On-Call Low Voltage Network Cabling Services

The City of Lawrence, Kansas, seeks qualified vendors to provide comprehensive structured cabling services at designated municipal facilities. The selected contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to install, terminate, test, certify, label, and document structured cabling systems and associated components to support reliable data, voice, video, and security communications. Services may include, but are not limited to, the installation of copper and fiber optic cabling, patch panels, telecommunications racks and cabinets, fiber backbone infrastructure, wireless access point mounting, and security camera mounting at various City facilities.

Background

The City of Lawrence, Kansas maintains a diverse portfolio of municipal facilities that rely on secure, efficient, and high‑performance network connectivity to support daily operations, public services, and technology‑driven initiatives. As the City continues to modernize its infrastructure and expand the use of digital systems—including communications, data management, security technologies, and public‑facing services—the reliability and capacity of the underlying network cabling systems have become increasingly critical. In order to sustain service quality, support expanding technology needs, and ensure future scalability, the City seeks a qualified vendor or vendors to provide comprehensive network cabling services across multiple municipal properties.

Project Details

• Reference ID: RFP-2600040
• Department: Information Technology
• Department Head: Brian Thomas (CIO)

Important Dates

• Questions Due: 2026-08-17T17:00:00.000Z

Evaluation Criteria

• Company Qualifications and Relevant Experience (30 pts) —

  Bidders may complete and submit the attached fillable PDF or provide the requested information in an alternate format. Regardless of the format used, all requested information must be provided. Failure to submit all required information may result in the proposal being deemed non-responsive.

• Project Team and Key Personnel (20 pts) —

  Bidders may complete and submit the attached fillable PDF or provide the requested information in an alternate format. Regardless of the format used, all requested information must be provided. Failure to submit all required information may result in the proposal being deemed non-responsive.

• Company Overview/Response Capability (25 pts) —

  Bidders may complete and submit the attached fillable PDF or provide the requested information in an alternate format. Regardless of the format used, all requested information must be provided. Failure to submit all required information may result in the proposal being deemed non-responsive.

• Cost Proposal (25 pts) —

  Bidders shall complete and submit the OpenGov Cost Proposal Form, entering all required pricing information in the designated fields.

Submission Requirements

• Cost Proposal (required) —

  Upload your cost proposal here.
  
  The cost proposal must be submitted separately. Failing to separate cost from the rest of the proposal documents could result in the submittal not being considered.

• Purchase Order Point of Contact —

  If awarded a contract and purchase orders are to be directed to an address other than the address listed in your Vendor Profile, indicate mailing address and telephone number below. 

• Experience & Qualifications (required) —

  Describe your firm's experience providing structured cabling and low-voltage infrastructure services for commercial, governmental, educational, or municipal clients. Include the following information:

  • Number of years the firm has been in business.
  • Types of clients served.
  • Typical size, scope, and complexity of projects completed.
  • The firm's capacity to perform both small- and large-scale projects under an on-call, task order-based contract.

  Provide examples of relevant projects that commenced within the past five (5) years only.

  Bidders may complete and submit the attached fillable PDF or provide the requested information in an alternate format. Regardless of the format used, all requested information must be provided. Failure to submit all required information may result in the proposal being deemed non-responsive.

• Company Overview (required) —

  Provide a brief overview of your company, including:

   

   Legal company name and headquarters location.

   

   Number of years in business.

   

   Business structure.

   

   Primary areas of expertise.

   

   Number of full-time employees.

   

   Locations serving the City of Lawrence.

   

   Geographic service area.

   

  Bidders may complete and submit the attached fillable PDF or provide the requested information in an alternate format. Regardless of the format used, all requested information must be provided. Failure to submit all required information may result in the proposal being deemed non-responsive.

• Bidder Certification (required) —

  Bidder submits this proposal in accordance with the terms, conditions, and requirements stated herein. The Bidder hereby certifies it does not have any substantial conflict of interest sufficient to influence the bidding process on this proposal. A conflict of substantial interest is one which a reasonable person would think would compromise the open competitive bid process.

  Bidder or any person associated with the Bidder in the capacity of owner, partner, director, office, principal, manager, auditor, manager or any position involving the administration of federal, state or local funds:

  1. Are not currently suspended, debarred, voluntarily excluded or disqualified from bidding by any federal, state or local agency;

  2. Have not been suspended, debarred, voluntarily excluded or disqualified from bidding by any federal, state or local agency within the past three years;

  3. Do not have a proposed debarment pending;

  4. Within the past three years have not been convicted or had a criminal or civil judgement rendered against them by a court of competent jurisdiction in any matter involving fraud, anti-trust violations, theft, official misconduct, or other offenses indicating a lack of business integrity or business honesty; and

  5. Are not currently indicted or otherwise criminally or civilly charged by federal, state or local government with fraud, anti-trust violations, theft, official misconduct, or other offenses indicating 

  6. a lack of business integrity or business honesty; and

  7. Have not had one or more federal, state or local government contracts terminated for cause or default within the past three years.

  A detailed response for any item in which the vendor has a positive answer must be included in “Exceptions to the Bid, if any” and may be marked confidential.

  Bidder certifies the above information is true and correct to the best of their knowledge. They also certify they hold authority to contract with the City of Lawrence Kansas.

• Foreign Qualifications (required) —

  Is your business registered to do business in the State of Kansas? This process allows companies formed in other states to legally transact business in the State of Kansas. 

  If you are not currently registered, please see https://sos.ks.gov/forms/business_services/FA.pdf for more information.   

  The Business Entity ID is NOT the same as a TIN, FEIN or SSN.

• Kansas Business Entity No. (required) —

  Enter your Kansas Business Entity Number here.

• W-9 (required) —

  Upload a current copy of your W-9 here.

• Contract Term (required) —

  Was the length of the initial contract term? State number of years both in numerical and written or 'until completion' 

• Pre-Bid Meeting (required) —

  Will there be a Pre-Bid Meeting?

• Will Finalist Interviews be Held? (required) —

  Please indicate whether Finalist interviews be held. Answer 'Yes' if tentatively planned.

• Dates for Finalist Interviews (required) —

  Enter date or dates when Evaluation Team is available for finalist interviews. 

• Cost Proposal (required) —

  Do you want to use OpenGov's Electronic Pricing Table or have the vendors upload a Cost Proposal sheet?

• Goods and Services (required) —

  What are you purchasing?

• Which Price Index will apply to the purchase? (required)