Active SLED Opportunity · CALIFORNIA · PALM DESERT OPERATIONS & MAINTENANCE
AI Summary
The City of Palm Desert seeks qualified firms for a 3-year on-call contract to maintain, repair, and resurface outdoor recreational courts and related amenities at city parks. Proposals are due by August 12, 2026, with evaluation based on experience, qualifications, approach, availability, and price.
The City of Palm Desert (“City”) is requesting proposals from qualified firms (“Proposers”) for On-Call Court Maintenance and Repairs (“Services”) to establish a 3 years Maintenance Services Agreement ("Agreement").
To serve and promote the welfare of its residents, the City intends to procure the Services, as described below.
The City is seeking qualified contractors to provide on-call maintenance, repair, resurfacing, and replacement services for outdoor recreational courts and related amenities located at various City-owned parks and facilities. Services shall be performed on an as-needed basis.
The City is a charter city located in the Coachella Valley in Eastern Riverside County, within the low desert region of Southern California. The City is home to approximately 50,000 full-time and an additional 32,000 seasonal residents. Palm Desert offers big-city resources within a welcoming, small-town environment, with high-quality educational opportunities, safe and clean streets, extensive retail and entertainment options, and a robust community programming. Widely considered the geographical, educational, and retail hub of the Coachella Valley, Palm Desert was incorporated in 1973 and operates under a council-manager form of government with a five-member City Council elected by district, each serving a four-year term. The City Council meets on the second and fourth Thursdays of the month at Palm Desert City Hall, 73-510 Fred Waring Drive.
Proposals shall be concise, well organized, and demonstrate the Proposer’s qualifications, relevant experience, staffing, and approach to providing the Services. The proposal shall be submitted as one document, include page numbers, and be organized in the order listed below. Pricing shall not be included in this proposal document and shall be submitted separately in the Pricing Proposal section.
A. Briefly introduce the firm and summarize its qualifications to provide on-call court maintenance and repair services.
B. Identify the primary contact for the proposal, including the individual’s name, title, address, email address, and telephone number.
C. Identify the individual or individuals authorized to negotiate Agreement terms and compensation on behalf of the firm.
2. Firm Experience and References
A. Provide a brief history of the firm and describe its experience performing services similar to those described in this RFP, including court resurfacing, court repairs, recreational facility maintenance, pavement repairs, fencing, windscreens, shade canopies, and related work, as applicable.
B. Provide examples of recently completed or current projects similar in scope and function. For each project, include the client name, project description, services performed, completion date or contract term, and approximate contract value.
C. Provide at least three references for similar work. Include the client name and the name, title, telephone number, and email address of the primary contact person.
3. Firm Staffing and Key Personnel
A. Identify the key personnel who will be principally responsible for providing the Services and describe the role and responsibilities of each individual.
B. Describe the proposed team organization and the firm’s capacity to provide additional personnel when multiple or priority work requests must be addressed.
C. Identify the applicable licenses, certifications, and relevant qualifications of key personnel.
D. Identify any services likely to be subcontracted and the subcontractor anticipated to perform each service. Describe the Proposer’s process for managing and supervising subcontractors.
4. Approach to Providing the Services
A. Describe the Proposer’s technical and management approach to providing on-call maintenance and repair services to the City.
B. Describe the proposed process for receiving City requests, coordinating site visits, inspecting conditions, preparing written recommendations and estimates, obtaining City authorization, scheduling the work, and documenting completion.
C. Describe the methods that will be used to protect the public and adjacent facilities, manage court or facility closures, maintain a clean work area, and coordinate reopening with City staff.
D. Describe the firm’s quality-control procedures, including supervision of the work, review of materials and finishes, correction of deficiencies, and final inspection.
E. Identify any additional tasks or considerations the Proposer believes are necessary to successfully provide the Services described in this RFP.
5. Availability and Capacity
A. Describe the firm’s availability and anticipated response time for routine, priority, and urgent service requests.
B. Describe the firm’s ability to manage multiple work requests at different City locations and complete authorized work within the schedule established with the City.
C. Identify the vehicles, tools, equipment, and other resources available to support the Services.
Please provide a lump-sum, not-to-exceed fee proposal for the scope of Services. The fee proposal shall include hourly rates for all personnel for “Additional Work” (as such term is defined in the proposed Agreement attached herein).
IF SUBMITTING AN ORIGINAL BID BOND: Please download the Bid Bond Form under #Attachments, and Mail or hand deliver in a sealed and labeled envelope including the Project Number, Project Title, and Project Due Date visible on the outside of the envelope to the City Clerk's Office located at 73-510 Fred Waring Drive, Palm Desert, CA 92260 before the bid submittal deadline.
IF SUBMITTING CASH OR CASHIER'S CHECK: Mail or hand deliver in a sealed and labeled envelope including the Project Number, Project Title, and Project Due Date visible on the outside of the envelope to the City Clerk's Office located at 73-510 Fred Waring Drive, Palm Desert, CA 92260 before the bid submittal deadline.
IF SUBMITTING AN E-BID BOND: follow E-Bid Bond instructions.
Please enter your Bid Bond information from Surety2000 below ONLY IF YOU ARE NOT SUBMITTING A HARD COPY BID BOND, CASH, OR CASHIER'S CHECK.
The undersigned declares:
I am an authorized representative of my company, the party making the foregoing Bid, to certify the following.
The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
(Public Contract Code section 2200 et seq.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option selected below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct.
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on contracts for three years.
Please enter your License Number here. This will be verified against the state database.
Please enter your Public Works Contractor DIR Number. This will be verified against the state database.
Please enter your legal entity name for SAM.gov verification.
Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years (or type "N/A").
The City standard Maintenance Services Agreement contract is included as an attachment herein. The Proposer shall identify any objections to and/or request changes to the standard contract language in this section of the proposal (or type "N/A"). If you are identifying changes here ALSO upload a copy of the redlined Language/Agreement with your Proposal. Changes requested may effect theCity's decision to enter into an Agreement.
In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted here, and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein (or type "N/A").
Submit resumes of all key personnel/support staff that will produce work product for the Services. Describe their qualifications, education, and professional licensing.
(If two (2) signatures are required, include the following information for both signatories)
Corporation (C-Corp): Requires two signatures from authorized officers— one from President or Vice President, and the other from the Secretary or Treasurer.
An alternate signatory may be used if authorized by a Notarized Corporate Resolution or Article of Authority.
LLC: Usually requires one signature from an authorized member or manager. For significant contracts (e.g., over $50,000 for construction or over $25,000 for service agreements), additional approvals or signatures may be required.
Sole Proprietorship, Non-Profit, Single LLC: Only the one signature is necessary.
If not required, type "N/A"
What agency is this for?
Select YES for any "Public Works" project estimated to exceed $15,000.00 (maintenance).
ex.) Class A, General Engineering
If "NO" Proposers will be prompted to upload their own fee proposal.
Prices provided by Proposers in response to this RFP are valid for ____ days from the proposal due date.
(this will determine the Iran Disclosure requirement for proposers)
(ie, encroachment/building permits)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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