ORGANIC WASTE PROCESSING SERVICES

The City of Lompoc is soliciting Proposals from qualified contractors that specialize in Organics Processing for ORGANIC WASTE PROCESSING SERVICES. Proposals will be received per the attached specifications, until 2:00 pm on Tuesday, June 30, 2026. Proposals shall be valid for 90 calendar days after the bid opening date.

All proposals shall be in sealed envelopes with a label containing proposal title, proposer's name. Clearly mark the bid number and bid submittal deadline date on the outside and mail or deliver to:
City of Lompoc
Purchasing Division
100 Civic Center Plaza
Lompoc CA 93436-5163

From the original issue date until the contract is awarded, the only authorized City contact will be the Purchasing Officer, or the Purchasing staff listed below. Only information communicated by the Procurement Office shall be the official position of the City. Interested proposers or their representatives are not allowed to communicate with City staff regarding their solicitation. If any proposer is found to be in violation of their provision, the City reserves the right to reject their bid submission.

To be sure that you are listed as a “Registered Proposer” and advised of any changes please complete and return the “Registered Proposer Information Sheet” today before you prepare and send your submission. Not returning the Registered Proposer Information Sheet may be a reason for disqualification.

It is the responsibility of the proposer to see that any proposal submitted shall have sufficient time to be received by the Purchasing Office prior to proposal opening time. The receiving time in the Purchasing Office will be the governing time for acceptability of proposal. Late proposals will be returned to the proposer unopened. All proposals must bear original signatures and figures. Proposals received will not be publicly read aloud. Proposals will not be accepted by telephone, email, or fax machine.

Questions may be submitted, by written request, for an interpretation or correction thereof. Fax or email inquiries to: Theresa Hernandez, (805) 735-7628, t_hernandez@ci.lompoc.ca.us. Questions must be submitted before 4:00 pm on June 18,2026.

Thank you,
Theresa Hernandez
Senior Buyer
Ph.: (805) 875-8020
t_hernandez@ci.lompoc.ca.us

Background

The City of Lompoc is located where California Hwy 1 and Hwy 246 meet: Fifty-five miles Northwest of Santa Barbara and ten miles Southeast of Vandenberg Air Force Base. Rolling hills surround the Lompoc Valley in the north, south, and east. The Pacific Ocean is 9 miles to the west. The Santa Ynez River (dry most of the year) runs east to west through the valley. A chaparral forest with sandy soil, named Burton Mesa, runs to the north.

Lompoc weather is broadly defined as a cool Mediterranean climate that is typical to most coastal areas in Southern California. In Lompoc, the summers are short, comfortable, dry, and mostly clear and the winters are cold, wet, windy, and partly cloudy. Over the course of the year, the temperature typically varies from 40°F to 72°F and is rarely below 32°F or above 82°F.

Project Details

• Reference ID: RFP 3109
• Department: Purchasing Division
• Department Head: TBD (TBD)

Important Dates

• Questions Due: 2026-06-18T23:00:00.000Z

Evaluation Criteria

• Price Proposal (40 pts) —

  Price proposal comparison based on factors affecting the best financial interest of the City. Complete the attached Cost Proposal Matrix in Appendix A.
  • Processing/Composting Organic Waste
  • Hauling of Organic Waste
  • Grinding of Organic Waste (optional)
  • Other Costs (Contamination, Procurement, etc.)

• Suitability of the Service to Meet the Needs of the City (30 pts) —
  • Compliance with all applicable regulatory agencies including Santa Barbara County Environmental Health, CalRecycle, RWQCB, EPA
  • Waste management/recycling best practices
  • Recovered Organic Waste Material procurement
  • Detailed summary of received materials
  • Suite of services offered (e.g., transportation, grinding/processing, documentation)
  • Compliance with insurance requirements
  • Other relevant information
• Vendor Experience and Qualification (20 pts) —
  • Vendor qualifications, experience and professional capabilities
  • References from current clients (local government agencies preferred
• Compliance with the RFP requirements (10 pts) —
  • Completeness and adherence to Proposal Format in Section 7.0
  • Extent to which proposal addresses items in Scope of Services in Section 5.0
  • Compliance with terms and conditions in Request for Proposal

Submission Requirements

• Company Profile (required) —

  Please include your company's Name, Business Address, and a Brief History of the firm.

• Team Composition (required) —

  Please provide a listing of all resources who will be assigned to supervision of others during this project. Resources should be identified as follows:

  1.  A brief resume identifying each individual’s qualifications and experience.
  2.  As well as the number of years each individual has worked for the company and specific projects worked on.
• Does your company possess at least five (5) years' experience in performing work? (required)
• Experience (required) —

  Please provide related building construction experience during the last five years.

  Bidding Contractor shall have a minimum of five (5) years’ experience.

• Do the references provided indicate their experience? (required)
• References (required) —

  Bidding Contractor shall provide a minimum of three references of related work completed within the last three years. Their information will be used in the overall evaluation of the bids.

  References will be asked to rate vendor on a scale of 1-5, with 5 being the best, on the following areas:

  1. Did vendor have the knowledge, experience, equipment, etc. to perform work for your Agency?
  2. Did vendor strictly adhere to all Standards and/or Specifications of the job?
  3. Were safety standards or requirements followed?
  4. Was the job completed on time and on budget?
  5. Would you rehire their vendor for additional work in the future?
  6. How would you rate their vendor overall?

  Please download the below documents, complete, and upload.

• List of Subcontractors (required) —

  Please provide a list of Subcontractors that your company intends to use to help complete this project and designate the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor on their job.

  Include:

  • Company Name
  • Contact Name
  • The bidder is a/an (Corporation Partnership, or Individual) Organized and existing Under the laws of the State of:
  • Business Address
  • Telephone
  • Fax
  • Business Email
  • Contractor License Number
  • Designation
  • DIR Registration Number
  • Complete and sign Attachment B for each subcontractor and submit with bid
• Attachment B - Public Work - Prevailing Wage Job (required) —

  Please download the below documents, complete, and upload.

• City Business Tax License (required) —

  All vendors who work within city limits of the City of Lompoc are required to have a Business Tax License.  If you do not have a Business Tax License, please contact the Lompoc City Clerk (805) 875-8242.

  Please include: 

  • City of Lompoc Business Tax License Number
  • Business Name, within the City of Lompoc
  • Business Address within the City of Lompoc
• Pricing Proposal (required) —

  All prices submitted will be considered as including any and all sales or use taxes. In case of a discrepancy between a unit bid price and total bid, the unit price shall prevail.

• Contractor's Affidavit (required) —

  Please download the below documents, complete, and upload.

• Bonds (required) —

  Please download the below documents, complete, and upload.

• Discount offered for payment of invoice within 20 days of receipt of invoice?
• What is the warranty period? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example: 
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will there be a vendor walk through? (required)
• Will there be an evaluation committee for this bid? (required)
• Are Bonds applicable to this project? (required)
• Description of Services (required) —

  Please finish the sentence: 

  The City of Lompoc is looking for ...

• Name of Funding Source (required)