Notice of Intent to Award a Sole Source Procurement: HJ3 Technologies Composites

This is a Notice for a Sole Source designation for HJ3 Technologies Composties.

Project Details

• Reference ID: 2026-A-314
• Department: Procurement
• Department Head: Purchasing (Manager)

Evaluation Criteria

• Scope of Notice of Intent to Award a Single Source Procurement —

  This is not a Request for Proposal and there is not a solicitation available. The proposed contract action is for product or services for which the City of Apopka intends to negotiate and award with only one source under the State of Florida Statute 287.057(5)(3)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

  The single source designation is outlined in the attached memo/s. If any additional project specifications or information is needed please submit a request via OpenGov.

  Interested firms or individuals may submit their interest and capability to provide the same features and requirements outlined in the attached memo. A submittal of objection to the single source procurement is to include in writing the company name, address, point of contact, telephone number, email, and a summarized statement regarding capability to provide the specified procurement. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. Do not submit cost information as the submittal is NOT considered a proposal, bid, or quote but rather a statement of protest as to the designation of the single source procurement. All responses received within fifteen (15) business days after the date of publication and by the deadline identified will be reviewed by the City of Apopka. A determination will be made as to whether or not to compete based on the single source designation and the responses to this notice.

  All responses must be submitted via OpenGov. Please note in the description of submittal the Single Source Vendor Memo that you are referencing.

Submission Requirements

• Proposal Requirements (required) —

  Please Upload your COMPLETE Proposal here, which includes the following:

  1. Bid Summary
  2. Statement of Experience and Qualifications
  3. Non-Collusion Declaration
• Are you submitting to contest the sole source designation?* (required) —

  A submittal of objection to the single source procurement is to include in writing the company name, address, point of contact, telephone number, email, and a summarized statement regarding capability to provide the specified procurement. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. Do not submit cost information as the submittal is NOT considered a proposal, bid, or quote but rather a statement of protest as to the designation of the single source procurement.

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXXof the total bid price, payable toCity of Apopka, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanTuesday, July 28, 2026 addressed to:

  City of Apopka
  Wonkiasha Washington
  150 East 5TH Street
  Apopka,FL32703

  Please have the Bidder Name, Contract Title ("Notice of Intent to Award a Sole Source Procurement: HJ3 Technologies Composites"), and Contract Number ("2026-A-314") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Apopka so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Pre-bid meeting (required) —

  Please select the correct option for this bid

• Site Location (required) —

  Please enter the site location