Active SLED Opportunity · CALIFORNIA · PUBLIC WORKS - ENGINEERING DIVISION
AI Summary
The City of Thousand Oaks seeks a qualified firm to manage and operate Los Robles Greens Golf Course, including golf, hospitality, restaurant, and event services, aiming to enhance community recreational assets and deliver exceptional experiences.
The City of Thousand Oaks (City) is seeking proposals from qualified golf management firms to provide comprehensive management and operation of Los Robles Greens Golf Course (LRGGC), a premier municipal golf destination that includes an 18-hole championship golf course, pro shop, driving range, and practice putting green, restaurant, and event and wedding facilities. The selected Operator will be responsible for delivering high-quality golf operations, hospitality, food and beverage services, event management, facility maintenance, marketing, financial management, and customer service while protecting and enhancing one of the City's premier recreational assets.
The City is seeking a long-term operating partner that demonstrates excellence in municipal golf management, hospitality, stewardship of public assets, and community engagement. The selected Operator will work collaboratively with the City to preserve and advance LRGGC's reputation for providing high-quality experiences while identifying opportunities to enhance operations, expand hospitality and event offerings, and strengthen community relationships support.
About the City
The City is a vibrant community of approximately 122,000 residents located in the Conejo Valley of eastern Ventura County. Recognized for its high quality of life, the City combines responsive local government, sound fiscal management, environmental stewardship, and strong community partnerships to support a thriving community for residents, businesses, and visitors.
Operating under the Council-Manager form of government, the City is committed to responsibly managing public assets, delivering high-quality municipal services, and making strategic investments that strengthen the community over time. The City also maintains a longstanding commitment to preserving open space, supporting arts and culture, and fostering amenities that enrich the quality of life and reflect the character of Thousand Oaks. This commitment extends to the thoughtful stewardship of City-owned facilities such as LRGGC, a valued public asset that enhances the community through quality golf, hospitality, and event experiences.
About Los Robles Greens Golf Course
LRGGC (located at located at 299 South Moorpark Drive, Thousand Oaks, CA, 91361) is one of the City's signature public assets and has served residents and visitors since opening in 1966. Designed by renowned golf course architect William F. Bell, the facility has earned a reputation for providing high-quality golf, hospitality, dining, weddings, tournaments, and community events within a welcoming and professionally managed environment.
Today, LRGGC is a multifaceted municipal enterprise that includes an 18-hole par-70, 6,300-yard championship golf course, 22,000 square foot indoor banquet facility (clubhouse), restaurant, pro shop, driving range and practice putting green, and outdoor event venues (the Gardens). Together, these amenities serve thousands of golfers, diners, guests, and visitors each year while supporting the City's commitment to responsible stewardship of public assets and high-quality community amenities.
Here are statistics for LRGGC for the period July 2025 through June 2026:
The City is committed to preserving and advancing LRGGC as a premier municipal golf and hospitality destination. Through this procurement, the City seeks an experienced Operator that shares its commitment to operational excellence, innovation, hospitality, stewardship, and continuous improvement while building upon LRGGC's reputation for quality experiences.
Project Background
Since 2003, the City has partnered with a professional golf management firm to oversee the day-to-day management and operation of LRGGC. During this time, LRGGC has continued to evolve as a premier municipal golf and hospitality destination, serving golfers, diners, event guests, residents, and visitors through a diverse range of recreational and hospitality offerings.
The current Management Agreement expires on December 31, 2026. Through this Request for Proposals and Qualifications (RFP/Q), the City seeks to select a qualified Operator to enter into a new long-term Management Agreement for the continued management, operation, and advancement of LRGGC.
The City views this procurement as an opportunity to build upon LRGGC's strong foundation by selecting an Operator that will work collaboratively with the City to preserve the facility's reputation, advance operational excellence, strengthen financial performance, and continue delivering exceptional experiences while responsibly stewarding this important public asset.
Project Purpose
The purpose of this RFP/Q is to identify and select an experienced golf management firm capable of providing comprehensive management and operation of LRGGC while serving as a collaborative partner to the City.
The City seeks an Operator with demonstrated expertise in municipal golf management, hospitality, business leadership, and stewardship of public assets. The selected Operator shall possess the experience, organizational capacity, and operational capabilities necessary to successfully manage golf operations, hospitality services, events, facilities, maintenance, marketing, financial management, and all other functions necessary to operate LRGGC as an integrated municipal enterprise.
Beyond operational expertise, the City seeks a long-term partner that shares its commitment to operational excellence, innovation, accountability, financial stewardship, community engagement, and continuous improvement. The selected Operator will be expected to build upon LRGGC's established success while identifying thoughtful opportunities to enhance operations, and strengthen community value.
All Proposals and/or Statement of Qualifications, irrespective of irregularities or informalities, will be opened at the time stipulated in the RFP/Q document. This is not a public opening. A tally of the names will be performed and may be released upon request. No other information will be released.
The City of Thousand Oaks reserves the right to postpone the Submittal Deadline and opening of Proposal any time before the date and time announced in the RFP/Q or subsequent addenda. The dates listed in the "Timeline" section for the proposal review and contract award process are the tentative dates, and can be subject to change.
City also reserves the right to waive non-substantial irregularities in any Proposal, to reject any or all Proposals, to reject or delete one part of a Proposal and accept the other, except to the extent that Proposals are qualified by specific limitations.
The City reserves the right to reject the Proposal of any Proposer who previously failed to perform adequately for the City or any other governmental agency. The City expressly reserves the right to reject the Proposal of any Proposer who is in default on the payment of taxes, licenses or other monies due the City of Thousand Oaks.
Unless otherwise specified herein, the RFP/Q is firm for a period of one hundred twenty (120) days.
Please refer to Attachment A for the Scope of Work.
Notice is hereby given that sealed proposals will be received electronically, until Friday, August 28, 2026 before 5:30 pm local time, for performing all work necessary and incidental to:
The City of Thousand Oaks is seeking proposals from qualified golf management firms to provide comprehensive management and operation of Los Robles Greens Golf Course, including golf operations, restaurant operations, food and beverage services, event facilities, facility maintenance, and related hospitality services.
Proposals shall be submitted via the City's eProcurement Portal:
https://procurement.opengov.com/portal/toaks
Submissions through the portal will be closed after the scheduled deadline and no proposals will be accepted after that time.
Copies of the Proposal Package may be downloaded from the City's eProcurement Portal. Proposers are required to register with the City prior to downloading solicitation documents from the website and to be eligible to submit a proposal. Registration information is used to notify proposers via e-mail of addenda to procurement actions. You may view summary information about solicitations, but you must be registered at this site and logged in before you can download solicitation documents via the City's eProcurement Portal. When registering please use the following NIGP Codes: 98831.
Successful Proposer must be an Authorized Distributor for the product offered, or with his Proposal, he must submit documentation from an authorized distributor from whom he has purchased the specified materials or equipment. Said documentation must state that the distributor will honor all manufacturers' warranties.
Please provide a Cover Letter signed by an individual authorized to bind the Proposer. The Cover Letter shall identify the primary point of contact, affirm the Proposer's commitment to perform the services described in this RFP/Q, and include any other information the Proposer believes is appropriate
The Proposal will be evaluated by a review committee of City staff using a two-stage selection process described below.
The Committee will evaluate all Proposals and/or Statement of Qualifications received in accordance with the EVALUATION CRITERIA. The City reserves the right to establish weight factors that will be applied to the criteria depending upon order of importance. The criteria, however, are not listed in any order of preference. Weight factors and evaluation scores will not be released. The City is not obligated to accept the lowest Proposal, but will make an award in the best interests of the City after all factors have been evaluated.
Each Proposal shall include specific acknowledgment of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the Proposal being rejected as not responsive. Each addendum must be acknowledged via the City's eProcurement Portal.
Manufacturers’ names, trade names, brand names, model and catalog numbers used in these specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Proposals will be considered for alternative brands that meet or exceed the quality of the specifications listed for any item.
Provide a Cover Letter signed by an individual authorized to bind the Proposer. The Cover Letter shall identify the primary point of contact, affirm the Proposer's commitment to perform the services described in this RFP/Q, and include any other information the Proposer believes is appropriate.
Proposals should be prepared in accordance with the requirements and objectives described in this RFP/Q and clearly demonstrate the Proposer's understanding of the City's goals. Proposals should also describe the Proposer's management philosophy, operational approach, qualifications, and ability to successfully manage and operate LRGGC.
Proposals should be well organized, clearly written, and provide sufficient information for the City to evaluate the Proposer's experience, organizational capacity, and ability to establish a successful long-term partnership. The City encourages Proposers to recommend innovative practices, operational improvements, and value-added services that build upon LRGGC's established success, enhance the guest experience, and strengthen stewardship of public assets.
The requirements identify the information requested from each Proposer. While the City has established minimum proposal requirements, Proposers are encouraged to include any additional information they believe will assist the City in evaluating their qualifications, experience, and overall approach to providing the requested services.
Every Proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work. Upon request of the City, any agent submitting a Proposal on behalf of a Proposer shall provide a current power of attorney certifying the agent’s authority to bind the Proposer. If an individual makes the Proposal, their name, signature, and post office address must be shown. If a firm or partnership makes the Proposal, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the Proposal, the Proposal shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the City, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf of the corporation.
Proposals will be considered on equipment or material complying substantially with specifications, provided each deviation is stated and each substitution is described in detail. Standard catalog sheets or technical data will not be accepted in lieu of this requirement. The City of Thousand Oaks will be the sole determiner of whether such substitutions are equivalent to the materials or equipment specified.
At this time the base agreement is anticipated to cover ______________ only at this time. ___________phases/services for the selected consultant may be issued as an amendment at a later date.
The Executive Summary should provide a high-level overview of the Proposer's qualifications, management philosophy, understanding of the City's objectives, and the unique value the Proposer would bring to LRGGC. The Executive Summary is intended to orient the Evaluation Committee to the proposal and should highlight the Proposer's key strengths rather than repeat detailed information presented elsewhere in the proposal. To facilitate efficient proposal review, the Executive Summary should not exceed five (5) pages.
The City will conduct an initial evaluation of all proposals received to determine each Proposer's demonstrated qualifications, experience, management philosophy, operational approach, and overall ability to successfully manage and operate LRGGC. The evaluation will be based on the information submitted in response to this RFP/Q and any additional information obtained by the City through its evaluation process.
During the written proposal evaluation, the City may conduct reference checks, review publicly available information, verify proposal information, request written clarifications, and perform other due diligence activities the City determines appropriate.
Based on the results of the written proposal evaluation, the City anticipates selecting one or more Proposers as finalists to participate in Phase 2 – Oral Presentations and Interviews. Selection as a finalist does not constitute an award of contract or create any obligation on the part of the City.
The City reserves the right to waive minor irregularities, reject any or all proposals, request additional information or clarifications, and modify the evaluation process when determined to be in the best interests of the City.
Describe the Proposer's understanding of the City's vision and objectives for LRGGC based on this RFP/Q. Discuss the key opportunities and challenges associated with operating LRGGC and explain how the Proposer's management philosophy, experience, and organizational approach align with the City's goals for long-term operational success.
Following completion of Phase 1, the City anticipates inviting one or more finalist Proposers to participate in oral presentations and interviews. The purpose of Phase 2 is to provide the City with an opportunity to further evaluate each finalist's qualifications, management philosophy, operational approach, key personnel, communication style, and overall ability to establish a successful long-term partnership for the management and operation of LRGGC.
The City may request presentations addressing specific topics related to the Scope of Work, introduce operational scenarios or discussion topics, seek clarification of proposal information, and ask questions regarding the Proposer's management approach, organizational structure, transition strategy, and overall vision for LRGGC. The City may also request participation by proposed key personnel and corporate support staff identified in the proposal.
Following completion of the oral presentations and interviews, the City anticipates identifying a preferred Proposer for contract negotiations. Selection as the preferred Proposer does not constitute an award of contract.
Contract award shall be contingent upon successful negotiation of a Management Agreement acceptable to both parties and approval by the appropriate City authority. If negotiations cannot be successfully concluded, the City reserves the right to terminate negotiations and enter into negotiations with another Proposer, reject all proposals, or pursue any other action determined to be in the best interests of the City.
Proposer agrees that all item(s) offered comply with all applicable Federal and the State Occupational Safety and Health Act, laws, standards and regulations, and that Proposer will indemnify and hold the buyer harmless for any failure to so conform.
City reserves the right to retain all Proposals for a period of one hundred twenty (120) days for examination and comparison.
A mandatory pre-proposal meeting will be held at 10:00 am on Wednesday, August 12, 2026 at Los Robles Greens Golf Course 299 S Moorpark Rd Thousand Oaks, CA 91361. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal.
If attending the pre-proposal meeting, please RSVP through the City’s e-Procurement Portal.
Proposals will not be opened publicly, and the City will endeavor to keep such confidential until a preferred service provider is recommended. Proposals must be submitted by Proposer's authorized representative.
Proposals must bear original signatures and figures prior to being scanned/uploaded.
_____________________________
Laura B. Maguire, City Clerk
Published: TO Acorn, Friday, July 31, 2026
The selected Proposer and any sub-contractors/sub-consultants must have a valid City of Thousand Oaks Business License prior to execution of the contract. Additional information regarding the City’s Business License program may be obtained by going to the following website:
https://toaks.gov/businesslicenses
Unless otherwise specified, all items must be delivered to: (Buyer – insert delivery address or delete this clause), Monday through Friday, between the hours of 8:00 A.M. & 12:00 P.M. and 1:00 P.M. and 5:00 P.M., excluding holidays
An optional pre-proposal meeting will be held at 10:00 am on Wednesday, August 12, 2026 at Los Robles Greens Golf Course 299 S Moorpark Rd Thousand Oaks, CA 91361.
If attending the pre-proposal meeting, please RSVP via email with the Procurement Contact.
Proposals will not be opened publicly, and the City will endeavor to keep such confidential until a preferred service provider is recommended. Proposals must be submitted by Proposer's authorized representative.
Proposals must bear original signatures and figures prior to being scanned/uploaded.
_____________________________
Laura B. Maguire, City Clerk
Published: TO Acorn, Friday, July 31, 2026
Describe the Proposer's overall philosophy, leadership approach, and operational methodology for successfully managing and operating LRGGC. Responses should address the Operational Areas identified in the Scope of Work and demonstrate how the Proposer will achieve the City's objectives while delivering exceptional customer experiences, exercising sound stewardship of public assets, and fostering a collaborative partnership with the City.
Proposals will not be opened publicly, and the City will endeavor to keep such confidential until a preferred service provider is recommended. Proposals must be submitted by Proposer's authorized representative.
Proposals must bear original signatures and figures prior to being scanned/uploaded.
_____________________________
Laura B. Maguire, City Clerk
Published: TO Acorn, Friday, July 31, 2026
Provide a preliminary Transition and Implementation Plan describing the Proposer's approach to assuming operational responsibility for LRGGC. The response should identify key transition activities, implementation milestones, organizational readiness, staffing approach, communication strategy, anticipated risks, and other considerations necessary to support a seamless transition and uninterrupted operations.
The maximum time allowed for delivery is: (Buyer – insert the maximum number of days by which delivery must be made) from receipt of order. Time is of the essence of this contract. Proposer shall state earliest delivery time in his Proposal. The City reserves the right to cancel any order not received within the time stated by the Proposer in his Proposal. Delivery time will be a factor in award when a maximum time for delivery is stipulated herein. Solicitation documents will inform Proposer when delivery is a factor in award.
The City may cancel this solicitation at any time.
A demonstration of the item(s) offered may be required. If the demonstration cannot be performed at a City facility, the demonstration must be performed within a 60-mile radius of the (Purchasing) Office. Proposers shall indicate on their Proposal the location of the demonstration site. Proposals for item(s) that do not perform to the City’s satisfaction during the demonstration will be declared non-responsive and will not be considered for award of Proposal.
Describe the Proposer's approach to financial management, budgeting, internal controls, performance reporting, and financial oversight. Explain how the Proposer will provide transparent, timely, and accurate financial information to the City while supporting collaborative decision-making and long-term financial sustainability. Include a description of reporting systems, financial controls, budgeting practices, forecasting methodologies, and key performance measures used to monitor operational and financial performance.
The Proposal shall comply with current federal, state, and other laws relative thereto.
Describe any innovative practices, technologies, operational improvements, customer service enhancements, sustainability initiatives, business development strategies, or other value-added services the Proposer would recommend to further strengthen the operation and long-term success of LRGGC. The City encourages Proposers to identify opportunities that extend beyond the minimum requirements of the Scope of Work.
All prices shall be quoted F.O.B. destination, freight prepaid, City of Thousand Oaks, California. All shipping, handling and freight charges must be shown separately on the Proposal form.
It is the responsibility of the Proposer to carefully and thoroughly examine the documents contained in this RFP/Q. Proposer shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision or equipment necessary to perform the work as specified by this RFP/Q. The failure or neglect of the Proposer to examine the RFP/Q. Documents shall in no way relieve them from any obligations with respect to this solicitation. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the Proposer has thoroughly examined and is familiar with the RFP/Q and the project. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
Proposer must state the manufacturer name and model number of each item proposed in this Proposal.
Identify the management team and key personnel proposed for this contract. Include an organizational chart, resumes, relevant experience, professional certifications, reporting relationships, and the roles and responsibilities of each individual. Describe the corporate resources and support personnel that will be available to assist the on-site management team throughout the term of the Management Agreement.
The City is not liable for any costs incurred by Proposers before entering into a formal contract. Costs of developing the proposals or any other such expenses incurred by the Proposer in responding to the RFP/Q are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City.
Unless specifically provided to the contrary, all material and equipment shall be new and unused and of the current production year. Proposals that are received for other than the current production year or for items and materials that have been previously used will be rejected.
For the purposes of this RFP/Q, the following definitions apply:
Provide a minimum of 3 references for comparable golf course management contracts demonstrating the Proposer's experience operating facilities similar to LRGGC. References should include sufficient detail to allow the City to evaluate the Proposer's past performance, client relationships, and successful delivery of services.
The City recommends providing references for municipal or other publicly owned golf facilities of similar size, operational complexity, and service offerings.
If there is reason to believe that collusion exists among the Proposers, the City may refuse to consider any Proposal from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one Proposal for the same work unless an alternate Proposal is called for. A person, firm, or corporation who has submitted a sub-Proposal to a Proposer, or who has quoted prices on materials to a Proposer, is not thereby disqualified from submitting a sub-Proposal or quoting prices to other Proposers. Reasonable ground for believing that any Proposer is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a Proposer is interested. If there is reason to believe that collusion exists among the Proposers, the City of Thousand Oaks may refuse to consider all Proposals from participants in such collusion. Proposers shall submit as part of their Proposal documents the completed Non-Collusion Affidavit provided herein.
Provide a comprehensive Financial Proposal describing the management fee structure for operation of LRGGC. The Financial Proposal shall identify all management fees, reimbursable costs, pricing assumptions, and any other financial considerations necessary for the City to evaluate the compensation structure.
At a minimum, the Financial Proposal shall include:
The Proposer should explain the rationale for its proposed compensation structure and how it supports a successful long-term partnership between the City and the Operator.
Item(s) offered by the Proposer must conform to Safety Orders of the State of California, Division of Industrial Safety.
Failure to completely execute and submit the required documents before Submittal Deadline may render a proposal non-responsive. The documents that must be returned by the Submittal deadline are listed in the "Vendor Questionnaire" section.
Proposer must include in their RFP/Q a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable within the last 5 years.
If there is no information to disclose then, Proposer must affirmatively state there is no negative history.
Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any RFP/Q based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures.
For evaluation purposes, samples may be requested from any Proposer. Samples shall be provided at no charge unless Proposer indicates on his Proposal the charge for samples. The City reserves the right to consume samples for testing purposes. The City may retain samples until delivery and acceptance of contracted items. Proposer shall remove samples at his expense within (30) days of request by the City.
After delivery, random samples may be submitted to a commercial laboratory, or other inspection City, for testing to determine if they conform to the specifications. In cases where tests indicate the samples do not meet specifications, the cost of the testing shall be borne by the contractor. When tests indicate the materials do not meet specifications, the City reserves the right to cancel the award and purchase the goods in the open market at the expense of the Proposer.
Proposer must describe in detail how the requirements of this RFP/Q will be met, and may provide additional related information with the proposal. The proposal should be presented in a format that corresponds to, and references, the sections outlined in the Scope of Work, and should be presented in the same order. Responses to each section and subsection should be labeled to indicate which item is being addressed. Proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP/Q instructions and responding to the RFP/Q requirements.
If a complete response cannot be provided without referencing supporting documentation, you must provide such documentation with the proposal indicating where the supplemental information can be found.
The Successful Proposer will be required to execute an Agreement in a form to be negotiated and mutually agreed to by the parties and comply with all requirements of said Agreement. Without limiting the foregoing, the Agreement shall incorporate terms, conditions, and requirements from the current Management Agreement for LRGGC (attached hereto for reference) and the Successful Proposer's proposal. In case of failure of the Successful Proposer to execute and return the contract and all required documents within the time allowed, the City may, at its option, consider that the Proposer has abandoned the contract, in which case the Proposal Security Bond, if one was required, shall be forfeited by the Proposer and become the property of the City.
Proposer covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Contractor certifies that to the best of his knowledge, no one who has or will have any financial interest under this contract is an officer or employee of the City of Thousand Oaks.
Proposals must include without limitation, written warranties, maintenance/service agreements, license agreements, and lease purchase agreements. The omission of these documents renders a proposal non-responsive.
Proposals, which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this RFP/Q, may be rejected.
A copy or description of the manufacturer’s warranty shall accompany each Proposal for the item(s) proposed, detailing the scope and length of the warranty. Specify in detail the following:
a. The length and terms of the warranty/maintenance and service provided with each item.
b. For each item, Proposers must specify if subcontractors will perform warranty/maintenance/service, location(s) where warranty/maintenance/ service will be performed, along with contact name and phone number for each location.
Successful Proposer shall fully warrant all materials and equipment furnished under the terms of this contract, against poor and inferior quality, for a period of not less than one (1) year from date of the final acceptance by the City. Time is of the essence of this contract. While under warranty, successful Proposer shall repair or replace inoperable materials or equipment in a timely manner to minimize the disruption of City operations.
Questions and comments regarding this solicitation must be submitted in writing via the City's eProcurement Portal before Monday, August 17, 2026. Any response will be answered in the Question and Answer section of the project and/or in a form of an addendum and will be sent as promptly as is practical to all parties registered with the City pursuant to the Registration Section set out below. All such addenda shall become a part of the RFP/Q. Any prospective Proposer who obtained the RFP/Q from anyone other than the City is responsible for registering with the City to receive subsequent Addenda.
Please submit the tentative schedule by phase and tasks to be completed.
Please submit the estimated hours for Proposer staff in performing each phase of the work, including sub-consultants.
In the event that there are unit price items in a Proposal schedule and the "amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a proposal schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Proposer will be bound by said corrections.
Required delivery method for submitting proposals is electronically via the City's eProcurement Portal. The Proposal will not be opened publicly, and the City will endeavor to keep such confidential until a preferred service provider is recommended. Proposals must bear original signatures and figures prior to being scanned/uploaded. If no document can be identified as bearing original signatures, Proposer's proposal may be rejected at the discretion of the City.
Please identify any services and/or data Proposer needs from the City of Thousand Oaks in order to complete the work.
Provide information demonstrating the Proposer's qualifications, experience, organizational capacity, and financial stability to successfully manage and operate LRGGC. Information should demonstrate experience with comparable facilities, municipal partnerships, operational complexity, and the resources available to support successful long-term contract performance.
Include, at a minimum:
Proposals shall not be accepted after Friday, August 28, 2026 at 5:30 pm. The City reserves the right to extend the Submittal Deadline when it is in the best interest of the City.
Proposal must list Maximum Payment in a not to exceed amount, as well as providing a breakdown of cost to complete the work including, but not limited to, hourly rates, reimbursables and maximum anticipated cost, and unit cost for equipment.
Proposers are required to register with the City prior to downloading documents from the website and to be eligible to submit a Proposal. This information is used to notify Proposers via e-mail of addenda to procurement actions. You may view summary information about solicitations but you must be registered at this site and logged in before you can download solicitation documents: https://procurement.opengov.com/portal/toaks
Proposer, when registering please identify NIGP Codes: 98831. Additional codes can be added based on the products or services your business provides. Those needing assistance registering at the website may contact Cao Le, Senior Purchasing Specialist, (805) 449-2217; e-mail: cle@toaks.gov.
Solicitations may be downloaded by vendors who have registered online at the City’s Purchasing website. A Proposer who fails to register with the City as outlined above shall be deemed non-responsive and not be considered for award.
Services for professional architectural, landscape architectural, engineering, environmental, land surveying, or construction project management shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required.
Any Proposer who wishes to make modifications to a proposal already received by the City must withdraw their proposal via the City's eProcurement Portal in order to make the modifications. All modifications must be properly initialed by Proposer’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Proposer to ensure that a modified or withdrawn Proposal is resubmitted before the Submittal Deadline.
The work described herein may be a “public work”, as defined in Labor Code Section 1771, thus obligating Contractor/Consultant and subcontractor to pay prevailing wages under the California Labor Code. Contractor/Consultant and subcontractor agrees to indemnify, defend and hold City harmless from any claim that prevailing wages should have been paid, and shall be liable for the payment of the same and any penalties thereon. It is the responsibility of the Proposer to be familiar with the California Labor Code, and failure or neglect of the Proposer to understand the California Labor Code shall in no way relieve him from any obligations.
Labor Code section 1777.5 requires the use of qualified apprentices by all trades, regardless of the dollar amount of their portion of the work, on public works contracts over $30,000. Apprentices shall be used at no less than the ratio required by law, and shall be paid at the prevailing wage for apprentices in the trade for which they are registered. It is Contractor/Consultant’s sole responsibility to ensure that they and their subcontractors comply with the specific requirements of section 1777.5.
A Proposer may withdraw their Proposal, without prejudice prior to the time specified for the proposal opening, via the City's eProcurement Portal.
The work described herein may be a “public work”, as defined in Labor Code section 1771, thus obligating Proposer and subcontractor to pay prevailing wages under the California Labor Code. Proposer and subcontractor agrees to indemnify, defend and hold City harmless from any claim that prevailing wages should have been paid, and shall be liable for the payment of the same and any penalties thereon. It is the responsibility of the Proposer to be familiar with the California Labor Code, and failure or neglect of the Proposer to understand the California Labor Code shall in no way relieve them from any obligations.
Labor Code section 1777.5 requires the use of qualified apprentices by all trades, regardless of the dollar amount of their portion of the work, on public works contracts over $30,000. Apprentices shall be used at no less than the ratio required by law, and shall be paid at the prevailing wage for apprentices in the trade for which they are registered. It is the Proposer's sole responsibility to ensure that they and their subcontractors comply with the specific requirements of Labor Code section 1777.5.
Please submit any other information which would assist City in making this contract award decision.
The original copy of each Proposal submitted to the City shall be retained for official files and will become public record after the notice regarding award of a contract. Please note that pricing information in a Proposal submitted to a government agency is not confidential.
If a Proposal contains confidential information protected by a statutory exemption, a Proposer may clearly label that part of the Proposal as "CONFIDENTIAL" and list the statute which exempts the information from disclosure. The “CONFIDENTIAL” part of the Proposal shall be uploaded in the Vendor Questionnaire section, separate from the rest of the Proposal. If no part of the Proposal is segregated and marked confidential, the absence of such designation or marking shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the City, the City will make reasonable efforts to notify the Proposer of the request and delay access to the material for up to five working days after notification to the Proposer. During that time, it will be the duty of the Proposer to obtain a protective order of its labeled information. Failure to so act in that time shall constitute a complete waiver.
If specific parts of the Proposal are claimed to be exempt by statute and if the Proposer obtains a protective order from a court of law, the City will withhold only those portions that are protected and disclose the remainder as required under the California Public Records Act.
A Proposal labeled in its entirety as “CONFIDENTIAL” will be considered non-responsive and will not be considered.
California Government Code section 84308 (Levine Act) prohibits any Thousand Oaks City Council member from participating in any action related to a contract, agreement, or franchise agreement (excluding labor or competitively bid contracts) if the Council member receives a campaign contribution totaling more than $500 (aggregated) from the party to the contract, agreement or franchise agreement, their agents, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months. Council members must also disclose any eligible campaign contribution received on the record of the proceeding.
Council members are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financially interested participant is prohibited from contributing more than $500 (aggregated) to a Council member during a proceeding and for 12 months following the date a final decision is made.
The Levine Act also requires parties to certain contracts, agreements, or franchise agreements to disclose any campaign contribution over $500 (aggregated) within the preceding twelve (12) months by the party to the agreement, contract, or franchise agreement and their agents. The Levine Act does not apply to competitively bid, labor, or personal employment contracts.
All proposals must include completion of the Levine Act Disclosure Form.
If Successful Proposer produces, pursuant to this Proposal, any web content, as that term is defined in section 35.104 of Title 28 of the Code of Federal Regulations, as may be amended, Successful Proposer shall ensure that any such web content is in full compliance with all applicable requirements of the most current version of the Web Content Accessibility Guidelines, the Americans with Disabilities Act, Code of Federal Regulations and California law. Successful Proposer shall defend, indemnify, and hold harmless City, its officers, employees, and agents from and against any and all claims, liabilities, damages, or expenses arising out of Successful Proposer’s failure to comply with such requirements.
Please download the below documents, complete, and upload. The form can be downloaded and uploaded under the project page where it says VENDOR QUESTIONNAIRE on the project website on the City's e-procurement portal.
Please download the below documents, complete, and upload. The form can be downloaded and uploaded under the project page where it says VENDOR QUESTIONNAIRE on the project website on the City's e-procurement portal.
Please download the below documents, complete, and upload. The form can be downloaded and uploaded under the project page where it says VENDOR QUESTIONNAIRE on the project website on the City's e-procurement portal.
Please download the below documents, complete, and upload. The form can be downloaded and uploaded under the project page where it says VENDOR QUESTIONNAIRE on the project website on the City's e-procurement portal.
Please upload your proposal.
Please upload your financial / cost proposal in this section separately from the rest of your proposal.
Please submit your company's current W-9 form.
Upload a separate document containing only the information you consider confidential under law, including under Government Code Section 7927.605: “corporate financial records, corporate proprietary information including trade secrets, and information relating to siting within the state furnished to a government agency by a private company for the purpose of permitting the agency to work with the company in retaining, locating, or expanding a facility within California.” As you are submitting a Proposal to a government agency, note that pricing information is not confidential.
Clearly label your separated document containing confidential information as “CONFIDENTIAL”, and include the law or legal authority which exempts the information from disclosure; then submit it in the response below.
If there is no confidential portion of the proposal, a response to this question is not required.
Please enter the NIGP Category Codes for this project:
Please select the type of solicitation. Descriptions for each type are below.
Request for Proposals: Involves inclusion of a specific proposal for services to provide for the City's description of the work through provision of a detailed scope of work and allocation of manpower and resources.
Request for Qualifications: A RFQ does not include a detailed proposal or scope of work, but rather involves the provision of qualifications of the consultant to perform based on the City's general description of work and the consultant's expression of experience, expertise, and/or qualification to do that work based on similar work done (Government Code Section 4526).
Request for Proposal/Qualifications: Combining both the RFP and RFQ - an RFP/Q Involves both inclusion of a specific proposal for services and also the provision of qualifications of the consultant to be performed.
What acronym will you be using to refer to this solicitation?
Please choose the option that best describes the labor requirements.
Please select the correct statement amount the pre-proposal conference:
Please provide the summary of product and/or services. You can copy and paste what you have in the Summary section here. This will show as the short description in the notice.
For the Client References section, decide what is the appropriate time frame for references from similar projects performed.
Example: three (3) years
Please enter the period time follow the example. Your answer will populate the blank space.
Acceptance Period. Unless otherwise specified herein, proposals are firm for a period of __________
Example: ninety (90) days, one hundred twenty (120) days, etc.
Will the vendor be submitting a proposal or a statement of qualifications?
Do you want the cost proposal to be submitted separately from the rest of the proposal?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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