Mobile Dielectric Testing of Rubber Personal Protective Equipment (“PPE”) and Cover-Up Equipment (On-Site at City of Granbury)

The City of Granbury operates an electric distribution utility providing electrical service to residential, commercial, and industrial customers within the Granbury city limits in Hood County, Texas. The City is soliciting quotes from qualified vendors to provide on-site mobile dielectric testing services for Rubber Personal Protective Equipment (“PPE”) and Cover-Up Equipment to ensure compliance with all applicable safety standards and requirements outlined in the scope of work.

The selected contractor shall furnish all mobile testing equipment, materials, labor, supervision, and qualified personnel necessary to perform the required services. Vendors must provide unit pricing for each testing category and coordinate all on-site service scheduling with the City of Granbury. All work shall be performed in a professional, safe, and orderly manner. Subcontracting of services will not be permitted without prior written approval from the City. The contractor shall also be responsible for any damages resulting from equipment failure, negligence, or errors associated with the performance of the work.

Vendors must provide a current Certificate of Insurance demonstrating existing coverage in accordance with the RFQ requirements. If the required insurance limits are not currently maintained, the vendor must submit a letter stating that the required coverage can and will be obtained prior to contract award.

Proof of Insurance Requirements

Vendor must provide a current Certificate of Insurance demonstrating compliance with the insurance requirements set forth herein. If the required coverage limits are not currently met, the vendor must submit a letter stating that the required insurance coverage can and will be obtained prior to contract award.

The vendor shall maintain, at its own expense, workers’ compensation, property damage, automobile liability, and public liability insurance coverage for the entire duration of any work performed under this agreement. City of Granbury shall be named as an additional insured on all applicable policies, and the vendor shall provide a waiver of subrogation where applicable. Proof of insurance coverage shall be provided to City of Granbury in writing prior to commencement of work.

Minimum required coverage limits shall be as follows:

• General Public Liability (Bodily Injury and Property Damage): $1,000,000
• Automobile Liability (Bodily Injury and Property Damage): $1,000,000
• Workers’ Compensation: Statutory limits

Project Details

• Reference ID: 25-26-27
• Department: Electric (02-80)
• Department Head: Kenneth Causey (Electric Director)

Important Dates

• Questions Due: 2026-06-16T17:00:00.000Z
• Answers Posted By: 2026-06-23T17:00:00.000Z

Evaluation Criteria

• Important Instructions for Electronic Submittal —

  The City of Granbury is accepting electronic quote submissions. Vendors shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

• Project Details —
  The City of Granbury intends to establish an annual contract for Mobile On-Site Dielectric Testing of Rubber PPE and Cover-Up Equipment. The contract will align with the City’s fiscal year, beginning October 1 and ending September 30. At the City’s sole discretion, the contract may be renewed for up to three (3) additional one-year terms, contingent upon mutual agreement between the City and the vendor and the availability of appropriated funds. 
• Scope of Work —

  Vendor must provide mobile on-site dielectric testing compliant with ASTM F496, ANSI, OSHA, and manufacturer specifications.

  Testing Frequency: Twice a fiscal year (October through September)

  Minimum On-Site Quantities:

  • 9 sets of sleeves
  • 9 Class 2 gloves  
  • various covers, line hoses, and rubber blankets

  Testing Location: City of Granbury Service Center Facility at 401 N. Park St. Granbury, TX 76048

  Testing Hours: Monday–Thursday (City business hours)

  Vendor responsible for costs of mobilization/demobilization in case of weather delays.

• Rejection Criteria —
  • Cuts
  • Snags
  • Cracks
  • Ozone cutting/checking
  • Swelling
  • Abrasions
  • Contamination
  • Loss of elasticity
• Marking Requirements —
  • Items must be marked with class and test date.
  • Rejected items must be marked unusable and returned to the City.
  • Labels must not affect electrical integrity.
• Reporting and Test Records Requirements —

  The vendor shall submit comprehensive reports and complete test records following each testing cycle and service visit. Documentation shall include, at a minimum, the following information:

  • Test results for each PPE item tested
  • Compliance status with all applicable standards and regulations
  • Recommended next scheduled test date for each PPE item
  • Quantities of PPE items tested
  • Identification and number of failed items
  • Description of repairs performed and/or recommended corrective actions
  • Failure rate data for each PPE product tested, including quantities tested and quantities failed, when applicable
  • Certification that all testing was performed by an accredited testing facility

   

   

   

   
   
• Standards, Safety, and Accreditation Requirements —

  All work shall be performed in accordance with applicable OSHA regulations, Granbury Electric Department safety protocols, and manufacturer guidelines and recommendations.

  The vendor shall maintain current NAIL for PET certification (North American Independent Laboratories for Protective Equipment Testing) and provide proof of certification upon request.

• Reservations —

  The City of Granbury reserves the right to:

  1. Reject any proposal not received by the stated submission deadline or determined to be nonresponsive to the requirements of this RFQ.
  2. Reject any or all proposals submitted in response to this RFQ.
  3. Withdraw, modify, or cancel this RFQ at any time and for any reason.
  4. Award contracts in whole or in part, including multiple awards, as determined to be in the best interest of the City.
  5. Utilize awarded contractor(s) on an as-needed and where-needed basis.

Submission Requirements

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXXof the total bid price, payable toCity of Granbury, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, July 1, 2026 addressed to:

  City of Granbury
  City of Granbury Purchasing
  Po Box 969
  Granbury,TX76048

  Please have the Bidder Name, Contract Title ("Mobile Dielectric Testing of Rubber Personal Protective Equipment (“PPE”) and Cover-Up Equipment (On-Site at City of Granbury)"), and Contract Number ("25-26-27") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Granbury so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?