Drawings, diagrams, illustrations, brochures, schedules and other data which are prepared by the Contractor, a Subcontractor, manufacturer, supplier or distributor and which illustrate the equipment, materials or some portion of the Work.
SPECIFICATIONS: The directions, provisions and requirements contained herein, together with all written Agreements made or to be made, setting out or relating to the method and manner of performing the Work, or to the quantities and qualities of materials and labor to be furnished under the Contract. Any state or national standard or specification referenced in any document listed in this advertisement, when work performed is described therein.
SUBCONTRACTORS: Any person, firm or corporation, other than the Contractor, supplying labor, equipment or material for work at the site of the project.
WORK: Any and all obligations, duties and responsibilities necessary to the successful completion of the project assigned to or undertaken by the Contractor under the Contract Documents, including the furnishing of all labor, materials, equipment and other incidentals.
Notice is hereby given that the Board of County Commissioners of Alachua County, Florida is calling for and requesting Bids for the purpose of selecting a contractor to furnish all labor, materials, equipment and apparatus for the construction of:
ITB 26-605-LC: Kate Barnes Boat Ramp Improvements
ITB Opens: Wednesday, August 19, 2026, 2:00 pm
All work shall be done in accordance with the Bid Instructions and Capital Construction Agreement No. 15079 known as the Invitation to BID (ITB). The County posts and distributes information pertaining to its procurement solicitations on the public portal https://secure.procurenow.com/portal/alachuacounty.
In order to submit a proposal response to this solicitation the consultant must be registered on Alachua County's Public Portal.
Alachua County has adopted a 15% participation goal and policies which encourage participation of Small Business Enterprises (SBE) in the provision goods, services and construction.
If you have a disability and need an accommodation in order to participate, contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the deadline. If you are unable to notify the Equal Opportunity Office prior to the deadline, please contact Alachua County Procurement for assistance at 352-374.5202. TDD/TTY users, please call 711 (Florida Relay Service). In accordance with the Provisions of the ADA, this document may be requested in an alternate format.
Pursuant to F.S. sec. 448.095, Contractor shall register with and use the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all new employees of the Contractor during the term of the Agreement. Contractor shall require any subcontractors performing work or providing Services under this Agreement to register and use the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all new employees of the subcontractor during the term of this Agreement, and otherwise comply with Florida law. The E-Verify system is located at https://www.uscis.gov/E-Verify. Failure to comply with this section is grounds for termination and the contractor (a) may not be awarded a contract with the County for at least 1 year after the date on which the contract was terminated and (b) is liable for any additional costs incurred by the County as a result of termination of this Agreement.
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the contractor, his agents, representatives, employees or subcontractors.
COMMERCIAL GENERAL LIABILITY.
Coverage must be afforded under a per occurrence form policy for limits not less than $1,000,000 General Aggregate, $1,000,0000 Products / Completed Operations Aggregate,
$1,000,000 Personal and Advertising Injury Liability, $1,000,000 each Occurrence, $50,000 Fire Damage Liability and $5,000 Medical Expense.
AUTOMOBILE LIABILITY.
Coverage must be afforded including coverage for all Owned vehicles, Hired and Non-Owned vehicles for Bodily Injury and Property Damage of not less than $1,000,000 combined single limit each accident.
WORKERS COMPENSATION AND EMPLOYER’S LIABILITY.
PROFESSIONAL LIABILITY or ERRORS AND OMISSIONS LIABILITY (E&O).
Professional (E&O) Liability must be afforded for not less than $1,000,000 each claim, $1,000,000 policy aggregate
CYBER LIABILITY COVERAGE (when applicable)
Vendor shall procure and maintain for the life of the contract in an amount not less than $1,000,000 per loss for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
Technology/Professional Liability: with limits of $1 million. Coverage is for the life of the contract and must continue for five (5) years after contract expiration. This coverage must include Cyber Liability coverage for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
OTHER INSURANCE PROVISIONS.
All Coverages
The Contractor shall provide a Certificate of Insurance to the County with a notice of cancellation. The certificate shall indicate if cover is provided under a “claims made” or “per occurrence” form. If any cover is provided under claims made from the certificate will show a retroactive date, which should be the same date of the contract (original if contact is renewed) or prior.
SUBCONTRACTORS
Contractors shall include all subcontractors as insured under its policies. All subcontractors shall be subject to the requirements stated herein.
CERTIFICATE HOLDER:Alachua County Board of County Commissioners
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
A person or affiliate who has been placed on the convicted vendor list following a conviction of a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
Where the following terms or their pronouns occur herein, the intent and meaning shall be as follows for:
AGREEMENT: The written document between the County and the Contractor covering the Work to be performed, including the Contractor's Bid and the Bonds.
BID: The offer of proposal of the Bidder submitted on the prescribed form setting forth the prices for the Work to be performed.
BID PRICE: The amount bid submitted on the prescribed forms by the bidder setting forth the prices for the work to be performed.
BIDDER: Any person, firm or corporation submitting a Bid for the work contemplated, or a duly authorized representative.
BONDS: Bid, Performance and Payment Bonds and other instruments of security, furnished by the Contractor and his surety in accordance with the Contract Documents.
CHANGE ORDER: A written order to the Contractor, signed by the Alachua County Library District, County Manager, or the Department Director as appropriate, authorizing an addition, deletion, or revision in the Work, or an adjustment in the Contract Amount or the Contract Time, issued after execution of the Agreement.
CONTRACT: The written agreement resulting from this solicitation, incorporating the bid submitted by the bidder and which is approved by the Board, or its designee, along with all documents identified in this Invitation to Bid document and any addenda, thereto, shall be the contract between the County and the bidder.
CONTINGENCY AMOUNT: The total monies established to efficiently and timely address any unknown or unanticipated conditions and pay factor adjustments. Contractor has no entitlement to any contingency amount without written notice from the County.
CONTRACT PRICE: The total monies payable to the Contractor under the provisions of the Contract Documents.
CONTRACT DOCUMENTS: The Agreement, Specifications, Drawings, Addenda whether issued prior to the opening of bids or execution of the Contract and Modifications.
CONTRACT TIME: The number of calendar days stated in the Agreement for the completion of the Work.
CONTRACTOR: The person, firm or corporation with whom the County has executed a contract for the performance of the Work, or his legally authorized representative.
COUNTY: Alachua County, Florida, through the Alachua County Library District, or its authorized legal representative.
COUNTY ENGINEER: The Alachua County Public Works Director, acting directly or through duly authorized representatives; such representatives acting within the scope of the duties and authority assigned to them.
DIRECTOR: The Department Director, or their designee acting for the County.
DRAWINGS: The drawings and plans which show the character and scope of the Work to be performed and which have been prepared or approved by the Director and are referred to in the Contract Documents.
FIELD CHANGE ORDER: A written order to the Contractor signed by the Alachua County Library District, County Manager, or the Department Director or designee for additional weather days or modifications to the work only for changes in unit quantities (except Lump Sum Unit Pricing) and for pay factor adjustments.
PROJECT REPRESENTATIVE: The authorized representative of the Director who is assigned to the project or any parts thereof.
RESPONSIBLE AGENT: The duly authorized representative of the Bidder during the contract period.
SHOP DRAWINGS: All Drawings, diagrams, illustrations, brochures, schedules and other data which are prepared by the Contractor, a Subcontractor, manufacturer, supplier or distributor and which illustrate the equipment, materials or some portion of the Work.
SPECIFICATIONS: The directions, provisions and requirements contained herein, together with all written Agreements made or to be made, setting out or relating to the method and manner of performing the Work, or to the quantities and qualities of materials and labor to be furnished under the Contract. Any state or national standard or specification referenced in any document listed in this advertisement, when work performed is described therein.
SUBCONTRACTORS: Any person, firm or corporation, other than the Contractor, supplying labor, equipment or material for work at the site of the project.
WORK: Any and all obligations, duties and responsibilities necessary to the successful completion of the project assigned to or undertaken by the Contractor under the Contract Documents, including the furnishing of all labor, materials, equipment and other incidentals.
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the contractor, his agents, representatives, employees or subcontractors.
CERTIFICATE HOLDER:Alachua County Library District
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
Where the following terms or their pronouns occur herein, the intent and meaning shall be as follows for:
COUNTY/OWNER: Alachua County Board of County Commissioners, Alachua County, Florida or its authorized representative.
BID PRICE: The amount bid submitted on the prescribed forms by the bidder setting forth the prices for the work to be performed.
BIDDER: Any person, firm or corporation submitting a proposal/bid for the goods and/or services contemplated herein, or a duly authorized representative.
CONTRACT: The written agreement resulting from this solicitation, incorporating the bid submitted by the bidder and which is approved by the Board, or its designee, along with all documents identified in this Invitation to Bid document and any addenda, thereto, shall be the contract between the County and the bidder.
CONTRACT DOCUMENTS: The Agreement, Specifications, Drawings, Addenda whether issued prior to opening of bids or execution of the Contract and Modifications.
CONTRACTOR: Any person, firm, corporation, or governmental entity with whom the County has executed a contract for the performance of the work, or his duly authorized representative.
DIRECTOR: The duly authorized representative of the Board of County Commissioners during the contract period as identified herein.
RESPONSIBLE AGENT: The duly authorized representative of the Alachua County Board of County Commissioners during the contract period.
SPECIFICATIONS: The directions, provisions, and requirements contained herein, together with all written agreements made setting out or relating to the method and manner of performing the requested services, the quality of material and personnel to be furnished under this contract. All applicable laws of the State of Florida, the Federal Government and the Rules and Regulations of the County of Alachua are hereby adopted and made part hereof as specifications.
WORK: To provide all management, supervision, labor, materials, supplies and equipment. To plan, schedule, coordinate and assure effective performance of all services described herein.
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the contractor, his agents, representatives, employees or subcontractors.
COMMERCIAL GENERAL LIABILITY.
Coverage must be afforded under a per occurrence form policy for limits not less than $1,000,000 General Aggregate, $1,000,0000 Products / Completed Operations Aggregate, $1,000,000 Personal and Advertising Injury Liability, $1,000,000 each Occurrence, $50,000 Fire Damage Liability and $5,000 Medical Expense.
AUTOMOBILE LIABILITY.
Coverage must be afforded including coverage for all Owned vehicles, Hired and Non-Owned vehicles for Bodily Injury and Property Damage of not less than $1,000,000 combined single limit each accident.
WORKERS COMPENSATION AND EMPLOYER’S LIABILITY.
POLLUTION LIABILITY.
CYBER LIABILITY COVERAGE (when applicable)
Vendor shall procure and maintain for the life of the contract in an amount not less than $1,000,000 per loss for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
Technology/Professional Liability: with limits of $1 million. Coverage is for the life of the contract and must continue for five (5) years after contract expiration. This coverage must include Cyber Liability coverage for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
SUBCONTRACTORS
Contractors shall include all subcontractors as insured under its policies. All subcontractors shall be subject to the requirements stated herein.
CERTIFICATE HOLDER:Alachua County Board of County Commissioners
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.
Notice is hereby given that the Board of County Commissioners of Alachua County, Florida is calling for and requesting Bids for the purpose of selecting a contractor to furnish all labor, materials, equipment and apparatus for the construction of:
ITB 26-605-LC: Kate Barnes Boat Ramp Improvements
ITB Opens: Wednesday, August 19, 2026, 2:00 pm
All work shall be done in accordance with the Bid Instructions and Capital Construction Agreement No. 15079 known as the Invitation to BID (ITB). The County posts and distributes information pertaining to its procurement solicitations on the public portal https://secure.procurenow.com/portal/alachuacounty.
In order to submit a proposal response to this solicitation the consultant must be registered on Alachua County's Public Portal.
If you have a disability and need an accommodation in order to participate, contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the deadline. If you are unable to notify the Equal Opportunity Office prior to the deadline, please contact Alachua County Procurement for assistance at 352-374.5202. TDD/TTY users, please call 711 (Florida Relay Service). In accordance with the Provisions of the ADA, this document may be requested in an alternate format.
An entity or affiliate who has been placed on any of the list's below may not respond to solicitation.
Convicted Vendor List
Suspended Vendor List
Discriminatory Vendor List
Scrutinized List of Prohibited Companies
Federal Excluded Parties List
Lists are available at the following Department of Management Services site:
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the contractor, his agents, representatives, employees or subcontractors.
CERTIFICATE HOLDER:Alachua County Library District
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
The County posts and distributes information pertaining to its procurement solicitations on the County Public Portal. In order to submit a bid response to this solicitation the consultant must be registered with the County's Public Portal.
Costs for the preparation and submittal of bids in response to this Invitation to Bid are entirely the obligation of the bidder and shall not be chargeable in any manner to Alachua County.
The bid response, containing all required documents, must be received by 2:00 pm on Wednesday, August 19, 2026. The bidder’s submittal must be completed in the Public Portal prior to the 2:00 pm deadline. Any required uploaded documents should be done in PDF format and be labeled correctly, unless the solicitation states otherwise. The pdf document should be titled with bidder’s name, bid number, and if the response is submitted in parts, include “Part # of x”.
THE COUNTY and the PUBLIC PORTAL PLATFORM WILL NOT ACCEPT LATE SUBMITTALS
Any bid not withdrawn will constitute an irrevocable offer, for a period of one hundred and twenty (120) days, to provide the County adequate time to award the Contract for the services or products specified in this solicitation.
Additional pricing information cannot be added.
The submittal of an ITB by a bidder will be considered by the County as constituting an offer by the bidder to perform the required services at the stated fees. Bidders are expected to examine the specifications, drawings, and all special and general conditions. Failure to do so will be at the bidder's risk. Bidders shall furnish the information required by the ITB.
Unit price for each unit offered shall be shown, and such price shall include packing and shipping unless otherwise specified. In case of discrepancy between the unit price and extended price, the unit price will be presumed correct. All or None bids will not be considered unless specifically requested in the ITB.
The bidders must state a definite time for delivery of supplies or performance of services.
The bidder should retain a copy of all bid documents for future reference.
All bids should be submitted with the firm name and by an officer or employee having authority to bind the company or firm.
Modifications to or withdrawal of a bidder’s submittal can be made up to the deadline date. Modifications and withdrawals must be documented in the Public Portal in order to be recognized by the County. Any Bidder may withdraw their Bid, either personally, electronically, or written request, at any time prior to the scheduled closing time for receipt of Bids. Any bid not withdrawn will constitute an irrevocable offer, for a period of one hundred twenty (120) days, to provide the County adequate time to award the Contract/PO for the services or product specified in this solicitation.
Licensee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Licensee’s operation and use of the licensed premises. The cost of such insurance shall be borne by the Licensee.
COMMERCIAL GENERAL LIABILITY.
Coverage must be afforded under a per occurrence form policy for limits not less than $200,000 General Aggregate, $100,0000 Products / Completed Operations Aggregate, $100,000 Personal and Advertising Injury Liability, $100,000 each Occurrence, $100,000 Fire Damage Liability and $5,000 Medical Expense.
AUTOMOBILE LIABILITY. (While Operating Vehicles on County Owned Property)
Coverage must be afforded including coverage for all Owned vehicles, Hired and Non-Owned vehicles for Bodily Injury and Property Damage of not less than $500,000 combined single limit each accident.
WORKERS COMPENSATION AND EMPLOYER’S LIABILITY. (While on County owned Property)
CYBER LIABILITY COVERAGE (when applicable)
Vendor shall procure and maintain for the life of the contract in an amount not less than $1,000,000 per loss for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
Technology/Professional Liability: with limits of $1 million. Coverage is for the life of the contract and must continue for five (5) years after contract expiration. This coverage must include Cyber Liability coverage for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
OTHER INSURANCE PROVISIONS.
The policies are to contain, or be endorsed to contain, the following provisions:
SUBCONTRACTORS
Licensee shall include all subcontractors as insured under its policies. All coverages for subcontractors shall be subject to all the requirements stated herein.
CERTIFICATE HOLDER:Alachua County Board of County Commissioners
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
Employees of bidders (or responders for RFP's) are prohibited from committing any act of workplace violence. Violation may be grounds for termination. Workplace violence means the commission of any of the following acts by a bidder's employee.
Battery: intentional offensive touching or application of force or violence to another.
Stalking: willfully, maliciously and repeatedly following or harassing another person.
This agreement shall be governed in accordance with the laws of the State of Florida. Venue shall be in Alachua County.
Licensee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Licensee’s operation and use of the licensed premises. The cost of such insurance shall be borne by the Licensee.
CERTIFICATE HOLDER:Alachua County Library District
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
Each Bid must be accompanied by a bid bond (Submittals) payable to the County for an amount equal to at least five percent (5%) of the amount of the Bid. The County will, within ten (10) days after the opening of the Bids, return deposits of all Bidders except those posted by the three lowest Bidders, whose deposits will be returned upon final award and execution of the contract between the successful Bidder and the County, and after a satisfactory contract Bond has been executed.
If the successful Bidder, for any reason whatsoever, withdraws from competition after the opening of the Bids, or fails or refuses to execute the contract and Bond within ninety (90) days after the Bidder has received notice of acceptance of their Bid, the Bidder shall forfeit to the County their Bid security deposit as liquidated damages for such withdrawal, failure or refusal. In the aforementioned situation, the successful Bidder shall be responsible to the Board of County Commissioners for the additional cost of said project, if any.
Guaranty Bonds in the form of a Performance and Payment Bond in amounts equal to one hundred percent (100%) of the Bid Price will be required of the successful bidder.
Vendors shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with products and materials supplied to the County.
COMMERCIAL GENERAL LIABILITY.
Coverage must be afforded under a per occurrence form policy for limits not less than $1,000,000 General Aggregate, $1,000,0000 Products / Completed Operations Aggregate, $1,000,000 Personal and Advertising Injury Liability, $1,000,000 each Occurrence, $50,000 Fire Damage Liability and $5,000 Medical Expense.
AUTOMOBILE LIABILITY. (When Vendor Delivers to County Premises)
Coverage must be afforded including coverage for all Owned vehicles, Hired and Non-Owned vehicles for Bodily Injury and Property Damage of not less than $1,000,000 Combined Single Limit each accident.
WORKERS COMPENSATION AND EMPLOYER’S LIABILITY. (While Vendor’s Employee(s) are on County Premises)
CYBER LIABILITY COVERAGE (when applicable)
Vendor shall procure and maintain for the life of the contract in an amount not less than $1,000,000 per loss for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
Technology/Professional Liability: with limits of $1 million. Coverage is for the life of the contract and must continue for five (5) years after contract expiration. This coverage must include Cyber Liability coverage for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
OTHER INSURANCE PROVISIONS.
The policies are to contain, or be endorsed to contain, the following provisions:
SUBCONTRACTORS
Vendors shall include all subcontractors as insured under its policies. All coverages for subcontractors shall be subject to all the requirements stated herein.
CERTIFICATE HOLDER:Alachua County Board of County Commissioners
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
Permit, Application, and License Fees:
The contracted firm shall obtain and pay for all necessary permits, permit application fees, licenses or any fees required.
Compliance:
The contractor shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated in the proposal. The contracted firm is presumed to be familiar with all state and local laws, ordinances, code rules and regulations that may in any way affect the work. Ignorance on the part of the contracted firm will in no way relieve it of responsibility.
All corporations, LLCs, limited and general partnerships, LLPs and LLLPs wishing to do business within the County must register with the Florida Department of State at the following web site: http://www.sunbiz.org/. This registration is renewed annually. Failure to register with the Florida Department of State may result in the bid being determined as non-responsive.
The contractor must agree to abide by and conduct its programs and provide its services in compliance with the provisions of the Civil Rights Act of 1866, Civil Rights Act of 1871, Equal Pay Act of 1963, Civil Rights Act of 1964, Age Discrimination and Employment Acts of 1967, Rehabilitation Act of 1973, 1990 Americans with Disabilities Act, 1991 Federal Civil Rights Act, 1992 Florida Civil Rights Act, and all other applicable ordinances, statutes, laws and amendments thereto.
No interpretation of the bid will be made to any interested bidder orally. Every request for such interpretation shall be made in writing, via the question and answer tab. Any interpretation to a Bidder will be made only by addendum; duly issued, and a copy of such addendum will be posted to the Public Portal. Oral answers will not be authoritative. All addenda so issued shall become part of the bid documents.
Addenda Notification: Bidders are required to register for an account via the County's e-Procurement Public Portal. Once bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at https://secure.procurenow.com/portal/alachuacounty. Failure to receive or review an addenda or notice by the Bidder is not the fault of the County or County Staff.
Vendors shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with products and materials supplied to the County.
CERTIFICATE HOLDER:Alachua County Library District
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
The awarded Bidder agrees to protect, defend, indemnify, and hold the County and director and their officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or directly or indirectly relating to any and all claims, liens, demands, obligations, actions, proceedings or causes of action of every kind and character in connection with or arising directly or indirectly out of this Agreement and/or the performance hereof. Without limiting the generality of the foregoing, any and all such claims, etc., including but not limited to personal injury, death, damage to property (including destruction) defects in materials or workmanship, actual or alleged infringement of any patent, trademark, copyright (or application for any thereof) or of any other tangible or intangible personal or property right, or any actual or alleged violation of any applicable statutes, ordinance, administrative order, rule, or regulation or decree of any court, shall be included in the indemnity hereunder. The Bidder further agrees to investigate, handle, respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the County and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent. Bidder agrees that indemnification of the County shall extend to any and all work performed by the Bidder, its subcontractors, employees, agents, servants or assigns. This obligation shall in no way be limited in any nature whatsoever by any limitation on the amount or type of Bidder's insurance coverage. This indemnification provision shall survive the termination of the Contract between the County and the Bidder.
Nothing contained herein shall constitute a waiver by the County of its sovereign immunity, the limits of liability or the provisions of §768.28, Florida Statutes.
The failure of either party to comply with any provision of this agreement shall place that party in default. Prior to terminating this agreement, the non-defaulting party shall notify the defaulting party in writing. Notification shall make specific reference to the provision which gave rise to the default.
The defaulting party shall be given seven (7) days in which to cure the default. Department Director is authorized to provide written notice of termination on behalf of the County, and if the default situation is not corrected within the allotted time, the Department is authorized to provide final termination notice on behalf of the County to the Contractor.
The County may terminate this agreement without cause by first providing at least thirty (30) days written notice to the Contractor prior to the termination date. The Department Director is authorized to provide written notice of termination on behalf of the County.
If the contractor is adjudged bankrupt, either voluntary or involuntary, the County may terminate the contract effective on the day and at the time the bankruptcy petition is filed and may proceed to provide service as previously outlined.
In the event funds to finance this contract become unavailable, the County may terminate the contract with no less than twenty-four hours’ notice in writing to the Contractor. The County shall be the final authority as to the availability of funds.
Alachua County Procurement reserves the right to reject any bid which may be considered irregular, show serious omission, unauthorized alteration of form, unauthorized alternate bids, incomplete or unbalanced bids or irregularities of any kind. Further, the County reserves the right to accept or reject any and all bids in whole or in part and to waive any technicalities or informalities in any bid.
Bid forms may be considered irregular and subject to rejection if they show serious omission, unauthorized alteration of form, unauthorized alternate bids, incomplete or unbalanced bids or irregularities of any kind.
Alachua County Procurement reserves the right to accept or reject any or all Bids in whole or in part, with or without cause, to waive technicalities, or to accept bids or portions thereof which, in the County's judgment, best serve the interests of the County, or to award a contract to the next most qualified Consultant if a selected Consultant does not execute a contract within thirty (30) days after the award of the bid. The County may allow alterations, modifications, or revisions to individual elements of the successful bid at any time during the period of the contract which results from this Bid.
The thirty-day (30) time period may be extended an additional twenty (20) days where the selected Consultant is unavailable during the initial thirty-day period.
Entity shall provide evidence to the County that it has in place a program of self-insurance pursuant to Florida Statutes Sections 111.072, 136.091 and 768.28. That the self-insurance program provides coverage for claims which emanate from Automobile Physical Damage and Public Liability incidents arising from Automobile Liability (both Bodily Injury and Property Damage), Commercial General Liability, and Workers’ Compensation with a limit of liability not to exceed $300,000 per accident.
OR
Entity shall procure and maintain for the duration of the agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the entity, his agents, representatives, employees or subcontractors.
COMMERCIAL GENERAL LIABILITY.
Coverage must be afforded under a per occurrence form policy for limits not less than $1,000,000 General Aggregate, $1,000,0000 Products / Completed Operations Aggregate, $1,000,000 Personal and Advertising Injury Liability, $1,000,000 each Occurrence, $50,000 Fire Damage Liability and $5,000 Medical Expense.
AUTOMOBILE LIABILITY.
Coverage must be afforded including coverage for all Owned vehicles; Hired and Non-Owned vehicles for Bodily Injury and Property Damage of not less than $1,000,000 Combined Single limit each accident.
WORKERS COMPENSATION AND EMPLOYER’S LIABILITY.
CYBER LIABILITY COVERAGE (when applicable)
Vendor shall procure and maintain for the life of the contract in an amount not less than $1,000,000 per loss for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
Technology/Professional Liability: with limits of $1 million. Coverage is for the life of the contract and must continue for five (5) years after contract expiration. This coverage must include Cyber Liability coverage for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
OTHER PROVISIONS
Indemnification Clause: Each party agrees that it shall be solely responsible for the negligent acts or omissions of its employees, contractors and agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity and the limitation set forth in Section 768.28, Florida Statutes.
CERTIFICATE HOLDER:Alachua County Board of County Commissioners
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
In the performance of this agreement, the Contractor will be acting in the capacity of an independent Contractor and not as an agent, employee, partner, joint venture, or associate of the County. The Contractor shall be solely responsible for the means, method, technique, sequences, and procedures utilized by the Contractor in the full performance of the agreement.
Licensee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Licensee’s operation and use of the licensed premises. The cost of such insurance shall be borne by the Licensee.
COMMERCIAL GENERAL LIABILITY
Coverage must be afforded under a per occurrence form policy for limits not less than $1,000,000 General Aggregate, $1,000,000 Products / Completed Operations Aggregate, $1,000,000 Personal and Advertising Injury Liability, $1,000,000 each Occurrence, $100,000 Fire Damage Liability and $5,000 Medical Expense.
AUTOMOBILE LIABILITY (While Operating Vehicles on County Owned Property)
Coverage must be afforded including coverage for all Owned vehicles, Hired and Non-Owned vehicles for Bodily Injury and Property Damage of not less than $1,000,000 combined single limit each accident.
WORKERS COMPENSATION AND EMPLOYER’S LIABILITY (While on County owned Property)
Coverage to apply for all employees at STATUTORY Limits in compliance with applicable state and federal laws; if any operations are to be undertaken on or about navigable waters, coverage must be included for the USA Longshoremen & Harbor Workers Act.
Employer’s Liability limits for not less than $100,000 each accident; $500,000 disease policy limit and $100,000 disease each employee must be included.
OR:
As an independent contractor outside the construction industry with fewer than four employees choosing not to secure worker’s compensation coverage under the Florida Workers’ Compensation Act, the Licensee may choose to post clear written notice in a conspicuous location accessible to all employees telling employees and others of their lack of entitlement to works’ compensation benefits.
CYBER LIABILITY COVERAGE (when applicable)
Vendor shall procure and maintain for the life of the contract in an amount not less than $1,000,000 per loss for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
Technology/Professional Liability: with limits of $1 million. Coverage is for the life of the contract and must continue for five (5) years after contract expiration. This coverage must include Cyber Liability coverage for negligent retention of data as well as notification and related costs for actual or alleged breaches of data.
LIQUOR LIABILITY (While on County owned Property)
Coverage must be afforded when a licensee, vendor, concessionaire, independent contractor, or subcontractor is engaged in the business of manufacturing, distributing, selling, serving or furnishing alcoholic beverages while on County property. Coverage must be afforded for Bodily Injury and Property Damage of not less than $1,000,000 Combined Single Limit each occurrence.
OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
Commercial General Liability Coverages
The Alachua County Board of County Commissioners, its officials, employees and volunteers are to be covered as an Additional Insured as respects: Liability arising out of activities performed by or on behalf of the Licensee and premises owned, leased or used by the Licensee.
The Licensee’s insurance coverage shall be primary insurance as respects the County, its officials, employees and volunteers. Any insurance or self-insurance maintained by the County, its officials, employees or volunteers shall be excess of Licensee’s insurance and shall be non-contributory.
All Coverages
The Licensee shall provide a Certificate of Insurance to the County with a notice of cancellation. The certificate shall indicate if cover is provided under a “claims made” or “per occurrence” form. If any cover is provided under a claims made from the certificate will show a retroactive date, which should be the same date of the contract (original if contact is renewed) or prior.
SUBCONTRACTORS, VENDORS, CONCESSIONAIRES
Licensee shall include all subcontractors as insureds under its policies. All coverages for subcontractors, vendors, concessionaires and independent contractors shall be subject to all the requirements stated herein.
CERTIFICATE HOLDER:Alachua County Board of County Commissioners
Email certificate to : Parks & Open Space - ewilliams@alachuacounty.us
The Parties agree that an electronic version of the submitted bid shall have the same legal effect and enforceability as a paper version. The Parties further agree that the Electronic Submittal, regardless of whether in electronic or paper form, may be executed by use of electronic signatures. Electronic signatures shall have the same legal effect and enforceability as manually written signatures. The County shall determine the means and methods by which electronic signatures may be used to execute an Agreement with the awarded vendor and shall provide the awarded vendor with instructions on how to use said method. Delivery of this Agreement or any other document contemplated hereby bearing an manually written or electronic signature by facsimile transmission (whether directly from one facsimile device to another by means of a dial-up connection or whether mediated by the worldwide web), by electronic mail in “portable document format” (“.pdf”) form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, will have the same effect as physical delivery of the paper document bearing an original or electronic signature.
The failure of either party to exercise any right shall not be considered a waiver of such right in the event of any further default or noncompliance.
Responses to this proposal/bid receipt by the County become public records subject to the provisions of Chapter 119 F.S., Florida's Public Records Law. If you believe that any portion or all of your response is exempt from public records disclosure because it constitutes a trade secret or proprietary confidential business information under Florida Law, or is otherwise exempt from disclosure as a Public Record, you should clearly assert such exemption and state the specific legal authority for the asserted exemption. All material that is designated as exempt from Chapter 119 must be submitted in in the Vendor Questionnaire Section, clearly identified as “PUBLIC RECORDS EXEMPT". Furthermore, you must complete all of the Proprietary Information subsection found in the Submittals section.
Please be aware that the designation of an item as exempt from disclosure as a Public Record may be challenged in court by any person. By your designation of material in your bid proposal as "Public Records Exempt”, you agree to defend and hold harmless the County from any claims, judgments, damages, costs, and attorney's fees and costs of the challenger and for costs and attorney's fees incurred by the County by reason of any legal action challenging your designation.
Contractor shall procure and maintain for the duration of the contract, and for 10 years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of Florida, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.
5. Surety Bonds as described below.
6. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
7. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the Entity.
Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the Entity as a loss payee as their interest may appear.
If the project does not involve new or major reconstruction, at the option of the Entity, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Entity’s site. The County shall have the option to provide their own builders risk program if the County determines it to be more advantageous for the project than what the Contractors presents to the County.
Claims Made Policies – (Not desired by the County. Prefer Occurrence)
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to the Entity for review.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the Entity.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Florida Statute, Section 287.087 states that whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. A vendor certifying a drug-free workplace shall complete the Submittals.
The County and Contractor each bind the other and their respective successors and assigns in all respects to all of the terms, conditions, covenants, and provisions of this agreement, and any assignment or transfer by the Contractor of its interest in this agreement without the written consent of the County shall be void. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the County or Contractor, nor shall it be construed as giving any right or benefit hereunder to anyone other than the County or the Contractor.
A vendor certifying a drug-free workplace shall complete the Submittals.
This agreement may be amended by mutual written agreement of the parties and may be changed only by such written amendment.
All personnel assigned to the project will be subject to the approval of the County and no changes shall be allowed unless prior written approval is obtained.
Bidder shall notify the County of the proposed use of subcontractors in the provision of services required herein by completing and returning the Proposed Subcontractors located in the Submittals section. No subcontractor shall be employed by the Contractor for the provision of these services without the written approval of the County.
With the Bid Proposal, the successful Bidder will have submitted to the County and the County Engineer for acceptance, a list of the names of proposed Subcontractors and suppliers. Prior to the execution and delivery of the Agreement, the County Engineer will notify the successful Bidder in writing if either the County or the County Engineer, after due investigation, has reasonable objection to any Subcontractor, person or organization on such list. The failure of the County or the County Engineer to make objection to any Subcontractor, person or organization on the list prior to the execution and delivery of the Agreement shall constitute an acceptance of such Subcontractor, person or organization. Acceptance of any such Subcontractor, person or organization shall not constitute a waiver of any right of the County or the County Engineer to reject Work, material or equipment that is either defective or not in conformance with the requirements of the Contract Documents.
If, prior to the execution and delivery of the Agreement, the County or the County Engineer has reasonable objection to and refuses to accept any Subcontractor, person or organization on such list, the successful Bidder may, prior to such execution and delivery, either (i) submit an acceptable substitute without an increase in their Bid price, or (ii) withdraw their Bid and forfeit any Bid security. If, after the execution and delivery of the Agreement, the County or the County Engineer refuses to accept any Subcontractor, person or organization on such list, the Contractor will submit an acceptable substitute, the Contract Price shall be increased or decreased by the difference in cost occasioned by such substitution and an appropriate Change Order shall be issued. No such increase in the Contract Price shall be allowed if the disputed Subcontractor was not identified on the Subcontractor list submitted prior to award of the Contract.
The Contractor will not employ any Subcontractor (whether initially or as a substitute) against whom the County or the County Engineer may have reasonable objection, nor will the Contractor be required to employ any Subcontractor against whom he has reasonable objection. The Contractor will not make any substitution for any Subcontractor who has been accepted by the County and the County Engineer, prior to written concurrence by the County Engineer.
The bidder certifies that to the best of their knowledge or belief, no elected/appointed official or employee of the County is financially interested, directly or indirectly, in the purchase of the goods or services specified on this order.
The initial term of the Agreement will be from the date of execution until the Work is completed as required by the Notice to Proceed (NTP) found in the Draft Agreement and be completed by the date specified in the NTP unless amended or terminated as provided in the agreement
The bidder, by submitting their bid form, declares that the bid is made without any previous understanding, agreement, or connections with any persons, firms or corporations making a bid on the same items and that it is in all respects, fair, and in good faith without any outside control, collusion, or fraud.
The bidder, by submitting their bid form, declares that no County Commissioner, other County officer, or County employee, directly or indirectly owns more than five (5) percent of the total assets or capital stock of the bidding entity, nor will directly or indirectly benefit by more than five (5) percent from the profits or emoluments of this contract.
It is the intent of the County to issue a purchase order.
The initial term of the Agreement will be from the date of execution until the Work is completed as required by the Notice to Proceed (NTP) and be completed by the date specified in the NTP unless amended or terminated.
A business entity is able to engage in business in its own name, entering into contracts, deeds and other legal documents, just like an individual. The board of directors can name the officers with authority to sign those documents in its bylaws or corporate resolutions. These officers named have the express, actual authority to legally bind the entity to the documents they sign. That is, any document they sign is considered to be signed by the entity itself. A Bidder certifying a corporate resolution shall complete the Submittals section.
The bidder, by submitting their bid form, declares that the bid is made without any previous understanding, agreement, or connections with any persons, firms or corporations making a bid on the same items and that it is in all respects, fair, and in good faith without any outside control, collusion, or fraud.
The Bidder, by submitting its bid, declares that no Library District Governing Board member, other Library District Officer, or Library District employee, directly or indirectly owns more than five (5) percent of the total assets or capital stock of the bidding entity, nor will directly or indirectly benefit by more than five (5) percent from the profits or emoluments of this contract.
Precaution shall be exercised at all times for the protection of employees, other persons and property.
Contractor's employees shall report to their superintendent any hazardous conditions or items in need of repair noted during the performance of work. Said superintendent shall thereupon notify the responsible agent or his designee of such conditions.
The County reserves the right to request from bidders a separate manufacturer certification of all statements made in the bid. Failure to provide such certification may result in rejection of bid or default termination of contract for which the bidder must bear full liability.
With the consent and agreement of the successful Bidder(s), purchases may be made under the agreement by other governmental agencies or political subdivisions. Such purchases shall be governed by the same pricing, terms and conditions stated herein. The agreement in no way restricts or interferes with the right of any public agency or political subdivision to bid any or all of the items or services independently.
Protests and appeals of solicitations and awards by a Bidder will be by the method provided in the Alachua County Procurement Code https://alachuacounty.us/depts/procurement/pages/procurementmanual.aspx. The term “Bidder” for this part includes any person or entity that responds to any type of solicitation issued by the County (e.g., ITB, RFP, ITN), and is not limited solely to a person or entity that submits a proposal in response to an ITB.
Before submitting a bid, it shall be the Awarded Bidders' responsibility to examine thoroughly the ITB or other related documents (where applicable) to be informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the Agreement. Failure to do so will not relieve the selected Awarded Bidder of complete performance under the Agreement.
The Contractor shall designate and submit a responsible agent and alternate as necessary, for all dealings, communications, or notices or contracts between the County and the contractor, see Submittals.
The Department Director or County Engineer will be the responsible agent for the County. Any notice or communication to or from the responsible agent shall be deemed to be a communication to the contractor.
All payments will be made in accordance with the Agreement.
The Contractor shall accept payment via EFT (Electronic Fund Transfer), and upon receipt of the approved Contract/Purchase Order complete this process with Alachua County.
All applications for payment shall be processed and paid in accordance with the provisions of Chapter 218, Part VII Florida Statutes (“Local Government Prompt Payment Act”).
Services solicited through this Bid are considered covered services under Chapter 22, Article 12, of the Alachua County Procurement Code (“Alachua County Government Minimum Wage”) which establishes a government minimum wage for certain contractors and subcontractors providing selected services to Alachua County government. Bidders/Proposers should consider the cost of compliance, if any, when submitting bids.
The contractor shall certify via Submittals it will pay each of its covered employees the GMW, and ensure that it will require that of its subcontractors.
The Article XII Alachua County Government Minimum Wage, shall automatically sunset and shall be deemed automatically repealed on September 30, 2026, but does not impair any contract entered on or before September 30, 2026.
The Alachua County Board of County Commissioners has adopted a 15% participation goal of SBE's in the provision of goods, services, construction and utilize a participation program, where permitted. SBE is a vendor that is certified by the Alachua County Equal Opportunity Office prior to the solicitation deadline. The Small Business Enterprise Program Certificate should be uploaded in the Submittals section be considered responsive.
The County will award a price preference to certified SBE vendor or Bidder that meet the SBE participation goal in its response. If the adjusted bid price of the SBE vendor is equal to or lower than the lowest responsive bid, the SBE will be awarded the solicitation.
SBE preference does not apply to contracts that are reserved in accordance with Section 22.11-205, Alachua County Procurement Code, in which the County reserved contracts for only by SBEs. SBE preferences will not be combined.
OPTION 1: Procurement will award 5% bid price preference to any certified SBE that submits a bid. Bidder must provide the SBE certification or zero preference points will be given.
OPTION 2: Procurement will award 3% bid price preference to any Bidder that agrees to use certified SBE's for at least 15% of the dollar value of the bid. Bidders should provide the intended SBE subcontractors, the total dollar amount(s) being used for the bid, and the percentage of the total dollar amount of the bid.
OPTION 3: Bidder will certify that their company will perform ALL the work and no SBE subcontractors will be utilized for this bid.
OPTION 4: A Bidder will not receive SBE bid price preference if all work is to be performed by the Bidder and subcontractors are not SBE vendors. The Bidder should demonstrate a good faith effort to utilize SBE as subcontractors substantiating compliance with good faith effort requirements, if and when the work is not being completed entirely by the Bidder.
Good Faith Effort Requirements: Every competitive ITB, if not submitted by a certified SBE, should demonstrate good faith efforts to utilize SBE as subcontractors. Unless your company will perform all the work and no subcontractors. The Bidder may be expected to furnish documents substantiating compliance with good faith effort requirements
Procurement shall determine what constitutes a “good faith effort” for purposes of Bidder compliance relating to the use of services or commodities of a certified SBE’s, under Section 22.11-207, Alachua County Procurement Code.
The Equal Opportunity Office maintains a directory of certified SBE’s. The certified Alachua County SBE Directory is available at: Alachua County Small Business Directory or Visit our web address at http://www.alachuacounty.us/government/depts/as/eo/ for a current listing of SBEs.
For information or to become certified as a SBE in Alachua County, contact the Equal Opportunity Office and request an application at: 352-374-5275 or TDD/TTY: Please Call 711 (Florida Relay System).
The parties recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the County. Therefore, the vendor hereby assigns to the County any and all claims for such overcharges as to goods, material or services purchased in connection with the Agreement. However, for all other assignments, neither party will assign, convey, pledge, sublet, transfer or otherwise dispose any interest in this Agreement and shall not transfer any interest in same without prior written consent of the other party.
In accordance with F.S. sec. 287.05701, Alachua County, including any members of a selection committee utilized by the County, will not (a) give preference to a vendor based on the vendor’s social, political or ideological interests, and (b) request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor.
The Library District will ONLY award preference (5% bidding preference) to Alachua County Certified Small Business Enterprises (SBE). The Library District encourages the participation of small business enterprises in the provision of goods, services and construction.
For information or to become certified as a Small Business Enterprise in Alachua County, contact the Equal Opportunity Division and request an application at:
Phone: 352-374-5275
TDD/TTY: Please Call 711 (Florida Relay System)
Fax: 352-338-3205
Visit our web address at http://www.alachuacounty.us/government/depts/as/eo/ for a current listing of SBEs.
The County shall have the right to audit, review, examine and transcribe any pertinent records or documents relating to any contract resulting from this solicitation held by the Contractor. The Contractor will retain all documents applicable to the contracts for a period of not less than three years after final payment is made.
The Alachua County Location Preference Program has the goals of employing local residents and businesses, reducing local unemployment, generating tax revenue in Alachua County, rewarding local residents and businesses who contribute to the County through payment of taxes, and providing continuous, stable work for local residents and businesses. A business entity is local based on the following criteria:
A post office box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure, does not constitute a physical business address.
Depending on the County’s funding source and certain requirements, the bidder must certify their location status in Submittals, and will receive 5% bid price preference, provided by Procurement, in the ITB evaluation.
In addition to any warranty implied by law or fact, and any other express warranties, bidder expressly warrants all items to be free from defects in design, workmanship and materials; to conform strictly to applicable specifications and to be fit and sufficient for the purpose intended to be merchantable. All warranties shall survive inspection, test, acceptance of and payment by the County
MBE/WBE/DBE businesses are encouraged to participate. In the event of a tie, if one of the businesses involved in the tie are minority or female owned, they shall be ranked above the other firm or firms involved in the tie. In compliance with the Florida Sunshine Amendment and Code of Ethics, Alachua County strictly enforces open and fair competition in all procurement proceedings. In accordance with Section 287.133, FS, a person or affiliate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a proposal on a contract to provide services to a public entity. A public entity crimes statement is required.
The estimated quantities of Work to be done and materials to be furnished under this Contract, given in the bid form, shall be considered as approximate only and shall be used solely for the comparison of Bids received. The County does not guarantee that the quantities represented will be the actual quantities required for completion of the contract, nor shall the Bidder plead misunderstanding or deception because of such estimate of quantities or of the character, location or other conditions pertaining to the Work. Payment to the Contractor shall be made only for the actual quantities of Work performed or materials furnished in accordance with the plans and other Contract Documents, and it is understood that the quantities may be increased or decreased as provided in the General Conditions without invalidating any of the unit or lump sum prices bid.
The County is exempt from any taxes imposed by the State and/or Federal Government. Exemption Certificate will be provided upon request.
Unless otherwise specified in the ITB, all prices offered by the bidder must be F.O.B. Destination, inside delivery, with all delivery costs included in the bid price. Specific destination is indicated in the ITB. Failure to do so may cause rejection of the bid.
All material and parts shall be quoted F.O.B. destination, at the job site. The performance time may be a factor in the evaluation of the bid. It is to be emphasized that the meeting of specified performance schedules is a significant part of ability to perform and that failure to meet such schedule may result in termination of the contract and will surely be considered in the evaluation of future bid.
All materials shall be new and in no case will used, reconditioned or obsolete parts be acceptable. All equipment specifications are to be considered minimum requirements.
This agreement constitutes the entire agreement and understanding between the parties hereto, and it shall not be considered modified, altered, changed or amended in any respect unless in writing and signed by the Procurement Manager.
The County will not be bound under this agreement for similar or like services being provided by County agencies or for services entered into by the County under a separate agreement.
If any provisions of this agreement shall be declared illegal, void or unenforceable, the other provisions shall not be affected but shall remain in full force and effect.
The award of the contract, if it is awarded, will be to the lowest responsive and responsible Vendor whose qualifications indicate the award will be in the best interest of the County, and whose response complies with all prescribed requirements. No award will be made until the County has concluded such investigations as the County deems necessary to establish the responsibility, qualifications and financial ability of the Vendor to do the work in accordance with the contract documents to the satisfaction of the County within the time prescribed.
The County reserves the right to award the contract to more than one Vendor, as determined to be in the best interest of the County.
If the contract is awarded, the County will accept the response and award the contract to the successful Vendor(s) within one hundred twenty days (120) days after the opening of the Solicitation by written notice to the successful Vendor(s). Additional days may be added upon mutual written agreement between the County and the successful Vendor(s).
The County reserves the right to reject any or all responses and to waive informalities, or to accept any response or combination of responses which, in the County's judgment, will best serve its interest.
The Purchase Order will be awarded to the lowest responsive and responsible Vendor whose response, conforming to the specifications and/or instructions to Vendor, will be most advantageous to the County price and other factors considered.
The County reserves the right to accept or reject any or all responses in part or in whole with or without cause, to waive irregularities and technicalities, and to request rebids on the material described in the ITB.
The County also reserves the right to award the purchase order on such material as the County deems will best serve its interest.
The County reserves the right to award the purchase order on a split-order basis, lump-sum or individual-item basis, or such combination as shall best serve the interest of the unless otherwise specified.
If this ITB is for an estimated quantity of supplies, etc., versus purchase of a specific quantity of articles or service, consideration in awarding bid for yearly contracts will be given:
First to Vendor offering firm prices for full contract period and, Vendor to bidder offering firm prices subject to market price reduction.
Manufacturers' names and model numbers are used herein solely for the purpose of establishing a standard of design, quality, and use of the merchandise required. Products of other manufacturers will be acceptable if they meet or exceed such established standards with the exception of those items specified "NO SUBSTITUTION." Vendor shall state the brand name and model number of their equipment if different from those specified, and furnish appropriate documentation to enable the County to evaluate for compliance with standards required and respond with the information request in the Submittals..
If a product other than that specified is bid, it is the Vendor's responsibility to identify such product in their response and they must prove to the County that said product is equal to or better than the product specified.
Unless otherwise specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the County. Such samples are to be furnished after the date of solicitation deadline only upon request. If samples should be requested, such samples must be received by the County no later than four (4) days after formal request is made.
For purposes of bid evaluation, Vendor must indicate any variances from the County’s Specifications and/or the Contract Documents, no matter how slight. Any variations shall be indicated in a Submittals section. If variations are not stated in the response, it will be assumed that the product or service fully complies with the Specifications, and the successful Vendor will be held responsible for meeting these Specifications.
No alternative bids specification shall be submitted unless specifically requested in the "Invitation to Bid" document.
Time is of the essence in the filling of this order. No delays in shipment and material or rendition of services will be permitted except as authorized by the County in writing. Please notify Alachua County Procurement, (352) 374-5202 at once of anticipated delay. Excessive or unusual transportation charges caused by the contractor's inability to deliver by specified date and in specified quantities shall be charged to the contractor. Right is reserved to cancel this order or any part thereof if the foregoing is not complied with. In the event of cancellation pursuant to this clause, the County may procure similar articles or services elsewhere or secure the manufacture and delivery of the articles by purchase order or otherwise, and contractor shall be liable to the County for excess costs.
Before submitting the bid, it shall be the Bidder's responsibility to visit the site of the proposed Work and familiarize the Bidder with the nature and extent of the Work and any local conditions, either surface or subsurface, that may in any way affect the Work to be done and the equipment, materials and labor required.
The bidder is also required to carefully examine the specifications and contract documents, to inform themselves regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. Failure to do so will not relieve the bidder of complete performance under the contract.
The signed bid shall be considered an offer on the part of the bidder; such offer shall be deemed acceptable upon completion of all steps in the procurement process and issuance of a Purchase Order or execution of a Contract by the County.
The material delivered under this bid shall remain the property of the seller until a physical inspection and actual usage of this material and/or service is made, and thereafter is accepted to the satisfaction of the County. It must comply with the terms herein, and be fully in accord with specifications and of the highest quality. In the event the material and/or services supplied to the County is found to be defective or does not conform to specification, the County reserves the right to cancel the order upon bid to the bidder and return product to bidder at the bidder's expense. The County shall not be liable for payment for any portion thereof.
Only the Response from an individual, firm, partnership, or corporation, under the same or different names, will be considered for the same Work. Should it be evident that any Vendor is interested in more than one response for the same Work, all responses in which such Vendor is interested will be rejected.
Should there be reasonable ground for the County or Director to believe that collusion or combination exists among Vendors, all Responses may be rejected and all participants in such combination or collusion may be barred from submitting future Responses for the same Work.
Only reliable Vendors, capable of performing the class of Work proposed, will be considered in awarding the contract. If the available evidence of competency of any Vendor is not satisfactory to the County, the Response of such Vendor may be rejected.
Project Schedule: Timeliness is of the essence for this project. The expected timeline for this project is as follows:
Bid Opening: Wednesday, August 19, 2026
Anticipated Contract Approval: Within 120 Days of Bid Opening Date.
Pre-construction Conference and Notice-to-Proceed: Two weeks after the award of the contract.
Substantial Completion: 90 days
Liquidated Damages Substantial Completion: $250
Final Completion: 21 days
Liquidated Damages Final Completion: $150
The actual dates may vary; however, the contractor should expect that a pre-construction conference will be held approximately two weeks after the award of the contract and that a notice-to-proceed shall be issued at that time. Upon submittal vendor agrees to commence work as set forth in the Project Schedule and if the contractor fails to complete the work in the specified time, the contractor agrees to pay the County liquidated damages as provided in the Project Schedule.
The successful Bidder will have access to construction plans and Specifications, exclusive of any referenced state or national standards or specifications.
As confirmed, the Bidder, hereby declares that they have examined the site of the Work and informed himself fully in regard to all conditions pertaining to the place where the Work is to be done, and that he has examined the plans and Specifications for the Work and comments hereto attached. The Bidder further declares that the only persons, company or parties interested in this Bid or the contract to be entered into, as principals, are named herein; that this Bid is made without connection with any other person, company or parties making a Bid; and it is in all respects fair and in good faith and without collusion or fraud. The Bidder proposes and agrees, if this Bid is accepted, to contract with Alachua County, Florida, through the Board of County Commissioners, Gainesville, Florida, in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, labor and service necessary to complete the work covered by the Bid and Contract Documents for: ITB 26-605-LC Kate Barnes Boat Ramp Improvements to furnish the prescribed Performance and Payment Bond for not less than one hundred percent (100%) of the bid price; and to furnish the required evidence of the specified insurance. The undersigned further agrees that in case of failure on his part to execute said contract within thirty (30) consecutive calendar days after written notice being given of award of contract, the certified or cashier’s check or bid bond accompanying this bid, and money payable thereon, shall be paid into funds of the Alachua County Board of County Commissioners, Gainesville, Florida, as liquidated damages for such failure; otherwise, the check or bid bond accompanying this proposal shall be returned to the undersigned. The Bidder understands that the quantities shown on the “Bid Schedule” are approximate only and subject to increase or decrease. Should they be increased or decreased, work will be performed at the unit price bid herein. Actual quantities will be determined upon completion of the work.
As confirmed, the Contractor, hereby declares that they has carefully read and examined the specifications and with full knowledge of all conditions, under which the equipment and services herein contemplated must be furnished, hereby proposes and agrees to furnish the equipment and services according to the requirements as set out in the specifications for said equipment and service.
The response must be submitted by an officer of the business who is legally authorized to enter into a contractual relationship in the name of the bidder. An authorized representative who is not an officer may sign the proposal, but must attach a corporate resolution granting authorization to the representative to execute on behalf of the business. Are you authorized to submit this ITB?
The response must be submitted by an officer of the business who is legally authorized to enter into a contractual relationship in the name of the Bidder. An authorized representative who is not an officer may submit the bid on behalf of the Bidder.
Bidder may use the County's template provided or an approved corporate resolution form from their agency.
Complete the Corporate Resolution form and upload.
All corporations, LLCs, limited and general partnerships, LLPs and LLLPs wishing to do business within the County must register with the Florida Department of State at the following web site: http://www.sunbiz.org/ or within the state that the vendor submitting is registered to do business in.
This registration is renewed annually.
Failure to register with the Florida Department of State or the state that the vendors is registered in may result in the bid being determined as non-responsive.
Upload your registered documents below.
Upload your W-9 form.
Confirm that you attend the Mandatory Pre-Bid meeting, and that you signed the Sign-in Sheet from the Pre-Bid meeting under the submitting vendor name?
As a bidder or proposer, any document you submit to Alachua County may be a public record and be open for personal inspection or copying by any person. In Florida ‘public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011, F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law. Please designate what portion of your bid or proposal, if any, qualifies to be exempt from inspection and copying.
Answer NO if:
NO PART OF YOUR PROPOSAL IS EXEMPTION FROM PUBLIC RECORDS LAW
No part of the bid or proposal submitted is exempt from disclosure under the Florida public records law, Ch. 119, F.S.
Answer Yes if:
ALL OR PART OF YOUR PROPOSAL IS CLAIMED BY YOU TO BE EXEMPT FROM PUBLIC RECORDS LAW AND YOU AGREEMENT TO INDEMNIFY AND DEFEND ALACHUA COUNTY
The following parts of the bid or proposal submitted are exempt from disclosure under the Florida public records law because: (list exempt parts and legal justification - e.g., trade secret): ___________________________
By claiming that all or part of the bid or proposal is exempt from the public records law, the undersigned bidder or proposer agrees to protect, defend, indemnify and hold the County, its officers, employees and agents free and harmless from and against any and all claims arising out of a request to inspector copy the bid or proposal. The undersigned bidder or proposer agrees to investigate, handle, respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the County and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.
I CLAIM THAT THAT THE FOLLOWING PARTS OF MY PROPOSAL ARE EXEMPT FROM FLORIDA PUBLIC RECORDS LAW AND AGREE TO INDEMNIFY AND DEFEND ALACHUA COUNTY
The following parts of the proposal submitted are exempt from disclosure under the Florida public records law because: (list exempt parts and legal justification - e.g., trade secret): ___________________________
Please designate what portion of your proposal, if any, qualifies to be exempt from inspection and copying.
By claiming that all or part of the proposal is exempt from the public records law, the undersigned proposer agrees to protect, defend, indemnify and hold the County, its officers, employees and agents free and harmless from and against any and all claims arising out of a request to inspector copy the proposal. The undersigned proposer agrees to investigate, handle, respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the County and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.
Upload your complete submittal with non-redacted information in a single pdf file.
If Yes, answer No on SBE Options 2 and N/A on SBE Options 3 and 4. If No move to SBE Option 2.
Upload your Alachua County Small Business Enterprise Certificate
If no, go to SBE Option 3
If SBE subcontractors are not utilized and listed below or if option 1 or 2 was not chosen, you must proceed to Option 4 and document your Good Faith Effort and enter N/A for this option.
I certify that our Company has contacted the Alachua County’s Certified SBEs listed below. I state that the following information regarding SBE Subcontractors is true and correct to the best of my knowledge and belief.
Alachua County has adopted a 15% SBE participation goal and policies which encourage participation of Small Business Enterprises (SBE) in the provision of labor, time, supplies, services or construction items of any kind materials.
SBEs are located in the Alachua County Small Business Enterprise Directory.
Subcontractor (any business entity holding a subcontract with the prime vendor) services are defined as, “a contract with another business entity that obtains labor, time, supplies, services or construction items of any kind.”
Vendors submitting bids under this solicitation are to identify the intended SBE subcontractors. These SBEs have agreed to perform the work for the total dollar value and percentage of the bid set forth below.
SBE Vendor Name: __________________
Address:_______________________________
Scope of Work to be Performed: ____________
Total Dollar Value of work to be completed: $_____________________
Percentage of Total BID/RFP Pricing: _____________________%
If you completed Option 3, enter N/A for Option 4.
To be considered responsive all Vendors should have SBE Participation or demonstrate a good faith effort to utilize SBE subcontractors. If option 1, 2 or 3 was not chosen the Vendor should complete the section below substantiating compliance with good faith effort requirements.
In accordance with Article 11, of the Alachua County Procurement Code, I have solicited and received responses from the following Alachua County certified SBE companies. (The SBE vendor’s response should be recorded in the section below.)
Name of SBE Vendor Contacted: _________________
Date SBE was Contacted: ___________________
SBE Contact Name:______________________
Phone #:______________________________
SBE Response when contacted: ___________
The Library District will ONLY award preference (5% bidding preference) to Alachua County Certified Small Business Enterprises (SBE). The Library District encourages the participation of small business enterprises in the provision of goods, services and construction.
For information or to become certified as a Small Business Enterprise in Alachua County, contact the Equal Opportunity Division and request an application at:
Phone: 352-374-5275
TDD: Please Call 711 (Florida Relay System)
Fax: 352-338-320
Visit our web address at http://www.alachuacounty.us/government/depts/as/eo/ for a current listing of SBEs.
Select which option that applies for your company.
In accordance with §287.087, Florida Statutes
Do you certify that you meet the following:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
Confirm that the submitting entity or affiliate has not been placed on any of the list's below:
Convicted Vendor List
Suspended Vendor List
Discriminatory Vendor List
Scrutinized List of Prohibited Companies
Federal Excluded Parties List
List all (NON-SBE) subcontractors being utilized on this BID, If no sub contractor are being utilized respond N/A.
Name of Contractor: ______________________
Address:_______________________________
Scope of Work to be Performed: ____________
The bidder certifies that to the best of his knowledge or belief, no elected/appointed official or employee of the County is financially interested, directly or indirectly, in the purchase of the goods or services specified on this order. ( Select yes, if there is no conflict of interest)
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
The Contractor shall designate a responsible agent and alternate as necessary, for all dealings, communications, or notices or contracts between the Entities and the contractor by completing and returning this Responsible Agent Form. Any notice or communication to or from the responsible agent shall be deemed to be a communication to the contractor.
RESPONSIBLE AGENT:
1. Include name, email, phone number
ALTERNATE RESPONSIBLE AGENT:
2. Include name, email, phone number
Respond N/A if not applicable.
Respond N/A if not applicable.
Respond N/A if not applicable.
Respond N/A if not applicable.
Respond N/A in not applicable.
Respond N/A if not applicable.
1) Firm: _________________Phone:_________
Contact Person:_______________________
2) Firm: _________________Phone:_________
Contact Person:_______________________
3) Firm: _________________Phone:_________
Contact Person:_______________________
If applicable list all Pricing Proposal variations here.
If this does not apply to your submittal move to the nest question.
Attached you requested product specifications and description in the file upload below for review.
If this does not apply to your submittal, move to the next question.
Did you review and complete all the required documents, attachments, addenda and questions and answers?
What kind of project will this be?
Is this is a LAP Project?
What is the LAP Project Number?
What is the Florida Administrative major work class?
Where are the Project Funds coming from?
Is this project for ACLD?
Do you require Alachua County Certified Small Business Enterprise for the ITB?
Please insert the CNT Number for a ITB resulting in a CNT.
Example : 12345
Which Insurance will you need for this ITB?
Who is the A & E of records?
Is there a pre-bid meeting?
What is the address for the Pre-Bid Meeting?
Verify this address on Google Maps, and be sure to confirm it, before releasing the solicitation.
What is the address for the Pre-Bid Meeting?
Verify this address on Google Maps, and be sure to confirm it, before releasing the solicitation.
What is the Site Address?
Will this ITB result in a Purchase Order or Contract?
Do you want an electronic Pricing Table?
Do you require Performance and Payment Bonds?
What are the required number of days the Vendor has to submit P & P bonds after the executions of the Contract?
What are the required number of days the Vendor has to submit bonds in the event of Surety Bankruptcy?
Example: 120 Days
If no surety bonds are required for the Bid/RFP respond "N/A"
Do you require Bid Bonds for this ITB?
What are the required number of days for the vendor to notify the county of Acceptance?
Example: 120 Days
If no Notify County of Acceptance are required for the Bid/RFP respond "N/A"
What are the required number of days the vendor must submit the "Punch List" after substantial completion?
Enter the Project time in days to allow for substantial completion.
Example: 120 Days
Enter the Cost per Day.
Example : $250.00
Enter the Project time in days to allow for final completion.
Example: 15 Days
Enter the Cost per Day.
Example: $250.00
Are alternate specification allowed to be submitted for the product or are there no substitution allowed?
IS CJIS required for this project?
(Broadband/Fiber-optics)
Do you anticipate that this contract/project will include contingency?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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