Active SLED Opportunity · CALIFORNIA · COUNTY OF SAN MATEO
AI Summary
San Mateo County Sheriff’s Office requests proposals for library, chaplaincy, and jail services at two correctional facilities. The goal is to support justice-involved individuals during custody and prepare them for reentry. Evaluation includes service approach, qualifications, references, and pricing. Local business preferences apply.
The San Mateo County Sheriff’s Office operates two adult correctional facilities in Redwood City: the Maguire Correctional Facility (MCF) and the Maple Street Correction Center (MSCC). The mission of the Corrections Division is to protect public safety, reduce recidivism, and improve the quality of life for those we serve by operating safe and secure correctional facilities.
The Sheriff’s Office is committed to helping the incarcerated population during their time in custody and to preparing them to reenter the community. The Sheriff’s Office is requesting proposals from organizations that provide programs and other supportive services to the justice-involved population.
Did the Bidder provide an overview of how the organization will provide library services for 52 weeks per contract year?
Did the Bidder address how this service area will be staffed, including work hours, location(s), and coverage for planned and unplanned absences?
Did the Bidder include and explain the proposed activities for this service area?
Did the Bidder include at least 1 performance measure for Library Services and describe a plan for how this measure will be tracked and reported?
Did the Bidder provide an overview of how the organization will provide chaplaincy services for 52 weeks per contract year?
Did the Bidder address how this service area will be staffed, including work hours, location(s), and coverage for planned and unplanned absences?
Did the Bidder include and explain the proposed activities for this service area?
Did the Bidder include at least 1 performance measure for Chaplaincy Services and describe a plan for how this measure will be tracked and reported?
Did the Bidder provide an overview of how the organization will provide jail services for 52 weeks per contract year?
Did the Bidder address how this service area will be staffed, including work hours, location(s), and coverage for planned and unplanned absences?
Did the Bidder include and explain the proposed activities for this service area?
Did the Bidder include at least 1 performance measure for Jail Services and describe a plan for how this measure will be tracked and reported?
Did the Bidder include background information and qualifications?
Did the Bidder provide a brief description of the organization?
Did the Bidder include at least 1 but not more than 3 projects conducted by the Bidder with contact information and details of the project?
How applicable is the Bidder’s experience in delivering service(s) in correctional facilities or similar institutional settings?
How extensive is Bidder’s experience working with incarcerated persons or justice-involved/justice-impacted people?
Did the Bidder include a chart including team members and reporting structure, including the lead project manager, the role each person will play in the project, including service area(s), and the total number of hours each person will work?
Did the Bidder provide a brief description of the experience and qualifications of the project team members, including short resumes if desired?
How well do the qualifications and relevant experience of the key personnel assigned to this project align with the scope of work outlined in this RFP?
Did the Bidder provide 3 references of recent clients, including the name, address, and telephone number for each reference (preferably other public agencies)?
Did the Bidder complete the Pricing Proposal template for Years 1-3?
Did each Line Item specify the Unit Type, Unit Cost, and Quantity?
If the Bidder provided additional pricing options (e.g., fixed monthly fees) as optional alternatives, did they respond to the baseline structure of the pricing proposal?
(Note: Failure to use the Pricing Proposal template provided, or modification of it, may result in rejection of the entire proposal.)
Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best-value" solicitation), five percent (5%) of the total evaluation points otherwise awardable will be added to the proposal score for each Local Business or Local Non-Profit score for evaluation purposes. In the event of a tie between a Local Business or Local Non-Profit and another bidder, the Local Business or Non-Profit shall be awarded the Contract, assuming agreement on other contract terms.
An additional three percent (3%) preference shall be given to a Local Business or Local Non-profit (for a total of eight percent (8%) of total points otherwise awardable) if the proposer is a Small Business or Small Non-Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points otherwise awardable) if the proposer is a Micro Business or Micro Non-Profit.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.
Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.
A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.
Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:
“Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).
“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.
If the above designations apply, please provide the OSDS provided Certification ID.
If this designation is not applicable, please leave blank.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:
“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.
“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.
If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.
If this designation is not applicable, please leave blank.
Submit a letter of introduction and executive summary of the proposal. The letter must contain:
Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.
Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.
Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.
Please provide an overview of how your organization will provide library services for 52 weeks per contract year. How will this service area be staffed, including work hours, location(s), and coverage for planned and unplanned absences? What activities are being proposed for this service area and why?
Please include at least 1 performance measure for Library Services and describe a plan for how this measure will be tracked and reported.
Please provide an overview of how your organization will provide chaplaincy services for 52 weeks per contract year. How will this service area be staffed, including work hours, location(s), and coverage for planned and unplanned absences? What activities are being proposed for this service area and why?
Please include at least 1 performance measure for Chaplaincy Services and describe a plan for how this measure will be tracked and reported.
Please provide an overview of how your organization will provide jail services for 52 weeks per contract year. How will this service area be staffed, including work hours, location(s), and coverage for planned and unplanned absences? What activities are being proposed for this service area and why?
Please include at least 1 performance measure for Jail Services and describe a plan for how this measure will be tracked and reported.
Attach information regarding background and qualifications, including the following:
Provide a chart identifying:
Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.
Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval
Provide 3 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):
Complete the Pricing Proposal template for Years 1-3. For each Line Item, specify the Unit Type, Unit Cost, and Quantity.
Proposers may provide additional pricing options (e.g., fixed monthly fees) as optional alternatives, but MUST respond to the baseline structure. Failure to use the Pricing Proposal template provided, or modification of it, may result in rejection of the entire proposal.
Update below if needed.
Is there an extension to this agreement?
Modify the extension information below, if needed
How many references are required by the vendor? (Number)
In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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