SLED Opportunity · CALIFORNIA · ORANGE COUNTY TRANSPORTATION AUTHORITY, CA
AI Summary
OCTA seeks a consultant for Olympics transportation planning support including travel modeling, microsimulation, and traffic analysis for venues in Orange County. The RFP includes detailed evaluation criteria and submission requirements. Pre-proposal meeting on 2026-04-02.
The Orange County Transportation Authority (OCTA) Modeling Section is seeking a Consultant to provide technical support for Olympics planning by performing travel modeling, microsimulation, traffic analysis, and similar technical/visual analysis for venues in or immediately adjacent to Orange County. Venues include the Honda Center in the City of Anaheim and Trestles Beach near the Orange County/San Diego County border.
The successful Consultant shall be able to provide personnel who can accomplish basic to advanced tasks related to transportation planning, travel demand modeling, microsimulation, traffic operations analysis, multimodal performance evaluation, event analysis, big data integration and analysis, and technical visualization in support of LA28 venue-level transportation planning.
Addendum 01 - Pre-proposal presentation slides and sign-in sheets.
Addendum No. 2
Technical experience in performing work of a closely similar nature; strength and stability of the firm; strength, stability, experience, and technical competence of subcontractors; assessment by client references.
Qualifications of project staff, particularly key personnel and especially the Project Manager; key personnel’s level of involvement in performing related work cited in "Qualifications of the Firm" section; logic of project organization; adequacy of labor commitment; concurrence in the restrictions on changes in key personnel.
Depth of Offeror's understanding of Authority's requirements and overall quality of work plan; logic, clarity and specificity of work plan; appropriateness of resource allocation among the tasks; reasonableness of proposed schedule; utility of suggested technical or procedural innovations.
Depth of Offeror's understanding of LOSSAN Agency’s requirements and overall quality of work plan; logic, clarity and specificity of work plan; appropriateness of resource allocation among the tasks; reasonableness of proposed schedule; utility of suggested technical or procedural innovations.
Reasonableness of the total price as well as the individual tasks; competitiveness with other offers received; adequacy of data in support of figures quoted.
The Letter of Transmittal shall at a minimum, contain the following:
The Letter of Transmittal shall at a minimum, contain the following:
This section of the proposal should establish the ability of Offeror to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature; demonstrated competence in the services to be provided; strength and stability of the firm; staffing capability; work load; record of meeting schedules on similar projects; and supportive client references.
Offeror to provide:
Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship); number, size and location of offices; and number of employees.
Provide a general description of the firm’s financial condition and identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede Offeror’s ability to complete the project.
Describe the firm’s experience in performing work of a similar nature to that solicited in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project.
Identify subcontractors by company name, address, contact person, telephone number, email, and project function. Describe Offeror’s experience working with each subcontractor.
Identify all firms hired or retained to provide lobbying or advocating services on behalf of the Offeror by company name, address, contact person, telephone number and email address. This information is required to be provided by the Offeror immediately during the evaluation process, if a lobbyist or advocate is hired or retained.
Provide as a minimum three (3) references for the projects cited as related experience, and furnish the name, title, address, telephone number, and email address of the person(s) at the client organization who is most knowledgeable about the work performed. Offeror may also supply references from other work not cited in this section as related experience.
This section of the proposal should establish the method, which will be used by the Offeror to manage the project as well as identify key personnel assigned.
Offeror to:
Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontract work. Include the person’s name, current location, proposed position for this project, current assignment, level of commitment to that assignment, availability for this assignment and how long each person has been with the firm.
Identify key personnel proposed to perform the work and include major areas of subcontract work. Include the person’s name, current location, proposed position for this project, current assignment, level of commitment to that assignment, availability for this assignment and how long each person has been with the firm.
Furnish brief resumes (not more than two [2] pages each) for the proposed Project Manager and other key personnel that includes education, experience, and applicable professional credentials.
Indicate adequacy of labor resources utilizing a table projecting the labor-hour allocation to the project by individual task.
Indicate adequacy of labor resources utilizing a table projecting the labor-hour allocation to the project.
Provide a project organization chart, which clearly delineates communication/reporting relationships among the project staff.
Provide a statement that key personnel will be available to the extent proposed for the duration of the project acknowledging that no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the Authority.
Offeror should provide a narrative, which addresses the Scope of Work, and shows Offeror’s understanding of Authority's needs and requirements.
Offeror to:
Offeror should provide a narrative, which addresses the Scope of Work, and shows Offeror’s understanding of LOSSAN Agency’s needs and requirements.
Describe the approach to completing the tasks specified in the Scope of Work. The approach to the work plan shall be of such detail to demonstrate the Offeror’s ability to accomplish the project objectives and overall schedule.
Describe the approach to completing the Scope of Work. The approach to the work plan shall be of such detail to demonstrate the Offeror’s ability to accomplish the project objectives and overall schedule.
Outline sequentially the activities that would be undertaken in completing the tasks and specify who would perform them.
Outline sequentially the activities that would be undertaken in completing the work and specify who would perform.
Furnish a project schedule for completing the tasks in terms of elapsed weeks.
Identify methods that Offeror will use to ensure quality control as well as budget and schedule control for the project.
Identify any special issues or problems that are likely to be encountered in this project and how the Offeror would propose to address them.
Offeror is encouraged to propose enhancements or procedural or technical innovations to the Scope of Work that do not materially deviate from the objectives or required content of the project.
Do you have any such enhancements or innovations to propose?
You have indicated that you have enhancements or procedural or technical innovations to the Scope of Work to propose. As previously stated, such enhancements or innovations must not materially deviate from the objectives or required content of the project.
State any technical and/or contractual exceptions and/or deviations from the requirements of this RFP, including the Authority’s technical requirements and contractual terms and conditions set forth in the Scope of Work (Attachment A) and Proposed Agreement (Attachment C), using the form entitled “Proposal Exceptions and/or Deviations” included in this RFP. This Proposal Exceptions and/or Deviations form must be included in the original proposal submitted by the Offeror. If no technical or contractual exceptions and/or deviations are submitted as part of the original proposal, Offerors are deemed to have accepted the Authority’s technical requirements and contractual terms and conditions set forth in the Scope of Work (Attachment A) and Proposed Agreement (Attachment C). Offerors will not be allowed to submit the Proposal Exceptions and/or Deviations form or any technical and/or contractual exceptions after the proposal submittal date identified in the RFP. Exceptions and/or deviations submitted after the proposal submittal date will not be reviewed by Authority.
All exceptions and/or deviations will be reviewed by the Authority and will be assigned a “pass” or “fail” status. Exceptions and deviations that “pass” do not mean that the Authority has accepted the change but that it is a potential negotiable issue. Exceptions and deviations that receive a “fail” status means that the requested change is not something that the Authority would consider a potential negotiable issue. Offerors that receive a “fail” status on their exceptions and/or deviations will be notified by the Authority and will be allowed to retract the exception and/or deviation and continue in the evaluation process. Any exceptions and/or deviation that receive a “fail” status and the Offeror cannot or does not retract the requested change may result in the firm being eliminated from further evaluation.
Do you have any exceptions and/or deviations from the requirements of this RFP?
Offerors shall complete the form entitled “Proposal Exceptions and/or Deviations” provided in this RFP and submit it as part of the proposal. For each exception and/or deviation, a new form should be used, identifying the exception and/or deviation and the rationale for requesting the change. Exceptions and/or deviations submitted after the proposal submittal date will not be reviewed nor considered by the Authority.
As part of the cost and price proposal, the Offeror shall submit proposed pricing to provide the services described in the Scope of Work for this RFP.
The Offeror shall complete the "Price Summary Sheet" form included with this RFP (Attachment B), and furnish any narrative required to explain the prices quoted in the schedules. It is anticipated that the Authority will issue a firm-fixed-price contract specifying firm-fixed-prices for individual tasks.
The Offeror shall complete the "Price Summary Sheet" form included with this RFP (Attachment B), and furnish any narrative required to explain the prices quoted in the schedules. It is anticipated that the Authority will issue a time and expense-price contract specifying fully burdened labor rates and anticipated expenses to complete the Scope of Work.
In conformance with the statutory requirements of the State of California Government Code Section 84308, part of the Political Reform Act and Title 2, California Code of Regulations 18438 through 18438.8, regarding campaign contributions to members of appointed Board of Directors, Offeror is required to complete and sign the Campaign Contribution Disclosure Form provided in this RFP and submit as part of the proposal.
This form must be completed regardless of whether a campaign contribution has been made or not and regardless of the amount of the contribution.
The prime contractor, subconsultants, lobbyists and agents are required to report all campaign contributions made from the proposal submittal date up to and until the Board of Directors makes a selection.
Offeror is required to submit only one copy of the completed form(s) as part of its proposal and it must be included in only the original proposal.
Offeror is required to report any campaign contributions made by the prime contractor, subconsultants, lobbyists and agents after the proposal submittal date, and up to the anticipated Board of Directors selection on N/A. The offeror shall use the campaign contribution form for any additional reporting. The forms must be submitted at least 15 calendar days prior to the Board Committee date on N/A and sent via e-mail to the Contract Administrator.
In conformance with the statutory requirements of the State of California Government Code Section 84308, part of the Political Reform Act and Title 2, California Code of Regulations 18438 through 18438.8, regarding campaign contributions to members of appointed Board of Directors, Offeror is required to complete and sign the Campaign Contribution Disclosure Form provided in this RFP and submit as part of the proposal.
This form must be completed regardless of whether a campaign contribution has been made or not and regardless of the amount of the contribution.
The prime contractor, subconsultants, lobbyists and agents are required to report all campaign contributions made from the proposal submittal date up to and until the Board of Directors makes a selection.
Offeror is required to submit only one copy of the completed form(s) as part of its proposal and it must be included in only the original proposal.
Offeror is required to report any campaign contributions made by the prime contractor, subconsultants, lobbyists and agents after the proposal submittal date, and up to the anticipated Board of Directors selection on N/A. The offeror shall use the campaign contribution form for any additional reporting. The forms must be submitted at least 15 calendar days prior to the Board Committee date on N/A and sent via e-mail to the Contract Administrator.
Offeror shall complete and sign the form entitled “Status of Past and Present Contracts” provided in this RFP and submit as part of its proposal. Offeror shall identify the status of past and present contracts where the firm has either provided services as a prime vendor or a subcontractor during the past five (5) years in which the contract has been the subject of or may be involved in litigation with the contracting authority. This includes, but is not limited to, claims, settlement agreements, arbitrations, administrative proceedings, and investigations arising out of the contract. Offeror shall have an ongoing obligation to update the Authority with any changes to the identified contracts and any new litigation, claims, settlement agreements, arbitrations, administrative proceedings, or investigations that arise subsequent to the submission of Offeror's proposal.
A separate form must be completed for each identified contract. Each form must be signed by the Offeror confirming that the information provided is true and accurate. Offeror is required to submit the completed form(s) as part of its proposal.
In conformance with Title 49 CFR Part 26, “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs,” offerors must complete the following form:
This form requires the Offeror to certify compliance with the lobbying requirements of 31 U.S.C. Section 1352 and the applicable regulations under 49 CFR part 19 and 20. (Required if the bid is equal or greater than $100,000). The offeror is required to submit the Certification of Restrictions on Lobbying Form” and “Disclosure of Lobbing Activities Form”, in order for the offeror’s proposal to be responsive and to be considered for evaluation.
This form requires the Offeror to disclose lobbying activities pursuant to the requirements of 31 U.S.C. Section 1352. If Offeror does not have any reportable activities to disclose, they shall check the box entitled “No Reportable Activities” on the attached Standard Form-LLL “Disclosure of Lobbying Activities” and complete Section 16 of the form in order for the Offeror’s proposal to be responsive and to be considered for evaluation. The certifying official shall sign and date the form, print his/her name, title and telephone number.
Information considered by Offeror to be pertinent to this project and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Offerors are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials. Appendices should be relevant and brief.
Proposer hereby certifies that all information provided within this proposal is accurate to the best of their knowledge. Proposer acknowledges that they have examined and carefully studied all RFP and Contract Documents and any Addenda and that they have provided any necessary proof of their authority to submit a proposal on behalf of the Company/Firm Name stated on the proposal thereby committing the Company/Firm to the information contained within.
Select the type of RFP you wish to create.
Will Board approval be required?
Provide brief description of goods or services that will be provided. Include length of term/initial term and budget amount.
NOTE: Your answer here will directly fill in the highlighted area below in the Notice of Request for Proposals:
The Orange County Transportation Authority (Authority) invites proposals from qualified consultants to ______:
What is the DBE participation Goal for this RFP?
NOTE: Please state using both written and numeric value following the format below:
EXAMPLE:
nine percent (9%)
If approval from a Committee is required for awarding this RFP. What is the name of the Committee?
Note: Your answer will fill in the blank highlighted area below:
At the conclusion of the evaluation process, the evaluation committee will recommend to the _____ Committee...
Note: If no committee approval is needed you may answer "N/A"
If approval from a Board Committee is required for awarding this RFP. What is the Board Committee meeting date at which the contract award is expected to be considered?
Note: Your answer will fill in the blank highlighted area below:
The forms must be submitted at least 15 calendar days prior to the Board Committee date on _____ ..."
Note: If no committee approval is needed you may answer "N/A"
If approval from Board is required for awarding this RFP. What is the Board of Directors meeting date at which the contract award is expected to be considered?
Note: Your answer will fill in the blank highlighted area below:
Offeror is required to report any campaign contributions made by the prime contractor, subconsultants, lobbyists and agents after the proposal submittal date, and up to the anticipated Board of Directors selection on _____ ."
Note: If no Board approval is needed you may answer "N/A"
Is any part of this project/contract subject to prevailing wage requirements?
For the contract resulting from this RFP, do you wish to use Firm-Fixed-Price or Time & Expense?
What would you like to state as the duration of the agreement? This can be in months or years but you must use written and numeric value to state the duration as well as state the type of unit (days, weeks, months, or years) following the following shown below:
EXAMPLE:
a two (2)-year
EXAMPLE:
an eighteen (18)-month
NOTE: DO NOT state in the plural (months, days, years, etc.) And be sure to state "a" or "an" as applicable.
How do you wish to obtain pricing for proposals? If no pricing is desired for the proposals at all, you may select the applicable option.
This may seem like a repeated question, but it affects a separate area of this RFP than the previous question does. Please be consistent with your previous answer for Contract Type.
For cost/pricing information to be uploaded by the Proposer in response to this RFP, do you wish to use Firm-Fixed-Price or Time & Expense?
Specify the Attachment ID (letter) that the Price Sheet Summary is attached to this RFP as.
Note: Just state the letter (A, B, C, etc.)
Will there be a Pre-Proposal Conference for this RFP?
What is the link to the virtual pre-proposal conference for this RFP?
What is the call-in number for the virtual pre-proposal conference for this RFP?
What is the Conference ID for the virtual pre-proposal conference for this RFP?
On what date or range of dates are you anticipating interviews for this RFP to be conducted?
If no interviews will be conducted you may respond to this question with "N/A" and update the appropriate sections of this RFP.
NOTE: If you will not be conducting interviews, you will have to update the "Notice of Request to Proposers" and "Evaluation Procedure" sections of this RFP accordingly.
Will you be attaching a Scope/Statement of Work to this RFP as a separate file from the main document?
Or do you wish to create the scope of work within the RFP document?
Specify the Attachment ID (letter) that the Scope/Statement of Work is attached to this RFP as.
Note: Just state the letter (A, B, C, etc.)
Specify the Attachment ID (letter) that the Sample Agreement corresponding to the Proposed Agreement for this RFP.
Note: Just state the letter (A, B, C, etc.)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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