On-Call Maintenance and Repair Services

The City of Dania Beach is soliciting proposals for On-Call Maintenance and Repair Services. proposals are to be submitted via the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl. proposals will be received prior to 10:00 am on Monday, April 13, 2026. Late proposals will not be accepted.

The City seeks to establish a pool of qualified Contractors to provide as‑needed maintenance, repair, and related services for City‑owned buildings, facilities, parks, infrastructure, and other municipal assets. Services will be performed on an on‑call basis and may include routine, urgent, or emergency work. All work must comply with Florida Statutes, the Florida Building Code, and all applicable City of Dania Beach ordinances, policies, and standards.

Project Details

• Reference ID: 26-006
• Department: Public Services
• Department Head: Fernando Rodriguez (Director)

Important Dates

• Questions Due: 2026-04-02T19:00:00.000Z

Meetings & Milestones

Addenda

• Addendum #1 (released 2026-04-08T13:29:08.423Z) —

  Addendum 1

• Addendum #2 (released 2026-04-08T13:50:15.632Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Firm Qualifications (30 pts) —

  Experience in field, workload of current projects.

• Approach (35 pts) —

  Understanding the scope of work, ability to comply with the full scope of work, technical soundness of Proposal.

• Price Proposal (25 pts) —

  Estimated total cost of project

• References (10 pts)

Submission Requirements

• PROPOSER QUALIFICATIONS —

  Note: Information requested in the ITB and submitted by the Bidders will be analyzed by the City of Dania Beach and will be a factor considered in awarding any resulting contract. The purpose is to ensure that the successful Bidders in the sole opinion of the City of Dania Beach can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms or conditions that are in conflict, the most stringent requirement shall apply.

• Please upload your cost proposal here. (required)
• Please upload your proposal documents here. (required) —

  This should include all items outlined in Section 7 Proposal Requirements. 

• Please upload your pricing form here. (required) —

  Please download the below documents, complete, and upload.

• Authorized representative contact information? (required) —

  Please include the name, title, phone and email of the authorized representative

• Entity type? (required)
• If you selected other please specify:
• If you selected corporation please enter date of incorporation and state in which incorporated:
• If an out-of-state Corporation or entity, must be currently authorized to do business in Florida by the Office of the Florida Secretary of State
• Please include the name and title of Principal Officers and the date they were elected: (required)
• How many years has your organization been in business? (required) —

  Enter years

• The length of time (continuous) in business in Florida: (required) —

  Enter years

• Please upload a copy of a county or municipal Business Tax Receipt (required)
• Please upload the Resumes of key personnel who will be assigned to Project Work and a description of the role of each person within the company (required)
• Have you ever failed to complete any work awarded to you? (required)
• If yes, please explain below (required)
• Within the last five years, has any officer or partner of your organization ever been an officer or partner of another organization that failed to complete an Agreement? (required)
• If yes, please explain below (required)
• Within the last five years, have you ever had a performance, payment or bid bond called? (required)
• If yes, please explain below (required)
• Have you, any officer or partner of your organization, or the organization been involved in any litigation or arbitration against the City? (required)
• If yes, please explain below (required)
• Within the last five years, have you, any officer or partner of your organization, or the organization or parent company or its subsidiaries been involved in any litigation or arbitration against any other Florida public entity? (required)
• If yes, please explain below (required)
• Within the last five years, have you, any officer or partner of your organization, or the organization or parent company or its subsidiaries been involved in any litigation or arbitration against any private entity for an amount greater than $100,000? (required)
• If yes, please explain below (required)
• Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or parent company been charged or indicted for any criminal activity within the last five years? (required)
• If yes, please explain below (required)
• Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or parent company been convicted or fined for any criminal activity within the last five years? (required)
• If yes, please explain below (required)
• Within the last five years, have you, any officer or partner of your organization, or the organization been investigated by any local, state, or federal law enforcement agency, criminal justice agency or inspector general office? (required)
• If yes, please explain below (required)
• Within the last five years, have you, any officer or partner of your organization, or the organization communicated with any local, state, or federal law enforcement agency, criminal justice agency or inspector general office relating to goods or services provided or performed for any governmental entity? (required)
• If yes, please explain below (required)
• Within the last five years, have there been any reports or audits relating to you, any officer or partner of your organization, or the organization issued by any local, state, or federal law enforcement agency, criminal justice agency or inspector general office. (required)
• If yes, please explain below (required)
• Within the last five years, have you, any officer or partner of your organization, or the organization failed to disclose or made misrepresentations to any governmental entity regarding conflicts of interest or potential or apparent conflicts of interest? (required)
• If yes, please explain below (required)
• Commercial/Government References —

  Provide a list of at least five commercial or government references that the successful Bidder has supplied service/commodities meeting the requirements of the City of Dania Beach specifications, within the last five (5) years

• Reference 1 (required) —

  Please include:

  Project Title

  Address

  Owner & Owner's Telephone Number

  Contract Value

  Percent Complete and Completion Date

• Reference 2 (required) —

  Please include:

  Project Title

  Address

  Owner & Owner's Telephone Number

  Contract Value

  Percent Complete and Completion Date

• Reference 3 (required) —

  Please include:

  Project Title

  Address

  Owner & Owner's Telephone Number

  Contract Value

  Percent Complete and Completion Date

• Reference 4 (required) —

  Please include:

  Project Title

  Address

  Owner & Owner's Telephone Number

  Contract Value

  Percent Complete and Completion Date

• Reference 5 (required) —

  Please include:

  Project Title

  Address

  Owner & Owner's Telephone Number

  Contract Value

  Percent Complete and Completion Date

• PROPOSER'S QUESTIONNAIRE —

  The undersigned guarantees the truth and accuracy of all statements and answers contained below:

• List below all pertinent information and data that would indicate the ability of your organization and management personnel to perform satisfactorily. (required)
• Have you personally completed a plan for performance of the work? (required)
• Have you ever failed to complete work awarded to you? (required)
• If so, when, where and why? (required)
• Has your company ever been debarred or held in default in Broward, Miami-Dade, or Palm Beach Counties or elsewhere by any other governmental entity? (required)
• How many employees (Contractors only) will be assigned to perform the services? (required)
• How many supervisors will be assigned to perform the services? (required)
• Will personnel be part of a regular crew assigned to perform the services? (required)
• Will you be able to provide service for emergency situations? (required)
• If so, how much notice is required? (required)
• What equipment do you own that is available to complete the Project? (required) —

  EVERY PIECE OF EQUIPMENT MUST HAVE ORIGINAL FACTORY GUARDS AND SHIELDS INSTALLED AND FUNCTIONING AT THE TIME OF WORK. 

• Please attach copies of any licenses, awards, certificates, etc., that you may have.
• REQUIRED FORMS
• DRUG-FREE WORKPLACE CERTIFICATION (required) —

  Whenever two (2) or more bids/Bids, which are equal with respect to price, quality, and service, are received by the CITY OF DANIA BEACH for the procurement of commodities or contractual services, a bid/Bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1).
  4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction.
  5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community by any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Section 287.087, Florida Statutes.

  By confirming I certify that said Company has implemented a drug-free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in letters (A) through (F) above.

• Affidavit of Compliance with Anti-Human Trafficking Laws (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Public Entity Crimes Form (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Non Collusion Affidavit (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Acknowledgment of Addenda (required) —

  Please download the below documents, complete, and upload.

• Certificate of Accuracy of Proposal (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Please upload your company's Certificate of Insurance (COI) (required) —

  A general certificate of insurance should be uploaded in this section.  If you are selected, you will be required to provide a corrected certificate of insurance with updated dates and additionally insured. 

• What is the solicitation purpose? (required)
• Date Contract/Services Needed By: (required)
• Will this solicitation impact another department? (required) —

  (i.e. data drops, access controls, electronic equipment)

• If yes, please provide detail. (required)
• Project Manager Contact Information: (required) —

  Please enter the name, title, email and phone if applicable

• Names of selection/evaluation committee members (must be a minimum of 3 members) (required) —

  No less than 3 members, no more than 8

• Anticipated Cost/Value of Contract/Services (Estimate): (required)
• Amount Budgeted for Contract/Service and Funding Source: (required)
• What is the General Ledger account number for project funding? (required) —

  Enter the G/L account number that funds have been allocated to.

• Description of drawings or supplemental information:
• Will there be a pre-bid meeting? (required)
• If yes, what is the location of the meeting? (required) —

  If virtual enter link, if on-site enter address

• Will the meeting be mandatory or not? (required)
• Is this a grant funded project? (required)
• Please enter the name of the granting agency: (required) —

  Example: FDOT

• What is the grant agreement number? (required)
• What is the amount of the grant? (required)
• Will you utilize the electronic pricing table? (required)
• Will the solicitation require a term contract? (required) —

  Will there be a contract Term? 

• Initial Term and Any Renewal Periods (required) —

  How many years will the initial contract period be? How many renewals will this contract have? How many years will each renewal be?  

Questions & Answers