Night Vision Goggles and Accessories

The City of Turlock (hereinafter referred to as the “City”) is requesting bids for qualified vendors to provide a quote for the purchase of five (5) night vision goggles, five (5) Wilcox G24 mounts, and three (3) infrared (IR) laser aiming devices.

Background

In the heart of California’s Central Valley, Turlock is the second largest city in Stanislaus County located 100 miles south of Sacramento, CA covering an area just over 16 square miles with a population of over 73,000. Turlock is a General Law City that operates under the Council/Manager form of government.

Project Details

• Reference ID: 2027-RFB-002
• Department: Police
• Department Head: Jason Hedden (Chief of Police)

Important Dates

• Questions Due: 2026-08-10T22:00:00.000Z

Evaluation Criteria

• Federal Requirements —

  Requirements imposed on the subrecipient/contractor so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award. For example,

  • All expenditures incurred in connection with this scope of work must comply with 2 CFR 200.
• Examination of Documents —

  The bidder is responsible for making all necessary examinations and reviews of the documents relating to Night Vision Goggles and Accessories.   Failure to do so will not act to relieve any requirement of the agreement or the conditions.  The submission of a bid shall be considered conclusive evidence that the bidder has conducted examinations.

  Bids shall be sealed and filed with the Purchasing Officer in accordance with the request for bid.  No bids submitted or received after the time and place fixed for receiving them shall be considered by the City.  No verbal bid shall be considered by the City. This request for bid shall result in a firm fixed-price contract.

• Federal Requirements —

  Requirements imposed on the subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award. For example,

  • All expenditures incurred in connection with this scope of work must comply with 2 CFR 200.
  • Services outlined in this scope of work may be provided only to eligible clients as defined by (specific Federal regulation). Any services provided to ineligible clients are unallowable and not reimbursable.
• Qualified Local Vendor (QLV) Five Percent (5%) Proposal Evaluation Preference —

  The QLV 5% preference is applicable to this Request for Bids.

  Firms that qualify as a qualified local vendor will receive a 5% preference, up to $5,000, on all City procurement opportunities. A qualified local vendor is defined as any individual, partnership, or corporation which has a place of business within the corporate limits of the City of Turlock for at least one (1) year prior to the transaction for which preference is claimed by the vendor and has a current business license issued by the City. Post office boxes do not qualify as a verifiable business address.

• Reservation of Rights —

  The City reserves the right to:

  • Reject any or all bids.
  • Waive any informalities or irregularities.
  • Cancel or modify the RFB process.
• Submission Process —
  • Bids must be submitted electronically through the City's eProcurement Portal located at https://procurement.opengov.com/portal/cityofturlock.
  • Bids may be received up to, but no later than Monday, August 17, 2026 at 3:00 pm.
  • The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline, regardless of any technical difficulties, such as poor internet connections. City of Turlock strongly recommends completing your response well ahead of the deadline.

  The City reserves the right, without limitation and at its sole discretion, to accept or reject any or all bids and/or terminate this RFB process at any time, for any reason, without notice and with no obligations.

• Scope of Work —

  The purpose of this procurement is to expand the Turlock Police Department's inventory of night vision equipment by purchasing additional night vision goggles, Wilcox G24 mounts, and infrared (IR) laser aiming devices. This equipment will provide front-line officers with enhanced capabilities during nighttime and low-light operations, improving officer safety, operational effectiveness, and the Department's ability to respond to and safely resolve high-risk incidents.

• Night Vision Goggles —

  Five (5) Articulating Ruggedized Night Vision Goggles (ARNVG) shall be extremely rugged articulating binocular night vision goggle which features an onboard illuminator and battery pack capability. Each ARNVG will have push button switches for both power and the Infrared Illuminator. The IR illuminator button is guarded by a fence with distinctive contours to prevent inadvertently activating the IR illuminator. Indicators in the viewing area alert the user if the IR illuminator is on, or if the unit senses a low battery condition.  Tube specifications shall be L3 Unfilmed White Phosphor-24UA, Figure of Merit (FOM): 2160 minimum, spot specifications shall be less than .003" in Zone 1 or Zone 2. Must be black in color.

• Amendments —

  The City of Turlock reserves the right to amend or supplement this RFB at any time prior to the bid due date.

  Any changes will be communicated through an addendum, which will be made available on the OpenGov Procurement Portal. It is the bidders’ responsibility to monitor the website for updates.

• Additional City Requirements —

  Additional requirements imposed on the subrecipient in order for the City to meet its own responsibility to the awarding agency, including identification of any required financial and performance reports.

  • The proposer will be required to submit monthly financial and performance reports in a format prescribed by the City.
  • The proposer must submit their approved indirect cost rate or indicate that the minimis rate will be used in the response to the proposal.
• Vendor Questions and Clarifications —

  All questions regarding this RFB must be submitted through the City's eProcurement Portal located at https://procurement.opengov.com/portal/cityofturlock. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

• Specific Activities —

  Specific activities needed to close out the sub award.

  • The proposer will be required to reconcile actual expenditures to amounts paid by the City and provide such reconciliation and supporting documentation to the City.
• SB 1383 Reporting Requirements —

  Goods/services being requested on this solicitation qualify as Recovered Organic Materials and will be subject to reporting requirements outlined in SB 1383.

  Beginning January 1, 2022, SB 1383 requires cities and counties to procure annually a quantity of recovered waste products to meet their annual procurement target. These procurement requirements will strengthen California’s green, self-sustaining economy. CalRecycle assigns an annual procurement target to each jurisdiction based on its population. Jurisdictions can fulfill their target by procuring any combination of the following recovered organic waste products:

  • Compost
  • Mulch
  • Renewable Energy (Transportation Fuel, Heat, Electricity) from anaerobic digestion and electricity from biomass conversion.
• Specific Activities —

  Specific activities needed to close out the sub award.

  • The proposer will be required to reconcile actual expenditures to amounts paid by the City and provide such reconciliation and supporting documentation to the City.
• Mistake in Bid —

  A bidder shall not be relieved of its bid without the consent of the City nor shall any change in the bid be made because of a mistake.  The City may allow a bidder to withdraw a bid because of a mistake only when the bidder has notified the City in writing within five (5) days of the bid opening, specifying in detail how the mistake occurred, and has established to the satisfaction of the City that: (a) a mistake was made; (b) the mistake made the bid materially different from what the bidder intended; and (c) the mistake was made in filling out the bid and was not due to an error in judgment or to carelessness in inspecting the site nor in reading the plans or specifications.

• Wilcox G24 Mount —

  Five (5) standard mounts for night vision devices with dovetail shoes to helmets. Must be tan in color.

• Cost for Preparing Bid —

  The cost associated with developing and submitting a bid are the sole responsibility of the bidder. The City assumes no liability for these costs, regardless of the outcome of the bidding process. All bids submitted become the property of the City and may be retained or disposed of at its discretion.

• Competitive Bidding —

  If more than one bid is offered by an individual, firm, co‑partnership, corporation, association, or any combination thereof under the same or different names, all such bids may be rejected.  All bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect the awarding of this bid is in violation of competitive bidding requirements, and may render any contract let under such circumstances void.

• Purchase Order —

  The City will issue a purchase order to the successful bidder for the items purchased with the following terms and conditions listed below:

  CITY OF TURLOCK PURCHASE ORDER TERMS CONDITIONS

  A. Contract: Unless the City of Turlock and Vendor have both signed a separate written agreement, this purchase order and any referenced attachments constitute the City’s offer to Seller/Vendor and shall become a binding contract on Seller’s acceptance through acknowledgement or commencement of performance.

  B. All Shipments are F.O.B. Delivered: Vendor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Purchase Order.

  C. Taxes: Unless otherwise provided herein or required by law, Vendor, except out-of-state*, assumes exclusive liability for, and shall pay before delinquency, all sales, use, excise and other taxes, charges or contributions of any kind now or hereafter imposed on or with respect to, or measured by the articles sold or material or work furnished hereunder on the wages, salaries or other remuneration’s paid to persons employed in connection with the performance of this Purchase Order; and Vendor shall indemnify and hold harmless the City of Turlock from any liability and expense by reason of Vendor’s failure to pay such taxes or contributions. *NOTE: Out-of-state vendors without a California Sales and Use Tax Permit should not include sales tax on their invoice. City will pay the use tax directly to the California State Board of Equalization.

  D. Acceptance and Payment: Acceptance shall be made when the City determines the goods or services conform to the Order, or when City notifies Seller that it will accept the goods or services despite nonconformity. Unless otherwise stated in the Order, payment terms are Net 30 days Payment will be scheduled upon complete delivery and acceptance of all goods or services and receipt of an original and one copy of an invoice acceptable to the City. Invoices for goods or services provided in June or for any goods or services not previously invoiced shall be submitted to City no later than June 30th to facilitate City fiscal year end closing. In connection with any cash discount specified in the Order, for the purpose of earning the discount, payment is deemed to be made on the date of mailing of the City check.

  E. Change Orders: The City shall have the right to revoke, amend or modify this Purchase Order at any time. Vendor’s receipt of City’s written change order without response received by the City within ten days or Vendor’s shipment or other performance reflecting the change, whichever occurs first, shall be Vendor’s acceptance of the change without any price or other adjustments. Substitutions, Changes and Prices other than specified must be authorized in writing by the City 

  F. Additional or Inconsistent Terms: Any term or condition set forth in any acknowledgment form provided to City by Vendor which is in any way different from, inconsistent with, or in addition to the terms and conditions of the Purchase Order will not become a part of the Purchase Order nor be binding on City. If Vendor objects to any term or condition set forth therein, this objection must be in writing and received by City’s Purchasing Agent identified on the Purchase Order prior to Vendor’s delivery of product(s) or services. Notwithstanding such notice, waiver or modification of any term or condition shall occur only if agreed in writing by City.

  G. Assignment or Subcontracting: No performance of this Purchase Order or any portion thereof may be assigned or sub-contracted by the Vendor without the express written consent of the City, which may be withheld for any reason. Any attempt by the Vendor to assign or sub-contract any performance of this Purchase Order without the express written consent of the City shall be invalid and shall constitute a breach of this Purchase Order.

  H. Title: Vendor warrants that any article, material or work is free and clear of all liens and encumbrances whatsoever, and that Vendor has a good and marketable title to same, and Vendor agrees to defend and hold City free and harmless against any and all claimants to said article, material or work. Title to the materials and supplies purchased hereunder shall pass to the City at the F.O.B. point designated on the face hereof, subject to the right of the City to reject upon inspection.

  I. Warranty and Quality Inspection: Vendor warrants that all articles, materials and work furnished shall be good quality and free from defects, shall conform to drawings and/or specifications and shall be merchantable quality and fit for the purpose for which purchased, and shall be at all times subject to City’s inspection; but neither City’s inspection nor failure to inspect shall relieve Vendor of any obligation hereunder. If, in City’s opinion, any article, material or work fails to conform to specifications or is otherwise defective, Vendor shall promptly replace same at Vendor’s expense. No acceptance or payment by City shall constitute a waiver of the forgoing, and nothing herein shall exclude or limit any warranties implied by law.

  J. Right to Cancel: City shall have the right to cancel at any time for Vendor’s breach of any provisions of this order, including failure to meet their stated delivery schedule. City may cancel all or any portion of this order if Vendor, in City’s judgment, is failing to make sufficient progress as to endanger performance of this order in accordance with its terms.

  K. Time for Performance and/or Delivery: Time is of the essence in the performance and/or delivery of services and/or items procured by this Purchase Order. If service and/or delivery cannot be provided by the specified time, Vendor shall promptly notify City of the earliest possible date for performance and/or delivery. Notwithstanding such notice, if Vendor, for any reason whatsoever, fails to fulfill the obligations of this Purchase Order within the time specified, City may terminate the Purchase Order or any part thereof without liability except for work previously performed and/or items already delivered and accepted.

  L. Indemnification: To the fullest extent permitted by law, the Vendor shall indemnify, defend, and hold harmless City and it’s elective and appointive boards, officers, agents, employees, and volunteers from and against all claims, damages, losses and expenses including attorney fees arising out of or in connection with the performance of the Work, both on and off the job site, provided that any of the foregoing (1) is attributable to personal injury, bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use therefrom, and (2) is caused in whole or in part by any act, error, or omission of the Vendor, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts, errors, or omissions any of them may be liable, regardless of whether or not it is caused in part by any act, error, or omission (active, passive, or comparative negligence included) of any party indemnified hereunder; provided however, that nothing herein shall relieve any party indemnified hereunder from liability to the extent that such liability arises from such party’s sole established negligence, willful misconduct, or active negligence. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified in this section on indemnity. Vendor’s obligation to indemnify City shall not be restricted to insurance proceeds.

  M. Compliance with Law: Vendor warrants that it will comply with all federal, state, and local laws, ordinances, rules and regulations applicable to its performance under this Purchase Order. Vendor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. All equipment and materials shall comply with all Federal, State and local safety rules and regulations including OSHA.

  N. Default: If the Vendor willfully violates any of the conditions or covenants of the Purchase Order, including refusal or failure to prosecute the Work or any separable part thereof with diligence and in accordance with the schedule specified by the Purchase Order, or if the Vendor should be adjudged a bankrupt, or if Vendor should make a general assignment for the benefit of Vendor’s creditors, or if a receiver should be appointed on account of Vendor’s insolvency, or the Vendor or any of Vendor’s subcontractors should violate any of the provisions of this Purchase Order, the City may serve written notice upon the Vendor of the City's intention to terminate this Purchase Order. This notice of intent to terminate shall contain the reasons for such intention to terminate this Purchase Order, and a statement to the effect that the Vendor's right to perform this Purchase Order shall cease and terminate upon the expiration of ten (10) days unless such violations have ceased and arrangements satisfactory to the City have been made for correction of said violations.

  O. Insurance: Vendor shall maintain Worker’s Compensation insurance as required by statute and Commercial General Liability insurance adequate to protect Vendor and Vendor’s obligations hereunder to protect the City from claims due to personal injury, including death, and damage to property, which may arise from operation under this Purchase Order. The Vendor may be required to file with the City certificates of such insurance. Failure to furnish such evidence, if required, may be considered a material default of the vendor. 

  P. Licenses and Permit: The Vendor and all of his employees or agents shall secure and maintain in force such licenses and permits as are required by law, in connection with furnishing of materials, articles, or services herein listed. All operation & materials shall be in accordance with the law.

  Q. Assignment of Claims: Claims for monies due or to become due under this contract shall be assigned only pursuant to prior written consent of the City Purchasing Agent or designated representative.

  R. Governing Law: This Purchase Order shall be deemed to be made in the County of Stanislaus, State of California and shall in all respects be construed and governed by the laws of the State of California.

  Failure to agree to these terms may result in disqualification and commencement of negotiations with an alternate vendor. 

• SB 1383 Reporting Requirements —

  SB 1383 requirements are not applicable to this solicitation.

• Infrared Laser —

  Three (3) Advanced Target Pointer/ Illuminator/ Aiming Laser (ATPIAL), otherwise known as, the AN/PEQ-15, is a weapon mounted IR / visible laser weapon site for use with night vision devices. The PEQ-15 features a slaved visible and IR laser, as well as, a IR illuminator. This gives the user the ability to zero the laser during the day and the IR laser will be slaved and will hold the same zero as the visible laser. The AN/PEQ-15 mounts to any standard picatinny rail and can be ran in multiple positions in conjunction with other accessories on multiple weapon platforms. Must be black in color.

• Licenses and Permits —

  A City of Turlock business license and all others required shall be provided by the Vendor and she/he shall abide by any and all Federal, State and City laws or rules affecting the service, and shall maintain all required protection for property, employees and the public.

• Cooperative Purchasing —

  The use of any resulting contract may be extended to other government agencies and to other departments or divisions within the City of Turlock. It shall be understood that all terms and conditions as specified herein shall apply. The City of Turlock will not be an agent, partner, or representative of any other government agency purchasing through its Contract and is not obligated or liable for such purchases, including, but not limited to, payment for any order placed by any other government agency. Pricing for cooperative purchases may be separately negotiated between the vendor and the participating government agency, provided that such negotiations do not conflict with the terms of the original contract. Pricing for cooperative purchases may be separately negotiated between the vendor and the participating government agency, provided that such negotiations do not conflict with the terms of the original contract.

Submission Requirements

• Fee Proposal (required) —

  Upload your separate fee proposal here.

• Optional - Additional Documentation —

  Upload a copy of any additional documentation you wish to submit with your bid. 

  *Do not include any documentation related to pricing in this section

• Conflict of Interest Statement (required) —

  By entering your name and title below, I hereby certify and affirm that with respect to the procurement of Night Vision Goggles and Accessories:

  1. Neither the respondent nor any of its owners, officers, directors, employees, or agents has any personal, financial, or organizational interest that would conflict, or appear to conflict, with the fair and impartial execution of responsibilities in connection with this procurement.
  2. The respondent has not offered, given, or promised anything of value—such as gifts, favors, or financial incentives—to any City official, employee, or representative involved in the procurement process.
  3. The respondent has not been involved in drafting, evaluating, or developing specifications, requirements, or other procurement-related documents for this solicitation in a manner that would provide an unfair competitive advantage.
  4. If any actual or potential conflict of interest exists, the respondent has fully disclosed such conflicts in an attached statement, including steps taken to mitigate any potential bias or undue influence.

  If any conflict of interest arises at any stage before or after the award of the contract, the respondent will notify the City in writing.

• Please fill in your DIR number: (required)
• City of Turlock Business License Number (required) —

  Please provide your City of Turlock business license number. 

  If you do not have a City of Turlock business license number at the time of submittal, please enter "Do not have at this time" in the box below.

• Contractor License Number (required) —

  Please enter your contractor license number here.

• SAM.gov (required) —

  Please provide your Unique Entity Identifier.  If you do not have one at time of submittal, please enter “Do not have at this time" in the box below.

• Do you acknowledge and accept the terms and conditions of the Purchase Order? (required) —

  The successful bidder will be required to accept the City's Purchase Order Terms and Conditions. Please be advised the following provisions of the City's Purchase Order are non-negotiable:

  • Indemnification

  • All insurance terms

  • Termination

  • Ownership/Use of Contract Materials and Products

  • Disputes

  • Governing Law

  Failure to agree to these terms may result in disqualification and commencement of negotiations with an alternate vendor. 

  If you agree with the terms of this sample purchase order, please confirm by checking the box below.

• Pricing. (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Agreement Type (required)
• Will Federal Funds be used for this project? (required)
• Federal Requirements - Equipment purchase amount requiring City approval (required) —

  Enter the exceeding dollar amount for any equipment purchase that requires City approval.

  Example: $1,000.00

• Specific Activities - Equipment purchase amount requiring City approval (required) —

  Enter the exceeding dollar amount for any equipment purchase during the award period that requires City approval.

  Example: $1,000.00

• Is the Qualified Local Vendor (QLV) 5% preference applicable to this RFP? (required)
• Do the goods and services requested in this solicitation qualify as Organic Materials and are they subject to the reporting requirement outlined in SB 1383? (required)
• Is this subject to Prevailing Wage? (required)
• Will Contractor's License(s) be required? (required)
• Does AB339 apply to this project? (required) —

  https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202520260AB339

• Enter the 'Move Forward' date from the AB339 Determination: (required) —

  

• Department staff that made AB339 Determination: (required)