SLED Opportunity · CONNECTICUT · CITY OF SHELTON
AI Summary
The City of Shelton, CT, invites bids for mowing and trimming services at multiple city properties. The contract includes weekly grounds maintenance from April to September 2026, with mandatory insurance and compliance requirements. Bids due April 17, 2026, with a mandatory pre-proposal meeting on April 7, 2026.
The City of Shelton (“City”) is seeking competitive bids for Mowing and Trimming Services.
Any sizes or estimates of quantities as shown on drawings or stated herein are approximate and are not guaranteed in any respect. The City reserves the right at all times to increase or decrease the amount of work if deemed in its best interest. Price is to include all labor, materials, tools, equipment, plant, mobilization, permits, insurances, etc., required to properly complete the project. The City of Shelton reserves the right to award the bid with multiple items:
The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color, national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual arrangements, in all service and accommodations they offer to the public, and in any of their other business operations. The successful bidder MUST secure all required permits (local, state, federal) prior to commencing work on the site, if applicable.
The successful bidder will be required to furnish a Certificate of Insurance naming the City of Shelton as the additional insured. The insurance is to be suitable Contractor’s Liability and Worker’s Compensation, thereby making the City of Shelton harmless from all eventualities that may occur relative to this Bid and the resulting purchase order or contract.
The Contractor shall not commence any work under the Contract until all insurance required by this section has been obtained and certificates of insurance and any other evidence of required coverage requested by the City, including a copy of the policy itself, have been received and approved by the City. Such policies shall stipulate that no coverage can be changed or canceled, including for non-payment of premium, unless the City has had thirty (30) days prior notice in writing. Certificates of renewal or changes in policies shall be delivered to the City at least thirty (30) days prior to the expiration of the policy. The City always reserves the right to reject insurance companies; if approved insurance policies cannot be provided, the contract shall be terminated. The insurance requirements set forth are minimum limits of coverage only and in no way limit the Contractor’s liability. The following insurance is required to be maintained in full force until all work required by the contract has been fully completed, except that products / completed operations coverage shall be maintained for five (5) years. Insurance will be primary and non-contributory with a 30-day notice of cancelation in favor of the City of Shelton. Insurance carriers will be no less than A-rated and admitted carrier or subject to review by the City of Shelton.
Worker’s Compensation Insurance: The Contractor shall carry Worker’s Compensation and Employer’s Liability Insurance in the form and in such amounts as may be currently required to comply with the labor laws of the State of Connecticut.
Automobile Insurance: The Contractor shall carry and maintain during the life of the Contract a policy with a combined single limit of $1,000,000 and rider CA9948 or equivalent. This policy shall include all liability of the Contractor arising from the operation of all self-owned motor vehicles used in the performance of the Contract, and shall also include a ‘non-ownership’ provision covering the operation of motor vehicles not owned by the Contractor, but used in the performance of the work.
Commercial General Liability:
Bodily injury and property damage: $1,000,000 each occurrence / $2,000,000 aggregate
Products / Completed Operations: $1,000,000 each occurrence / $2,000,000 aggregate.
This policy shall include Subcontractor’s liability coverage, protecting the Contractor and the City against liability arising out of the activities of Subcontractors engaged by the Contractor in the performance of the work.
Umbrella / Excess Policy: An umbrella policy in the amount of $1,000,000 with respect to all operations the Contractor performs, is required.
Pollution Liability Insurance: Where applicable, a policy in the amount of $5,000,000 including coverage for transport and other offsite risks. Such policy must be given to the City for review and determination of acceptability before an award will be made.
Additional Insured and Certificate Holders: The City of Shelton, Shelton Board of Education, its officers, officials, employees, agents, boards and commissions shall be named as Additional Insureds on the Contractor’s and Subcontractor’s Commercial General Liability (for ongoing and completed operations, Automobile and Umbrella policies. The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the City of Shelton.
Subcontractor’s Insurance: Each Subcontractor engaged by the Contractor to perform any work under the Contract shall obtain all insurance required of the Contractor in the same amounts and subject to the same provisions specified above for the Contractor, including the additional insured requirement. Certificates of insurance shall be submitted to the Contractor and the City, and approved by the City before commencing any work.
All questions related to this solicitation must be submitted in writing through the City’s OpenGov e-Procurement Question/Answer Tab. Bidders are required to register for an account via the City e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/cityofshelton. It is the sole responsibility of the bidder to submit via the City’s e-Procurement portal. Late bids will not be accepted and will be rejected.
Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. Bidders must clearly understand that the only official answer or position of the City shall be the one stated in writing and posted on the City’s procurement portal. When asking questions, please enter each question separately.
Verbal requests for information will not be accepted. Failure to comply with these conditions will result in the bidder waiving the right to dispute bid specifications and conditions, no exceptions. A response in the form of an addendum will be posted to the City’s e-Procurement portal no later than 5:30 pm on Tuesday, April 14, 2026; it is the bidder’s sole responsibility to monitor the website for updated information about this bid.
Any contact about this bid between a Bidder and any other City official and/or department manager and/or City of Shelton employee, other than as set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person, or in any other manner other than specified above.
Bids will be received up to but not later than 11:00 am on Friday, April 17, 2026 via the City e-Procurement Portal located at https://procurement.opengov.com/portal/cityofshelton. The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes (11:00 am on Friday, April 17, 2026). Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Shelton strongly recommends completing your response well ahead of the deadline.
The Municipality reserves its right to consider informal any response not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all response. Any response may be withdrawn prior to the above scheduled time for the opening of responses or the authorized postponement thereof. Any response received after the time and date specified shall not be considered or accepted. No respondent may withdraw a response within 90 days after the actual date of the opening thereof. The Municipality may accept or reject any or all responses or any portions thereof and take any action deemed to be in the best interest of the City.
The Mandatory Pre-Bid/Proposal Meeting will be at Order of sites to be seen, starting at 10: 00 AM : 1) Long Hill School, then Shelton Police Dept, then Shelton High School. See Scope of work for site addresses. at 10:00 am on Tuesday, April 7, 2026 and will comply with Covid-19 restrictions in place at the time.
The successful bidder will be required to furnish a Certificate of Insurance naming the City of Shelton as the additional insured. The insurance is to be suitable Contractor’s Liability and Worker’s Compensation, thereby making the City of Shelton harmless from all eventualities that may occur relative to this Bid and the resulting purchase order or contract.
The Contractor shall not commence any work under the Contract until all insurance required by this section has been obtained and certificates of insurance and any other evidence of required coverage requested by the City, including a copy of the policy itself, have been received and approved by the City. Such policies shall stipulate that no coverage can be changed or canceled, including for non-payment of premium, unless the City has had thirty (30) days prior notice in writing. Certificates of renewal or changes in policies shall be delivered to the City at least thirty (30) days prior to the expiration of the policy. The City always reserves the right to reject insurance companies; if approved insurance policies cannot be provided, the contract shall be terminated. The insurance requirements set forth are minimum limits of coverage only and in no way limit the Contractor’s liability. The following insurance is required to be maintained in full force until all work required by the contract has been fully completed, except that products / completed operations coverage shall be maintained for five (5) years. Insurance will be primary and non-contributory with a 30-day notice of cancelation in favor of the City of Shelton. Insurance carriers will be no less than A-rated and admitted carrier or subject to review by the City of Shelton.
Worker’s Compensation Insurance: The Contractor shall carry Worker’s Compensation and Employer’s Liability Insurance in the form and in such amounts as may be currently required to comply with the labor laws of the State of Connecticut.
Automobile Insurance: The Contractor shall carry and maintain during the life of the Contract a policy with a combined single limit of $1,000,000 and rider CA9948 or equivalent. This policy shall include all liability of the Contractor arising from the operation of all self-owned motor vehicles used in the performance of the Contract, and shall also include a ‘non-ownership’ provision covering the operation of motor vehicles not owned by the Contractor, but used in the performance of the work.
Commercial General Liability:
Bodily injury and property damage: $500,000 each occurrence / $1,000,000 aggregate
Products / Completed Operations: $500,000 each occurrence / $1,000,000 aggregate.
This policy shall include Subcontractor’s liability coverage, protecting the Contractor and the City against liability arising out of the activities of Subcontractors engaged by the Contractor in the performance of the work.
Umbrella / Excess Policy: An umbrella policy in the amount of $1,000,000 with respect to all operations the Contractor performs, is required.
Pollution Liability Insurance: Where applicable, a policy in the amount of $5,000,000 including coverage for transport and other offsite risks. Such policy must be given to the City for review and determination of acceptability before an award will be made.
Additional Insured and Certificate Holders: The City of Shelton, Shelton Board of Education, its officers, officials, employees, agents, boards and commissions shall be named as Additional Insureds on the Contractor’s and Subcontractor’s Commercial General Liability (for ongoing and completed operations, Automobile and Umbrella policies. The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the City of Shelton.
Subcontractor’s Insurance: Each Subcontractor engaged by the Contractor to perform any work under the Contract shall obtain all insurance required of the Contractor in the same amounts and subject to the same provisions specified above for the Contractor, including the additional insured requirement. Certificates of insurance shall be submitted to the Contractor and the City, and approved by the City before commencing any work.
Mowing and trimming of all school grounds, including all curbs, fence lines and islands at this property listed in this section and the the properties listed below as well. The work is to be done on a weekly basis, and may be done any day of the week (weather permitting), from approximately mid- April 2026 through the end of September 2026. Cuts in October will be coordinated with the director of parks and recreation. Cuts during droughts may be scheduled less frequently. Mowing of athletic fields not included. A site visit has been made for inquiring parties.
Mowing and trimming of all grounds, including all curbs, fence lines and islands at this property. A site visit has been planned for inquiring parties.
Suspension and Debarment
The Optional Pre-Bid/Proposal Meeting will be at Order of sites to be seen, starting at 10: 00 AM : 1) Long Hill School, then Shelton Police Dept, then Shelton High School. See Scope of work for site addresses. at 10:00 am on Tuesday, April 7, 2026 and will comply with Covid-19 restrictions in place at the time.
All individuals assigned to the Project site may be required to undergo a background check by Shelton Police Department (SPD). If required, the name and date of the individual must be furnished to the Contractor at least seven (7) calendar days before the individual is to arrive on site. Individuals who have not been approved by the SPD will not be allowed on site. Individuals who are convicted sex offenders, who have committed crimes against minors, or who have been convicted of a serious felony are not permitted on the Project. Individuals with other offenses will be evaluated by the SPD on a case-by-case basis. NO FIREARMS OR CONTROLLED SUBSTANCES ARE PERMITTED ON CITY PROPERTY, REGARLDESS IF THE INDIVIDUAL HAS A VALID PERMIT TO CARRY / USE.
Mowing and trimming of grounds, including all curbs, fence lines and islands at this property. Athletic Field not included. A site visit has been planned for inquiring parties.
No Pre-Bid/Proposal Meeting required.
All non-resident construction contractors are required to post a Guaranty Bond (Form AU-766) or Cash Bond (Form-Au-72) in the amount required by the State of Connecticut. This bond will secure payment for applicable taxes payable to the State with regard to the project.
Unless stated otherwise, the City intends to award the contract to the lowest responsible firm meeting the City’s specifications, based on the combination of fee, experience, qualifications, and demonstrated ability to perform the work safely and in conformance with all applicable laws and regulations. The City reserves the right to reject any and all bids, or to waive any informality to technicalities of proposals, or to accept any proposal deemed to be in the best interest of the City of Shelton.
The agreement may not be assigned, transferred or sublet in any manner or portion without the specific prior knowledge and consent to do so by the City.
(A)(1) The contractor agrees and warrants that in the performance of the contract such contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, status as a veteran, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the State of Connecticut; and the contractor further agrees to take affirmative action to ensure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, status as a veteran, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved;
(2) The contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the contractor, to state that it is an “affirmative action-equal opportunity employer” in accordance with regulations adopted by the Commission on Human Rights and Opportunities;
(3) The contractor agrees to provide each labor union or representative of workers with which such contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such contractor has a contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment;
(4) The contractor agrees to comply with each provision of this section and sections 46a-68e and 46a-68f and with each regulation or relevant order issued by said commission pursuant to sections 46a-56, 46a-68e, 46a-68f and 46a-86; and
(5) The contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the contractor as relate to the provisions of this section and section 46a-56.
(B) If the contract is a public works contract, municipal public works contract or contract for a quasi-public agency project, the contractor agrees and warrants that he or she will make good faith efforts to employ minority business enterprises as subcontractors and suppliers of materials on such public works or quasi-public agency project.
(C) For the purposes of this section, “contract” includes any extension or modification of the contract, “contractor” includes any successors or assigns of the contractor, “marital status” means being single, married as recognized by the state of Connecticut, widowed, separated or divorced, and “mental disability” means one or more mental disorders, as defined in the most recent edition of the American Psychiatric Association's “Diagnostic and Statistical Manual of Mental Disorders”, or a record of or regarding a person as having one or more such disorders. For the purposes of this section, “contract” does not include a contract where each contractor is (1) a political subdivision of the state, including, but not limited to, a municipality, unless the contract is a municipal public works contract or quasi-public agency project contract, (2) any other state, as defined in section 1-267, (3) the federal government, (4) a foreign government, or (5) an agency of a subdivision, state or government described in subdivision (1), (2), (3) or (4) of this subsection.
(D) For the purposes of this section, “minority business enterprise” means any small contractor or supplier of materials fifty-one per cent or more of the capital stock, if any, or assets of which is owned by a person or persons: (1) Who are active in the daily affairs of the enterprise, (2) who have the power to direct the management and policies of the enterprise, and (3) who are members of a REV. 20220808 minority, as such term is defined in subsection (a) of section 32-9n of the Connecticut General Statutes; and “good faith” means that degree of diligence which a reasonable person would exercise in the performance of legal duties and obligations. “Good faith efforts” shall include, but not be limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to comply with such requirements.
(E) The contractor shall develop and maintain adequate documentation, in a manner prescribed by the Commission on Human Rights and Opportunities, of its good faith efforts.
(F) The contractor shall include the provisions of subsections (a) and (b) of this section in every subcontract or purchase order entered into in order to fulfill any obligation of a contract with the state, and in every subcontract entered into in order to fulfill any obligation of a municipal public works contract or contract for a quasi-public agency project, and such provisions shall be binding on a subcontractor, vendor or manufacturer, unless exempted by regulations or orders of the Commission on Human Rights and Opportunities. The contractor shall take such action with respect to any such subcontract or purchase order as the commission may direct as a means of enforcing such provisions, including sanctions for noncompliance in accordance with section 46a56; provided, if such contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the commission regarding a state contract, the contractor may request the state of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the state and the state may so enter.
Prices shall remain in effect for two (2) years following the award of the bid. The City reserves the right to extend this contract an additional three years, one year at a time, upon mutual written agreement with the successful bidder.
Please upload:
Please upload most current Certification of Insurance meeting the specifications of this bid.
Please download the below documents, complete, and upload.
Respondent confirms to provide all documents, provisions, labor, materials, equipment, technical service, insurances, warranties, applicable taxes and licenses, etc., to supply all Items/Services per the specifications of this response, or alternate manufacturers as approved by the City. The Respondent hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either directly or by notification from any sub-bidder or material supplier.
Please download the below documents, complete, and please upload:
Please upload applicable Licenses and Certificates.
Confirm you have reviewed the City's Sample Agreement.
Will this solicitation be of a construction nature and is it anticipated to cost in excess of $100,000?
Please enter the percentage amount for your Bid Bond requirement:
Please select the appropriate option for Pre-Bid/Proposal Meeting?
Would you like to have bidders respond to an electronic pricing table through OpenGov?
Choose this if:
Will this project use over $150,000 in State funding and be considered a Municipal Public Works Project as defined by the CHRO Commission?
If yes - STOP and use the CHRO template to complete this bid.
If unsure - Bring the question to Purchasing Office for further review.
Is this ITB for the delivery of a product to a City site only? ie: parts delivery. A yes will allow for a slight reduction of insurance requirements.
Do you wish to include a section in Terms & Conditions indicating the expected term? This section includes the following:
Prices shall remain in effect for one (1) year following the award of the bid. The City reserves the right to extend this contract an additional two one-year extensions upon mutual written agreement with the successful bidder.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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