Active SLED Opportunity · CALIFORNIA · YUBA COUNTY
AI Summary
Yuba County seeks consultant services for the Olivehurst Roadway Climate Resiliency (Phase II) Project, including surveying, environmental, geotechnical, utility coordination, and design support. The project aims to improve roadway resilience and multi-modal infrastructure along Ardmore Avenue, CA. Proposals due July 29, 2026.
General work description:
You are invited to review and respond to this Request for Proposal (RFP), entitled 2050000-2276 – Olivehurst Roadway Climate Resiliency (Phase II) Project - RFP for Design Support Services. In submitting your proposal, you must comply with the RFP documents. Proposals are due no later than 3:00 pm on Wednesday, July 29, 2026, through the OpenGov Procurement Portal.
This Request for Proposals (RFP) solicits consultant services to provide surveying, environmental, geotechnical, hydrology and hydraulics, utility coordination, right-of-way, and design support services for the Olivehurst Roadway Climate Resiliency (Phase II) Project, a federally and locally funded transportation improvement project.
Proposals submitted in response to this RFP, including a Statement of Qualifications and detailed Scope of Work, will serve as the basis for selecting a consultant to deliver these services.
The Olivehurst Roadway Climate Resiliency Project is intended to improve transportation system resiliency by reducing vulnerability to localized flooding during extreme precipitation events, while also enhancing multi-modal transportation infrastructure to support walking and bicycling.
The project scope generally includes the installation of storm drainage systems, curb, gutter, sidewalk, ADA-compliant curb ramps, bike lanes, pavement striping, and traffic control devices within the community of Olivehurst, California. Improvements will extend along Ardmore Avenue, from McGowan Parkway to 9th Avenue, in the unincorporated community of Olivehurst.
The County of Yuba is accepting proposals for Design Support Services for the Olivehurst Roadway Climate Resiliency (Phase II) Project.
The project is federally and locally funded. This is a cost-plus-fixed-fee and project specific contract.
There is no DBE goal.
Construction is expected for 2029 and is anticipated to be 1 year long.
Proposals for the Olivehurst Roadway Climate Resiliency (Phase II) Project - RFP for Design Support Services shall be submitted electronically via OpenGov to Yuba County prior to 3:00 P.M. on July 29, 2026.
For additional proposal submittal or technical information, please contact Joshua Usvat at jusvat@yuba.gov. If you do not have Internet access, a hard copy can be provided by contacting the person listed above.
The County is accepting electronic bid submissions. Bidders shall create a FREE account with ProcureNow by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.
The work shall comply with the requirements of all of the following without limitation, and shall apply to this RFP and any subsequent contract as though incorporated herein by reference:
The following is a list of tasks required to do this work. Consultants preparing a proposal should elaborate on these tasks, including their interrelationship, within their proposal.
1. Project Management and Preliminary Engineering Studies
• The Consultant shall be responsible for project management activities throughout the life of the contract and the scope of activities includes but is not limited to, coordinating and being responsible for scheduling meetings, managing the project schedule, preparing and distributing minutes, field reviews, tracking action items for Yuba County and consultant sub-contractors, and preparing all submissions for Yuba County to submit to Caltrans and other permitting agencies. Any modifications proposed to this solicitation are welcome provided they are innovative, advanced, and well thought out methodologies and shall be identified as optional and priced out separately in the sealed fee proposal. Any tasks listed within that the Consultant does not anticipate as required for the project shall be included in the proposal as an optional task.
• The local United States Postal Services (USPS) office shall be consulted during the project design. The local USPS may recommend replacing existing mailboxes with cluster mailboxes to be incorporated into the design.
2. Environmental Services
Consultants shall prepare all necessary documentation and technical studies to satisfy the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA). Any necessary permit fees are to be paid by the Consultant and billed to the County as part of the Consultant's monthly invoice. The Consultant shall also perform the closeout duties required for these permits as well. Environmental services may include, but not be limited to, completing the following tasks and providing required documents:
• Develop APE maps
• Determine the class of action, and prepare Initial Study, Environmental Impact Report, and Categorical Exemptions, to comply with the CEQA and NEPA processes
• Determine the existence for federally listed threatened or endangered species, or their critical habitat;
• Determine the potential effect to migratory birds;
• Determine the potential for wetlands to occur within or adjacent to the construction area;
• Prepare potential permitting for drainage outfalls;
• Provide a preliminary site assessment for Hazardous Materials/Hazardous Waste;
• Provide Archaeological and Historic Property Survey Reports;
• Provide a discussion on Air Quality as the project falls in a NAAQS non-attainment or maintenance area; and
• Prepare documentation and coordinate with affected agencies to obtain all required permits for this project.
The Consultant will follow Chapter 6 Environmental Procedures of the Local Assistance Procedures Manual. The Consultant will be tasked with roles and responsibilities noted as completed by the Local Agency in the manual.
3. Surveying and Base Mapping
Call in an 811 request for utility markings and survey the alignment of the underground utility facilities. Inverts of underground pipes shall also be obtained via field survey. The topographic surveys may require entering private property, on the owner side of an existing fence, to survey the lot frontage.
Contour intervals shall be one (1) foot.
Survey shall encompass all of Ardmore Avenue between McGowan Parkway and 9th Avenue. The width of road surveys shall be up to 150' centered on the existing centerline of road. In addition, the survey shall extend 300 feet along all intersecting streets, with a 100' width centered on existing centerline.
Existing right-of-way boundaries, property lines, and all monuments used to resolve boundaries shall be included on the base map. All boundary monuments shall be included in the topographic data points. Monuments include property corners. Any quarter crowns in the traveled way and all grade breaks shall be included.
The approximate limits of the survey are shown on the County-provided aerial exhibits. The survey shall generate adequate information to support the design of the proposed facilities. Please refer to the attached exhibits for additional detail.
Monument Preservation - perform pre-construction and post-construction corner records for all monuments within grading limits of the project (Optional)
4. Preparation of Plans, Specifications, and Estimates (Optional)
Preparation of Plans, Specifications, and Estimates (PS&E) shall primarily be performed by the County. However, if the County becomes inundated with workload and is unable to complete all or portions of the work, the Consultant shall, upon request, assume responsibility for the tasks described herein.
Develop general project design concepts and related activities needed to establish the parameters for final design such as Geometrics, Hydraulics, Geotechnical, etc.
Provide professional engineering services necessary to prepare Plans, Specifications, and Estimates (PS&E) for the Project at the 35%, 65%, 95%, and Final design submittal stages. At a minimum, the PS&E package shall include, but not be limited to, the following:
Prepare and provide all project-specific technical specifications required for the Project. The County shall incorporate the technical specifications into the final Special Provisions (SSPs) and complete all bid package documentation.
All electronic design files, including but not limited to CAD files, calculations, supporting documentation, and specifications developed under this task, shall be provided to the County in editable format upon completion.
The final PS&E package shall satisfy all applicable requirements, deliverables, and project outcomes identified in the grant application and any associated funding agreements, as referenced in the attached documentation.
5. Utility Coordination & Underground Utility Verification
6. Geotechnical Investigation and Report
7. Storm Drain Calculations and Report
7. Right of Way Phase & Determination
• Consultant shall review right-of-way records and establish additional right-of-way along the entire alignment, if necessary. Perform additional field surveying and mapping as necessary to determine and resolve boundaries.
• Consultant shall prepare plats and legal descriptions for right-of-way, and temporary construction, easements as necessary. The Consultant will negotiate with owners and perform acquisitions. The Consultant shall be qualified per Ch. 17 of the Caltrans Right of Way Manual to perform acquisitions. The Consultant shall have adequate training in and comprehension of the Uniform Act.
• The consultant shall provide all information and documentation as required to certify project right-of-way per the Caltrans LAPM.
8. Public Outreach
Outreach tasks may include, but are not limited to:
• Prepare and distribute informational postcards and/or letters announcing grant awards, including an FAQ, scope of work, and project timeline to the public. Distribute additional postcards and letters at project milestones.
• Organize and perform community workshops and public meetings. The meetings will include Yuba County Board of Supervisors meetings. The consultant shall prepare materials and present at these activities. The consultant shall provide language interpretation (Spanish & Hmong at a minimum) at community workshops and public meetings.
• Conduct social media (Facebook / Next Door) with announcements and project progress updates. Provide information for the County to post on their social media platforms.
• Develop a community engagement plan and project website. All deliverables may be posted on the website. Conduct surveys of pedestrian, bicycling, and physical activities in the community. Surveys may be performed to acquire feedback and preferences.
Deliverables include public engagement materials, printed notes, letters, workshop and meetings agendas, attendance, and minutes, social media posts, maps, photos, reports, handouts, flyers, surveys and summary of results.
9. Bidding Assistance (Optional)
• This task is dependent on who performs civil design, County or Consultant
• Consultant will provide assistance during the advertisement and award process. The consultant shall provide clarification or responses to inquiries received from prospective bidders and assistance in preparing addenda, if necessary.
10. Construction Support (Optional)
• This task is dependent on who performs civil design, County or Consultant
• Consultant shall be available to review and respond to requests for information (RFI), submittals, and contract change order (CCO) requests.
• The Consultant shall provide an RE Pending file. The RE pending file will include quantity takeoffs, design reports, the environmental commitment record, design exceptions (if necessary), and construction notes at a minimum.
The above is a list of required tasks. It is the proposer’s responsibility to expand upon this list and clearly define the tasks required to successfully complete the project.
Proposal Submission
Proposals will only be accepted through OpenGov, in accordance with the instructions listed above
These guidelines are provided for standardizing the preparation and submission of proposals by all Consultants for professional services. The intent of these guidelines is to assist Consultants in preparation of their proposals, to simplify the review process by the County, and to provide standards to better compare proposals.
A maximum of twenty (20) single sided or ten (10) double sided pages will be submitted (not including the introductory letter, resumes, or insurance verification letter). Any work plans, schedules, or experience included outside the forty pages of proposal will not be evaluated. The County will allow up to three (3) 11"x17" sheets. FDR documents shall be included in the fee proposal.
Proposal Content
Proposals will contain the following information in the order listed:
a. Introductory Letter:
The Introductory (or transmittal) letter shall be addressed to:
Joshua Usvat, Associate Engineer
Yuba County Department of Public Works
915 8th Street, Suite 125
Marysville, CA 95901
The letter will include the Consultant’s contact name, mailing address, telephone number, and email address. The letter will address the Consultant’s understanding of the project and any other pertinent information the Consultant believes should be included.
The letter should also indicate any conflicts or non-acceptability of the terms and conditions of the contract agreement enclosed herein. Proposed deviations and modifications to the contract agreement should be noted and supporting reasons provided.
Changes to the agreement will not be considered by the County once Consultant selection has been completed.
b. Office Location Where Work Will be Performed:
Include the office(s) where work will be conducted by the Consultant and subconsultant(s).
c. Qualifications and Experience:
Identify key staff and subconsultants proposed for the project team and their availability. Describe the responsibilities of the staff and extent of involvement with the project. Any changes in key personnel and subconsultants after the award of contract must be requested in writing and approved by the County before the change is made. Three references are to be listed for each subconsultant. References may be contacted as part of the selection process.
The proposal must clearly describe the Consultant’s ability for undertaking and performing the work. It must list projects of very similar work performed by the proposed project team. These projects must illustrate the quality and past performances of the project team. A discussion of challenges faced, and solutions developed by the team are recommended. Contact names and current telephone numbers are to be provided for each project. The projects listed should include the names of staff and other team members involved in the work.
Supportive information and references in support of the Consultant’s qualifications may include graphs, charts, photographs, resumes, references, etc., and is at the Consultant’s discretion.
The Consultant is reminded that the proposal must be specific and concise.
d. Work Plan/Scope and Project Schedule:
The proposal will include a detailed work plan which clearly identifies the tasks, bench marks and time required for each segment and phase of the work.
The proposal will address the services listed in this RFP and other services which the Consultant believes are applicable to the project.
A comprehensive schedule of work tasks and milestones will be included. The schedule will indicate the length of time for completion of each task. Functions carried out by subconsultants should be clearly indicated.
e. Federal and State Requirements:
Consultant and subconsultants must meet all Federal and State requirements as may be applicable. Consultant should address such requirements in the proposal.
f. Supporting Information:
The Consultant may include resumes, brochures, and other supporting information in this section. The Exhibit 10-Q attached is required to be included in the proposal, not fee proposal.
g. Insurance Verification Letter
Provide a signed letter from your insurance carrier indicating that the following insurance, described in Attachment 1, section E.1, is presently part of the proposer’s coverage, or that the insurance carrier is able to provide such coverage should the proposer be selected:
Proposers are not required to purchase the required insurance in order to respond; however, all required insurance will need to be submitted prior to contract award.
h. Fee Proposal:
Consultant shall upload fee proposal. Use the attached Sample Cost Proposal or similar for cost plus fixed fee. The cost proposal should also include an hourly breakdown by task, direct salary costs, indirect costs, and net fee (not to exceed 15%).
The cost proposal will include the Consultant's Prevailing Wage Policy for prevailing wage work. The policy will include information on the accounting treatment of delta base and delta fringe, and verify the accounting treatment is consistent every year.
Cost proposals of unsuccessful consultants will not be reviewed and will remain confidential.
Consultant indirect cost rates must be supported with the required financial documents as outlined in the checklist on the attached Financial Document Review (FDR) Request Form. Category 4 applies to all consultants regardless of the participation amount. Consultants may use the Safe Harbor Rates (SHR) for indirect costs by completing and submitting the attached California Safe Harbor Indirect Cost Rate Program.
Contracts shall not be awarded to a consultant without an adequate financial management and accounting system as required by 48 CFR Part 16.301-3, 2 CFR Part 200, and CFR Part 31. The Consultant shall submit the Certification of Indirect Costs and Financial Management System form that is attached to this RFP.
After the period has closed for receipt of proposals, each proposal will be opened and examined to determine compliance with the requirements specified in the Request for Proposal (RFP). At the County’s discretion, any proposal that does not meet the format requirements may be eliminated from competition and returned to the Consultant. The County may reject any proposal if it is conditional, incomplete, or contains irregularities. The County may waive an immaterial deviation in a proposal. Waiver of an immaterial deviation shall in no way modify the RFP documents or excuse the Consultant from full compliance with the contract requirements if awarded the contract.
The selection panel will review each proposal that meets the format requirements. Panel members will individually evaluate each technical proposal in accordance with the evaluation criteria shown herein.
The panel members will meet to tally and average scores for each proposal. The technical proposals will be ranked based on the average scores and the Consultants will be notified in writing. The selection panel will prepare the final ranking based on the criteria contained herein. Based on the rankings, the County may either decide to conduct interviews with at least the top three ranked firms, or the County may select a consultant directly from the final rankings.
The County will then enter into negotiation with the top ranked Consultant. If agreement is reached, the firm will be recommended for award subject to approval by Public Works Staff and/or the Board of Supervisors. If agreement cannot be reached with the top ranked firm, the County will close negotiations and may enter into negotiations with the second ranked firm.
This Request for Proposal does not commit the County to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract for services. The County reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified firm, or to modify or cancel in part or in its entirety the Request for Proposal if it is in the best interest of the County to do so.
All products used or developed in the execution of any contract resulting from this Request for Proposal will remain in the public domain at the completion of the contract.
Upon approval of the selected Consultant by County, a mutually acceptable price will be negotiated, a written Agreement will be prepared, executed by the Consultant, and reviewed by the County for approval and execution. The Consultant will begin work immediately upon execution of the Agreement by the County.
Proposals received after the time and date specified above will be considered nonresponsive and will be returned to the Consultant. The County recommends submitting the proposal with adequate time remaining before the deadline in case of technical issues on the website.
Any proposal received prior to the time and date specified above may be withdrawn or modified by written request of the proposer. To be considered, however, the modified proposal must be received prior to the specified deadline. Proposals received after the time and date specified above will not be considered and will be returned to the proposer.
Unsigned proposals or proposals signed by an individual not authorized to bind the prospective Consultant will be rejected.
The County reserves the right to reject all proposals and issue another RFP, if it is deemed to be in the best interest of the County.
Checklist for RFP Submittal Requirements
This checklist is provided to assist in verification that all elements of the RFP have been addressed and are included with the proposal. However, Consultants are encouraged to review the entirety of the RFP to ensure full compliance and not rely solely on this checklist.
Fee Proposal (submitted separately from proposal)
Tentative Schedule of Work
Pre-proposal Meeting- None
Issue RFP- Wednesday, July 1, 2026
Proposal Due- Wednesday, July 29, 2026 at 3:00PM
Notification of Consultant Shortlist- Thursday, July 30, 2026
Consultant Interview (if needed)- Week of August 8th, 2026
Negotiations- August, 2026
Agreement Execution- September, 2026
Expected Work Substantially Complete- September 2029
Contract Duration- Three (3) years
Did you read and acknowledge all Addenda (if applicable)?
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of NO VALUE of the total bid price, payable to Yuba County Department of Public Works, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, July 29, 2026 to Department of Public Works, Suite 125, 915 8th Street, Marysville, California 95901. Please have the Bidder Name, Contract Title ("Olivehurst Roadway Climate Resiliency (Phase II) Project - RFP for Design Support Services"), and Contract Number ("2050000-2276") listed clearly on the outside of the envelope.
The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to the County so that it is received within 8 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.
Please Upload your COMPLETE Proposal / Bid Book Here.
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Please Upload your COMPLETE Proposal here. Upload fee proposal separately in step 4.
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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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