On-Call Engineering Services for New and Replacement Of Distribution And Transmission Mains

The City of Tucson Water Project Management Section of Planning and Engineering Division is conducting a competitive ONE-STEP process to retain up to TEN (10) CONSULTANTS for the professional services of engineering consultants/firms to provide contract documents for construction plans, specifications, and construction cost estimates for new and replacement of potable and non-potable water distribution and transmission mains. Contract documents will include pipe corridor route study; pipe alignment, profile, material type, and sizing; hydraulic analysis; short main replacement; meter relocation with private plumbing; permanent and temporary On-Call construction easements; design memorandum; utility conflicts; traffic control; utility trench pavement; survey; and post design construction administration and inspection services. Individual project limit not to exceed one million dollars ($1,000,000). However, each project limit will be based on the project scope of work and needs for Tucson Water. Individual project will determine scope of work; budget; and schedule to accommodate wide variety of needs as determined by Tucson Water.

Project Details

• Reference ID: 260167
• Department: Water Department
• Department Head: John Kmiec (Director)

Important Dates

• Questions Due: 2026-04-09T00:00:00.000Z
• Pre-Proposal Meeting: 2026-03-31T17:30:00.000Z — Teams Meeting Link - see Notice page

Addenda

• Addendum #1 (released 2026-04-06T21:19:36.574Z) —

  Attachment  B - 260167_Exhibit Map_Estimated Projects and costs deleted. 

  The On-Call shall be for future Tucson Water Department projects to be determined on an as-needed basis.

  See What Changed link to view all the changes made by this addendum.

• Addendum #2 (released 2026-04-08T01:47:58.561Z) —

  Addendum deleted the evaluation criteria listing a SBE Plan requirement for this solicitation. 

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Experience and Qualifications - Project Team (30 pts) —
  1. Provide a cover letter describing your firm’s qualifications for providing on-call professional engineering services for Tucson Water distribution and transmission mains and the firm’s interest in delivering the services. (Maximum 2 pages).
  2. Provide experience and qualifications of key team members including any licenses, registrations, or certifications applicable to the proposed work.
  3. Identify team experience on water infrastructure related projects and the extent of team involvement including time commitment & primary functions for the firm as it relates to managing water infrastructure projects.
  4. Describe experience and qualifications of the team in the following areas:

  a. Principals Involvement

  b. Registered Professional Engineer

  c. Project Manager, CAD Production staff, & Supporting staff

  d. Key Sub-consultants

  5. Submit qualifications of the firm and explain why your firm is especially well qualified to perform the required services.

  a. Identify the following internal policies and procedures that will be used to assure a quality product and completion of the project on schedule and within budget:

  i. Management & Organization Capabilities

  ii. Quality and Cost Control Internal Procedures & Polices

  b. Identify and include qualifications of any critical sub-consultants or subcontractors, including any potential Small Business Enterprise (SBE) Firms. Focus on providing support to execute

  delivery related to distribution and transmission mains projects.

  c. Indicate whether or not your firm has been involved in any litigation or has filed bankruptcy.

• Firm Design Experience on Similar Projects & Past Performance (30 pts) —
  1. Provide the experience of the proposed firm on similar projects.

  a. Identify each team member’s role in the projects identified. Specify if work was completed while employed under submitting firm or another firm.

  b. Identify type and location of similar work to illustrate the work quality.

  c. Show how the experience relates to the Scope of Work outlined.

  2. List specific references that may be contacted:

  a. Include project title, address, construction cost and year completed.

  b. Provide: Names of Project Owners; Addresses; Phone Numbers; & Email Address

  c. If Applicable, provide firm’s Prior Experience with the City of Tucson:

  i. City of Tucson Contracts – Work in Progress

  ii. Provide the following information for a list of applicable contracts:

  a. Dates of Award

  b. Project Names and City of Tucson (COT) Contract Number

  c. Name of Using Department & Project Manager

• Firm familiarity with design standards, rules, regulations, bulletins and administrative codes of local, state, and federal governmental agencies (15 pts) —

  A. Describe familiarity of your firm with the following on similar projects:

  a. Tucson Water Standard Specifications and Details, 2017 Edition, with latest updates, and Administrative Directives.

  b. Tucson Water Design Standards Manual, 2005 Edition, with latest updates.

  c. Arizona Administrative Code Title 18, R18-5-502, with other codes as applicable.

  d. Pima Association of Governments (PAG) Standard Specifications for Public Improvements, 2015 Edition, with latest updates.

  e. Pima Association of Governments (PAG), Standard Details for Public Improvements, 2015 Edition, with latest updates.

• Project Approach and Methodology (10 pts) —
  1. Discuss the experience and qualifications for your firm’s ability to successfully complete distribution & transmission water main projects from initial conceptual planning to design, construction, and as-built completion.

  a. List Investigation & Data Management Approaches for projects of similar size and scope.

  b. Describe Your Firm’s Planned Approach for projects of similar size and scope.

  c. Describe Your Firm’s Planned Methodology for projects of similar size and scope.

  d. Describe analytical tools commonly used by your firm applicable to this project.

• Other Considerations & Available Resources To Complete The Project (10 pts) —
  1. Describe the resources commonly used by your firm applicable to this project.
  2. Indicate the availability of the resources.

  a. Submit a typical Organizational Chart of personnel to be assigned to a project together with the specific aspects of the project to which the designated individual will be involved.

  b. The chart should show the estimated time commitments of project manager and core project staff as a percentage of the unit total time for a project.

  c. The chart should clearly show if team members are from local or other offices or from associated firms.

  3. Describe current work load for project manager and core staff and their availability for next three years to work on Tucson Water Capital Improvement Program (CIP) projects on as-needed basis.
  4. Describe internal measures that will be used to ensure timely completion of project.
  5. Describe any Special or Unique Knowledge your firm has.
  6. The resultant contract is subject to the City of Tucson’s SBE requirements per Attachment SBE Provisions. Describe how the Offeror intends to ensure that established SBE requirements and goals will be met for eligible projects.   
• Construction Administration & Inspection Experience Of The Prime Firm (5 pts) —
  1. Discuss the experience and qualifications of the prime firm in providing construction administration and inspection services for similar projects. Identify projects the submitting firm has completed. for each project listed and provide:

  a. Description of the project

  b. Project’s original contracted construction cost and final construction cost

  c. Construction dates

  d. Project Owner

  e. Reference information (two current names with telephone numbers per project)

Submission Requirements

• Forms to be Filled Out —

  Please ensure that all required information is included with your response.

  1. Cover Letter
  2. Statement of Qualifications
  3. Offer and Acceptance Form
• Cover Letter (required) —

  Please upload your Cover Letter.

• Statement of Qualifications (required) —

  Please upload your Statement of Qualifications in response to the Evaluation Criteria.

• Offer and Acceptance Form (required) —

  Please upload your signed Offer and Acceptance form. If selected, you agree to enter into negotiations with the City to provide the material or service in compliance with all terms, scope of work, conditions, specifications, and amendments in the solicitation.

• Does your response to this solicitation include a request to keep any portion confidential and withhold it from the public record? (required) —

  Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.

• Confidential Information (required) —

  If you answered yes, then you must use this field to identify the sections of your submittal that you are requesting be withheld from public record. 

  If sections are not identified as confidential in this field, your request to hold information confidential may not be accepted.

  Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.

• Is your firm submitting any exceptions for the City's consideration?  (required) —

  In accordance with Instructions to Offerors - Exceptions to Contract Provisions, any exceptions that an offeror wishes to submit for the City's consideration must be indicated here in order to be considered.

• Define the exceptions you are requesting. (required) —

  In accordance with Instructions to Offerors - Exceptions to Contract Provisions, any exceptions that an offeror wishes to submit for the City's consideration must be indicated here in order to be considered.

• Does your firm have a City of Tucson Business License?
• Please upload a copy of your business license.
• Publication Dates (required) —

  What are the two publication dates for "The Daily Territorial" for this project:

  Use the following format: Wednesday, June 25, 2021 and Wednesday, July 2, 2021

• Type of Project (required) —

  Which type of project will you be doing?

• Initial Term (required) —

  What is the initial term for the contract resulting from this solicitation?

  Please use the following format: one (1)

  Even if you selected automatic renewal, you still need the initial term, i.e. one (1)

• Renewal Term (required) —

  What are the renewal options for the contract resulting from this solicitation?

  Please use the following format: two (2) additional two (2) year

  If there are no renewal options or you selected automatic renewals, type "N/A".

• Type of Process (required) —

  Please select the type of process for this solicitation.

• Federal Funding (required) —

  Is this project Federally Funded?

• Pre-Submittal Conference (required) —

  Will a pre-submittal conference be held for this project?

• Number of Firms (required) —

  How many firms will be retained for this project?

  Use the following format - approximately two (2)

• Annual Budget (required) —

  Please provide the dollar amount of the estimated annual budget for this project.

  Use the following format - two-hundred fifty thousand dollars ($250,000)

• Typical Services (required) —

  What is the dollar amount for typical projects?

  Use the following format - two-hundred fifty thousand dollars ($250,000)

• Short list (required) —

  Please select the number of short-listed firms

  Use the following: approximately three (3) firms

• Project Award (required) —

  The individual project is not to exceed...

  Please use the following format: one-hundred thousand dollars ($100,000)

• Special Terms and Conditions (required) —

  Please select the required language that should be included under Special Terms and Conditions for this project. Please select all that apply.

• Renewal Options (required) —

  Will this contract resulting from this solicitation have renewal options?

  If regular renewals, select yes. If automatic renewals, select automatic.

• Security Requirement (required) —

  Is this project for the Water Department?

• Attachments (required) —

  Do you have any attachments?

• Insurance (required) —

  Please select the additional insurance coverages required for this project. Please select all that apply.

Questions & Answers