Multifamily Building Energy Efficiency and Electrification Summit -- Request For Information -- Vendors/Speakers

The County of San Mateo seeks vendors interested in tabling, providing product demonstrations and/or speaking at an upcoming event entitled:

"Future-Proof Your Multifamily Property: Rebates, Resources & Energy Efficiency Made Simple"

This informational event is targeted to multifamily property owners and managers in San Mateo County. It will showcase the value of energy efficiency upgrades and transitioning to efficient electric appliances such as heat pump water heaters and heat pump HVAC systems.

The County seeks contractors and vendors with experience in multifamily retrofits involving energy efficiency and the shift from natural gas to electric equipment. Vendors may include but are not limited to: developers, electricians, plumbers, HVAC contractors, general contractors, building performance contractors, designers, and architects. Tabling at the event is free and speakers will not be paid.

The event will take place on May 19 2026, 11am – 3pm in Redwood City, CA.

Vendors interested in tabling must arrive at least an hour in advance to set up and stay through the entire event.

This event is hosted by the County of San Mateo in partnership with the City of Burlingame, City of San Carlos, Town of Hillsborough, City of San Mateo, City of Menlo Park, City of Millbrae, the Bay Area Regional Energy Network (BayREN) and Peninsula Clean Energy via the San Mateo County Sustainability Department's RICAPS Climate Collaborative.

Interested vendors should fill in the following brief Request for Information (RFI) questionnaire by April 30 5:00pm.

Submitting a response to this RFI questionnaire does not obligate the County to invite the vendor to table or speak at the event. No contract will be awarded as part of this Request for Information (RFI).

Project Details

• Department: Sustainability
• Department Head: Jasneet Sharma (Director)

Evaluation Criteria

• Submission Deadline —

  Proposals must be electronically received by 5:00 pm, on Friday, May 8, 2026 via the County's eProcurement system.        

  Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

  NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support directly by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com

   https://procurement.opengov.com/portal/smcgov

• San Mateo County Climate Collaborative Multifamily Building Electrification Summit Vendor Request From —

  Please take this survey linked here: https://forms.office.com/g/Ca4K8mXuJG

• Pre-submission Registration —

  Organizations or individuals interested in responding to this solicitation must register online with the County of San Mateo at:

  •  https://procurement.opengov.com/portal/smcgov

  It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to timely register with the eProcurement system.

• Submission via eProcurement Portal —

  Required Documents

  Documents requested in the RFI

   Electronic Submissions 

  Include the proposer name and the RFI title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

  Conflicts between Certain Requirements 

  It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to timely register with the eProcurement system.

  Format

  Documents should be created in the following format:

  • Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)
  • Pages should have margins of at least one inch on all sides (excluding headers and footers)
  • If the proposal is lengthy, a Table of Contents should be included.
  • PDF format is preferred.

  Errors in Proposals 

  The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFI requirements. 

Submission Requirements

• Has Proposer has been providing similar services for a minimum of three(3) years within the last seven (7) years? —

  Answering "no" is not a disqualification.

• Use Electronic Line Item Pricing? (required)