Online Auction Services

The County has issued this Request for Proposals (RFP) with the sole purpose and intent of obtaining proposals from interested and qualified firms (Proposers) offering to provide Online Auction Services, in accordance with the specifications stated herein.

Background

Walton County, Florida (“County”) is soliciting proposals from qualified firms to provide online auction services for surplus county property.

Project Details

• Reference ID: 26-15
• Department: Public Works
• Department Head: Buddy Wright (Director)

Important Dates

• Questions Due: 2026-04-06T17:00:54.718Z

Meetings & Milestones

Evaluation Criteria

• Qualifications, Experience, & Past Performance (25 pts) —

  Evaluation of the Proposer’s overall qualifications, experience, and demonstrated ability to provide comprehensive online auction services for the disposition of surplus property for public-sector entities of similar size, scope, and complexity.

  Considerations include:

  • Years of experience conducting government surplus auctions

  • Experience with Florida counties or municipalities

  • Demonstrated annual government auction sales volume

  • Past performance and client references

  • Documented sell-through rates and revenue performance

  • History of contract compliance and successful implementation

• Auction Platform & Technical Capabilities (20 pts) —

  Evaluation of the Proposer’s online auction platform, security features, functionality, and user accessibility.

  Considerations include:

  • Platform reliability and ease of use

  • Mobile accessibility

  • Real-time competitive bidding functionality

  • Buyer registration and identity verification procedures

  • Cybersecurity protections and PCI compliance

  • Fraud prevention measures

  • Reporting dashboard capabilities for County staff

  • Ability to conduct reserve and no-reserve auctions

• Marketing Strategy & Bidder Reach (15 pts) —

  Evaluation of the Proposer’s ability to effectively market surplus assets to maximize competitive bidding and financial return.

  Considerations include:

  • Size and geographic reach of bidder network

  • Targeted marketing strategies for heavy equipment, vehicles, and specialty items

  • Email campaigns and digital advertising methods

  • Social media and national exposure

  • Historical bidder participation metrics

  • Demonstrated ability to achieve strong bidder turnout

• Financial Proposal / Cost Structure (20 pts) —

  Evaluation of the overall financial benefit to the County.

  Considerations include:

  • Commission percentage charged to the County

  • Buyer’s premium structure

  • Transparency of all fees

  • Net return methodology

  • Sample proceeds calculation

  • Remittance timeline

  • Value to the County relative to services provided

  • Proposers must provide a sample proceeds calculation demonstrating total gross sales, buyer premium collected, commission charged, and net remittance to the County.
• Reporting, Transparency, & Compliance (15 pts) —

  Evaluation of the Proposer’s reporting capabilities and commitment to regulatory compliance.

  Considerations include:

  • Sample post-auction and summary reports

  • Real-time financial tracking tools

  • Audit support procedures

  • Compliance with Florida Statutes governing surplus property disposal

  • Transparency of bid history and transaction records

• Implementation & Transition Plan (5 pts) —

  Evaluation of the Proposer’s ability to implement services promptly and ensure a smooth transition.

  Considerations include:

  • Timeline from award to first auction

  • County staff training plan

  • Data migration procedures

  • Ability to handle backlog inventory

  • Communication plan with County departments

Submission Requirements

• Proposal Submittal (required) —

  Upload your RFP response in accordance with Submittal Requirements.

• Proposal Fee Schedule (required)
• Information Sheet For Transactions and Conveyances / Corporate Identification —

  The following information will be provided to the Office of the County Attorney for incorporation in legal documents. It is, therefore, vital all information is accurate and complete. Please be certain all spelling, capitalization, etc. is exactly as registered with the state or federal government.

• Was this entity created in the State of Florida? (required)
• In what State was it created? (required)
• Name as spelled in that State: (required)
• What kind of entity is it? (required)
• Is the entity in good standing? (required)
• Is the entity authorized to transact business in Florida? (required)
• Florida Department of State Certificate of Authority Document Number (required)
• Does it use a registered fictitious name? (required)
• Name of Officers: (required) —
  • President
  • Vice President
  • Secretary
  • Treasurer
  • Director
  • Other
• Name of entity (as used in Florida) (required) —

  Spelled exactly as it is registered with the state or federal government.

• Principal Address (required) —

  Please provide post office box and street address for mail and/or express delivery; also for recorded instruments involving land.

• FEI/EIN Number (required) —

  For all instruments to be recorded, taxpayer’s identification is needed.

• Name and Title of individual who will sign the instrument on behalf of the entity. (required) —

  (Upon issuance of the Notice of Award, contract shall be signed by the President or Vice-President.  Any other officer shall have permission to sign via a resolution approved by the Board of Directors on behalf of the company.  Awarded contractor shall submit a copy of the resolution together with the executed contract to the Office of Central Purchasing)

   (Spelled exactly as it would appear on the instrument)

• Vendor Certifications and Forms
• Drug-Free Workplace Certification (required) —

  Identical tie bids: preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied Consultants have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, available drug counseling, rehabilitation providing employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities of contractual services that are under bid a copy of the statement specified in paragraph #A.
  4. In the statement specified in paragraph #1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of or pleas of guilty or no contest to, and violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction.
  5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

  As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

• Contact for Contract Administration (required) —

  Please provide the following information for the contact: 

  • Name
  • Title
  • Company Name
  • Address
  • Telephone Numbers
  • Fax Number
  • Email
• Public Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• Unauthorized Aliens (required) —

  Please download the below documents, complete, and upload.

• Proof of Registration with State of Florida Division of Corporations (Sunbiz.org) (required)
• Local Preference Application
• I hereby certify under penalty of perjury that my business qualifies as a local vendor/contractor in accordance with Walton County Purchasing Policies and Procedures, Procedure No: PP-017. (required)
• Conflict of Interest Disclosure —

  For purposes of determining any possible conflict of interest, all Consultants must disclose if any Walton County employee(s), elected official(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.

• Indicate either “YES” (a County employee, elected official, or agency is also associated with your business), or “NO”. (required)
• Give person(s) name(s) and position(s) with your business. (required)
• Pricing (required) —

  Choose Option 1 when you have set line items, for example:

  • This is a quote for goods or commodities. 
  • This is a public works bid with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet. 
  • Seeking services for an hourly rate.

  Choose Option 2 when you need vendors to provide you with the line items they are bidding on.

• Is there a Bid Security for this RFP? (required)
• Bid Security Amount (required) —

  Example: ONE THOUSAND AND 00/100THS DOLLARS ($1000.00)

• Is Local Preference Form applicable for this project? (required)

Questions & Answers