SLED Opportunity · COLORADO · COLORADO SCHOOL OF MINES
AI Summary
Colorado School of Mines seeks qualified vendors for an approved list to supply branded merchandise and apparel, emphasizing quality, brand compliance, and cost discounts. Varsity athletic uniforms are excluded. Proposals due by April 15, 2026.
The Colorado School of Mines (“Mines”) is seeking proposals from qualified firms to establish an approved vendor list for branded merchandise and apparel. This solicitation aims to identify partners capable of providing high-quality, cost-effective products that support enrollment outreach, campus housing, facilities, and student programming while maximizing overall value through superior customer service and cost discounts. The Mines name, logos, and trademarks are legally protected assets essential to Mines brand integrity, and all selected vendors must strictly adhere to Mines’ brand standards and licensing policies. This adherence ensures legal compliance and supports Mines revenue generation goals, as royalties from branded merchandise are reinvested directly into campus initiatives. Vendors are expected to demonstrate a sophisticated understanding of these royalty structures and a commitment to accurate logo reproduction across a comprehensive range of services, spanning from basic promotional "swag" to specialized apparel for dining, custodial, maintenance, and recreation. Mines intends to select vendors who offer the greatest overall value based on quality, reliability, and branding continuity. Proposals must clearly outline a percentage discount off list price. To ensure an efficient review process, please limit responses to the requested materials only – no additional marketing or information documents. Please ensure responses are organized as requested and concise. All selected vendors must provide a dedicated account representative or team to oversee all Mines orders, providing a streamlined point of contact for diverse campus departments and navigating internal business processes to reduce the total cost of acquisition. While the “Approved Vendor List” is non-exclusive and Mines personnel may order from any vendor approved to use Mines trademarks through Brand Manager 360, selection of a vendor on the “Approved Vendor List” will allow forego the requirement for internal logo approval, which will greatly expediate and simplify the ordering process. Additionally. The “Approved Vendor List” will be promoted to campus personnel via newsletters, list servs, on-line trainings and on the Procurement and Marketing and Communications websites. It should be noted that varsity athletic uniforms are explicitly excluded from this solicitation as varsity athletic apparel follows a separate process. Additionally, campus personnel may purchase branded items from the campus book and apparel store, Oredigger Outfitters, without requesting logo approval or a purchase order. The Oredigger Outfitters is a third-party managed retailer and follows its own merchandise acquisition process, and, therefore, vendors awarded under this RFP will not be expected to supply merchandise for the Oredigger Outfitters. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2358.C9658201 **Piggyback Contract**: No **Question Acceptance Deadline**: 03/31/2026 05:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Solicitation Number**: MINES26008 **Reference Number**: 0000416923 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Required Information | Responses to Required Informtion questions (Section V) | Yes | No | | Pricing | Responses to Pricing questions (Section VI) | Yes | No | | Pricing Exhibit | Completed pricing exhibit (Exhibit B) | Yes | No | | Signature Page | Completed signature page (Section VII) | Yes | No | | Attestation | Signed Attestation of Acceptance (Exhibit C) | Yes | No | | W-9 | Signed W-9 or W-8BEN | Yes | No | | Question Addendum | Signed Question Addendum (if applicable) | No | No | | Confidential Information | Any documents that are requested to be held as confidential | No | No |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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