MANAGEMENT OF THE SEXUAL ASSAULT NURSE EXAMINER (SANE) PROGRAM FOR THE COUNTY OF HAWAII

Notice is hereby given that the County of Hawai'i is requesting proposals for MANAGEMENT OF THE SEXUAL ASSAULT NURSE EXAMINER (SANE) PROGRAM FOR THE COUNTY OF HAWAII. Proposals are due no later than 4:00 pm on Monday, April 20, 2026. Proposals must be submitted through the Procurement Portal at https://procurement.opengov.com/portal/hawaiicounty.

Project Details

• Reference ID: 26-0180
• Department: Hawaii Police Department
• Department Head: Reed Mahuna (Police Chief)

Important Dates

• Questions Due: 2026-04-16T09:59:00.000Z

Addenda

• Addendum #1 (released 2026-04-02T18:37:09.144Z) —

  ADDENDUM 1: Revised section 7.2 of specifications. Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Executive Summary (20 pts) —

  a.    Provide a clear overview of the program and coordination with other community agencies.  Be as succinct and as comprehensive as possible.
  b.    Include the anticipated number and ages of victims served by this grant.
  c.    State the total amount of funds you are requesting
  d.    Include a statement of need and the anticipated impact of the program
  e. Define the area within Hawaii County to be served by the program
  f.     State the size and location of the facilities to be utilized and provide a brief description of same.

• Record of Effective Services (20 pts) —

  a. Demonstrate a record of providing effective services to crime victims.  This includes having the support and approval of its services by the community, a history of providing services in a cost-effective manner, and financial support from other sources.  Describe key staff (or how staff will be recruited and trained), including use of volunteers.

• Program Plan (25 pts) —

  a. Provide information on the management you are offering to the target program.

• Outcome Criteria and Evaluation Measures (10 pts) —

  a. Provide information on the desired outcomes of the project and the means by which these outcomes will be measured.

• Budget (15 pts) —

  a. Budget - Breakdown of expenditures

  1. 1. Personnel Cost
     2. Supplies
     3. Postage, freight, delivery
     4. Telephone
     5. Publications & Printing
     6. Mileage
     7. Airfare
     8. Subsistence/Per Diem
     9. Ground Transportation
     10. Lease/Rental of Space
     11. Lease/Rental of Motor Vehicle
     12. Utilities
     13. Repair & Maintenance
     14. Insurances
     15. Independent Audit
     16. Contractual Services
     17. Staff Training
     18. Depreciation
     19. Other
• Budget Narrative (10 pts) —

  a. Describe how budget items are appropriate for the tasks and activities described in your proposal.

  Example:  mileage for staff travel across the island to ensure proper stocking of supplies in examination rooms.

  b. Provide basis for determining the value of personal services, materials, equipment and space. 

  Example: mileage @ .50 x 100 miles/month x 12 months.

Submission Requirements

• Confirmation (required) —

  Director of Finance
  County of Hawai‘i
  Hilo, Hawai‘i 

  Dear Sir/Madam: 

  The undersigned hereby proposes to furnish and deliver the following goods or services:  The management and proliferation of the SANE Program. The SANE Program involves the utilization of Nurse Examiners to conduct forensic/medical examination of sexual assault victims at the request of the Police. On occasion they are asked to recover evidence from perpetrators as well. These specialized nurse examiners are subject to callouts 24 hours a day to conduct examinations of victims and/or perpetrators of sexual assault for the purpose of identifying, documenting and recovering evidence. Contract shall be effective for a period beginning approximately June 1, 2026 and ending May 31, 2027 with five (5) additional one-year periods., to Hawai'i Police Department, County of Hawai‘i, at 349 Kapiolani St. Hilo HI 96720, Hawai‘i, complete as specified, all in strict compliance with the Specifications and Special Provisions attached hereto and General Terms and Conditions for Goods and Services dated May 10, 2023, made a part hereof. 

  It is understood and agreed that the goods and/or services to be furnished are for the exclusive use of the County of Hawai‘i and are therefore exempt from Federal Excise Taxes and that the net bid price excludes such Federal Excise Tax.  Please note that effective January 1, 2020, the maximum General Excise Tax rate that may be charged of Hawai‘i County is 4.7120%.  The County of Hawai‘i is exempt from the City and County of Honolulu, 0.5% General Excise Tax Surcharge.  

  The undersigned further agrees that he has carefully read and understands the Proposal for this contract and that the Director of Finance, County of Hawai‘i, reserves the right to accept or reject any and/or all bids or proposals, or accept other than the low bid, if in his/her judgment, by so doing, it will be for the best interest of the public and the County of Hawai‘i. 

  All successful Proposers, for any single item exceeding $2,500.00, will be required to furnish proof of compliance with the requirements of § 3-122-112, Hawai‘i Administrative Rules (see Special Provisions No. 18).  

  Upon acceptance and award of this Proposal by the Director of Finance, the undersigned hereby agrees to enter into and execute the Contract as required by law within ten (10) calendar days after the award.  

• Bidder/Proposal Signature Page (required) —

  Please download the below documents, complete, and upload.

• Proposal WITHOUT pricing (required) —

  When there is no Pricing Table in the solicitation, Budget Narratives, if applicable, shall be included with the proposal. Solicitations with Pricing Tables shall have cost entered into the Pricing Table.

• Redacted Copy of the Proposal (required)
• County Department(s)/Division(s): (required)
• Enter a brief description of products and services required for this solicitation. (required)
• Is this for a single department or various departments? (required)
• Please list various departments: (required) —

  You may input "Various" or list out departments

• Will there be a pre-proposal mtg? (required)
• Conference Call: (required)
• Conference ID: (required)
• Proposal Guaranty (required)
• Are licenses required for this RFP? (required)
• Please list license(s), and any relevant description here: (required)
• Will federal funds be used for this procurement? (required)
• Please select the applicable Federal Special Provisions? (required)
• Enter location of delivery: (required)
• Is insurance or certificate required? (required)
• Will you be using the following sections: (required)
• Liquidated damages: (required) —

  Provide applicable amount-

  Example: one-tenth of one percent (0.1%) or $150.00

  Liquidated damages, per section 10.7 of the General Terms and Conditions for Goods and Services, dated May 10, 2023, shall be assessed at ______________________ for each and every calendar day of delay or nonperformance and shall be pursued in accordance with section 10.7 of the General Terms and Conditions for Goods and Services dated May 10, 2023.

• Is this for Price Term Agreements? (required)
• Does the equipment or goods procured need to be delivered within a certain number of days? (required)
• All equipment or goods procured must be delivered within ______ from the date of the Notice to Proceed. (required) —

  Insert number of days.

• Offer/Bid Guaranty (required)
• Is this for a single or multiple vendor award? (required)