Active SLED Opportunity · CALIFORNIA · WEST BASIN MUNICIPAL WATER DISTRICT
AI Summary
West Basin Municipal Water District requests proposals for on-call professional engineering services to support water infrastructure projects including design, planning, and operations. The contract term is through 2029 with an estimated $3M value shared among up to five firms.
West Basin is a public agency that provides imported and recycled drinking water to 17 cities and nearly one million people in the coastal Los Angeles area. West Basin is member agency of the Metropolitan Water District of Southern California. West Basin is committed to providing its customers and communities with water reliability, water quality, sound financial and resource management, customer service and environmental stewardship. West Basin is an internationally recognized expert in water recycling, conservation, water education, and water resource management.
Proposals from Professional qualified engineering consulting firms (Consultant) are being accepted by West Basin Municipal Water District (West Basin), a Municipal Water District, for On-Call Professional Engineering Services. The Consultant will provide professional design and consulting services to support the West Basin Engineering and Operations Departments on an as-needed basis for various New Infrastructure, Rehabilitation and Replacement (R&R), Planning, Customer Development Projects, Production, and Operations Support.
As an overview, the projects may consist of, but are not limited to, the following:
A detailed listing of the entire Scope of Work is included in Exhibit A of this RFP, and a list of potential projects that may be completed under this On-Call Engineering Agreement is included in Exhibit B.
West Basin utilizes on-call engineering services to deliver Capital Improvement, R&R, Customer Development, and Operations Support projects in a cost efficient and effective manner. The existing on-call engineering services agreements will expire in the summer of 2026; therefore, new professional services agreements will be needed. West Basin’s mission is providing a safe and reliable supply of high-quality water to its customers. West Basin has identified numerous Capital Improvement, R&R, and operation support projects scheduled for completion in the next three years. It is estimated that the total value of engineering services rendered under the on-call agreements will be approximately $3,000,000 to be shared amongst the on-call consultants.
It is anticipated that up to five (5) separate Engineering Firms (Consultants) will be awarded with an Agreement to provide on-call engineering services on a task order basis to help implement these various projects. The term of this new on-call Agreement will be in effect through June 30, 2029.
Each project will be awarded within the Agreement as a task order. Each task order shall be negotiated separately and be awarded as a task order, complete with a scope of work, fee estimate, schedule, and project team organization chart, on an as-needed basis. The Consultant must provide a task order proposal in response to each solicitation from the West Basin project manager. Failure to provide proposals may result in the Consultant being found to be in breach of the Agreement.
Task orders under the on-call agreements will be issued as follows:
Based on review of the proposals, a short list of Respondents will be selected to participate in an interview/presentation. Short-listed Respondents must be prepared to give their presentation as soon as five (5) business days following the request by West Basin. The interview/presentation will afford the Respondent an opportunity to present the key personnel assigned to the engagement and discuss their qualifications, and other relevant information. The selection panel may ask questions about the Respondent’s written Proposal and other issues regarding their proposed Scope of Services. Presentations will be evaluated and a successful Respondent will be selected for recommendation of Agreement award. The selection panel will recommend the firm(s) that provides the best overall value to West Basin. Agreement award is subject to the approval of West Basin’s Board of Directors.
Consultant shall identify the standard core team members that would serve as Principal, Project Manager, Project Engineer, Cad Technicians, and Clerk Administrative. Should more than one position/classification fall under the core standard team structure, the Consultant should allocate them accordingly. The information of supportive classifications that are part of the team but that do not necessarily fall under the standard core team should still be provided
Consultant’s fee rates shall take effect upon execution of the contract and shall be limited to a maximum increase of 3% per calendar year for the duration of the contract for in subsequent years. The Consultant shall include a rate schedule for calendar years 2026, 2027, 2028, and 2029 in its proposal. These rate schedules shall be incorporated into the contract documents and remain in effect for the term of the contract. The rate schedules included in the Respondent’s proposal shall serve as the basis for fee estimates in each task order proposal. While the specific scope of work for each task order will vary, the hourly rates included in this Price Proposal will remain in effect for the term of this Agreement.
Insurance requirements are listed in the in the Sample Agreement. The District will request the actual Accord insurance form and associated documentation when a recommendation for award is made.
By clicking YES below, the Respondent confirms their ability to provide the required insurance coverage and the Accord insurance form.
In addition to demonstrating that it meets the minimum requirements, Respondent shall affirm that it meets the minimum requirement by confirming below to agree to the following statement:
“I certify that I meet the minimum requirements of this solicitation.”
Respondent’s Proposal may be deemed non-responsive if these minimum requirement(s) are not met. The minimum requirements are defined in the Scope of Services.
If selected, Respondent may be requested to submit a complete financial statement for the two most recent years, prepared in accordance with generally accepted accounting principles. The financial statement must include a balance sheet and income statement.
By clicking Yes below, Respondent indicates that they are prepared to substantiate all information provided. Respondent must indicate herein Respondent’s willingness to provide this information.
By clicking YES below, the Respondent agrees to the minimum proposal validity. Responses to this RFP shall be valid for a minimum of 12 Months. Submissions not valid for at least 12 Monthsdays will be considered non-responsive.
Please provide your current California Department of Industrial Relations (DIR) Registration Number:
If applicable, provide your subcontractor(s) current California Department of Industrial Relations (DIR) Registration Number(s):
Do you qualify as Small Business Enterprise?
Small Business Enterprise (SBE): To be considered as a Small Business Enterprise and to encourage maximum participation, the District will accept a Vendor that meets and is certified to the Federal U.S. Small Business Administration (SBA) size standards, or the SBE standards set by the California Department of General Services (DGS). In addition, the District will accept a Vendor’s self-certification of any local agency within the State of California. All certifications are subject to verification.
If yes - respondent must attach documentation of Small Business certification.
Do you qualify as Local Business Enterprise?
Local Business Enterprise (LBE): To be considered as a Local Business Enterprise, a Vendor must provide evidence, in the form of a business license, that the Vendor is located at a fixed commercial or residential address where administrative, clerical, professional or other productive work is performed relative to its commercial purpose. The Vendor must be located either within the District’s service area or, within 25 miles of the District’s Carson headquarters for a minimum of one year.
Please click HERE to determine if your firm is considered Local, under Small and Local Business Enterprise Program.
If yes - respondent must attach current copy of the firm's business license.
Do you have a Sub Supplier, Subcontractor or Subconsultant that qualifies as SBE or LBE?
Participation from either SBE or LBE Sub(s) qualify only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).
The Prime must include the Sub(s) services and compensation in its Price Form.
If yes - the Prime (respondent) must attach current copy of the Sub(s) business license and/or SBE certification.
What type of small business is your company?
(Note: This is not a requirement for bidding.)
By clicking Yes below, I, on behalf of the Respondent submitting this Proposal, quotation, or bid acknowledge that I have read and understand the subject solicitation and all its attachments. I further acknowledge that, by submission of a proposal, quotation, or bid in response to the subject solicitation, the Respondent accepts all the terms and conditions set forth in the subject solicitation and its attachments, including, but not limited to, the Sample Agreement or the Purchase Order Standard Terms and Conditions, except as specifically identified in an exception submitted concurrently therewith.
The New Vendor Form is located in the Attachments section, Attachment D.
Please provide a brief explanation as to the reason and/or purpose for this procurement.
Enter desired proposal validity
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Please do not change the answer to this question. Contracts will modify during the review of the solicitation.
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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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