Active SLED Opportunity · ILLINOIS · CITY OF AURORA, IL
AI Summary
Construction and restoration services for the Mutual Ground homeless shelter facility in Aurora, IL, including masonry, roofing, window refurbishment, mechanical, electrical, and plumbing work on a historic building to increase shelter capacity and safety.
The Illinois Department of Commerce and Economic Opportunity (DCEO) issued a notice of funding opportunity to fund construction, reconstruction, rehabilitation, or acquisition of property for Homeless Shelters as defined by U.S. Department of Housing and Urban Development (HUD) dedicated to the provision of stable, safe, and adequate housing with a goal of increasing capacity to pre-COVID levels. Only units of local government in areas receiving direct entitlement CDBG funding from HUD were eligible to apply for the state of Illinois CDBG-CV Urban Shelter Program. The city of Aurora submitted two applications on behalf of Hesed House and Mutual Ground, with each application receiving approval.
Mutual Ground has been providing critical services for victims of domestic violence, sexual violence and substance use for nearly fifty (50) years in the City of Aurora. The need for domestic and sexual violence direct services has increased post-COVID. Clients are arriving at Mutual Ground with extremely complex situations which require additional counseling, advocacy and shelter. The emergency shelter is presently housed in a historic mansion built in 1853 that requires extensive updates, repairs and reconfigurations to be able to provide access shelter to more victims of domestic and sexual violence along with space to accommodate additional staff. Upon completion of the proposed project at Mutual Ground, there will be immediate benefit to those served. The table below outlines the number of persons staying at the shelter has reduced, however the number of nights stayed has significantly increased. There are lots of factors that can contribute to this, but the lack of affordable housing is contributing to longer stays which fills the shelter to maximize capacity which reduces the number of families that can stay at the shelter.
1.1 ADVERTISEMENT
The word Advertisement shall mean and refer to the official notice as published in the City of Aurora, Illinois, electronic bidding platform inviting bids for the construction of this improvement.
1.2 A.S.T.M.
Wherever the letters A.S.T.M. are herein used, they shall be understood to mean the American Society of Testing Materials.
1.3 ATTORNEY
Wherever the word Attorney is used in these specifications or in the contract, it shall be understood to mean the Corporation Counsel of the City or designee.
1.4 BIDDER
Wherever the word Bidder is used, it shall be understood to mean the individual, firm, or corporation formally submitting a proposal for the work contemplated, or any portion thereof, acting directly or through an authorized representative.
1.5 BOARD
Wherever the word Board or a pronoun in the place of it occurs in these specifications, it shall be interpreted to mean the Board of Local Improvements of the City of Aurora, Illinois, and any of its authorized representatives provided, however, that such persons shall be understood to represent said Board to the extent of the special duties delegated to such representatives.
1.6 CITY CLERK
Wherever the term City Clerk is used herein, it shall be understood to mean the City Clerk of the City of Aurora, Illinois.
1.7 CITY COUNCIL OR COUNCIL
Wherever the term City Council, or Council, appears in these specifications it shall be taken to mean the City Council of the City of Aurora, Illinois.
1.8 CONTRACT
The term Contract shall be understood to mean the agreement covering the performance of the work covered by these general specifications, including the advertisement for bids, instructions to bidders, bid proposal, performance bond, these general specifications, supplemental specifications, special provisions, general and detailed Plans for the work, standard specifications referred to in the special provisions, all supplemental agreements entered into and all general provisions pertaining to the work or materials thereof, all of which are collectively referred to as the “Contract Documents”.
1.9 CONTRACTOR
Wherever the word Contractor occurs in these specifications, it shall be interpreted to mean the person or persons, firm, or corporation who submits a proposal and thereafter enters into the contract governed by these specifications as party or parties of the second part, and the agents, employees, workmen, heirs, executors, administrators, successors, or assignees thereof.
1.10 ENGINEER
Wherever the word Engineer is used in these specifications, it shall be interpreted to mean the City Engineer or his designee charged with directing and having charge of a portion of the project limited by the particular duties entrusted to him.
1.11 MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES
The MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES, latest edition, as adopted by the United States Department of Transportation Federal Highway Administration.
1.12 PAYMENT BOND
The term Payment Bond shall be understood to mean the bond executed by the Contractor and his surety guaranteeing the payment of all sums of money due for any labor, materials, apparatus, fixtures, or machinery furnished to such principal for the purpose of performing the contract work.
1.13 PERFORMANCE BOND
The term Performance Bond shall be understood to mean the bond, executed by the Contractor and his surety, guaranteeing complete execution of the contract.
1.14 PLANS
Wherever the word Plans is used in these specifications, it shall be understood to mean all drawings, sketches, and detailed Plans or reproductions thereof pertaining to the construction involved.
1.15 PROPOSAL
Wherever the word Proposal is used, it shall be taken to mean the written proposal of the bidder on the form furnished for the work contemplated.
1.16 PROPOSAL GUARANTY
The term Proposal Guaranty shall be understood to mean the security designated in the Advertisement for Bids or Notice to Contractors to be furnished by the bidder as a guaranty of good faith to enter into a contract for the work contemplated
1.17 SPECIFICATIONS
Wherever the word Specifications is used it shall be understood to include all directions and requirements contained herein or referred to hereby, together with all special provisions and written agreements made or to be made pertaining to the work involved. All articles referred to in these general specifications when not qualified otherwise than by numbers, shall be understood to be articles from these general specifications.
1.18 STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION
The STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, latest edition, prepared by the Illinois Department of Transportation and adopted by said Department.
1.19 STANDARD SPECIFICATIONS FOR SEWER AND WATER MAIN CONSTRUCTION
The STANDARD SPECIFICATIONS FOR SEWER AND WATER MAIN CONSTRUCTION, latest edition, as adopted by the Illinois Society of Professional Engineers.
1.20 STANDARD SPECIFICATIONS FOR TRAFFIC CONTROL ITEMS
The STANDARD TRAFFIC SIGNAL SPECIFICATIONS, latest edition, as adopted by the Illinois Department of Transportation.
1.21 STATE
Wherever the word State is used herein, it shall mean the State of Illinois.
1.22 SURETY
The word Surety shall be understood to mean the individuals who are, or the corporate body which is bound with and for the Contractor for the acceptable performance of the contract, and for his payment of all debts pertaining to the work.
1.23 WORK
Wherever the word “Work” is used, it shall mean the work including all materials, labor, tools, appliances, equipment, and appurtenance necessary and incidental thereto to perform and complete everything specified or implied in the Plans, specifications, and in the contract documents, in full compliance with all the terms and conditions thereof and in a good and workmanlike manner.
The Illinois Department of Commerce and Economic Opportunity (DCEO) issued a notice of funding opportunity to fund construction, reconstruction, rehabilitation, or acquisition of property for Homeless Shelters as defined by U.S. Department of Housing and Urban Development (HUD) dedicated to the provision of stable, safe, and adequate housing with a goal of increasing capacity to pre-COVID levels. Only units of local government in areas receiving direct entitlement CDBG funding from HUD were eligible to apply for the state of Illinois CDBG-CV Urban Shelter Program. The city of Aurora submitted two applications on behalf of Hesed House and Mutual Ground, with each application receiving approval.
In addition to all other labor requirements set forth in this proposal and in the Standard Specifications for Road and Bridge Construction, adopted by the Department of Transportation, during the performance of this contract, the Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees as follows:
I. SELECTION OF LABOR
The Contractor shall comply with all Illinois statutes pertaining to the selection of labor.
II. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this contract, the Contractor agrees as follows:
(1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, age, marital status, physical or mental handicap or unfavorable discharge from military service, and further that it will examine all job, classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such under-utilization.
(2) That, if it hires additional employees in order to perform this contract or any portion hereof, it will determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.
(3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin, ancestry, age, marital status, physical or mental handicap or unfavorable discharge from military service.
(4) That it will send to each labor organization or representative of other workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Contractor's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Contractor in its efforts to comply with such Act and Rules and Regulations, the Contractor will promptly so notify the Illinois Department of Human Rights and the City of Aurora and will recruit employees from other sources when necessary to fulfill its obligations thereunder.
(5) That it will submit reports as required by the Department of Human Rights Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the City of Aurora, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations.
(6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the City of Aurora and the Illinois Department of Human Rights for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations.
(7) That it will include verbatim or by reference the provisions of this clause in every subcontract so that such provisions will be binding upon every such Subcontractor. In the same manner as with other provisions of this contract, the Contractor will be liable for compliance with applicable provisions of this clause by all its Subcontractors; and further it will promptly notify the City of Aurora and the Illinois Department of Human Rights in the event any Subcontractor fails or refuses to comply therewith. In addition, the Contractor will not utilize any Subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.
The successful Bidder may be required to (a) enter into a fully signed contract in writing with the City of Aurora covering matters and things as are set forth in the Bid Proposal Package; and (b) carry insurance acceptable to the City covering public liability, property damage and workers compensation.
| Release Project Date: | July 29, 2026 |
| Pre-Proposal Meeting (Mandatory): | August 6, 2026, 11:00am Mutual Ground Campus - 418 Oak Ave, Aurora, IL 60506 |
| Question Submission Deadline: | August 14, 2026, 11:00am |
| Question Response Deadline: | August 17, 2026, 11:00am |
| Public Opening/Response Deadline: | August 19, 2026, 11:00am 44 East Downer's Place - Second Floor in the City Hall Council Chambers |
The site visit will start promptly at 11:00 am on Thursday, August 6th, 2026 located at Mutual Ground Campus - 418 Oak Ave, Aurora, IL 60506 . There will be no late admissions. If the bidder is not present at the start of the meeting, they will not be allowed to participate in the solicitation
2.1 AWARD OF CONTRACT
The decision of the award of the contract will be made as may be decided upon by the Council after bids have been opened and tabulated. The Contract shall be governed by the laws of the State of Illinois. No contract shall provide for arbitration of the parties.
2.2 FAILURE TO EXECUTE CONTRACT
In the event that said bidder fails or refuses to execute said contract and furnish said bonds within the period of five (5) days after mailing notice of such award or within such additional number of days as the City may determine, then the sum deposited as a proposal guaranty by said bidder on the work so awarded may be retained by the City as liquidated damages and not a forfeiture. It is hereby agreed that said sum is a fair estimate of the amount of damages that the City will sustain in case said bidder fails to enter into the contract and furnish bonds as herein provided, said actual damages being uncertain in amount and difficult to determine in the event of such failure or refusal by the bidder.
2.3 VENUE FOR LEGAL ACTION
The venue for any legal action that may arise from this agreement shall be in Kane County, Illinois.
2.4 WAIVER OF TRIAL BY JURY
The Contractor agrees to waive trial by jury for itself and all of its contracts with sub-Contractors shall contain a provision waiving trial by jury in the event of any legal action which may arise from this agreement with the City of Aurora as a party litigant.
Effective: January 1, 1999
Revised: January 1, 2015
1. Prevailing Wages. All wages paid by the Contractor and each subcontractor shall be in compliance with The Prevailing Wage Act (820 ILCS 130), as amended, except where a prevailing wage violates a federal law, order, or ruling, the rate conforming to the federal law, order, or ruling shall govern. The Illinois Department of Labor publishes the prevailing wage rates on its website at www.state.il.us/agency/idol/rates/rates.htm. If the Illinois Department of Labor revises the prevailing wage rates, the revised prevailing wage rates on the Illinois Department of Labor’s website shall apply to this contract and the Contractor will not be allowed additional compensation on account of said revisions. The Contractor shall review the wage rates applicable to the work of the contract at regular intervals in order to ensure the timely payment of current wage rates. The Contractor agrees that no additional notice is required. The Contractor shall be responsible to notify each subcontractor of the wage rates set forth in this contract and any revisions thereto.
2. Payroll Records. The Contractor and each subcontractor shall make and keep, for a period of not less than five years from the date of the last payment on a contract or subcontract, records of all laborers, mechanics, and other workers employed by them on the project; the records shall include each worker’s employed by them on the project; the records shall include information required by 820 ILCS 130/5 for each worker. Upon seven business days’ notice, the Contractor and each subcontractor shall make available for inspection and copying at a location within this State during reasonable hours, the payroll records to the public body in charge of the project, its officers and agents, the Director of Labor and his deputies and agents, and to federal, State, or local law enforcement agencies and prosecutors.
3. Submission of Payroll Records. The Contractor and each subcontractor shall ,no later than the 15th day of each calendar month, file a certified payroll for the immediately preceding month with the public body in charge of the project, except that the full social security number and home address shall not be included on weekly transmittals. Instead the payrolls shall include an identification number for each employee (e.g., the last four digits of the employee’s social security number). The certified payroll shall consist of a complete copy of the payroll records except starting and ending times of work each day may be omitted
The certified payroll shall be accompanied by a statement signed by the Contractor or subcontractor or an officer, employee, or agent of the contractor or subcontractor which avers that: (i) he or she has examined the certified payroll records required to be submitted by the Act and such records are true and accurate; (ii) the hourly rate paid to each worker is not less than the general prevailing rate of hourly wages required; and (iii) the Contractor or subcontractor is aware that filing a certified payroll that he or she knows to be false is a Class A misdemeanor.
4. Employees Interviews. The Contractor and each subcontractor shall permit his/her employees to be interviewed on the job, during working hours, by compliance investigators of the Department or the Department of Labor.
The Director of Purchasing, or their authorized designee, shall represent and act on behalf of the City in all matters pertaining to this solicitation, including the issuance of addenda, interpretation of solicitation requirements, receipt and review of bid proposals, requests for clarification, and other administrative matters related to the procurement process.
a. Bidders intending to respond to this solicitation must create a free account with OpenGov Procurement. Registration is required to establish a communication link with the City. The Bidder, and not the City, is solely responsible for obtaining all addenda issued for this solicitation. Addenda and other relevant information will be posted through the City’s E-Procurement System. Notifications of issued addenda will be emailed to all persons registered as following this bid. Failure of any Bidder to receive any addendum or interpretation shall not relieve the Bidder of any obligation under its submitted Bid Proposal. All addenda issued shall become part of the Contract Documents. Paper submissions will not be accepted.
b. Bids will be accepted only through the City’s E-Procurement System, OpenGov, up to the date and time specified in the solicitation. The official system clock within the City’s E-Procurement System shall govern all submission deadlines. Late submissions will not be accepted under any circumstances, including technical difficulties such as internet connectivity issues. The City strongly encourages Bidders to complete submissions well in advance of the deadline. All bids must include all requested information and all required forms, certificates, affidavits, and addendum acknowledgments to be considered responsive.
c. Bids shall be submitted on the forms provided and must include all required information and certifications. Bids submitted in any other manner, or failing to include all required information or certifications, may be rejected as non-responsive. Bids may be modified or withdrawn prior to the bid opening deadline through the City’s E-Procurement System. Each Bid shall include the legal name of the Bidder, complete mailing address, and electronic signature of a person legally authorized to bind the Bidder. The printed or typed name of the authorized signer shall also be provided.
d. The City of Aurora reserves the right to accept or reject any or all bids, in whole or in part, to accept alternate bids, and to waive any immaterial defect, technicality, informality, or irregularity in any bid received. Unless otherwise specified, the City reserves the right to hold bids for ninety (90) days following the bid opening date. By submitting a bid, the Bidder agrees to accept a Notice of Award if issued within this ninety (90) day period. The City further reserves the right to cancel this solicitation at any time without liability for any costs incurred by any Bidder in preparing or submitting a Bid Proposal. Each Bidder assumes sole responsibility for all costs associated with preparation and submission of its Bid Proposal.
e. While price is an important consideration, the City will also evaluate qualifications, experience, demonstrated capacity, responsiveness to the solicitation requirements, and overall ability to successfully perform the Work. No Bid Proposal will be considered unless the Bidder provides evidence satisfactory to the City demonstrating the necessary facilities, experience, equipment, personnel, and financial resources required to perform the Work. The Bid will be awarded to the lowest responsive and responsible Bidder. In determining responsibility, the City may consider factors including, but not limited to:
The City and its representatives may conduct any investigation deemed necessary to evaluate a Bidder’s qualifications. The Bidder shall furnish all information requested by the City for this purpose.
3.1 INTENT OF PLANS AND SPECIFICATIONS
The true intent of the Plans and these specifications is to provide for the erection and completion in every detail of the work described herein, and it is understood that the Contractor will furnish all labor, materials, equipment, tools, transportation, and necessary supplies, such as may reasonably be required to execute the contract in a satisfactory and workmanlike manner and in accordance with the Plans, specifications, and terms of the contract. Both parties must stipulate any deviation from these requirements in writing.
3.2 SPECIAL WORK
Should any construction conditions which are not covered by the Plans and these specifications be anticipated or encountered during construction, Supplemental Specifications for such work will be prepared by the Engineer and shall be considered a part of these specifications, the same as though contained fully herein.
3.3 INCREASED OR DECREASED QUANTITIES
The right is reserved, without impairing the contract, to make such increase or decrease in the quantities of the work as may be considered necessary to complete fully and satisfactorily the work included in the contract. The compensation to the Contractor for such changes shall be adjusted as provided herein.
3.4 ALTERATIONS IN PLANS AND SPECIFICATIONS
The City reserves the right to make such changes in the Plans and in the character of the work as may be necessary or desirable to ensure completion in the most satisfactory manner, provided such changes do not materially alter the original Plans and specifications. Such changes shall not be considered as waiving or invalidating any conditions or provisions of the contract.
3.5 EXTRA WORK
The City reserves the right, without impairing the contract, to order the performance of such work, of a class not contemplated in the proposal as may be considered necessary to complete fully and satisfactorily the work included in the contract. The Contractor shall do such extra work when ordered and authorized in writing by the Engineer, and the Contractor shall be compensated for such extra work on the basis and in the amount as provided herein.
3.6 EASEMENTS, PERMITS, AND REGULATIONS
The Contractor shall keep himself fully informed of all Federal, State, Municipal and local regulations, private contracts, grants, easements, and permits, in any manner affecting the work herein specified and provided for. He shall at all times observe and comply with and cause all his Subcontractors, agents, and employees to observe and comply with each and all of the same. The Contractor does hereby assume any and all liability under the same and shall protect and indemnify the City and its officers and employees against any and all claims or liabilities arising from or based on the violation of, or failure to comply with either or all of the same.
3.7 FINAL CLEANING UP
Upon completion and before final acceptance of the work, the Contractor shall, in addition to the detailed work of grading, restoring ground surfaces, repairing roadways and pavements, and all other work specifically provided for in these specifications, remove all falsework, excess or useless excavated materials, rejected materials, rubbish, temporary buildings, temporary foundations, replace or renew any fences damaged, and restore in an acceptable manner all property, both public and private, which may have been damaged during the prosecution of the work, and shall leave the site of the work in a neat and presentable condition satisfactory to the Engineer.
4.1 AUTHORITY OF THE ENGINEER
The Engineer shall decide any and all questions which may arise as to the quality and acceptability of materials furnished and work performed, and as to the manner of performance and rate of progress of the work, and shall decide all questions which may arise as to the interpretation of the Plans and specifications, and all questions as to the acceptable fulfillment of the terms of the contract.
4.2 PLANS AND WORKING DRAWINGS
General drawings, showing such details as are necessary to give a comprehensive idea of the construction contemplated, will be shown in the general Plans, but the Contractor shall submit to the Engineer for approval such additional detailed shop drawings or working drawings, together with a detailed structural analysis of all component parts, as may be required for the construction of any part of the work and prior to the approval of such Plans, any work done or material ordered shall be at the Contractor's risk.
The contract price shall include the cost of furnishing all working drawings and the Contractor will be allowed no extra compensation for such drawings.
4.3 DEVIATIONS FROM THE PLANS
No deviation from the general Plans or the approved working drawings will be permitted without the written order of the Engineer. No allowance shall be made for work done other than is shown on the Plans, profiles and drawings, and provided for in the specifications.
4.4 COORDINATION OF SPECIFICATIONS AND PLANS
In the event of any discrepancy between the Plans and figures written thereon, the figures are to be considered as correct. In the case of any discrepancy between the Plans and the specifications, the Engineer shall determine which are to govern. If there is a discrepancy between the general specifications and the supplemental specifications, the supplemental specifications are to govern.
The Contractor shall take no advantage of any apparent error or omission in the Plans or specifications, but the Engineer shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment of the intent of the Plans and specifications.
4.5 ORDER OF WORK
The order of sequence of the execution and/or conduct of the work shall be subject to the approval and/or direction of the Engineer, which approval and/or direction shall not in any way relieve the Contractor of any responsibility in connection with the prosecution to completion of the work under contract.
4.6 COOPERATION BY CONTRACTOR
The Contractor shall conduct his operation so as to interfere as little as possible with those of other Contractors, Subcontractors, the public, or adjoining property owners on or near the work site. The Contractor shall at all times during his absence from the work site have a competent superintendent or foreman capable of reading and thoroughly understanding the Plans and specifications, as his agent on the work, who shall receive instructions from the Engineer or his authorized representative. The superintendent or foreman shall have full authority to execute the order and/or directions of the Engineer without delay and to promptly supply such materials, tools, plant equipment, and labor as may be required. The superintendent or foreman shall have a copy of the Plans and specifications on the job at all time.
4.7 CONSTRUCTION STAKES
Reference lines and grade points for the location, alignment, and elevation of each structure will be determined and established by the Engineer, but the Contractor shall assume full responsibility for the alignment, elevations, and dimensions of each and all parts of the work with reference to the lines, points, and grades as established by the Engineer. For all structures, the Engineer shall furnish the Contractor with centerline and/or center points and such benchmarks or other points as are necessary to lay out the work correctly. The Contractor shall check all lines, points, and grades which may be given by the Engineer supplementary to the centerline, points, and control bench marks aforesaid, and shall be responsible for the accuracy of all measurements for grades and alignment of the work with reference to the centerline and/or points and bench marks established by the Engineer.
The Contractor shall exercise proper care in the preservation of alignment, grade, and reference stakes set for his use, or that of the Engineer. If such stakes are injured, lost, or removed by the Contractor's operations, they shall be reset at his expense.
4.8 INSPECTION
The Engineer or his representative shall be allowed access to all parts of the work at all times and shall be furnished such information and assistance by the Contractor as may be required to make a complete and detailed inspection thereof. Such inspection may include mill, plant, or shop inspection and any material furnished under these specifications is subject to such inspection.
The Bidder will be required to furnish a Performance and Payment Bond in the amount of one hundred percent (100%) of the full contract price, Public Liability Insurance, and Workers Compensation Insurance; all of which shall be acceptable to the City of Aurora.
The Bidder awarded the project will need to provide performance and payment bonds for one year with a letter attached from the bond company certifying that the bond may be automatically renewed for the second year.
The term Payment Bond shall be understood to mean the bond executed by the Bidder and his surety guaranteeing the payment of all sums of money due for any labor, materials, apparatus, fixtures, or machinery furnished to such principal for the purpose of performing the contract work.
The term Performance Bond shall be understood to mean the bond, executed by the contractor and his surety, guaranteeing complete execution of the contract.
Proof of liability insurance coverage through a reputable, recognized carrier shall be provided at the time of acceptance and signing of the contract and shall remain current for the duration of the contract.
The City of Aurora, by showing and substantiating sufficient proof of incompetence, negligence, poor or substandard workmanship which would cause unwarranted damage or deterioration of either premises, contents or appendages, reserves the right to terminate said Contractor without recourse from the City by successful Contractor.
The Bidder awarded the contract will be not be required to furnish a Performance Bond or Payment Bond.
The Bidder will be required to furnish Public Liability Insurance, and Workers Compensation Insurance; all of which shall be acceptable to the City of Aurora.
Proof of liability insurance coverage through a reputable, recognized carrier shall be provided at the time of acceptance and signing of the contract and shall remain current for the duration of the contract.
The City of Aurora, by showing and substantiating sufficient proof of incompetence, negligence, poor or substandard workmanship which would cause unwarranted damage or deterioration of either premises, contents or appendages, reserves the right to terminate said Contractor without recourse from the City by successful Contractor.
5.1 SPECIFICATIONS FOR MATERIALS
All materials used in this work shall conform in all respects to the specifications therefore as herein set forth. Where a specification for material to be used in this work is not specifically set forth in these specifications, such material shall conform in all respects to the specifications as set forth in the A.S.T.M. Standards and/or Tentative Standards adopted and in effect on the date of receiving bids.
5.2 SUBSTITUTION OF MATERIALS AND EQUIPMENT
Wherever in these specifications or on the Plans for this work, materials or equipment are specified by trade names or catalog numbers of certain manufacturers, it is done for the purpose of establishing a standard of quality, durability, and/or efficiency, and not for any purpose of limiting competition. Wherever such definite reference is made in these specifications to any such material or equipment, is understood that any equivalent material or equipment may be provided, however, that the written approval and acceptance of the Engineer of such equivalent material or equipment must be obtained prior to its purchase and/or incorporation in any part of the work.
5.3 THE METHODS OF TESTING
All tests of materials or equipment used in the work shall be made in accordance with the methods described in these specifications or the method of test prescribed in any specification for material or equipment herein specifically referred to and designated to govern the quality of any material or equipment.
Where a method of test for any material or equipment is not specifically provided for, such material or equipment shall be tested in accordance with the methods prescribed and set forth in the A.S.T.M. Standards and Tentative Standards adopted and in effect on the date of receiving bids.
5.4 DEFECTIVE MATERIALS
All materials not conforming to the requirements of these specifications shall be considered as defective and all such materials, whether in place or not, shall be rejected and shall be removed immediately from the work by the Contractor at his expense unless otherwise permitted by the Engineer. No rejected materials, the defects of which have been subsequently corrected, shall be used until approval has been given. Upon failure on the part of the Contractor to immediately comply with any order of the Engineer relative to the provisions of this section, the Engineer shall have the authority to remove and replace such defective material and to deduct the cost of removal and replacement from any moneys due or which may become due to the Contractor.
Bids may be withdrawn at any time prior to the submission deadline through the City’s E-Procurement System by “un-submitting” the proposal in OpenGov. After withdrawal, the Bidder may revise and resubmit its proposal at any time prior to the submission deadline.
Bidders are strongly encouraged to carefully review their submissions before final submission. Negligence on the part of the Bidder in preparing a bid shall not confer any right to withdraw or modify the bid after the submission deadline.
No bid may be withdrawn after bid opening without the written approval of the Director of Purchasing. Requests for withdrawal after bid opening must be submitted in writing by an authorized representative of the Bidder.
Bid Proposals received after the date and time specified for submission will not be opened or accepted.
6.1 BARRICADES, LIGHTS, AND SIGNS
The Contractor shall at his own expense and without further or other order provide, erect, and maintain at all times during the progress or suspension of the work, suitable barricades, fences, signs, or other adequate protection, and shall provide, keep, and maintain such lights, danger signals, and watchmen as may be necessary or as may be ordered by the Engineer to ensure the safety of the public, as well as those engaged in connection with the work. All barricades and obstructions shall be protected at night by signal lights, which shall be suitably placed and which shall be kept burning from sunset to sunrise. Barricades shall be of substantial construction, and shall be painted in such a way as to increase their visibility at night.
The Contractor shall be held responsible for all damage to the work due to failure of barricades, signs, lights, and watchmen to protect it, and whenever evidence of such damage is found prior to acceptance, the Engineer may order such damaged portion immediately removed and replaced by the Contractor without cost to the City if, in his opinion, such action is justified. The Contractor's responsibility for the maintenance of barricades, signs, and lights shall not cease until the project shall have been accepted.
6.2 USE OF EXPLOSIVES
The use of explosives shall be prohibited.
6.3 PROTECTION AND RESTORATION OF PROPERTY
It is understood that in the execution of the work herein provided for there may be interference with and/or damage to trees, shrubbery, crops, fences, railroad tracks, overhead structures such as poles, wires, cables, underground structures such as sewers, gas mains, telephone conduits and cables, water mains, drains, service connections, wires, pipes, conduits, located along, adjacent to, and/or crossing the locations of the work, and that it may be necessary to relocate or reconstruct certain of such structures, improvements, and installations and/or to make repairs to the same by reasons of doing the work herein provided for, and it is therefore particularly and specifically agreed that the Contractor, except as otherwise herein provided, shall do the work necessary for such relocation, reconstruction, and repair and shall bear and pay all of the cost and expense of such relocation, reconstruction, and/or repair of, and all damage done to any and all such pipe line and other structures, improvements, and installations, including service connections, if any, to adjacent property, existing at the date of the execution of the contract and/or existing, during the period of the work to be done under the contract, which may be interfered with, damaged, and/or necessarily relocated, reconstructed, or repaired in the performance of the work herein provided for, including the restoration and resurfacing of unpaved portions of public streets and alleys, rights-of-way, easements, and private property damaged or disturbed by the work, the same to be restored to as good condition as the same existed at the time of the commencement of any such work or relocation.
It is further agreed that the owners of any structures, improvements, installations, referred to in the preceding paragraph shall have the right to do the work or any part thereof necessary for the relocation, reconstruction, replacement, repair, and other work required by reason of any interference with and/or damage to such structures, improvements, installations, due to the prosecution of the work and upon completion of such work by them done, said owners may render bills to the Contractor for the cost and expense thereof, which bills shall be paid by the Contractor, without extra compensation therefore from the City, upon demand by said owners, or upon demand made by the City upon the Contractor for the payment thereof.
6.4 RESPONSIBILITY FOR DAMAGE CLAIMS
To the fullest extent permitted by law, the Contractor agrees to indemnify and save harmless the City of Aurora, their elected officials, agents, employees, and volunteers from and against all loss and expenses (including costs and attorneys' fees) by reason of liability imposed by law or claims made upon the City of Aurora for damages because of bodily injury, including death at any time resulting therefrom sustained by any person or persons or on account of damage to property, including loss of use thereof, arising out of or in consequence of the performance of this work, whether such claims or injuries to persons or damage to property be due to the negligence of the Contractor, his Subcontractors or the City of Aurora.
The Contractor shall assume total risk and shall be responsible for any and all damages or losses caused by or in any way resulting from the work and provide all insurance necessary to protect and save harmless the City of Aurora and its employees. Said insurance shall include contractual liability equal to the limits hereinafter set forth.
The Contractor agrees to purchase a policy of insurance, which shall include the City of Aurora as an additional insured or provide separate coverage for the City with an owner's protective policy. All Insurance provided by Contractor, extending to owner as additional insurance, shall be primary and insurance maintained by owner shall be excess and not contributing with Contractor’s insurance. The minimum amounts of insurance shall be as follows, except that no restrictions on occurrence limits will be permitted:
Bodily Injury Liability Property Damage Liability
Each Occurrence Each Occurrence Aggregate
$3,500,000 $500,000 $7,000,000
The coverage and amounts above are minimum requirements and do not establish limits to the Contractor’s liability. Other coverage and higher limits may be provided at the Contractor’s option and expense.
Owner does not waive its subrogation rights against Contractor and/or any Subcontractor for damages due to losses to owner due to the fault or negligence of the Contractor and/or any Subcontractors during or as a result of the performance of the work.
All such insurance must include an endorsement whereby the insurer agrees to notify the City of Aurora at least thirty (30) days prior to non-renewal, reduction or cancellation. The Contractor shall cease operations on the project if the insurance is canceled or reduced below the required amount of coverage. All costs for insurance as specified herein will not be paid for separately, but shall be considered as incidental to the contract.
This project is funded through a federal grant award to support facility improvements for Mutual Ground. The purpose of the project is to enhance the facility's ability to provide temporary housing and supportive services to qualifying homeless individuals and families in Aurora and surrounding communities.
The City of Aurora will serve as the grant administrator and contracting entity for this project and will enter into a contract with the successful bidder. The procurement process shall be conducted in accordance with all applicable federal, state, and local requirements, as well as the City of Aurora's procurement policies and procedures.
Award of the contract shall be made to the lowest responsive and responsible bidder and is subject to approval by the Aurora City Council. Mutual Ground will assist the City in meeting applicable grant requirements; however, the City retains ultimate responsibility for compliance with all grant conditions, reporting requirements, and reimbursement procedures.
Bidders shall be responsible for reviewing the Invitation to Bid, all addenda, and any other information made available by the City. Bidders are encouraged to conduct all necessary investigations, site visits, examinations, and inquiries to fully understand the scope of work, project conditions, and requirements of the solicitation.
By submitting a bid proposal, the Bidder acknowledges that it has carefully reviewed the solicitation documents and has taken into consideration all conditions that may affect the cost, performance, and completion of the Work. The Bidder further acknowledges that it has had the opportunity to seek clarification of any discrepancies, ambiguities, or questions prior to the bid submission deadline.
Failure to become familiar with the project requirements, site conditions, applicable laws, regulations, codes, labor conditions, material availability, or other factors that may impact performance of the Work shall not relieve the Bidder of its obligations under the Contract. No additional compensation or adjustment to the Contract Price shall be granted for matters that could have been reasonably identified through the Bidder's due diligence prior to submitting its bid.
Submission of a bid shall constitute conclusive evidence that the Bidder has examined the solicitation documents, reviewed all addenda, and considered all conditions relevant to the successful completion of the Work.
7.1 SUBLETTING OR ASSIGNMENT OF WORK
If the Contractor sublets the whole or any part of the work to be done under the contract, with or without the written consent of the City, he shall not, under any circumstances, be relieved of his liabilities and obligations. All transactions of the Engineer shall be with the Contractor; Subcontractors shall be recognized only in the capacity of employees or workmen and shall be subject to the same requirements as to character and competence. In case any party or parties, to whom any work under the contract shall have been sublet, shall disregard the directions of the Engineer or his duly authorized representatives, or shall furnish any unsatisfactory work or shall fail or refuse in any way to conform to any of the provisions or conditions of the contract, then in that case, upon the written order of the Engineer, the Contractor shall require said party or parties in default to discontinue work under the contract. Said work shall be corrected or made good and shall be continued and completed by the said Contractor or by such other party or parties as are approved by the Engineer, in the manner and subject to all of the requirements specified in the contract.
7.2 PROSECUTION OF WORK
The Contractor shall begin the work to be performed under the contract no later than ten (10) days after the execution and acceptance of the contract, unless otherwise provided. The work shall be conducted in such a manner and with sufficient materials, equipment and labor as is considered necessary to ensure its completion within the time specified in the contract. The Contractor shall solely be fully responsible for complying with state and local prevailing wage requirements in accordance with its Bidders Certification, and for all wage rate and hour regulations and applications
7.3 PAYMENT
BASIS OF PAYMENT
Payment of the CONTRACTOR for performance of the CONTRACT shall be made by the OWNER and shall be based on the value of the installation resulting from the CONTRACTOR’s operations.
The cost of all WORK incidental to the completion of the project in accordance with the Plans and Specifications, excepting authorized extra WORK, shall be included in the unit and lump sum prices stated in the CONTRACTOR’s accepted Proposal. The amount obtained by the summation of the products of the quantities of WORK performed or the respective unit or lump sum prices for several items listed in the proposal shall be payment in full, except for payment for authorized extra WORK, for delivering the completed project to the OWNER in accordance with the Plans and Specifications.
SUBMISSION OF BID BREAKDOWN
Within 10 days after the execution of this CONTRACT, the CONTRACTOR must submit to the ENGINEER in duplicate an acceptable breakdown of the lump sums and unit prices bid for items of the CONTRACT, showing the various operations to be performed under the CONTRACT, and the value of each of such operations, the total of such items to equal the total price bid. The CONTRACTOR shall also submit such other information relating to the bid prices as may be required and shall revise the bid breakdown as directed. Thereafter, the breakdown may be used for checking the CONTRACTOR’s applications for partial payments hereunder but shall not be binding upon the OWNER or the ENGINEER for any purpose whatsoever.
PARTIAL PAYMENTS
When not otherwise provided for under the Specifications for an item of WORK or a complete project, and if the rate of progress is satisfactory to the ENGINEER, partial payments will be made the CONTRACTOR by the OWNER during progress of construction. The amount of each partial payment shall be limited to ninety (90) percent (unless otherwise provided in the Instructions to Bidders) of the value of the WORK shown in the Engineer’s periodic estimate to have been done and installed in place by the CONTRACTOR subsequent to the time of commencing WORK or of making the last preceding partial payment on account of WORK done. An amount greater than ninety (90) percent of the value of a largely completed project may be paid the CONTRACTOR at the option of the OWNER.
The CONTRACTOR’s request for payment shall be in the form of an invoice, submitted to the OWNER through the ENGINEER, setting forth amounts due for WORK completed on payment items set forth in the CONTRACTOR’s Proposal, and shall be accompanied by:
requested on previous payment requests.
The CONTRACTOR’s request will be reviewed by the ENGINEER and if the ENGINEER is in agreement with the value of WORK completed, as requested by the CONTRACTOR, and if the request is accompanied by the CONTRACTOR’s Sworn Statement, Subcontractor and material suppliers waiver of lien as stated above, and by the CONTRACTOR’s waiver of lien, the ENGINEER will recommend payment to the OWNER.
Partial payment made to the CONTRACTOR by the OWNER for WORK performed shall in no way constitute an acknowledgement of the acceptance of the WORK nor in any way prejudice or affect the obligation of the CONTRACTOR, at his expense, to repair, correct, renew or replace any defects or imperfections in the construction of the WORK under CONTRACT and its appurtenances, nor any damage due or attributable to such defect, damage and the CONTRACTOR shall be liable to the OWNER for failure to correct the same as provided herein.
Payment in full or in part may be withheld for reasons which include but are not limited to: (1) the existence of defective work which is not remedied; (2) the existence of third party claims filed or reasonable evidence indicating probable filing of such claims; (3) the failure of the CONTRACTOR to make payments properly to Subcontractors or for labor, materials or equipment; (4) the existence of reasonable evidence that the WORK cannot be completed for the unpaid balance of the contract sum; (5) damage to the OWNER; (6) the existence of reasonable evidence that the WORK will not be completed within the CONTRACT time, and that the unpaid balance will not be adequate to cover actual or liquidated damages for the anticipated delay; or, (7) persistent failure to carry out the work in accordance with the contract documents. If within a reasonable time not to exceed 45 days CONTRACTOR has not remedied any condition for which payment in full has been withheld, then OWNER may make such payments as OWNER deems necessary to remedy such situation from said funds withheld and pay the balance to CONTRACTOR, or if, sums are still due to remedy the situation, CONTRACTOR will remit any balances due to OWNER within 10 days of notice of same.
ACCEPTANCE AND FINAL PAYMENT
Whenever the CONTRACT shall have been completely performed on the
part of the CONTRACTOR, and all parts of the WORK have been approved by the ENGINEER and accepted by the OWNER, including the resolution of all matters of dispute, a final estimate showing the value of the WORK will be prepared by the ENGINEER as soon as the necessary measurements and computations can be made, all prior estimates upon which payments have been made being approximate only and subject to corrections in the final payments.
The CONTRACTOR shall submit a final payment request showing the total quantities completed for the entire project and all previous payouts. This payment request shall be accompanied by a sworn affidavit listing all Subcontractors and material suppliers and the total payments to each. Final Waivers of Lien from the Subcontractors and material suppliers as well as the CONTRACTOR shall also be furnished at this time.
A final payment including all amounts of money shown by the final estimate to be due the CONTRACTOR shall be made by the OWNER as soon as practicable after the final acceptance of the WORK, provided the CONTRACTOR has furnished the OWNER satisfactory evidence that all sums of money due for labor, materials, apparatus, fixtures or machinery furnished for the purpose of performing the Contract have been paid or that the person or persons to whom the same may respectively be due have consented to such final payment.
Each Bidder shall deposit with Bid a Bid guarantee consisting of a bank draft, Bid bond, cashier’s check, or certified check drawn on a good and solvent National or State Bank and payable to the order of the City, in an amount not less than ten percent (10%) of the total amount of the Bid submitted, as a guaranty that in case the Bidder’s Bid is accepted, the Bidder shall within one day after the date of such acceptance and notification thereof, deliver to the City a contract signed and executed by the Bidder, proper insurance certificates and a Performance and Payment Bond in one hundred percent (100%) of the contract sum furnished by a responsible bonding company acceptable to and written upon forms prepared or approved by the City as security for payment of labor and materials and for the faithful performance of the contract and compliance with the provisions of law relating to the payment of prevailing rate of wages. Bid Deposit MUST be uploaded electronically with submission through the City’s E Procurement System, OpenGov. Upon notification from the City, Bidder’s must deliver ORIGINAL Bid Deposit within three (3) business days. All Bid deposits will be retained by the City until a Bid award is made, at which time the Bid deposit will be promptly returned to the unsuccessful Bidders. The Bid deposit of the successful Bidder will be retained until the equipment, goods or services have been received or completed and found to be in compliance with the specifications. Performance by the Bidder shall not be considered complete, until final inspection and acceptance by the City of the Bidder’s Work. Final inspection shall occur within 30 days after the actual completion of the Work. Execution of the contract is contingent upon receipt of an acceptable Performance and Payment Bond and any required certificates of insurance. Upon failure to meet the requirements of this paragraph, the Bidder shall forfeit the amount deposited as liquidated damages and no mistakes or errors on the part of the Bidder shall excuse the Bidder or entitle him to a return of the aforementioned amount.
General Summary:
Bids shall be based on the work identified on the drawings and technical specifications. The following scope description summarizes that work and includes but is not limited to exterior masonry, roofing, windows, doors, mechanical, electrical and plumbing work.
Masonry:
Masonry rehabilitation work will occur on the 1853 Mansion and 1944 Addition of the Mutual Ground facility. This building has historic significance and matching the brick and mortar is a requirement. All work to be completed in compliance with all local building codes.
Bid Specifications for Masonry Restoration Work General Information: Mutual Ground is obtaining competitive bids for exterior restoration work to be performed at the facades, chimneys, and fire separation wall at the roof level of the Mutual Ground facility. Work will include close hand examination of all wall areas and completion of solid tuck pointing, caulking, masonry, concrete repairs and façade cleaning to help return the building to a more weather tight condition. The project architects will be inspecting the quality of all repair work throughout the restoration.
Project General Conditions General condition costs including mobilization, demobilization, rigging, shifting, and scaffold related access costs for access and completion of all work. Include miscellaneous costs for cleanup and site protection as necessary. Contractor shall provide heavy-duty overhead protection at areas of pedestrian traffic and provide other controls/protection as necessary to protect the public and existing building structure during the course of the work, including construction fences in all areas where debris may fall and protection of existing windows. Work shall include temporary removal of gutters, temporary removal of conduit, and temporary removal of refrigeration lines. The existing roof surfaces must be protected during the course of repair work. Include inspection time for the project architects to inspect work close hand from scaffolding. Supervised access to contractor's equipment will be required. If swing stages other than those that are electrically operated are to be used, the project architect must be informed. Sample re-pointing mortar color and sample new brick panel mock-ups installed on the building are required: each area measuring about 5 feet by 5 feet installed at locations approved by architect. All base bid work will be completed on all identified facades and at the roof level masonry.
BASE BID
Solid Grinding & Tuck pointing Perform close hand inspection of all masonry and mortar joints. Grind out 100% of all existing mortar joints to a minimum depth of 3/4". Grinding includes areas of brick and stone trim. Thoroughly rinse all dust and debris from the ground out joints. Tuck-point ground out joints full and solid, including tooling to match existing conditions at brick areas and at stone areas. Joints should be in a slightly dampened condition prior to installation of tuck pointing mortar. Open voids observed after grinding will need to be packed solid with mortar prior to the initiation of solid tuck pointing work. Meet requirements of Historic Treatment section.
Brick Spall Repairs Perform close hand inspection of all face brick, within area, wire brush to remove any loses materials. Where more than 50% existing face has spalled, remove face brick. Saw cut the spall perimeters in a geometrically intelligent configuration and remove. Unsalvageable brick shall be removed and replaced with new brick to match existing.
Cleaning and Power Washing Clean brick and stone masonry surfaces using a mild masonry cleaner approved by the project architect or engineer (#600 detergent or approved equal). Power-wash the masonry and concrete surfaces as part of the cleaning process; limit water pressure to less than 1000psi. Perform spot cleaning of darkened limestone trim surfaces (to the extent possible) using a limestone pre-wash and after-wash prior to application of cleaning detergents and power washing. Protect landscaping and windows as necessary from cleaning operations.
Window Refurbishment:
Window refurbishment work will be occur on the 1853 Mansion and 1944 Addition of the Mutual Ground Facility. This building has historic significance and therefore preservation of the visual aesthetics, details, and finishes of the existing windows is a requirement. All work to be completed in compliant with all local building codes.
Bid Specifications for Window Refurbishment Work General Information: Mutual Ground is obtaining competitive bids for exterior restoration work to be performed at the windows first, second, and third floors. Work will include close hand examination of all windows and completion of documentation of existing conditions, perimeter caulk removal, stripping of peeling paint, replacing of deteriorated wood where applicable, and removal and reinstallation of existing window shades, safety bars, as required to complete the work. The project architects will be inspecting the quality of all repair work throughout the restoration.
Project General Conditions General condition costs including mobilization, demobilization, rigging, shifting, and scaffold related access costs for access and completion of all work. Include miscellaneous costs for cleanup and site protection as necessary. Contractor shall provide heavy-duty overhead protection at areas of pedestrian traffic and provide other controls/protection as necessary to protect the public and existing building structure during the course of the work, including construction fences in all areas where debris may fall and protection of existing windows. Include inspection time for the project architects to inspect work close hand from scaffolding. Supervised access to contractor's equipment will be required. If swing stages other than those that are electrically operated are to be used, the project architect must be informed.
BASE BID
Perimeter Caulk Removal Perform close hand inspection of all perimeter caulk joints. Carefully remove existing sealants in its entirety without damaging adjacent historic substrates. This includes masonry, stone, wood, or metal. Clean joints to sound substrate free of residue and contaminants.
Paint Stripping Perform close hand inspection of all peeling paint conditions at window
frames. Remove existing paint using the least aggressive methods. Protect historic substrates and adjacent materials. Do not use abrasive or damaging techniques without approval. Clean surfaces of all residues and prepare for new coatings. Comply with lead-safe practices and disposal applications.
Upper and Lower Sash Removal Perform close hand inspection of existing conditions of window sashes. Interior trims to be removed as required to access removal of upper and lower sashes. Carefully remove window sashes at locations indicated for replacement.
Reinstallation of Existing Elements Temporarily remove existing window shade systems, window air units, curtains or drapes, safety bars, and interior plexiglass sheets as applicable. All items are to be reinstalled after the window work has been completed.
Roofing Replacement & Restoration:
Roofing replacement and restoration work will occur on the 1853 Mansion and 1944 Addition of the Mutual Ground Facility. This building has historic significance and therefore preservation of the visual aesthetics, details, and finishes of the roof is a requirement. All work is to be completed in compliance with all local building codes.
Bid Specifications for Roofing Replacement & Restoration General Information: Mutual Ground is obtaining competitive bids for exterior restoration work to be performed on the roof of the Original 1853 Mansion and the 1944 Addition. Work will include close hand examination and documentation of existing roof conditions, restoration of the 1944 Addition Area, replacement of the Original 1853 Mansion, replacement of the mansard roof shingles, repairs to the inlaid gutter, replacement of the coping cap, and gutter replacement work. The project architects will be inspecting the quality of all repair work throughout the restoration.
BASE BID
Roof Restoration Work Perform close hand inspection of existing roof system over the 1944 Addition. A new roof coating is to be applied to existing roof system. Prepare existing roof by cleaning and repairing to a sound condition. Apply compatible roof coating system in accordance with manufacturer requirements. Protect adjacent materials and maintain watertight conditions. Do not apply over deteriorated substrates.
Roof Replacement Work Perform close hand inspection of existing roof system over the Original 1853 Mansion. Carefully remove existing roofing materials, fasteners, flashings, and accessories without damaging the roof deck or supporting structure. Protect historic structure and provide continuous weather protection. Install new roof system to match existing appearance and ensure watertight performance.
Mansard Shingles Replacement Perform close hand inspection of existing mansard roof shingles over the Original 1853 Mansion and the 1944 Addition. Remove and replace existing mansard roof shingles and associated components at locations indicated, including underlayment, flashing, and attachment systems. Match existing shingle size, shape, color, texture, and pattern. Install new shingles to replicate existing coursing and detailing for a watertight system.
Inlaid Gutter Around Perimeter Perform close hand inspection of existing roof gutters. Perform repairs to copper inlaid gutter and semi-circular roofs to a structurally sound condition. Interior of gutters are to be cleaned and prepped to receive a new coating. Apply new coating and ensure watertight performance.
Coping Cap Perform close hand inspection of existing metal coping cap at fire separation wall located on the roof, separating the Original 1853 Mansion from the 1944 Addition. Remove existing metal coping cap using non-destructive methods. Protect masonry fire separation wall and adjacent materials. Prepare substrate and install new peaked coping system with proper anchorage, thermal movement, and watertight joints.
Gutter Removal Perform close hand inspection of existing gutters. Carefully remove existing gutters without damaging the supporting construction. Match existing gutter profiles, sizes, materials, and appearance. Protect adjacent materials and provide temporary drainage. Install new system to match existing profile with proper slope, secure attachment, and watertight joints.
Fascia & Soffit Restoration:
Fascia and soffit restoration work will occur on the 1853 Mansion and 1944 Addition of the Mutual Ground Facility. This building has historic significance and therefore preservation of the visual aesthetics, details, and finishes of the fascia and soffit is a requirement. This includes matching all existing dentils, keys, and cornice profiles. All work is to be completed in compliance with all local building codes.
Bid Specifications for Fascia & Soffit Restoration General Information: Mutual Ground is obtaining competitive bids for exterior restoration work to be performed on the fascias and soffits of the Original 1853 Mansion and the 1944 Addition. Work will include close hand examination and documentation of existing fascia and soffit conditions, restoration of any sound conditions, replacement of any minor or moderate deterioration, and removal of biological growth. The project architects will be inspecting the quality of all repair work throughout the restoration.
BASE BID
Fascia & Soffit Sound Condition Perform close hand inspection of existing fascia and soffit. Clean wood surface and prepare by scraping failing or peeling paint, lightly sanding, and clean prior to finishing. Apply primer and finish coats to match existing color.
Fascia & Soffit Minor Surface Deterioration Perform close hand inspection of existing fascia and soffit. Carefully remove deteriorated fascia board and soffit, replace in kind. Match existing profile, dimensions, and dentils. Clean and prepare wood surface for finishing. Apply primer and finish coats to match existing color.
Fascia & Soffit Moderate Deterioration / Rot Perform close hand inspection of existing fascia and soffit. Carefully remove rotted sections of fascia and soffit. Perform repairs as necessary using matching wood species. Apply approved wood consolidant. Fill with compatible patch material and patch localized rot. Match existing profile and dimensions. Clean and prepare wood surface for finishing. Apply primer and finish coats to match existing color.
Fascia & Soffit Biological Growth Perform close hand inspection of existing fascia and soffit. Carefully remove existing biological growth and clean the affected area. Clean and prepare wood surface for finishing. Apply primer and finish coats to match existing color.
ALTERNATE BID
Historic Dormer Restoration (1853):
Historic dormer restoration work will occur on the 1853 Mansion of the Mutual Ground Facility. This building has historic significance and therefore preservation of the visual aesthetics, details, and finishes of the dormers is a requirement. All work is to be completed in compliance with all local building codes.
Bid Specifications for Historic Dormer Work General Information: Mutual Ground is obtaining competitive bids for exterior restoration work to be performed on the roof of the Original 1853 Mansion. Work will include close-hand examination and documentation of existing dormer conditions. Carefully remove and replace existing historic dormer assembly, including siding, trim, ornamental elements, and associated components. Work includes repairs to siding, replacement and restoration of existing trims, and new finishes. The project architects will be inspecting the quality of all repair work throughout the restoration.
Dormer Siding Repair: Perform close hand inspection of existing dormer siding. Repair all sound material, carefully replace only where deteriorated. New siding shall match existing siding in profile, exposure, and wood species.
Dormer Trim Restorations: Perform close hand inspections of existing dormer trim. Document all existing conditions including cornice profiles, dentils, pilaster heads and bases, keystones, and any ornamental decorations. Consolidate minor rot, provide patches where possible. Replace material beyond repair in kind. Match existing profiles exactly.
Dormer Finishes: Perform close hand inspection of existing finishes. Scrape peeling paint, sand areas, and apply finish coats matching existing color.
Mechanical:
BASE BID
Remove and replace furnaces
Remove and replace condensing units
Remove and replace boilers and associated pumps
Remove and replace residential kitchen hoods in the kitchen
Remove old flue venting and install new flue and combustion air venting for boilers and furnace in Southeast area of basement.
Electrical:
BASE BID
Provide emergency light with battery backup at every egress door where this is currently none.
Replace existing lights at egress doors with a type one with emergency battery backup.
Provide emergency light and exit/directional signs in corridors/areas where there are none but are deemed to have one(s) per code.
Replace broken exterior receptable covers with code required weatherproof cover extra-duty type.
Replace existing receptacles in the kitchen and laundry rooms with GFCI type ones per code.
Disconnect and reconnect power to furnaces during removal and replacement by mechanical contractor.
Disconnect and reconnect power to condensing units during removal and replacement by mechanical contractor.
Disconnect and reconnect power to boilers and associated pumps during removal and replacement by mechanical contractor.
Disconnect and reconnect power to kitchen exhaust hoods during removal and replacement by mechanical contractor.
Disconnect and reconnect power to hot water recirculation pump during removal and replacement by mechanical contractor.
Re-work wiring installation on the third floor which is not up to code.
Replace all exiting smoke/co alarms in sleeping units.
Replace building fire alarm system with new addressable one.
Provide fire alarm notification appliances in sleeping units. ADA unit shall be provided with notification appliance capable of low frequency sound.
Plumbing:
BASE BID
Remove and replace hot water recirculation pump at water heater in basement.
The City reserves the right to require of the Bidder proof of his/her capability to perform as required by the specifications. However, prequalification of the Bidder shall not be required. The City may, at its option, disqualify a Bidder and reject his bid proposal for cause. Reasons deemed sufficient for this action shall include, but not be limited to, the following:
Evidence of collusion among Bidders.
It is the intent of the City to award the bid to the lowest responsive responsible bidder meeting specifications. Award will be based on the following factors, but not limited to (where applicable): (a) adherence to all conditions and requirements of the bid specifications; (b) price; (c) qualifications of the bidder, including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities; (d) delivery or completion date; (e) product appearance, workmanship, finish, taste, feel, overall quality, and results of product testing; (f) maintenance costs and warranty provisions; and (g) repurchase or residual value.
If the Bidder modifies limits, restricts or subjects his bid proposal to conditions that would change the requirements of the bid, this would be considered a conditional or qualified Bid Proposal and will not be accepted. The City reserves the right to delete any item listed in the bid.
The Bidder's proposed price shall constitute full compensation for all labor, materials, equipment, supervision, permits, transportation, mobilization, insurance, bonds, overhead, profit, and all other costs necessary to complete the Mutual Ground Facility Improvements project in accordance with the Contract Documents.
Unless otherwise specified, the Bidder's pricing shall remain firm for the duration of the solicitation and any resulting contract. All prices shall exclude applicable local, state, and federal taxes for which the City is exempt.
In the event of a discrepancy between the written amount and the numerical amount submitted by the Bidder, the written amount shall govern. The City reserves the right to seek clarification of any apparent mathematical or clerical errors prior to award.
Due to the sensitive nature of the Mutual Ground facility, criminal background checks shall be required for all employees, agents, and subcontractors who will perform work on-site. The successful Bidder shall be responsible for all costs associated with obtaining the required background checks.
Documentation verifying completion of the required background checks shall be submitted to Mutual Ground and approved prior to any individual accessing the project site. Additional background check requirements, including the scope of the screening, submission procedures, and any site access requirements, will be provided to the successful Bidder prior to contract award.
The Bidder's proposed price shall include all costs necessary to complete the work in accordance with the Contract Documents. Any discounts offered shall be clearly identified in the Bid Proposal. Payment shall be made in accordance with the terms of the Contract and applicable laws governing public payments.
Mutual Ground, Inc. is exempt from applicable Illinois sales and use taxes. Prices submitted shall exclude taxes from which Mutual Ground, Inc. is exempt.
The City reserves the right to require of the Bidder proof of his/her capability to perform as required by the specifications. Prequalification of Bidders as contained in the Illinois Department of Transportation Check Sheet LRS6 in the “Supplemental Specifications and Recurring Special Provisions” is required on this project. The City may, at its option, disqualify a Bidder and reject his bid proposal for cause. Reasons deemed sufficient for this action shall include, but not be limited to, the following:
Bidders shall promptly notify the City of any ambiguity, inconsistency of error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum. Each bidder shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid.
The specifications and scope of work have been prepared to describe the services, construction requirements, performance standards, and project objectives deemed necessary to meet the needs of the City. Bidders seeking clarification of any requirement or proposing an alternate approach, material, method, or product shall submit all inquiries through the City's E-Procurement System, OpenGov, no later than the date and time specified in the solicitation.
All requests for clarification, alternates, substitutions, or deviations from the Contract Documents must be clearly identified and fully described. Responses to inquiries and any approved modifications to the solicitation will be issued through OpenGov by addendum. Interested bidders are encouraged to utilize the "Follow" feature within OpenGov to receive notifications regarding addenda and solicitation updates. It shall be the responsibility of each bidder to review and acknowledge all addenda issued prior to submitting a bid.
The City reserves the right to determine whether any proposed alternate, substitution, or deviation is acceptable and in the best interest of the City. Any proposed deviation determined by the City to materially alter the scope, intent, performance requirements, or contractual obligations of the project may be deemed non-responsive and rejected.
Bid Proposals must be signed by the Bidder with his/her usual signature. Bid Proposals by partnerships must be signed with the partnership name by all members of the partnership, or an authorized representative, followed by the signature and title of the person signing. Bid Proposals by corporations must be signed with the name of the corporation, followed by the signature and title of the person authorized to bind it in the matter.
When a corporation submits a Bid Proposal, its agent must present legal evidence that he has lawful authority to sign said Bid Proposal and that the corporation has a legal existence. In the event that any corporation organized and doing business under the laws of any foreign state is the successful Bidder, such corporation must present evidence before any Bid is executed that it is authorized to do business in the State of Illinois. Bidders by corporations must be executed in the corporate name by the President or a Vice President (or other corporate officer accompanied by evidence of authority to sign), and the signature must be attested by the Secretary or an Assistant Secretary, along with the corporate seal. The corporate address and state of incorporation must be shown below the signature. Bid Proposals by partnerships must be executed in the partnership name and signed by a partner whose title must appear under the signature, and the official address of the partnership must be shown below the signature. Any corrections to entries made on the Bid Proposal forms shall be initialed by the person signing the Bid Proposal. When requested by the City, satisfactory evidence of the authority of any signature on behalf of the Bidder shall be furnished.
Payment shall be made for services rendered. The City, after inspection and acceptance, and in consideration of the faithful performance by the Proposer, agrees to pay for the completion of the work embraced in this contract, payment shall be made in accordance with the Illinois Local Government Prompt Payment Act (50 ILCS 505/1, et. seq.) upon receipt of the invoice.
Time, in connection with any discount offered, will be computed from the date of delivery to the City or from the date a correct invoice is received by the City of Aurora Purchasing Division, if the latter date is later than the date of delivery.
Prices will be considered NET, if no payment discount is shown.
Invoices MUST contain the Purchase Order Number, as issued by the City.
The successful Bidder shall submit invoices via e-mail to:
or Mail to the following address:
City of Aurora
Attn: Purchasing Division
44 E. Downer Place
Aurora, IL 60507
The City of Aurora offers electronic funds transfer (EFT) payment to our vendors. EFT is fast, simple, safe and secure and is our preferred method of payment!
Time is of the essence with respect to the performance of the Work under this Contract. The Contractor shall diligently prosecute the Work and achieve completion within the timeframes specified in the Contract Documents.
Failure of the Contractor to commence, perform, or complete the Work in accordance with the Contract requirements may constitute a default. In such event, the City reserves the right, in addition to any other rights and remedies available under the Contract or applicable law, to terminate the Contract for cause, complete the Work by other means, and recover from the Contractor any additional costs, damages, or expenses incurred as a result of such failure.
Nothing contained herein shall limit the City's right to assess liquidated damages, if applicable, or pursue any other remedies provided by the Contract Documents.
All labor, materials, equipment, and workmanship furnished under this Contract shall be subject to inspection, review, and acceptance by the City. The City reserves the right to reject any work, materials, equipment, or services that fail to comply with the requirements of the Contract Documents, approved submittals, applicable codes, industry standards, or manufacturer warranties.
The Contractor shall promptly correct, remove, replace, or re-perform any rejected work, materials, equipment, or services at no additional cost to the City. Failure to remedy deficient work within a reasonable period of time may result in the City exercising its rights and remedies under the Contract, including correction of the work by others at the Contractor's expense.
Sufficient references of all like public and/or private agencies must be submitted in the Vendor Submission section. Listing must include company name, contact person, telephone number and date purchased. All Bidders, as a condition of and prior to entry into a contract, agree that a complete background investigation of the principals of the Bidder and all employees who will work on the project may be made. Bidders agree to cooperate with the appropriate City of Aurora personnel to supply all information necessary to complete these investigations. The City of Aurora in its complete discretion may disqualify any Bidder, including low Bidder, and may void any contract previously entered into based on its background investigation.
The Contractor warrants that all labor, materials, equipment, and services furnished under this Contract shall conform to the requirements of the Contract Documents, including all plans, specifications, approved submittals, and applicable codes, standards, and regulations. The Contractor further warrants that all work shall be performed in a professional and workmanlike manner and shall be free from defects in workmanship, materials, and installation.
The Contractor warrants that all materials and equipment incorporated into the Work shall be new, unless otherwise specified, and suitable for their intended purpose. The Contractor shall promptly correct any defects, deficiencies, or nonconforming work identified during the warranty period at no additional cost to the City.
These warranties shall be in addition to, and not in limitation of, any manufacturer warranties, guarantees, or other rights and remedies available to the City under the Contract Documents or applicable law.
By signing this bid, the bidder hereby certifies that they are not barred from bidding on this Bid as a result of a violation of Article 33E, Public Bids of the Illinois Criminal Code of 1961, as amended (Illinois Compiled Statutes, 720 ILCS 5/33E-1).
Bidders shall submit all inquiries, including requests for alternates or substitutions regarding this bid, up to, but no later than the designated date and time as specified via the City’s E Procurement System, OpenGov. All answers to inquiries will be posted on the City’s E Procurement System. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted.
No questions will be accepted or answered verbally.
No questions will be accepted or answered after the cut-off date/time.
It is the responsibility of the interested bidder to ensure they have received addenda, if any issued.
The City reserves the right to cancel the whole or any part of the Bid if the Bidder fails to perform any of the provisions in the Bid or fails to make delivery within the time stated. The Bidder will not be liable to perform if situations arise by reason of strikes, acts of God or public enemy, acts of the City, fires or floods.
The successful Bidder shall, at its sole expense, obtain and maintain all permits, licenses, approvals, and certifications required to perform and complete the Work in accordance with the Contract Documents and all applicable federal, state, and local laws, ordinances, codes, rules, and regulations. The Contractor shall be responsible for coordinating all required inspections and securing approvals from the appropriate authorities having jurisdiction.
All permit fees, license fees, inspection costs, and other related expenses necessary for the performance of the Work shall be included in the Contractor's bid price unless otherwise expressly stated in the Contract Documents.
Illinois Freedom of Information Act. The Contractor acknowledges the requirements of the Illinois Freedom of Information Act (FOIA) and agrees to comply with all requests made by the City of Aurora for public records (as that term is defined by Section 2(c) of FOIA in the undersigned’s possession and to provide the requested public records to the City of Aurora within two (2) business days of the request being made by the City of Aurora. The undersigned agrees to indemnify and hold harmless the City of Aurora from all claims, costs, penalty, losses and injuries (including but not limited to, attorney’s fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the City of Aurora under this agreement.
The successful Bidder agrees to indemnify, protect, defend, and save the City of Aurora and its officers and employees, harmless against any demand for payment for the use of any patented material process, article, or device that may enter into the manufacture, construction, presentation or form a part of the Work covered by the contract.
The Bidder shall at all times observe and comply with all Federal, State, Municipal and other local laws, ordinances, regulations, and requirements which in any manner affect the conduct of the Work, and with all Federal, State and local laws and policies of non-discrimination, sexual harassment, prevailing wages and others applicable thereto; and all such orders or decrees as exist at the present and which may be enacted later, of bodies or tribunals having jurisdiction or authority over the Work, and no plea of misunderstanding or ignorance thereof will be considered. He shall indemnify and save harmless the City and all its officers, agents, employees and servants against any requirement, claim or liability arising from or based on the violation of any such law, ordinance, regulation, order or decree, whether by himself or his employees.
This Bid shall be governed by and construed according to the laws of the State of Illinois.
At the Bidder’s expense, the Bidder shall secure and maintain in effect throughout the duration of this Bid, insurance of the following kinds and limits to cover all locations of the Bidder’s operations. The Bidder shall furnish Certificates of Insurance to the City before starting or within ten (10) days after the execution of the Bid, whichever date is reached first. All insurance policies shall be written with insurance companies approved by the City of Aurora and licensed to do business in the State of Illinois and having a rating of not less than A:VII, according to the latest edition of the A.M. Best Company; and shall include a provision preventing cancellation of the insurance policy unless thirty (30) days prior written notice is given to the City. This provision shall also be stated on each Certificate of Insurance as: “Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will endeavor to mail 30 days written notice to the certificate holder named to the left”. Upon requested, the awardee of this Bid will give the City a copy of the insurance policies. The policies must be delivered to the City within two weeks of the request. The limits of liability for the insurance required shall provide coverage for not less than the following amount, or greater where required by law:
(1) Worker’s Compensation Insurance - Statutory amount.
(2) General Liability Insurance:
(a) $1,000,000 per occurrence and $2,000,000 general aggregate (combined single limit)
(b) $1,000,000 per occurrence for Personal Injury
(3) Auto Liability Insurance:
(a) Combined single limit not less than $1,000,000
(4) Workers Compensation Insurance:
(a) Coverage A - Statutory, Coverage B - $1,000,000
(5) Umbrella excess liability of $1,000,000 per occurrence, $1,000,000 aggregate
(6) Builders Risk Insurance: $ 2,000,000
The Bidder shall include the City as a primary, non-contributory additional named insured on the General, Auto Liability, and Umbrella insurance policies and indicate said status on any Certificates of Insurance provided to the City pursuant to this project. All insurance premiums shall be paid without cost to the City.
The Bidder agrees to indemnify and save harmless the City of Aurora, their elected officials, employees, agents and volunteers from and against all loss and expenses (including costs and attorneys' fees) by reason of liability imposed by law or claims made upon the City of Aurora for damages because of bodily injury, including death at any time resulting therefrom sustained by any person or persons or on account of damage to property, including loss of use thereof, arising out of or in consequence of the performance of this project work, whether such claims or injuries to persons or damage to property be due to the negligence of the Bidder or his Subcontractors. The Bidder shall assume total risk and shall be responsible for any and all damages or losses caused by or in any way resulting from the work and provide all insurance necessary to protect and save harmless the City of Aurora and its employees.
The Bidder agrees to a waiver of subrogation. Neither the Bidder nor its insurers shall have the right to pursue the City to recover its costs associated with a claim arising out of the provision of the services required.
WORKERS COMPENSATION ACT
The Bidder further agrees to insure his employees and their beneficiaries and to the employees and the beneficiaries of any subcontractor employed from time to time by him on said Work, the necessary first-aid, medical, surgical, and hospital services and any compensation provided for in the Workers Compensation Act of the State of Illinois that is or may be in force in the State.
Such insurance shall be placed by said Bidder in a company or association (to be approved by the City and to be accepted by the Council thereof) authorized under the laws of the State of Illinois to insure the liability above specified.
Said Bidder hereby further agrees to indemnify, keep and save harmless said City from all action, proceedings, claims, judgments, awards, and costs, loss, damages, expenses, and attorney’s fees which may in any way come against said City by reason of any accidental injuries or death suffered by any of his employees or the employees of any subcontractor employed by him in and about the performance of the Work provided for in the Bid, and any and all liability resulting thereupon; and said Bidder, in case of any suit, action, or proceeding on account of any or all of the foregoing shall defend the same for and on behalf of said City and indemnify the City therefore, and pay the amount of any and all awards and final judgments and orders rendered and entered therein, together with all loss, costs, damages, attorney’s fees, and expenses incurred therein. Said Bidder shall be the sole employer of its employees and workers, and in no way shall the City be considered a joint employer of same under any circumstance.
PERSONNEL AND EQUIPMENT
The Bidder shall provide an adequate number of competently trained personnel with sufficient supervision to provide the services required, and the Bidder shall provide identification of its personnel if requested by the City.
Any Bidder’s employee whose employment is reasonably detrimental or objectionable to the City shall be immediately transferred from the premises upon the City’s request. The exercise of the option shall not be construed as placing the City in charge of the Work or making the City responsible for safety.
All on the road vehicles or equipment shall be identified by the Bidder’s name for purpose of identification.
All tools or equipment required to carry out the operations within the scope of the contract shall be provided by the Bidder, and shall meet the standards of the Federal Occupational Safety and Health Act and State of Illinois safety codes as may be required by law. The City reserves the right to inspect the equipment that will be used prior to award of Bid.
The City of Aurora encourages participation by minority-owned, women-owned, veteran-owned, and other disadvantaged business enterprises in its procurement opportunities. Qualified firms are encouraged to submit bids and participate in the City's competitive procurement process.
The City further encourages the successful Bidder to make good faith efforts to utilize qualified minority-owned, women-owned, and disadvantaged business enterprises as subcontractors, suppliers, and service providers whenever practical and consistent with the requirements of the Contract.
The Bidder shall begin the Work to be performed under the Bid as specified in the specifications after the execution and acceptance of the Bid, unless otherwise provided. The Work shall be conducted in such a manner and with sufficient materials, equipment and labor as is considered necessary to ensure its completion within the time specified in the Bid.
Bidder shall schedule its Work to meet the requirement of the City. Bidder shall perform the Work expeditiously in cooperation with the City’s agents, employees, Bidders and subcontractors. Bidder shall make no claim against City and no claim shall be allowed for any damages which may arise out of any delay caused by City, its agents, employees, Bidder or subcontractors. Bidder’s sole remedy for delay shall be an extension in the Bid time.
Wherever special conditions are written into the Special Conditions and Specifications which are in conflict with conditions stated in these Instructions to Bidders, the conditions stated in Special Conditions and Specifications shall take precedence.
Bidder represents and warrants that the goods or services furnished hereunder (including all labels, packages and container for said good) comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act as amended, with respect to design, construction, manufacture or use for their intended purpose of said goods or services. Bidder shall furnish "Safety Data Sheet(s)" in compliance with the Illinois Toxic Substances Disclosure to Employees Act.
The Bidder represents and warrants that all labor, materials, equipment, and services furnished under this Contract shall comply with all applicable federal, state, and local laws, ordinances, regulations, codes, standards, and permit requirements. The Bidder further warrants that all Work shall be performed in a safe, professional, and workmanlike manner and in accordance with the requirements of the Contract Documents.
The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) requirements, building codes, environmental regulations, and other laws governing the performance of the Work. Any materials, equipment, or construction methods utilized in the performance of the Contract shall be suitable for their intended purpose and shall meet all applicable industry standards and manufacturer requirements.
It is understood that in the execution of the Work herein provided for there may be interference with and/or damage to trees, shrubbery, crops, fences, railroad tracks, overhead structures such as poles, wires, cables, underground structures such as sewers, gas mains, telephone conduits and cables, water mains, drains, service connections, wires, pipes, conduits, located along, adjacent to, and/or crossing the locations of the Work, and that it may be necessary to relocate or reconstruct certain of such structures, improvements, and installations and/or to make repairs to the same by reasons of doing the Work herein provided for, and it is therefore particularly and specifically agreed that the Bidder except as otherwise herein provided, shall do the Work necessary for such relocation, reconstruction, and repair and shall bear and pay all of the cost and expense of such relocation, reconstruction, and/or repair of, and all damage done to any and all such pipe line and other structures, improvements, and installations, including service connections, if any, to adjacent property, existing at the date of the execution of the contract and/or existing, during the period of the Work to be done under the contract, which may be interfered with, damaged, and/or necessarily relocated, reconstructed, or repaired in the performance of the Work herein provided for, including the restoration and resurfacing of unpaved portions of public streets and alleys, rights-of-way, easements, and private property damaged or disturbed by the Work, the same to be restored to as good condition as the same existed at the time of the commencement of any such Work or relocation.
It is further agreed that the owners of any structures, improvements, installations, referred to in the preceding paragraph shall have the right to do the Work or any part thereof necessary for the relocation, reconstruction, replacement, repair, and other Work required by reason of any interference with and/or damage to such structures, improvements, installations, due to the prosecution of the Work and upon completion of such Work by them done, said owners may render bills to the Bidder for the cost and expenses thereof which bills shall be paid by the Bidder without extra compensation therefore from the City, upon demand by said owners, or upon demand made by the City upon the Bidder for the payment thereof.
Section 2-331(5) of the Aurora City Code requires that bidders for city contracts in excess of $25,000 must participate in active apprenticeship and training programs approved and registered with the United States Department of Labor’s Bureau of Apprenticeship and Training to be considered a responsible bidder. A bidder must affirm such participation in the Bidder’s Certification submitted with any bid. Furthermore, the bidder must submit a copy of each applicable program registration certificate with his/her bid.
If the Bidder sublets the whole or any part of the Work to be done under the contract, with or without the written consent of the City, he shall not, under any circumstances, be relieved of his liabilities and obligations. All transactions of the City shall be with the Bidder; subcontractors shall be recognized only in the capacity of employees or workmen and shall be subject to the same requirements as to character and competence. In case any party or parties, to whom any work under the contract shall have been sublet, shall disregard the directions of the City or his duly authorized representatives, or shall furnish any unsatisfactory Work or shall fail or refuse in any way to conform to any of the provisions or conditions of the contract, then in that case, upon the written order of the City, the Bidder shall require said party or parties in default to discontinue Work under the contract. Said Work shall be corrected or made good and shall be continued and completed by the said Bidder or by such other party or parties as are approved by the City, in the manner and subject to all of the requirements specified in the contract.
The Bidder shall guarantee the Work to be free from defects of any nature for a period of one year from and after the final acceptance and payment for the Work by the City, and the Bidder shall maintain said Work and shall make all needed repairs and/or replacements during this one year period which in the judgment of the Council, may be necessary to insure the delivery of the Work to the City in first-class condition and in full conformity with the plans and specifications therefore, at the expiration of the guarantee period.
The successful Bidder shall, within ten (10) calendar days following receipt of the Notice of Award, execute all documents required by the City, including acceptance of the City's Terms and Conditions, and provide all required certificates of insurance and any other documentation required as a condition of award.
Failure of the successful Bidder to timely execute the required documents or provide the required certificates of insurance and other required documentation may be deemed sufficient cause for the City to withdraw the award and award the Contract to another responsive and responsible Bidder or take any other action deemed to be in the City's best interest.
The Contract shall become effective upon execution by all authorized parties ("Effective Date"). The City anticipates awarding the Contract on or about September 15, 2026. The Contractor shall commence Work upon receipt of a written Notice to Proceed issued by the City and the anticipated project completion date is May 31, 2027. These dates are estimates only and may be adjusted by the City based on project needs, funding availability, permitting, weather conditions, or other factors affecting the Project.
The contractor shall diligently prosecute the work and achieve substantial completion and final completion in accordance with the schedule established by the City and the contract documents.
Bid Deposit MUST be uploaded electronically with submission through the City’s E Procurement System, OpenGov. Upon notification from the City, Bidder’s must deliver ORIGINAL Bid Deposit within three (3) business days.
Bid Deposit MUST be uploaded electronically with submission through the City’s E Procurement System, OpenGov. Upon notification from the City, Bidder’s must deliver ORIGINAL Bid Deposit within three (3) business days.
Please download the below documents, complete, and upload.
Include, Address, Phone Number, Contact Person, Date of Project for each reference
Please provide the following information for each subcontractor. If you do not have subcontractors, please write "N/A"
Company:
Address:
City, State, Zip:
Phone Number:
Contact Person:
By signing this Proposal, the Proposer hereby certifies that they are not barred from bidding on this Proposal as a result of a violation of Article 33E, Public Bids of the Illinois Criminal Code of 1961, as amended (Illinois Compiled Statutes, 720 ILCS 5/33E-1).
The Bidder's Executing Officer, being first duly sworn on oath, deposes and states that all statements made herein are made on behalf of the Bidder, that this deponent is authorized to make them and that the statements contained herein are true and correct.
Bidder deposes, states and certifies that Bidder is not barred from contracting with any unit of local government in the State of Illinois as result of a delinquency in payment of any tax administered by the Illinois Department of Revenue unless Bidder is contesting, in accordance with the procedures established by the appropriate statute, its liability for the tax or the amount of the tax, all as provided for in accordance with 65 ILCS 5/11-42.1-1.
I/We hereby certify that:
A. A complete set of bid papers, as intended, has been received, and that I/We will abide by the contents and/or information received and/or contained herein.
B. I/We have not entered into any collusion or other unethical practices with any person, firm, or employee of the City which would in any way be construed as unethical business practice.
C. I/We have adopted a written sexual harassment policy which is in accordance with the requirements of Federal, State and local laws, regulations and policies and further certify that I/We are also in compliance with all other equal employment requirements contained in Public Act 87-1257 (effective July 1, 1993) 775 ILCS 5/2-105 (A).
D. As applicable, I/We are in compliance with the most current “Prevailing Rate” of wages for laborers, mechanics and other workers as required by the State of Illinois Department of Labor.
E. I/We operate a drug free environment and drugs are not allowed in the workplace or satellite locations as well as City of Aurora sites in accordance with the Drug Free Workplace Act of January, 1992.
F. The Bidder is not barred from bidding on the Project, or entering into this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code, or any similar offense of “bid rigging” or “bid rotating” of any state or the United States.
G. As applicable, I/We will submit, for all contracts in excess of $25,000.00, a certificate indicating participation in apprenticeship and training programs approved and registered with the United States Department of Labor.
H. I/We will abide by all other Federal, State and local codes, rules, regulations, ordinances and statutes.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please provide verification letter like sample attached.
Upload IDOT prequalification as described in Check Sheet LRS6 in the “Supplemental Specifications and Recurring Special Provisions” in the categories appropriate for the type of work
proposed for this project.
A prospective contractor shall submit a compliant Certificate of Insurance (COI) with its bid or proposal, evidencing the coverage required for the project in accordance with City of Aurora Policy No. 2026-2502-002. All required insurance policies must remain in full force and effect for the duration of the project.
COA General Specifications and the IDOT Employment Special Provisions
Where are we meeting for the site visit(s)?
This includes but not limited to: plumbing licenses, industry certifications, proof of safety training, IDOT Prequal., etc
This will be added by purchasing in the Vendor submissions in the next stage.
Would we like this option?
Please provide the anticipated
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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