Active SLED Opportunity · PENNSYLVANIA · CHELTENHAM TOWNSHIP
AI Summary
Cheltenham Township seeks sealed bids for renovations and a small addition to the La Mott Community Center, including full replacement of mechanical, plumbing, and electrical systems. Bids due July 31, 2026. Mandatory pre-bid meeting on July 15, 2026. Multiple prime contracts available for general, HVAC, plumbing, and electrical construction.
Cheltenham Township, Montgomery County, 8230 Old York Road, Elkins Park, PA 19027 (hereinafter “Township”) will receive sealed bids online for La Mott Community Center Renovations project. Sealed bids are due no later than 2:00 pm, prevailing time, on Friday, July 31, 2026, via the OpenGov Procurement Portal: https://procurement.opengov.com/portal/cheltenhamtownship.
The project generally consists of renovations and a small addition to an existing one-story community center along with site work. The mechanical, plumbing, and electrical systems will be replaced in their entirety. The full project details are available in the bid documents and plans in the Attachments section.
Work will be bid as the following Prime Contracts:
Contract No. 1 General Construction
Contract No. 2 HVAC Construction
Contract No. 3 Plumbing Construction
Contract No. 4 Electrical Construction
All documents and solicitation details are available online at the OpenGov Procurement Portal at: https://procurement.opengov.com/portal/cheltenhamtownship. All bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. The responding bidder is solely responsible for all costs related to the preparation and submission of the bid. The results will be posted via the OpenGov Procurement Portal.
A mandatory pre-bid meeting will be held on Wednesday, July 15, 2026 at 10:00 am at La Mott Community Center, located at 7420 Sycamore Avenue, Elkins Park, PA 19027. All prospective bidders are required to attend.
Questions must be submitted via OpenGov Procurement Portal no later than 4:30 am on Friday, July 24, 2026. Submission of a question does not guarantee that such question will be answered. Any responses will be posted via the OpenGov Procurement Portal.
Each Bid must be accompanied by a Certified Check, money order or cashier’s good faith check payable to the Order of Cheltenham Township, or Bid Bond in an amount not less than 10 percent (10%) of the total bid, as security.
Bidders on this Work and all subcontractors shall comply with all provisions of the Federal Davis-Bacon Prevailing Wage Act. Bidders on this Work and all subcontractors shall comply with all provisions of the Pennsylvania Commonwealth Procurement Code for Prevention of Environmental Pollution, and Build America Buy America.
Performance and Payment Bonds are required. Each Bid must be accompanied by a Non-Collusion Affidavit in the form set forth in the Bidding Documents.
It is intended to award multiple prime contracts for the work as follows: General Construction, Plumbing Construction, Mechanical Construction, and Electrical Construction.
The Board of Commissioners of Cheltenham Township reserves the right to waive any minor informalities, irregularities or defects in the bid; or to reject any or all bids, or part thereof; and further reserves the right to make an award on the basis of quotations received for any individual bid item, or on the basis of the aggregate total for all bid items on which quotations are received as deemed to be in the best interest of the Township. Bids may be held by the Township for a period of 60 days from the date of bid opening for the purpose of reviewing bids and investigating qualifications of bidders prior to awarding contract.
By Order of the Board of Commissioners of Cheltenham Township
Alyson Elliott, Acting Township Manager
The La Mott Community Center, located in the historic La Mott neighborhood, has served the La Mott and Cheltenham community since 1941. This much anticipated renovation of the former La Mott Grammar School, built in 1879, has gone through extensive public vetting and review and is being supported by federal, state and county grants. The Cheltenham Township community is looking forward to seeing the heart of the La Mott neighborhood reopen its doors in 2027 to serve the needs of current and future residents, while meeting modern operational efficiency, safety, accessibility and space standards.
The project site is located at 7420 Sycamore Avenue in Elkins Park, Pennsylvania. The property consists of approximately 1.3 acres and is currently used as a community center facility. The building serves the public and is used for community programs, meetings, events, and other Township-related activities. The site includes the existing building, associated access areas, and surrounding grounds.
Cheltenham Township, Montgomery County, 8230 Old York Road, Elkins Park, PA 19027 (hereinafter “Township”) will receive sealed bids online for La Mott Community Center Renovations project. Sealed bids are due no later than 2:00 pm, prevailing time, on Friday, July 31, 2026, via the OpenGov Procurement Portal: https://procurement.opengov.com/portal/cheltenhamtownship.
The project generally consists of renovations and a small addition to an existing one-story community center along with site work. The mechanical, plumbing, and electrical systems will be replaced in their entirety. The full project details are available in the bid documents and plans in the Attachments section.
Work will be bid as the following Prime Contracts:
Contract No. 1 General Construction
Contract No. 2 HVAC Construction
Contract No. 3 Plumbing Construction
Contract No. 4 Electrical Construction
All documents and solicitation details are available online at the OpenGov Procurement Portal at: https://procurement.opengov.com/portal/cheltenhamtownship. All bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. The responding bidder is solely responsible for all costs related to the preparation and submission of the bid. The results will be posted via the OpenGov Procurement Portal.
A mandatory pre-bid meeting will be held on Wednesday, July 15, 2026 at 10:00 am at La Mott Community Center, located at 7420 Sycamore Avenue, Elkins Park, PA 19027. All prospective bidders are required to attend.
Questions must be submitted via OpenGov Procurement Portal no later than 4:30 am on Friday, July 24, 2026. Submission of a question does not guarantee that such question will be answered. Any responses will be posted via the OpenGov Procurement Portal.
Each Bid must be accompanied by a Certified Check, money order or cashier’s good faith check payable to the Order of Cheltenham Township, or Bid Bond in an amount not less than 10 percent (10%) of the total bid, as security.
Bidders on this Work and all subcontractors shall comply with all provisions of the Federal Davis-Bacon Prevailing Wage Act. Bidders on this Work and all subcontractors shall comply with all provisions of the Pennsylvania Commonwealth Procurement Code for Prevention of Environmental Pollution, and Build America Buy America.
Performance and Payment Bonds are required. Each Bid must be accompanied by a Non-Collusion Affidavit in the form set forth in the Bidding Documents.
It is intended to award multiple prime contracts for the work as follows: General Construction, Plumbing Construction, Mechanical Construction, and Electrical Construction.
The Board of Commissioners of Cheltenham Township reserves the right to waive any minor informalities, irregularities or defects in the bid; or to reject any or all bids, or part thereof; and further reserves the right to make an award on the basis of quotations received for any individual bid item, or on the basis of the aggregate total for all bid items on which quotations are received as deemed to be in the best interest of the Township. Bids may be held by the Township for a period of 60 days from the date of bid opening for the purpose of reviewing bids and investigating qualifications of bidders prior to awarding contract.
By Order of the Board of Commissioners of Cheltenham Township
Alyson Elliott, Acting Township Manager
A. Bid Due Date
Bids will be accepted until 2:00 pm, prevailing time, on Friday, July 31, 2026, through the e-procurement portal at https://procurement.opengov.com/portal/cheltenhamtownship. Bids received after this deadline noted will not be considered.
B. Amendments to Submitted Bids
Amendments to or withdrawal of submitted bids can be done through the e-procurement portal, until the submittal due date and time. No amendments or withdrawals will be accepted after the deadline unless such amendments or withdrawals are in response to a Township request.
C. Required Review of IFB Package
Prospective bidders shall carefully review this IFB for defects. Any comments concerning defects or questions regarding the project must be made through the e-procurement portal no later than 4:30 am on Friday, July 24, 2026. Telephone calls will not be accepted. Any required addenda to the IFB will be issued through the e-procurement portal.
D. Receipt of IFB Package
The Township is the sole authority to provide the IFB package to interested companies or individuals. Bidders who are working from an IFB package obtained from any other source may be working from an incomplete or incorrect set of documents. The Township assumes no responsibility for errors, omissions or misinterpretations in a bid resulting from a Bidder’s use of an incomplete IFB package.
To ensure they have the most up-to-date information about the IFB, Bidders who have received the IFB package from a source other than the Township are advised to visit the Township e-procurement portal and register with the Township. This will ensure that the Bidder will receive all communications or addendums, if any, regarding the IFB.
E. Preparation Costs
The Township will not be responsible for any costs associated with the preparation submittal or presentation of any bid.
F. Disclosure of Bid Contents'
All bids and other material submitted become the property of the Township and may be returned only at the Township’s option. Information contained in the bids will not be disclosed during the evaluation process. Under Pennsylvania’s “Right to Know” laws (65 P.L, 390 66, 1, 66.3, 21 June 1957) public records are required to be open to reasonable inspection. All bid information, including detailed price and cost information, will be held in confidence during the evaluation process and prior to the time a Notice of Intent to Award is issued. Thereafter, the winning bid will become public information. Copies of said public records may be requested through the Right to Know Office, www.cheltenhampa.gov/righttoknow.
Trade secrets and other proprietary data contained in bids may be held confidential if a Bidder requests, in writing, that the Township does so, and if the Township agrees, in writing, to do so. Material considered confidential by the Bidder must be clearly identified and the Bidder must include a brief statement that sets out the reasons for confidentiality.
G. Reservation of Rights
The Township reserves and may, at its sole discretion, exercise the following rights with respect to this IFB and all bids submitted pursuant to this IFB:
Bidders are responsible for downloading, reviewing, and considering all plans, specifications, addenda, bid forms, and other documents issued for this project through the Township’s procurement portal. Submission of a bid constitutes acknowledgment that the Bidder has reviewed all available project documents and has included all applicable requirements in its bid.
The Township reserves the right, in its sole discretion, to reject any bid that is incomplete, non-responsive to the requirements of this IFB, submitted by a bidder who does not meet the stated qualification criteria, or for any other reason deemed to be in the best interest of the Township.
A mandatory pre-bid meeting will be held on Wednesday, July 15, 2026 at 10:00 am at the La Mott Community Center, located at 7420 Sycamore Avenue, Elkins Park, PA. All prospective bidders are required to attend.
The purpose of a pre-bid meeting is to review the project area with a Township representative to ensure that the conditions relevant to price and quantity are considered when formulating a bid. No price adjustments will be allowed after bids are submitted. Answers to questions posed at site visits are unofficial until published in the Questions and Answers tab in the IFB; please take notes and submit your questions to the Q&A page.
A. Business Privilege License and Fees
The successful contractor and any subcontractors shall submit a Business Privilege License Application and receive a License Number prior to issuance of a Notice to Proceed. The contractor will be responsible for any and all license fees and taxes resulting from work completed in the Township. A Business Privilege Application has been included in the Vendor Questionnaire.
B. Contractor Registration
The successful contractor and any subcontractors performing work in the Cheltenham Township must be registered, even if a permit is not required. Contractors can register online at https://cheltenhamtownship.portal.opengov.com/. The contractor will be responsible for any and all fees associated with the Contractor Registration.
C. W-9 Requirement
The successful bidder shall be required to submit a completed and signed IRS Form W-9 prior to contract execution and before any payment is issued by the Township. Failure to provide a W-9 may result in a delay in award or payment.
Contractors performing work within Cheltenham Township shall comply with the following work hour restrictions:
Work outside of these hours is prohibited unless prior approval is received from the Township.
On Townships roads, no traffic restrictions or lane closures are permitted on legal holidays and/or between the hours of 7:30AM to 9:00AM and 4:00PM to dusk Monday through Friday. The contractor must provide 48-hours notice prior to implementing traffic restrictions. Work on Saturdays and holidays may be permitted by the Township with 48-hours notice.
A. Business Privilege License and Fees
The successful contractor and any subcontractors shall submit a Business Privilege License Application and receive a License Number prior to issuance of a Notice to Proceed. The contractor will be responsible for any and all license fees and taxes resulting from work completed in the Township. A Business Privilege Application has been included in the Vendor Questionnaire.
B. Contractor Registration
The successful contractor and any subcontractors performing work in the Cheltenham Township must be registered, even if a permit is not required. Contractors can register online at https://cheltenhamtownship.portal.opengov.com/. The contractor will be responsible for any and all fees associated with the Contractor Registration.
C. W-9 Requirement
The successful bidder shall be required to submit a completed and signed IRS Form W-9 prior to contract execution and before any payment is issued by the Township. Failure to provide a W-9 may result in a delay in award or payment.
| Bid Posted: | July 1, 2026 |
| Pre-Bid Meeting (Mandatory): | July 15, 2026, 10:00am La Mott Community Center, located at 7420 Sycamore Avenue, Elkins Park, PA 19027 |
| Question Submission Deadline: | July 24, 2026, 4:30am |
| Bid Due Date: | July 31, 2026, 2:00pm |
Please upload GENERAL CONSTRUCTION Bid Form and any supporting documents.
Please upload PLUMBING CONSTRUCTION Bid Form and any supporting documents.
Please upload MECHANICAL CONSTRUCTION Bid Form and any supporting documents.
Please upload ELECTRICAL CONSTRUCTION Bid Form and any supporting documents.
Bid security, as required by the Project Manual, shall be uploaded with the bid submission through the electronic bidding portal. Failure to submit the required bid security in the proper form and amount may result in rejection of the bid as non-responsive.
By checking the box below and submitting this bid, I confirm that the bidder/contractor visited the site of the work and acquainted themselves with conditions affecting the work.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload either a completed Business Privilege License Application or proof of a valid Business Privilege License with Cheltenham Township.
The successful contractor and any subcontractors are responsible for submitting this document to the Tax Office and receive a License Number prior to issuance of a Notice to Proceed. The contractor will be responsible for any and all license fees and taxes resulting from work completed in the Township.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Upload a sample certificate of insurance in accordance with the minimum coverages outlined in the Contract Provisions.
Please download the documents below for your review.
I have read the following documents in this IFB: Non-Discrimination/Sexual Harassment Clause, Contractor Integrity Provisions, and Contractor Responsibility/Certification Provisions and certify that I and the company I represent agree to abide by the tenets of each of these documents if awarded a contract with Cheltenham Township.
By checking the box below and submitting this Bid, I acknowledge that I have inspected the specifications and having full knowledge of the conditions under which the work described herein must be performed, agree that I or my company are capable and willing to perform the required work in accordance with all instructions, terms, conditions, and specifications set forth, in accordance with the schedule outlined in the IFB Project Timeline and dollar amount specified in this bid response. I certify that the costs/prices contained in this Bid have been carefully checked and submitted as correct and final. All unit prices include cost of delivery.
For public works contracts exceeding $25,000, prevailing minimum wages are determined by the Department of Labor of Industry by filling out a Prevailing Wage Rates Determination Request. For any project using federal funds need to use Davis-Bacon Rates.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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