Active SLED Opportunity · NEW MEXICO · CITY OF ALAMOGORDO
AI Summary
City of Alamogordo seeks sealed bids for on-call commercial lawn equipment repair and maintenance services including engine, blade, hydraulic, and electrical repairs. Multiple awards possible. Submission deadline July 17, 2026.
The City of Alamogordo is soliciting sealed bids for “ON-CALL COMMERCIAL LAWN EQUIPMENT REPAIR AND MAINTENACE SERVICES” based on the scope of work and in accordance with any federal, state and local requirements. It is the intent of the City of Alamogordo to execute and agreement with the most qualified vendor(s) that present an economically viable proposal. All potential Offerors are to read, understand and accept the requirements of this Request for Proposal. Award to one or more vendors.
The City of Alamogordo issues this IFB on behalf of the Parks Department.
Mechanical Repair and Maintenance to be performed on Commercial Lawn Care Equipment, Implements & Tools to include but not limited to:
The technician shall create a log for each piece of equipment with all these criteria listed for them for inspection, service, or repairs.
Maintain thorough and exact records for each piece of equipment.
Work will require the use of an equipment lift.
Scope of Work Includes Knowledge, Experience and the Ability to perform the following Maintenance & Repair Tasks:
Diesel and Gas engines:
2-Cycle Engines
Blades of all kinds
1. Distance from reel to bed-knife kept to manufacturer recommendations
2. Reel mower Blades ground as instructed by the supervisor
3. Reel Mower Blades relief ground as instructed by supervisor
4. Reel mower Bed-knife face edge kept clean and at appropriate angle
5. Reel mower Bed-knife blade edges ground as instructed by the
supervisor
6. Reel Mower blades kept cylindrical and not coned.
7. Reel Mower Blades H.O.C. kept to with in + or -0.003” as instructed
by the supervisor, these H.O.C.’s checked daily for the equipment used
Wheels and tires
Frame repair (Including Rotary Mower Deck Housings)
Hydraulics
Greasing
PTO Drive Implements/Aerators
Miscellaneous
Sprayers
Utility Vehicles
Golf Cart Fleet
Electric Equipment
Driving Range Equipment
Brakes
Tractors/Skid Steers
Hydraulic Cylinders/Electric Actuators
Machinery Appearance
PTO Shafts
Equipment Cleanliness
Machinery must be clean and dry when submitted to the Contractor and at the end of each work shift. The Contractor shall inspect equipment to ensure compliance with this standard. Non-Compliance shall be reported to the appropriate supervisor.
The City of Alamogordo is soliciting sealed bids from qualified vendors for Lawn Equipment Repair Services based on the specifications described below and in accordance with any federal, state, and local requirements. The City of Alamogordo intends to execute an agreement with the most qualified vendor(s) that present an economically viable bid. By submitting a bid, each vendor represents that it has read, understands, and agrees to comply with all requirements and conditions of this IFB.
The Chief Procurement Officer will make every effort to adhere to the following schedule.
| Issue IFB: | July 2, 2026 |
| Deadline to Submit Written Questions: | July 7, 2026, 3:00pm |
| Submission Deadline: | July 17, 2026, 3:00pm |
| Authorization of Award: | July 28, 2026, 6:30pm |
The following paragraphs describe the activities listed in the sequence of events shown above.
Potential vendors may submit written questions 3:00 pm Tuesday, July 7, 2026 as indicated in the sequence of events.
Potential vendors shall submit all inquiries regarding this IFB via the City’s Portal, located at https://procurement.opengov.com/portal/alamogordonm. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City’s e-Procurement Portal. Potential Vendors may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the vendor to check the website for answers to inquiries.
NOTE: DIRECT CONTACT WITH CITY ELECTED OFFICIALS OR CITY STAFF OTHER THAN PURCHASING STAFF REGARDING THIS RFP MAY RESULT IN A PROPOSAL BEING DEEMED NON-RESPONSIVE.
Written responses to timely submitted questions will be issued by addendum. Addenda will be posted on City’s portal.
Vendors are required to register for an account via the City's Portal hosted by OpenGov. Once the Vendor has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project.
Vendors are responsible for ensuring receipt of all addenda electronically via the Portal. Failure to acknowledge receipt of addenda may result in a bid being deemed non-responsive.
Sealed bids will be received for through the City's Portal located at https://procurement.opengov.com/portal/alamogordonm no later than 3:00 pm Friday, July 17, 2026.
A public log of vendors submitting bids will be maintained.
Bids submitted in response to this IFB shall remain valid for ninety (90) days following submission deadline. The City of Alamogordo reserve the right to reject any and all responses that are not in its best interest and to cancel and reissue the IFB.
The City of Alamogordo intends to award contract(s) to the lowest responsive and responsible bidder(s) whose bid(s) conform to the requirements of this Invitation for Bid and are determined to be in the best interest of the City, in accordance with the New Mexico Procurement Code.
The City may award multiple contracts under this IFB to ensure adequate supply, availability, and competitive pricing for City departments.
The City reserves the right to waive technical irregularities in the form of a bid submitted by the apparent low bidder, provided such irregularities do not affect the bid price, quality, or quantity of the work, in accordance with NMSA 1978 § 13‑1‑132.
The protest must be delivered to the following address:
Name: Barbara Pyeatt
Title: Purchasing Manager
Address 2600 N. Florida Ave.
Alamogordo, NM 88310
E-mail: bpyeatt@ci.alamogordo.nm.us
Protests received after the deadline will not be accepted.
This procurement shall be conducted in accordance with the City of Alamogordo Procurement Ordinance, the New Mexico Procurement Code (NMSA 1978, §§ 13-1-1 et seq.), and all applicable regulations and requirements.
Submission of a Bid constitutes acceptance of all conditions contained in this IFB unless clearly and specifically identified as an exception in the Bid.
Any cost incurred by the potential Vendors in preparation, transmittal, and/or presentation of any Bid or material submitted in response to this IFB shall be borne solely by the Vendor.
Any cost incurred by the Vendor for the setup and demonstration of the proposed equipment and/or product shall be borne solely by the Vendor.
The selected Vendor shall not assign, subcontract, or otherwise transfer any interest in the resulting contract without prior written consent from the City. Approval of any assignment or subcontract shall not relieve the Vendor of responsibility for performance under the contract.
An Vendor may “un-submit” their proposal and may submit an amended bid through the Portal before the deadline for receipt of bids.
Vendors may withdraw their bid at any time prior to the submission deadline through the Portal .
Requests to withdraw bids after the submission deadline shall be governed by applicable procurement regulations.
Bids shall be treated as confidential until completion of negotiations and award of a contract. Thereafter, bids shall be subject to inspection in accordance with the New Mexico Inspection of Public Records Act (“IPRA”), except for portions properly designated as confidential.
Confidential or proprietary information must be clearly marked and submitted in a manner that allows separation from non-confidential material. Confidential information is limited to:
Pricing and cost information shall not be designated as confidential.
If disclosure of designated confidential information is requested, the City shall review the designation and make a determination regarding disclosure. Unless the Vendor obtains a court order preventing disclosure, the City may release the information as required by law.
This IFB may be canceled at any time, and any and all Bids may be rejected in whole or in part when the City determines such action to be in the best interest of the City of Alamogordo.
Any contract awarded as a result of this IFB is contingent upon the availability of sufficient appropriations and authorizations. The City may terminate a contract without penalty if sufficient funding is not available.
ESCALATION CLAUSE
Price escalations may be considered only under the following conditions:
The Vendors are responsible for reviewing all requirements of this IFB. Any objections or requested exceptions must be submitted in writing as part of the Bid. Failure to raise an objection constitutes acceptance of the requirement.
This procurement and any agreement with an Vendor which may result from this procurement shall be governed by the laws of the State of New Mexico.
The City of Alamogordo reserves the right to negotiate with a successful Vendor. This IFB, including all addenda, and the successful Vendor’s bid shall be incorporated into and become part of the resulting contract.
Vendors objecting to any City contract terms must propose specific alternative language. Blanket objections or wholesale substitutions of vendor terms are not acceptable and may result in a bid being deemed non-responsive.
The City reserves the right to waive minor irregularities or informalities that do not materially affect competitive fairness. Mandatory requirements shall not be waived except as authorized by law and applied uniformly.
The City reserves the right to require a change in Vendor representatives if, in the City’s judgment, assigned personnel are not adequately meeting the City’s needs.
Vendors are advised that New Mexico law imposes civil and criminal penalties for violations related to bribery, gratuities, and kickbacks.
All documents submitted in response to the IFB shall become property of the City of Alamogordo.
The initial term of any contract(s) awarded pursuant to this Invitation for Bid shall be for one (1) year from the date of award. The City of Alamogordo reserves the right, at its sole discretion, to renew the contract for up to three (3) additional one‑year periods, subject to satisfactory performance, continued need, and availability of funding.
This solicitation is being made available by electronic means. If accepted by such means, the Vendor acknowledges and accepts full responsibility to ensure that no changes are made to the solicitation. In the event of conflict between a version of the solicitation in the Vendors possession and the version maintained by the City of Alamogordo, the version maintained by the City of Alamogordo shall govern.
The City of Alamogordo may enter into cooperative purchasing agreements with other political subdivisions or other governmental entities of the State of New Mexico in order to conserve resources, reduce procurement costs, and improve the timely acquisition of supplies, equipment, and services. The Respondent to whom a contract is awarded under this solicitation may be requested by other parties to such a cooperative purchasing agreement to extend to those parties the right to purchase supplies, equipment, and services provided by the Respondent(s) under its contract with the City of Alamogordo, pursuant to terms and conditions stated therein.
Offeror must certify the Campaign Contribution Disclosure Form as a part of their bid.
Offeror must certify the Conflict of Interest; Governmental Conduct Act as a part of their bid.
Offeror must certify the Non-Collusion Certificate as a part of their bid.
Offeror must complete the Certification Regarding Debarment, Suspension, and Other Responsibility Matters Form as a part of their bid.
New Mexico Resident Business/Contractor / Resident Veterans / Native American Preference Certification
To ensure adequate consideration and application of § 13-1-21 NMSA 1978, Offerors must include a copy of their New Mexico preference certificate with their proposal. Certificates for preferences must be obtained through the New Mexico Department of Taxation & Revenue: https://www.tax.newmexico.gov/businesses/business-preference-certification/. Preference is not applicable unless a certificate from the State is submitted with the response to this RFP.
In addition to a copy of the certification, the Offeror should sign and complete the Resident/Resident Veterans Preference Certificate form, as provided in this RFP.
Effective March 20, 2015, the Alamogordo City Commission adopted Ordinance No. 1490 establishing Bid evaluation criterion for area businesses. Any business licensed in New Mexico, with a current business registration from the City of Alamogordo, with fixed offices or distribution points within fifteen (15) miles of the city limits of Alamogordo and able to furnish evidence of payment of New Mexico Gross Receipts tax shall qualify. If a non-Area Business is the highest ranking Prequalified Candidate, the evaluation score of the proposal submitted by an Areas Business shall be multiplied by a Local Preference Factor of 1.10. If the resulting score of the Area Business receiving the Local Preference is higher than or equal to the highest score of all proposals received, the contract shall be recommended to be awarded the Area Business receiving the preference. If no proposals are received from an Area Business, or if the proposal received from an Area Business does not qualify for an award after multiplication by the Local Preference Factor, the contract shall be recommended to be awarded the highest ranking proposer.
City of Alamogordo Procurement Ordinance 2-13-180. - Local preference for area businesses
The Vendor certifies the following:
The representative submitting this response is authorized to certify this statement on behalf of the Offeror.
The Offeror has submitted a proposal to the City of Alamogordo in response to IFB NO. IFB 2026-004.
All statements of fact contained in the Vendor’s Bid are true and correct to the best of the certifying representative’s knowledge and belief.
The Bid was submitted independently, and was not made in the interest of, on behalf of, any undisclosed person, partnership, company, association, organization, or corporation.
The Vendor has not, directly or indirectly, by agreement, communication, or conference with any other person, attempted to induce any action prejudicial to the interests of the City of Alamogordo or attempted to induce any other Offeror to submit or refrain from submitting a proposal.
Prior to the proposal’s submission deadline, the Offeror:
The certifying representative understands that a false statement in this certification may result in the rejection of the proposal, termination of any contract awarded, and civil or criminal penalties as provided by law.
Pursuant to Chapter 81, Laws of 2006 and the New Mexico Procurement Code, any prospective contractor seeking to enter into a contract with a state agency or local public body must complete and submit this form.
The prospective contractor must disclose whether the prospective contractor, a family member, or a representative of the prospective contractor has made a campaign contribution to an applicable public official during the two (2) years prior to the date the proposal is submitted. Disclosure is required only if the aggregate total of contributions exceeds two hundred fifty dollars ($250) during the two-year period.
THIS FORM MUST BE FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT THEY, THEIR FAMILY MEMBER, OR THEIR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS SUBJECT TO DISCLOSURE.
The following definitions apply:
“Applicable Public Official” means a person elected to an office or a person appointed to complete a term of an elected office, who has the authority to award or influence the award of the contract for which the prospective contractor is submitting a competitive sealed proposal or who has the authority to negotiate a sole source or small purchase contract that may be awarded without submission of a sealed competitive proposal.
“Campaign Contribution” means a gift, subscription, loan, advance, or deposit of money or other thing of value, including in-kind contributions, made to or received by an applicable public official or a person authorized to raise or expend contributions on that official’s behalf, for the purpose of electing the official to office.
This term does not include:
Uncompensated volunteer services
Unreimbursed personal expenses of volunteers
Administrative or solicitation expenses paid by an organization sponsoring a political committee
“Contract” means any agreement for the procurement of items of tangible personal property, services, professional services, or construction.
“Family Member” means spouse, father, mother, child, father-in-law, mother-in-law, daughter-in-law or son-in-law.
“Pendency of the Procurement Process” means the time period commencing with the public notice of the Request for Proposals and ending with the award of the Contract or the cancellation of the Request for Proposals.
“Person” means any corporation, partnership, individual, joint venture, association or any other private legal entity.
“Prospective Contractor” means a person who is subject to the competitive sealed proposal process set forth in the Procurement Codes or is not required to submit a competitive sealed proposal because that person qualifies for a sole source or a small purchase contract.
“Representative of a Prospective Contractor” means an officer or director of a corporation, a member or manager of a limited liability corporation, a partner of a partnership or a trustee of a trust of the prospective contractor.
Pursuant to Chapter 81, Laws of 2006 and the New Mexico Procurement Code, any prospective contractor seeking to enter into a contract with a state agency or local public body must complete and submit this form.
The prospective contractor must disclose whether the prospective contractor, a family member, or a representative of the prospective contractor has made a campaign contribution to an applicable public official during the two (2) years prior to the date the proposal is submitted. Disclosure is required only if the aggregate total of contributions exceeds two hundred fifty dollars ($250) during the two-year period.
THIS FORM MUST BE FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT THEY, THEIR FAMILY MEMBER, OR THEIR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS SUBJECT TO DISCLOSURE.
The following definitions apply:
“Applicable Public Official” means a person elected to an office or a person appointed to complete a term of an elected office, who has the authority to award or influence the award of the contract for which the prospective contractor is submitting a competitive sealed proposal or who has the authority to negotiate a sole source or small purchase contract that may be awarded without submission of a sealed competitive proposal.
“Campaign Contribution” means a gift, subscription, loan, advance, or deposit of money or other thing of value, including in-kind contributions, made to or received by an applicable public official or a person authorized to raise or expend contributions on that official’s behalf, for the purpose of electing the official to office.
This term does not include:
Uncompensated volunteer services
Unreimbursed personal expenses of volunteers
Administrative or solicitation expenses paid by an organization sponsoring a political committee
“Contract” means any agreement for the procurement of items of tangible personal property, services, professional services, or construction.
“Family Member” means spouse, father, mother, child, father-in-law, mother-in-law, daughter-in-law or son-in-law.
“Pendency of the Procurement Process” means the time period commencing with the public notice of the Request for Proposals and ending with the award of the Contract or the cancellation of the Request for Proposals.
“Person” means any corporation, partnership, individual, joint venture, association or any other private legal entity.
“Prospective Contractor” means a person who is subject to the competitive sealed proposal process set forth in the Procurement Codes or is not required to submit a competitive sealed proposal because that person qualifies for a sole source or a small purchase contract.
“Representative of a Prospective Contractor” means an officer or director of a corporation, a member or manager of a limited liability corporation, a partner of a partnership or a trustee of a trust of the prospective contractor.
Pursuant to Chapter 81, Laws of 2006 and the New Mexico Procurement Code, any prospective contractor seeking to enter into a contract with a state agency or local public body must complete and submit this form.
The prospective contractor must disclose whether the prospective contractor, a family member, or a representative of the prospective contractor has made a campaign contribution to an applicable public official during the two (2) years prior to the date the proposal is submitted. Disclosure is required only if the aggregate total of contributions exceeds two hundred fifty dollars ($250) during the two-year period.
THIS FORM MUST BE FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT THEY, THEIR FAMILY MEMBER, OR THEIR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS SUBJECT TO DISCLOSURE.
The following definitions apply:
“Applicable Public Official” means a person elected to an office or a person appointed to complete a term of an elected office, who has the authority to award or influence the award of the contract for which the prospective contractor is submitting a competitive sealed proposal or who has the authority to negotiate a sole source or small purchase contract that may be awarded without submission of a sealed competitive proposal.
“Campaign Contribution” means a gift, subscription, loan, advance, or deposit of money or other thing of value, including in-kind contributions, made to or received by an applicable public official or a person authorized to raise or expend contributions on that official’s behalf, for the purpose of electing the official to office.
This term does not include:
Uncompensated volunteer services
Unreimbursed personal expenses of volunteers
Administrative or solicitation expenses paid by an organization sponsoring a political committee
“Contract” means any agreement for the procurement of items of tangible personal property, services, professional services, or construction.
“Family Member” means spouse, father, mother, child, father-in-law, mother-in-law, daughter-in-law or son-in-law.
“Pendency of the Procurement Process” means the time period commencing with the public notice of the Request for Proposals and ending with the award of the Contract or the cancellation of the Request for Proposals.
“Person” means any corporation, partnership, individual, joint venture, association or any other private legal entity.
“Prospective Contractor” means a person who is subject to the competitive sealed proposal process set forth in the Procurement Codes or is not required to submit a competitive sealed proposal because that person qualifies for a sole source or a small purchase contract.
“Representative of a Prospective Contractor” means an officer or director of a corporation, a member or manager of a limited liability corporation, a partner of a partnership or a trustee of a trust of the prospective contractor.
Contribution Made By:
Relation to Prospective Contractor:
Name of Applicable Public Official:
Date Contribution(s) Made:
Amount(s) of Contribution(s):
Nature of Contribution(s):
Purpose of Contributions(s):
The Vendor warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance or services required under the Agreement. The Vendor certifies that the requirements of the Governmental Conduct Act, Sections 10-16-1 through 10-16-18, NMSA 1978, regarding contracting with a public officer or state employee or former state employee have been followed.
Services shall be performed under the direction of professionals licensed or registered in the State of New Mexico.
New Mexico Resident Business / Contractor / Resident Veterans / Native American Preference Certification
To ensure adequate consideration and application of § 13-1-21 NMSA 1978, Offerors must include a copy of their New Mexico preference certificate with their proposal. Certificates for preferences must be obtained through the New Mexico Department of Taxation & Revenue: https://www.tax.newmexico.gov/businesses/business-preference-certification/. Preference is not applicable unless a certificate from the State is submitted with the response to this RFP.
In addition to a copy of the certification, the Offeror should sign and complete the Resident/Resident Veterans Preference Certificate form, as provided in this RFP.
Offeror certifies to the best of its knowledge and belief that it and its principals:
I understand that a false statement on this certification may be ground for rejection of this proposal or termination of the award. Under 18USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.
ex. Saturday, April 4th 2026
ex. 22602193
If you are only using an attachment for Scope of Work, selction Option 1
Select the appropriate response
Where required, services shall be performed under the direction of professionals licensed or registered in the State of New Mexico.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.