On-Call District Engineer-Equivalent Services for Infrastructure and Planning

Notice Inviting Proposals

West County Wastewater District ("WCW") is seeking proposals from qualified firms to provide on-call engineering consulting services for WCW's Infrastructure and Planning Department ("Services"), as further detailed in Section 3, Scope of Services. The selected Consultant shall act as WCW’s primary technical engineering advisor and shall perform professional engineering services under the direction of the General Manager or designee. Services will be provided on an on‑call, task‑order basis and shall include administrative oversight, strategic leadership, technical review, mentorship, emergency response, and capital project support in compliance with all applicable federal, state, and local regulations. If approved by WCW's Board of Directors, the successful Proposer will execute an agreement in the form of Attachment A for a three (3)-year base term with up to two (2) one-year option terms.

The project scope, content of proposal, and selection process are summarized in this Request for Proposals ("RFP"). WCW intends to adhere to the solicitation schedule shown in the Timeline below, which is subject to change at WCW's sole discretion.

Solicitation Schedule

The complete Solicitation Schedule for this Project, "On-Call District Engineer-Equivalent Services for Infrastructure and Planning" is stated in the Timeline section below.

All proposals must be submitted through WCW's eProcurement Portal, OpenGov Procurement, in accordance with the solicitation schedule. All Questions must be submitted in writing through OpenGov Procurement by clicking the Question/Answer Tab. All Questions submitted and answers provided will be electronically distributed to Proposers through OpenGov Procurement, pursuant to the solicitation schedule in the Timeline below.

Proposals will not be accepted after the proposal submission deadline. An incomplete proposal or a proposal that does not conform to the requirements may not be considered, in WCW's sole discretion. Issuance of this RFP does not obligate WCW to award a contract. WCW is not liable for any of Proposer’s costs to prepare and submit a proposal. WCW may award all or parts of this contract to several Proposers, select no Proposers, and/or to re-solicit proposals. By submitting a proposal, the Proposer agrees that it has read and understands all requirements and conditions of this RFP.

Submission of a proposal constitutes a firm offer to WCW for 180 days from the deadline. Submission of a proposal indicates an intent to be bound to the conditions contained in this RFP unless a clear exception request is included in the proposal. Questions regarding this RFP are to be submitted and answered through WCW's eProcurement Portal.

Task Order Performance Period

Background

WCW provides wastewater collection and treatment services to approximately 100,000 residents. WCW is a political subdivision of the State of California and operates as an independent special district. WCW's current political boundaries are comprised of the City of San Pablo, a portion of the City of Richmond, a portion of the City of Pinole, and some unincorporated areas within western Contra Costa County.

WCW's system includes 249 miles of gravity sewer pipelines, 17 lift stations, 6 miles of pressurized force mains, and a water quality resource recovery plant with a National Pollutant Discharge Elimination System (NPDES) permitted capacity of 12.5 million gallons per day.

Project Details

• Reference ID: 26-RFP-024
• Department: Infrastructure and Planning
• Department Head: Angela Andrews (Director of Infrastructure & Planning)

Important Dates

• Questions Due: 2026-08-11T00:00:00.000Z
• Answers Posted By: 2026-08-14T00:00:00.000Z

Evaluation Criteria

• Qualifications and Experience (40 pts) —

  Prior experience history and qualifications of the Proposer, and the proposed team, in providing like services in a similar environment; record of completing work on schedule; strength and stability of the firm, as demonstrated by financial statements; demonstrated communications quality and success; references, including WCW's prior experience with the Proposer; demonstrated depth experience in wastewater collection systems, wastewater process engineering, CIP development, and hydraulic modeling.

• Team Members (30 pts) —

  The professional, technical and managerial qualifications and experience of personnel named in the proposal, including the proposed Lead Engineer; previous relevant experience which demonstrates capability to successfully manage work; years of experience; extent of experience applicable to this work; experience in key staff positions; experience in successfully managing work schedules and controlling costs; qualifications of principals and associates; team organization.

• Project Approach and Methodology (30 pts) —

  Approach to the Scope of Services as noted in Part 3, Scope of Services; proposal demonstrates clear understanding of service requirements and addresses all proposal requirements adequately, including the required submissions; plan for staff training and development; commitment to frequent onsite presence; emergency response protocols, including speed of emergency response.

Submission Requirements

• Proposal Cover Form (required) —

  Upload the completed Proposal Cover Form, Form 1.

• Technical Proposal (required) —

  Please upload your proposal including all required contents in a pdf file.

• References (required) —

  Please upload your Reference Forms, Form 2.

• Cost Proposal Form (required) —

  Please upload a Cost Proposal Form, Form 3, in the format provided in the attachments. Proposers must complete the hourly rates and the Not-To-Exceed amount to complete the Services for the base term.

• California Levine Act Statement (required) —

  Please upload your California Levine Act Statement, Form 4.

• Redacted Proposal —

  If the Proposer believes any information in the proposal contains information exempt from disclosure under the CPRA, including trade secrets or other proprietary information that the Proposer believes would cause substantial injury to the Proposer’s competitive position if disclosed, the Proposer must request that WCW withhold from disclosure the exempt information by submitting:

  1. a redacted copy of the proposal that redacts the purportedly exempt information; and
  2. a separate "confidentiality index including: the section and page number of the proposal where the information is located; and an explanation of why the information is exempt from disclosure under the CPRA.
• Proposer acknowledges that the Request for Proposals, required Forms, and Addenda, if any, are made part of its proposal. (required)
• Scope Description (required) —

  Insert summary description of scope of services/work

• (Additional) Background —

  If applicable, please add any other background specifically relevant to the scope of services or equipment, materials, and supplies.

• Contract term (Base term) (required) —

  What is the base term of the services solicited from this RFP? Note: that services should have an initial term no longer than three (3) years.

   

   

• Contract term (Option terms) (required) —

  What is the optional term for the services solicited from this RFP? Note: that services should have no more than two, one (1) year extensions.

• Compensation Type (required) —

  Please select the appropriate compensation type for this project: not-to-exceed or firm fixed fee.

• Term Date (required) —

  Please enter the anticipated end date of services in this format: MM/DD/YYYY