Active SLED Opportunity · GEORGIA · CITY OF FOREST PARK
AI Summary
The City of Forest Park's Downtown Development Authority seeks bids for landscaping maintenance services on 22 properties, including mowing, edging, debris removal, and pest control. The contract term is 12 months with an initial bid deadline of July 15, 2026. Services support urban redevelopment and public space beautification.
The Downtown Development Authority of the City of Forest Park, Georgia [DDA] is seeking bids from qualified firms for landscaping services as set forth in this request for bids (RFB). The DDA owns 19 properties on Main Street that will require bi-weekly services during the Grow Season (March - September) and once a month maintenance during the Slow Grow Season (October - February). The DDA owns 3 properties off Main Street that will be maintained once a month.
The City of Forest Park Downtown Development Authority was established to assist in redevelopment and revitalization of the central business districts located in the City of Forest Park as authorized by O.C.G.A. 36-42-1. The Authority plays a key role in supporting economic growth and development initiatives that benefit the community.
The City of Forest Park is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
The Downtown Development Authority of the City of Forest Park, Georgia [DDA] is seeking bids from qualified firms for landscaping services as set forth in this request for bids (RFB). The DDA owns 19 properties on Main Street that will require bi-weekly services during the Grow Season (March - September) and once a month maintenance during the Slow Grow Season (October - February). The DDA owns 3 properties off Main Street that will be maintained once a month.
Non-mandatory Pre-Bid Meeting
A non-mandatory pre-bid conference will be held on Monday, July 6, 2026, at 1:00 p.m. virtually through Microsoft Teams at https://teams.microsoft.com/meet/234256655686485?p=RrkreurM6O8DnojVVo. Attendance of this meeting is "strongly encouraged".
Bidders will be allowed to ask questions during the Pre-Bid Conference. However, please note that oral answers to questions during the Pre-Bid Conference are not authoritative.
Questions and Answers
Any questions pertaining to the requirements of the Solicitation Documents and Technical Specifications, either procedural or technical, shall be submitted via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/forestparkga, by 5:00 pm on Wednesday, July 8, 2026.
Bid Opening
Sealed bids will be received for Landscaping Maintenance Services for Downtown Development Authority Properties through the City's e-Procurement Portal located at https://procurement.opengov.com/portal/forestparkga. no later than Wednesday, July 15, 2026, at 2:00 p.m. at which time all received bids will be read aloud via Microsoft Teams link https://teams.microsoft.com/meet/226259624834610?p=Oj9O045eaI6qVNDyFw
No bid may be modified, withdrawn, or canceled for a period of ninety (90) days after the time designated for the receipt of Bids or until the Bidder is notified by the Downtown Development Authority; whichever is sooner. The Downtown Development Authority reserves the right to accept or reject any and all bids and to waive irregularities, technicalities, and formalities.
Failure to return all pages of this Request for Bid may result in bid being deemed non-responsive.
Addenda / Additional Information
The DDA will issue any corrections or amendments it deems necessary in written addenda issued prior to the bid opening date. Bidders should not rely on any representations, statements, or explanations other than those made in this RFB or in any addendum to this RFB. Where there appears to be a conflict between the RFB and any addendum issued, the last addendum issued will prevail. It is the responsibility of the Bidder to ensure awareness of all addenda issued for this solicitation. Bidders are required to register for an account via the City's e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/forestparkga.
Bid Withdrawal
Respondents may withdraw their RFB at any time prior to the submittal deadline by clicking "Unsubmit Response" on the https://procurement.opengov.com/portal/forestparkga/projects/153614. The respondent may submit another RFB at any time prior to the submittal deadline. No RFB may be withdrawn after the submittal date and time without approval by the DDA. Such approval shall be based on the respondent’s submittal, in writing of reason acceptable to the DDA in its sole discretion.
Expenses of Preparing Responses to this RFB
The DDA accepts no responsibility for any expenses incurred by Bidders who submit bids in response to this RFB. Such expenses are to be borne exclusively by the Bidders.
Disclaimer
The DOA and its advisors have, to the best of their knowledge, represented information and data that are current and applicable to this project. The □DA is providing the information contained herein as a courtesy to the Service Provider. The DDA and its advisors neither guarantee nor warranty that the information contained in this RFP or referenced documents is accurate and complete. The DDA and its advisors are not and will not be liable for omissions or errors contained in this RFP. It is the Service Provider's responsibility to use this information and verify the same during the proposal, negotiation, contract implementation periods through its own due diligence.
Determination of Successful Service Provider
The contract will be awarded to the lowest, responsive, and responsible bidder.
| Release Project Date: | June 29, 2026 |
| Pre-Proposal Meeting (Non-Mandatory): | July 6, 2026, 1:00pm Microsoft TEAMS |
| Question Submission Deadline: | July 8, 2026, 5:00pm |
| Proposal Submission Deadline: | July 15, 2026, 2:00pm Microsoft TEAMS |
Charise Clay
Main Street Manager
785 Forest Pkwy
Forest Park, GA 30297
Email: cclay@forestparkga.gov
Phone: (470) 622-9053
To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence with bid such as financial data, previous experience, present commitments, and such other data as indicated below.
1. Contractor has completed within the past three (3) years a minimum of three (3) projects of similar nature and scope to the work being bid and the type of work completed is similar to that being bid.
2. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload, etc.).
3. Maintains a permanent place of business, with a minimum of five (5) years in business.
4. Has access to all necessary equipment and has organizational capacity (employees) and technical competence necessary to do the work properly and expeditiously.
5. Has a documented safety program with a history of satisfactory past performance.
6. The Contractor for work under this section shall be licensed by the State of Georgia to apply pesticides/insecticides approved for use in the State of Georgia.
7. Has a record of satisfactorily completing past projects. Criteria which will be considered in determining satisfactory completion of projects by Contractor will include:
a. Completed past contracts in accordance with the Contract Documents.
b. Diligently pursued execution of the work and completed past contracts according to established schedules.
Dieuvalda Lamartiniere
Staff Assistant
785 Forest Pkwy
Forest Park, GA 30297
Email: dlamartiniere@forestparkga.gov
Phone: (470) 838-0760
It is the responsibility of each Bidder before submitting a Bid to:
1. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents;
2. attend scheduled pre-bid meeting and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;
3. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;
4. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs;
5. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;
6. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;
7. promptly give Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Owner is acceptable to Bidder;
8. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work; and
9. refer to the submittal checklist and submit bid documents in the order according to the submittal checklist.
The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Section, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Owner written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Owner are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.
Addenda to RFB
The DDA reserves the right to amend or clarify this RFP by addenda. All addenda issued will become part of the original or modified RFP document. The DDA will post addenda, if applicable, on the City website, www.forestparkga.gov. Service Provider must acknowledge receipt of each addendum.
Through this bid process, the Downtown Development Authority seeks to achieve the following goals:
Services to be rendered include but are not limited to the following:
1. Maintenance of grass and ground cover areas, mowing and edging.
2. Removal of litter and yard debris from grass, planter beds, fence lines and street curbs.
3. Application of chemical agents for control of weeds, plant disease and insects that are harmful to plant growth and/or pedestrians.
4. Other work as defined.
Mowing: Grass will be cut to a minimum height for the grass type in the growing season. During the Growing Season properties on Main Street will be cut Bi-weekly and maintained monthly during the Slow Grow Season. Prior to each mowing, litter and debris will be removed from mowing areas. If rain or other circumstances delay mowing schedule, please alert the DDA with an alternative cut date within 24 hours.
Edging: Areas will be edged along curb lines and sidewalk lines. Edging will occur at the same frequency as mowing and weed eating.
Weeds: Every maintenance visit will include weeding. Weeds will be properly uprooted, removing the entire plant and its entire root system to prevent regrowth. Climbing vines such as kudzu, wisteria, poison ivy and English ivy will be prevented from climbing trees. Poison ivy, poison oak, poison sumac will be removed from areas explicitly meant for pedestrians.
Cleanup: All sites that are regularly maintained will have litter picked up and removed from the site on every single maintenance visit. This will include all litter, paper, glass, debris and tree limbs of a reasonable size such that they can be collected by a single worker. All hardscapes will be blown off such that clippings, litter, leaves and debris are removed from them by the conclusion of every maintenance visit. Hardscapes will include curbs, sidewalks, parking lots and roadways. Heavy accumulations of sand, gravel, leaves, etc., are to be removed with a shovel and brooms if blowers provide unsatisfactory results. Under no circumstances shall leaves, grass clippings and/or debris be blown into the street or into storm drains as a means of removal from the site.
The Contractor shall:
1. Furnish all labor, materials and equipment necessary to perform the work described within the Scope of Services in strict accordance with these specifications and subject to the terms and conditions of the contract.
2. Not post signs or advertising material anywhere on DDA properties or improvements thereon without prior written approval from the DDA or its authorized representative.
3. Ensure that all employees wear the appropriate personal protective equipment (PPE) for the activity they are performing.
4. Perform grass mowing, edging, litter and debris removal and power blowing of lawn areas.
5. Maintain the health and appearance of existing landscape plants, trees, shrubs, ground covers and lawn areas.
6. Ensure that each facility site is free of debris, weeds, insect infestation.
7. Replace plants or dead ground cover that died under the Contractor's care and not due to vandalism or circumstances beyond Contractor's control.
8. Reduce mowing frequency if a drought period is determined to exist and approved in advance by the DDA or its authorized representative and provide a revised mowing schedule to the DDA or its authorized representative for approval prior to implementing the schedule change.
9. Inspect existing irrigation systems at all locations and provide the following:
plant life receives sufficient levels of watering for healthy appearance. Report deficiencies and repairs made to the DDA or its authorized representative.
b. The Contractor shall be required to make up missed scheduled cycled maintenance due to inclement weather conditions.
c. For special events and activities, the DDA or its authorized representative may request additional landscape maintenance items or request a change/modification to the schedule.
10. Make adjustments to automatic controllers on a monthly basis to maintain a healthy lawn growth.
11. Replace existing irrigation systems and equipment damaged by the Contractor with original brand and model at the Contractor's expense.
12. Report in writing and provide illustrations of any conditions that are not conducive for thriving plant growth to the DDA or its authorized representative on a monthly basis.
13. Respond to all emergencies within two (2) to four (4) hours of notification within specified hours and days of operation.
14. Establish and announce at the beginning of the contract a specific day of the week each facility will be maintained.
15. Perform all work in a professional skillful manner using quality equipment and materials.
16. Secure any gated or doored areas that require landscaping services after services are completed.
17. Special emphasis shall be placed on public safety during all operations, particularly when adjacent to roadways and sidewalks
Inspection of Work
The DDA shall monitor all work performed and meet as needed with the Contractor to discuss concerns, additions and/or deletions in the performance of the contract. Contractor shall maintain and have available for review all records that reasonably confirm frequency of tasks performed at each location.
Damages
1. All damages incurred to existing facilities by the Contractor's operation shall be repaired or replaced at the Authority's discretion and at the Contractor's expense.
2. All such repairs or replacements shall be completed within the following time limits: replacement of damaged sprinkler heads, risers, drip lines and bubblers.
3. All damage to shrubs, trees, turf, or ground cover shall be repaired or replaced within ten (10) working days.
4. All repairs or replacements shall be completed in accordance with the following maintenance practices:
a. Trees - If damage from mowing equipment results in the loss of a tree, the damaged tree shall be removed and replaced to comply with the specific instructions of the Authority.
b. Shrubs - Minor damage may be corrected by appropriate pruning. Major damage shall be corrected by removal of the damaged shrub and replacement to comply with the specific instructions of the DDA.
c. Chemicals - All damage resulting from chemical application, either spray-drift or lateral
leaching shall be corrected in accordance with the aforementioned maintenance practices and the soil conditioned to ensure its ability to support future plant life.
The Initial Term of any contract awarded as a result of this RFB will be for 12 months. To extend the initial term of the contract is not an obligation of the DDA or future members to renew the
contract.
Use of Subcontractors
Understanding that the DDA is looking for the best provider for services and do not want to exclude respondents who may not have the ability to handle comprehensive landscaping services, the DDA will accept bids that utilize subcontractors for some portions of the contract. The bidders must submit a copy of an agreement that exists between the parties with the bid documentation to support the working relationship with said subcontractor. The awarded service provider will be responsible for payment to subcontractors based on the presented agreement between the subcontractor and the original award winner.
Maintenance Schedules
Contractor shall adhere to a maintenance schedule. Contractor shall contact the DDA or its authorized representative described within the Scope of Services on arrival at the respective site as per the schedule for landscaping maintenance. The DDA will provide list of key personnel and contact information. The Contractor MUST notify the DDA or its authorized representative, by e-mail, at least one (1) week prior of the scheduled date and time for all "specialty type" maintenance operations. "Specialty Type" maintenance will be defined by the Authority.
Delays
The Contractor shall make a good faith effort to adhere to the contracted maintenance schedule. In the event that the Contractor is unable, for whatever reason, to maintain maintenance schedule (i.e. poor weather conditions, etc.), and the Contractor does not reschedule the service, or inform the DDA of intent to make up the service within seventy-two (72) hours, that amount for the failure to perform may be deducted from the Contractor's fee. If the work cannot be completed on the proposed scheduled day, the Contractor must notify the DDA or its authorized representative on that day to advise them accordingly.
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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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