Notice of Intent to Award Single Source Procurement

Brief Description:
Putnam County School District intends to enter into a three-year agreement with KickUp, Inc. for a professional learning and educator growth management platform that supports instructional coaching, classroom walkthroughs, professional development management, educator feedback, reporting, and data analytics. The platform serves as a centralized system for managing educator development activities and supporting district-wide instructional improvement initiatives.

Estimated Value:
$81,354.00

Term (Years):
3

Vendor:
KickUp, Inc.

Justification:
The District currently utilizes the KickUp platform and has determined that continuation of the existing solution best supports operational continuity, preserves historical data and reporting capabilities, and minimizes disruption to established workflows, staff training, and professional learning processes. KickUp provides functionality for instructional walkthroughs, coaching cycles, professional development registration and tracking, educator feedback collection, reporting, and educator growth monitoring within a single integrated platform.

KickUp has represented that it is the exclusive provider of the KickUp platform and associated services. In the interest of transparency and market review, the District is utilizing a Single Source procurement process and is providing public notice through OpenGov. Vendors that believe they can provide a substantially equivalent solution capable of meeting the District's operational and business requirements are encouraged to submit supporting documentation for review during the posting period. The District will evaluate any responses received prior to making a final procurement determination

Background

Reference #: SGS #054-331-2616

Subject: Notice of Intent to Award Single Source Procurement

Putnam County School District intends to award a procurement as a Single Source Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057 (3) (c).  Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the Authority.  This is not a solicitation, and there is not a solicitation available.

 A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Putnam County School District, even though other competitive sources may be available.  A Single Source Procurement is a non-competitive procurement method.

 All are encouraged to notify the Purchasing Agent (Agent), stating their company/agency name, address, contact name, contact email, and a statement regarding their capability to provide the requested goods or services.  All responses must be in writing, submitted electronically via the e-Procurement Platform ("Platform"), by 4:00 pm on Tuesday, June 9, 2026.

Procurement details are listed herein.

Project Details

• Reference ID: SGS #054-331-2616
• Department: Curriculum
• Department Head: Laura France (Assistant Superintendent)

Submission Requirements

• Response from Vendor —
  1. A statement regarding their capability to provide the requested goods or services.
  2. Distributors and re-sellers are highly encouraged to include a statement from the product manufacturer stating that they are authorized to sell the product. 
  3. Any other relevant information.