SLED Opportunity · CALIFORNIA · PLANNING
AI Summary
SMART seeks proposals for inspection, maintenance, load testing, and emergency repair services for standby generators. The contract is task-order based for 3 years with options. Key dates include proposal due by July 27, 2026.
The Sonoma-Marin Area Rail Transit District (SMART) is a Special District within the State of California that owns, maintains, and operates passenger rail service in Sonoma County and Marin County. In addition to passenger rail service, SMART is a common carrier that owns and operates freight rail services within Sonoma County, Marin County, and Napa County.SMART is seeking Proposals from qualified, licensed, and experienced firms to provide semi-annual and annual inspection, preventative maintenance, load bank testing, as-needed corrective maintenance, and emergency maintenance services for the following SMART-owned standby generator equipment:Kohler 400kW Generator Model: 400REOZJB Serial No.: SGM32DCK6Kohler 250kW Generator Model: 250REZXB Serial No.: SGM320VHGThe objectives for this Agreement include:Objective 1: Maintain SMART-owned standby generator equipment in a safe and reliable operating condition through scheduled preventive maintenance with semi-annual and annual inspections and preventative maintenance, as well as, as-needed corrective maintenance.Objective 2: Validate generator performance and reliability through periodic load transfer and load bank testing.Objective 3: Ensure rapid restoration of service during failures through 24/7 emergency repair response capability.Objective 4: Provide reporting documents of test results, load test reports and repair recommendations.This contract is a Task-Order based contract that has a 3-year initial term with (2) one-year options to extend thereafter.The deadline to submit a Proposal in response to this Request for Proposal is 07/27/2026 by 2:00pm (Pacific)
| Status | Event Name | Location | Description | Dates | Mandatory |
|---|---|---|---|---|---|
| Ongoing | Open Date | Online Portal | Posting date for the Opportunity | Jun 22nd 2026, 8:00 AM PDT | N/A |
| Upcoming | Questions Due Date | Online Portal | Deadline to submit Questions | Jul 13th 2026, 5:00 PM PDT | N/A |
| Upcoming | Deadline for Final Addendum Issuance | Bonfire | Deadline for SMART to issue its Final Addendum | Jul 15th 2026, 12:00 AM PDT - Jul 15th 2026, 12:00 AM PDT | No |
| Upcoming | Close Date | Online Portal | Deadline for Submissions | Jul 27th 2026, 2:00 PM PDT | N/A |
| Upcoming | Intent to Bid Due Date | Online Portal | Deadline to indicate your intent to Bid | Jul 27th 2026, 2:00 PM PDT | Yes |
Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.
| Name | Type | # Files | Requirement |
|---|---|---|---|
| PART A - C: Proposal | File Type: PDF (.pdf) | 1 | Required |
File Type Description Date Created Actions 1. RFP-Generator & Inspection Maintenance (OP-SV-26-011).pdf Documentation Request for Proposals for Generator Inspection, Maintenance, & Emergency Repair Services Jun 19th 2026, 8:41 AM PDT Download 2. Att. A-Service Agreement (OP-SV-26-011).pdf Documentation Attachment A - Sample Service Agreement. Awarded Proposer shall be required to execute this Agreement similar in form. Read more... Jun 19th 2026, 2:43 PM PDT Download 3. Att. B-Receipt of Addenda Form (OP-SV-26-011).pdf Documentation Attachment B - Receipt of Addenda Form shall be completed and submitted if any Addenda are released during the solicitation process. Read more... Jun 19th 2026, 8:41 AM PDT Download 4. Att. C-Required Certifications (OP-SV-26-011).pdf Documentation Attachment C contains all required forms and certifications that must be submitted with the Proposal given this Agreement will be funded with Federal, State, and Local funds. Read more... Jun 19th 2026, 8:41 AM PDT Download 5. Submission Instructions (OP-SV-26-011).pdf Documentation Provides submission instructions for how Proposers submit a Proposal through SMART's eProcurement Portal. Please review this document prior to submitting a Proposal as certain sections are required to be submitted as seperate file uploads. Read more... Jun 19th 2026, 8:57 AM PDT Download
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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