Otay Mesa East Port of Entry Non-Intrusive Inspection Technology Services

Solicitation No.

7867073714

Type / RFx

RFP

Status

Active

Level

local

Published Date

November 7, 2025

Due Date

February 10, 2026

NAICS Code

541690AI guide

Jurisdiction

SANDAG

State

California

Agency

SANDAG

The purpose of this RFP is to seek innovative solutions and competitive pricing for the provision of non-intrusive inspection (NII) technology and systems integration at the new Otay Mesa East Land Port of Entry (OME LPOE) in the San Diego, California region. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.1309051.C10473776 **Piggyback Contract**: No **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Owner Organization**: SANDAG **Solicitation Number**: SOL1483551 **Reference Number**: 0000403708 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | Yes | No | **Pre-Bidding Events**: Event Type: Prebid Conference | Attendance: Recommended | Event date: 11/20/2025 12:00 PM EST | Location: Virtual via Microsoft Teams | Event Note: The optional Pre-Proposal Meeting will be held virtually via Microsoft Teams. Potential proposers and subconsultants are highly encouraged to attend. It is an opportunity to learn more about this RFQ and ask questions. A copy of the presentation and the attendee list will be published following the meeting on BidNet Direct for your reference. This posting is not an endorsement by SANDAG of any of the individuals or firms listed. To join the meeting, copy and paste the link below into your browser. https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzQyOTkzNDgtZjFjZS00ODE2LWJmZDItNTM3MGFhMTBkZWZl%40thread.v2/0?context=%7b%22Tid%22%3a%222bbb5689-d9d5-406b-8d02-cf1002b473e7%22%2c%22Oid%22%3a%2219871318-781f-4328-8d74-cd272298f8c2%22%7d **Questions and Answers**: - Q1 Arrow Right Question: Past Performance Can you please advise whether a Prime bidder can submit CBP past performance from their intended subcontractor and meet the requirement? Arrow Right Answer: Yes, the experience of a subconsultant/ subcontractor on the Proposer’s team can be used to demonstrate past performance examples for U.S. CBP inspection projects under RFP Section V.G. The Proposer must clearly identify the subconsultant/subcontractor to which the experience relates. SANDAG will consider whether the experience is from the prime or subconsultant/ subcontractor as part of its evaluation of proposals. 11/20/2025 03:23 PM EST 01/22/2026 07:11 PM EST - Q2 Arrow Right Question: LEP FRD 4.2.2.5 LEP FRD 4.2.2.5: The Type 2 and 3 systems shall display six images of the conveyance using both transmission and reflection technologies. (Note: top down, both sides in transmission and reflection) Question: Would a Type 1 LEP without reflective imaging be considered compliant if it provided visibility through both sides/doors of vehicles but displayed a single image of the conveyance? Arrow Right Answer: Requirements stated in the FRD shall be met as stated. 11/22/2025 09:58 PM EST 12/09/2025 06:58 PM EST - Q3 Arrow Right Question: MEP FRD Page 18, item “e” MEP FRD Page 18, item “e”: The MEP Unit starts transmission X-ray scanning of cab with low energy / flux or reflective (back-scatter) X-ray scanning if so equipped. Question: has SANDAG defined a transmission image quality threshold that would make reflective (back-scatter) imaging unnecessary? Arrow Right Answer: Image quality standards mentioned in the FRD shall be met as stated. 11/22/2025 09:59 PM EST 12/19/2025 04:30 PM EST - Q4 Arrow Right Question: Question Regarding Full and Open Competition Status of SOL1483551. We understood that this procurement is to be run in accordance with SANDAG Board Policy No. 016 that specifies full and open competition in Section 4.1, unless another procurement method has been fully justified. We have noted that certain vendors’ products (RPM’s and Z-Portals for example) are specified in the current design. We believe these circumstances do not accord with your policies and will not foster the most competitive array of bids for this work. Can SANDAG confirm that this procurement is being conducted as full and open competition, and will it remove the specific products that are currently specified in the RFP documents? Arrow Right Answer: Information referring to specific products previously specified in the RFP documents have been removed. Please refer to the upcoming Addendum #3 and the revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 11/26/2025 11:28 AM EST 01/22/2026 06:44 PM EST - Q5 Arrow Right Question: Contract Execution Provide clarification on what contract execution means? Arrow Right Answer: Contract execution means the contract is fully signed by all parties. The Consultant may start work after a notice to-proceed letter is issued. 12/01/2025 11:54 AM EST 12/01/2025 12:13 PM EST - Q6 Arrow Right Question: RFP Due Date If substantial edits are made to the RFP, will SANDAG consider a two-week extension? Arrow Right Answer: Yes, SANDAG will consider a two-week extension. 12/01/2025 12:02 PM EST 12/01/2025 12:13 PM EST - Q7 Arrow Right Question: Contract Award How many vendors will be awarded this contract? Arrow Right Answer: One vendor will be awarded this contract. 12/01/2025 12:12 PM EST 12/01/2025 12:13 PM EST - Q8 Arrow Right Question: Shielding / Location of lanes Is what is shown on the drawings the complete scope being provided by the GC? Specifically, what should we assume as the NII and RPM provider to be our scope? In an effort to provide the best proposal, please provide more clarity surrounding our scope by location beyond what is shown on the provided 95% drawings. Arrow Right Answer: Additional information is added to the previously shared confidential project materials. The revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 12/02/2025 04:06 PM EST 01/22/2026 07:01 PM EST - Q9 Arrow Right Question: Civil Works If the OEM is expected to provide civil work, are the 3 pre-primary MEPs to be located immediately adjacent to each other (i.e., side by side)? Arrow Right Answer: Yes, the intention is for the three pre-primary MEPs to be co-located. 12/02/2025 04:08 PM EST 12/04/2025 06:17 PM EST - Q10 Arrow Right Question: Civil Works / RPM Regarding the RPMs – drawings indicate that civil works/foundations poured specifically to accommodate Smiths RPMs – would bidders just install and connect the RPMs? Arrow Right Answer: Yes, it is the intention that the vendor provide installation, connection, and commissioning. 12/02/2025 04:09 PM EST 12/04/2025 06:26 PM EST - Q11 Arrow Right Question: Schedule and Completion Can SANDAG provide critical milestones for construction and opening of the OTAY East Project? Arrow Right Answer: The project is being delivered using the Construction Manager/General Contractor (CM/GC) method. Construction on the first work package which is mainly underground utilities began November 3, 2025 and is anticipated to be complete late-2026. Future work packages will be negotiated and scoped with the contractor and will need to be approved by the California Transportation Commission and the SANDAG Board of Directors. The goal is to open northbound passenger and cargo in early 2028, and southbound passenger and cargo in mid-2029. 12/02/2025 04:11 PM EST 12/04/2025 12:58 PM EST - Q12 Arrow Right Question: Section H. Previous Contracts with SANDAG This section directs the Proposer to submit a list of prime contracts and/or amendments awarded to the Proposer during the past three years. Can SANDAG confirm that contracts awarded to one of a Proposer's team members be included in such a listing of previous contracts with SANDAG? Arrow Right Answer: The list should only include contracts that were awarded to the prime in the previous contracts with SANDAG section. 12/02/2025 04:13 PM EST 12/03/2025 08:21 PM EST - Q13 Arrow Right Question: SANDAG Standard Services Agreement pg. Pg. 3 When a Lump Sum is proposed as the method of payment with specification of milestone payments for the amount, can SANDAG confirm that labor costs, rates, and hours shall not be applicable? Satisfactory completion and acceptance, by SANDAG, shall be the condition for payments. Arrow Right Answer: Yes, when a Lump Sum is proposed as the payment method, labor costs, rates, and hours shall not be applicable. 12/02/2025 04:15 PM EST 12/03/2025 08:23 PM EST - Q14 Arrow Right Question: SANDAG Standard Services Agreement pg. Pg.4 When a Lump Sum is proposed as the method of payment with specification of milestone payments for the amount, can SANDAG confirm that it is permissible for travel expenses to be incorporated into the agreed lump sum amount and payment milestones? Arrow Right Answer: Yes, it is permissible for travel expenses to be incorporated into the agreed lump sum amount and payment milestones. 12/02/2025 04:16 PM EST 12/03/2025 08:27 PM EST - Q15 Arrow Right Question: SANDAG Standard Services Agreement pg. Pg.4 When a Lump Sum is proposed as the method of payment with specification of milestone payments for the amount, can SANDAG confirm that it is permissible for Subconsultant costs to be incorporated into the agreed lump sum amount and payment milestones? Arrow Right Answer: Yes, subcontract payment details are not required as those costs would be incorporated into the agreed lump sum and payment milestones. 12/02/2025 04:17 PM EST 12/03/2025 08:28 PM EST - Q16 Arrow Right Question: SANDAG Standard Services Agreement pg. Pg. 7 When a Lump Sum is proposed as the method of payment with specification of milestone payments for the amount, can SANDAG confirm that reporting of subcontract payment details is not required as those costs would be incorporated into the agreed lump sum and agreed payment milestones? Arrow Right Answer: Yes, subcontract payment details are not required as those costs would be incorporated into the agreed lump sum and payment milestones. 12/02/2025 04:18 PM EST 12/03/2025 08:30 PM EST - Q17 Arrow Right Question: Pricing Sheet Historically, bids for installation and commissioning for large scale NII projects to CBP are requested to be in firm-fixed price (FFP) format. This approach transfers more risk to the OEM and less risk to the Customer vs. T&M bids. We intend to provide SANDAG with the same FFP format as we would provide directly to CBP. Can SANDAG confirm that the Prime and Subconsultant tabs of the excel pricing form are not required to be filled in since we intend to provide a Firm-Fixed Price on Sheet 1? Arrow Right Answer: SANDAG requires a detailed cost breakdown to support the direct and indirect costs associated with completing all tasks identified in the scope of work, including labor and materials. Some costs may reasonably be presented as unit prices with descriptions. This information is needed to determine the fairness and reasonableness of the proposal, even if the final contract is ultimately negotiated as firm-fixed payments. Please refer to the updated Cost Proposal form uploaded to BidNet. 12/02/2025 04:19 PM EST 01/22/2026 07:17 PM EST - Q18 Arrow Right Question: Statement of Work The SOW appears to be passed through by CBP and references DID’s that need to be included with proposal. • A001 Project Plan (we have this from LEP from the last IDIQ--would need freshening) • A006 Site Survey Reports (Pre-Site Survey Report only) • A015 Reliability Prediction Report (we have these for MEP and LEP from the last IDIQ) • A025 Quality Assurance Plan (we have this from LEP from last IDIQ) Are these intended to also be submitted with our proposal to SANDAG or not relevant unless they respond directly to CBP? Arrow Right Answer: These reports do not need to be submitted with the proposal and can be provided after contract execution. 12/02/2025 04:20 PM EST 12/09/2025 07:11 PM EST - Q19 Arrow Right Question: Short List Down Select Can SANDAG provide more detail as to the process to be down selected for the Short List – is the intent to select finite number of vendors to proceed to the next round or is there a specific points threshold required to make it to the short list? Arrow Right Answer: Proposers will be evaluated first on the criteria in the Proposer Short-List Evaluation Form. The criteria in the Short List Evaluation Form will be the basis for the initial evaluation, scoring, and ranking of proposals to establish a short list of firms to be interviewed. 12/02/2025 04:21 PM EST 12/04/2025 11:33 AM EST - Q20 Arrow Right Question: Power Conditioners This requirement aligns with an original ask from CBP to support the work center. However, from our experience with CBP they have requested power conditioners be added to all lane equipment (x-rays, etc) and more recently UPSs be added to all lane equipment. Can SANDAG confirm if power conditioners or UPSs to the lane equipment and/or if SANDAG is providing these devices? Arrow Right Answer: UPS and power conditioners are required for all NII equipment and shall be provided by the NII vendor. Proposer shall provide UPS details that would allow for the systems to shutdown and restart safely. 12/02/2025 04:22 PM EST 01/07/2026 12:28 PM EST - Q21 Arrow Right Question: Civils scope Will the proposer/awardee for this project be responsible for the civil works associated with the large-scale NII equipment or will the site general contractor perform the required civil works? Arrow Right Answer: For all MEP and LEP block outs, the General Contractor (GC) will prepare the blocked out pads. The proposer will be responsible for civil works at the immediate location where the NII equipment will be positioned. Additional information is added to the previously shared confidential project materials. The revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 12/02/2025 04:35 PM EST 01/22/2026 07:22 PM EST - Q22 Arrow Right Question: Current type 3 LEP Currently, there is a single Type 3 LEP system installed at the Otay Mesa LPOE in the inbound empty truck lane. Will this Type 3 LEP system be required/relocated for this new opportunity? Arrow Right Answer: Type 3 LEP system is not applicable to this procurement. 12/02/2025 04:36 PM EST 12/09/2025 07:16 PM EST - Q23 Arrow Right Question: Command center scope Please describe the Command Center scope of work (per the Attachment 1 drawing) for the proposer/awardee (i.e. tables, chairs, other furnishings, networking, power, construction). Arrow Right Answer: The analyst area/command center shall be a warm white shell. As a warm white shell, the space will have HVAC, lighting, painted walls, raised flooring, ceilings, lighting, power, data, and HDMI for VMDC locations provided by the vendor. The successful vendor to provide fit-out for the proposed operations of the NII systems to be implemented for the OME project. The proposed fit-out to be computer systems, furniture workstations, chairs, wall-mounted monitors, and other FFE required beyond the components listed as part of the warm-white shell. 12/02/2025 04:37 PM EST 12/04/2025 06:37 PM EST - Q24 Arrow Right Question: Proposal Submission The RFP requests that bidders "tab and label each section" of the proposal. Since this is an electronic submission, does SANDAG expect each alphabetic section to be provided as a separate file, or should all be in a single volume? Also, the RFP states that the “organizational chart and resumes are not included in the Technical Volume page limit count”. Since there is no other reference to a volume, this seems to indicate that Section C should be a standalone document - please clarify. Arrow Right Answer: All proposal sections should be in one file. Resumes and organizational charts do not have to be in separate files 12/02/2025 04:39 PM EST 12/04/2025 06:13 PM EST - Q25 Arrow Right Question: Proposal Submission The RFP states that the “organizational chart and resumes are not included in the Technical Volume page limit count” and to “furnish resumes of key personnel in alphabetical order by last name as an appendix to the Proposal.” Does SANDAG expect the organizational chart to also be included as part of the appendix? Arrow Right Answer: Yes, SANDAG expects the organizational chart to be part of the appendix. 12/02/2025 04:39 PM EST 12/09/2025 07:21 PM EST - Q26 Arrow Right Question: RFP Section V - K. Additional Responsibility Requirements Additional Responsibility Requirements for High Value Procurements – Items 8-14. Section V.K states that “SANDAG is entitled to conduct an external investigation of a Proposer’s compliance with various responsibility requirements” and lists requirements 8-14. Are we required to include any information and/or documentation in our proposal to meet requirements 8-14? Or, will SANDAG instead contact us after proposal submission if you require any of the information described in requirements 8-14? Arrow Right Answer: The proposer is required to include documentation in the proposal to meet the requirements for items 8-14. 12/02/2025 04:40 PM EST 12/09/2025 07:29 PM EST - Q27 Arrow Right Question: RPM Installation Can you confirm that RPM concrete work will be performed by the GC and that the vendor will only be mounting the RPM panels and hardware? Arrow Right Answer: Additional information is added to the previously shared confidential project materials. The revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 12/02/2025 04:40 PM EST 01/22/2026 07:27 PM EST - Q28 Arrow Right Question: MEP System Functional Requirements Document (FRD) 4.3.2.43.4 The LPR shall read license plates with a 90.0 (T) 95.0 (O) percent accuracy in day and night conditions for all 50 U.S. states, 31 Mexican states and 12 Canadian provinces/territories. Note: Exclusions for physical obstructions or damage are not allowed. If a plate is physically obstructed or damaged in a manner that a human cannot read the plate it should be excluded. Please remove “are not allowed” Arrow Right Answer: Noted. Exclusions shall be considered for physical obstructions. 12/02/2025 04:42 PM EST 12/09/2025 07:36 PM EST - Q29 Arrow Right Question: MEP System Functional Requirements Document (FRD) 4.3.2.7 4.3.2.43.4 The MEP Unit shall have a power conditioner to protect system from electrical power degradation / fluctuations / loss. Does the customer require a UPS in addition to a power conditioner? If so, how many minutes are required to operate on battery power? Arrow Right Answer: UPS and power conditioners are required for all NII equipment and shall be provided by the NII vendor. Proposer shall provide UPS details that would allow for the systems to shutdown and restart safely. 12/02/2025 04:43 PM EST 01/07/2026 12:36 PM EST - Q30 Arrow Right Question: Low Energy Drive-Through System FRD 4.2.2.2 The Type 1 System footprint area for a single lane shall not exceed a width of 14 ft (T) /12 ft.(O) width. Note: the system includes scanning sensors, sensor support, cameras, and electronics and any shielding walls inherent to the design to meet 4.2.2.12.1. Will the government increase the width requirement to 21’ for a single system to accommodate ancillary equipment/peripherals? Arrow Right Answer: UPS and power conditioners are required for all NII equipment and shall be provided by the NII vendor. Proposer shall provide UPS details that would allow for the systems to shutdown and restart safely. 12/02/2025 04:46 PM EST 01/07/2026 12:44 PM EST - Q31 Arrow Right Question: RPM Scope Clarification Should the RPM vendor provide any ancillary equipment, or only the RPM panels? The RPM system typically triggers Photographs of the vehicles for the inspection record. If any support equipment should be provided by the RPM manufacture, such as lane lighting or gate arms, please specify. Arrow Right Answer: RPM vendor to provide RPM panels, VIS cameras, and equipment / computer systems for the RPM station at the NII Command Center and the inbound Commercial Inspection Building. Lane lighting and gate arms are provided by GC. 12/02/2025 04:47 PM EST 01/22/2026 07:35 PM EST - Q32 Arrow Right Question: RPM Training Will the RPM manufacturer be required to formally train CBP on the RPM systems? For recent RPM deployments, training has been informally delivered by the site integrators. Please advise on CBP's training requirements for the equipment. Arrow Right Answer: RPM manufacturer does not need to provide formal training to CBP for RPM systems. 12/02/2025 04:48 PM EST 12/09/2025 07:44 PM EST - Q33 Arrow Right Question: RPM Calibration For current RPM deployments, the calibration and testing of the RPM systems is performed with live sources and contracted by CWMD to PNNL. Please confirm that this still applies for SANDAG. Arrow Right Answer: Efforts related to calibration and testing work should be included as part of the response to this solicitation. For this procurement, the proposer shall provide equipment calibration by individuals with suitable CBP Background Investigations. 12/02/2025 04:50 PM EST 01/22/2026 07:40 PM EST - Q34 Arrow Right Question: BSDP/CCTV Cameras Please confirm whether the NII vendor is to provide any CAVSS cameras for the site outside of the camera views for the vehicles transiting the NII systems. Arrow Right Answer: Vendor is required to provide camera systems associated with operation of the NII equipment. Pole mounted BSDP related CAVSS systems shall be installed by the GC. 12/02/2025 04:52 PM EST 12/04/2025 06:56 PM EST - Q35 Arrow Right Question: Project Budget Will proposals above $51M be considered non-compliant? Arrow Right Answer: Yes, proposals above $51M will be considered non-compliant. 12/02/2025 04:55 PM EST 12/04/2025 11:14 AM EST - Q36 Arrow Right Question: MEP Backscatter Please advise if backscatter is required or should be quoted as optional for the MEP systems. Arrow Right Answer: Backscatter can be quoted as optional for MEP systems. 12/02/2025 04:55 PM EST 12/19/2025 04:45 PM EST - Q37 Arrow Right Question: Contract Type The Cost proposal narrative seems to make clear that this is a T&M contract, but to confirm: Is this a Firm-Fixed Price or Time & Materials contract? Arrow Right Answer: The payment method is cost per unit of work or deliverable with labor supported by specified rates and documented level of effort. 12/02/2025 04:57 PM EST 12/04/2025 11:46 AM EST - Q38 Arrow Right Question: Command Center Please advise the desired image distribution for the NII command center. For MEP, should there be a pool of analysts for the inbound MEP lanes, and then dedicated analyst workstations for the secondary and outbound MEP lane? Same question for LEP workstations. Arrow Right Answer: Images are to be sent to analysts at Command Center and to one workstation in Secondary. This is true for both LEP and MEP. 12/02/2025 05:00 PM EST 12/19/2025 04:50 PM EST - Q39 Arrow Right Question: LEP FRD 4.2.2.5 Are six images required for a Type 2 LEP as stated in the LEP FRD 4.2.2.5? Or would a superior transmission image that clearly displays both sides of the vehicle together with a single backscatter view (two views total) be acceptable to SANDAG? Arrow Right Answer: FRD specifications shall be met as stated. 12/02/2025 05:03 PM EST 12/09/2025 07:49 PM EST - Q40 Arrow Right Question: Cost Proposal Form Prime tab For Task 1 – Furnishing of Equipment, the MEP, LEP, and RPM systems we propose are OEM commercial products, and pricing includes labor within the equipment cost. Could you please confirm if there is an alternative or preferred method for presenting this pricing in the Cost Proposal Form (Prime tab) when labor is already incorporated into the equipment price? Arrow Right Answer: For items such as furnishing equipment only, labor hours and costs can be marked as N/A on the cost proposal form, however, please provide the cost components, with descriptions, used to arrive at the total cost for Task 1. 12/02/2025 05:23 PM EST 01/22/2026 07:48 PM EST - Q41 Arrow Right Question: General Contractor Who is the General Contractor for the Otay Mesa East Land Port of Entry Project? Arrow Right Answer: The construction contractor is Atkinson-Clark Joint Venture. The Project Delivery method used for this project is CM/GC. 12/02/2025 06:17 PM EST 12/02/2025 06:19 PM EST - Q42 Arrow Right Question: Proposal Extension We would like to request an extension of 3 weeks from the date of responses to Q&A. Arrow Right Answer: SANDAG will be issuing an Addendum to extend the due proposal date. More information about the revised procurement schedule will be included in the Addendum. 12/02/2025 07:01 PM EST 12/03/2025 07:52 PM EST - Q43 Arrow Right Question: RFP Due Date Will SANDAG provide an estimate by 12/3 for when the proposal due date will be moved to? Based on the number of questions submitted, it seems it could require time to answer each. Arrow Right Answer: SANDAG will be issuing an Addendum to extend the proposal due date. The date is TBD at this time, and more information about the revised procurement schedule will be included in the Addendum. 12/02/2025 07:58 PM EST 12/03/2025 07:56 PM EST - Q44 Arrow Right Question: RPM system specification For the RPMs, it was stated during the pre-bid conference on 11/20 that only a Smiths Detection RS-848 RPM system would be considered by SANDAG. Is that product specification still SANDAG’s position? If not, could you please specify which RPM models SANDAG would consider acceptable? Arrow Right Answer: Information referring to specific products previously specified in the RFP documents has been removed. Please refer to Addendum #3 and the revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 12/30/2025 08:41 AM EST 01/22/2026 07:58 PM EST - Q45 Arrow Right Question: Type 2 LEP system requirement For the Type 2 LEPs, could you please provide a list of models that SANDAG considers acceptable? In the site drawings, a Rapiscan unit is specified. Is SANDAG presently aware of other models that are acceptable for the Type 2 LEP secondary inspection application? Arrow Right Answer: Information referring to specific products previously specified in the RFP documents has been removed. Please refer to Addendum #3 and the revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 12/30/2025 08:42 AM EST 01/22/2026 08:03 PM EST - Q46 Arrow Right Question: Procurement Process In the interest of fairness and to provide SANDAG with best value, will SANDAG consider providing Smiths Detection RPMs as customer-furnished equipment? The requirement for inclusion of Smiths Detection RPMs places vendors who are not Smiths Detection at a cost and schedule disadvantage, as they must buy RPMs from Smiths Detection at a markup, which Smiths Detection does not have to incur. Arrow Right Answer: Information referring to specific products previously specified in the RFP documents has been removed. Please refer to Addendum #3 and the revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement 01/13/2026 03:35 PM EST 01/22/2026 08:05 PM EST - Q47 Arrow Right Question: FRD and SANDAG CONOPS The MEP FRD only describes a “configuration 2” pre-primary scan inspection use case. If SANDAG anticipates different CONOPS for outbound COV and secondary inspections, can SANDAG provide an outbound and secondary scan inspection use case. For example, does SANDAG expect inbound and outbound scans to populate the same primary queue? Arrow Right Answer: The Outbound MEP will utilize Secondary Land Border Inspection Use Case as outlined in Attachment 5 MEP FRD, Section 3.1.1 of the confidential project materials. Revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 01/13/2026 03:36 PM EST 02/02/2026 01:12 PM EST - Q48 Arrow Right Question: FRD and SANDAG CONOPS The LEP FRD does not distinguish between inbound and outbound use cases. If SANDAG anticipates different CONOPS for outbound POV inspections, can SANDAG provide an outbound scan inspection use case? For example, does SANDAG expect inbound and outbound scans to populate the same primary queue? Arrow Right Answer: The Outbound LEP will utilize the Secondary Use Case as outlined Attachment 3 Section 3.3 of confidential project materials shared with the respective firms that have submitted the signed Non-Disclosure Agreement. 01/13/2026 03:37 PM EST 02/02/2026 01:12 PM EST - Q49 Arrow Right Question: Oral Presentation Can SANDAG confirm if they intend to limit the number of vendors who are selected for oral presentation to a specific number? Will SANDAG base the decision on who progresses based on achieving a certain number of points in the initial evaluation? Arrow Right Answer: SANDAG will only invite proposers that are placed on the short-list to an interview. The criteria in the Short-List Evaluation Form will be the basis for the initial evaluation, scoring, and ranking of proposals. 01/13/2026 03:38 PM EST 01/22/2026 08:11 PM EST - Q50 Arrow Right Question: Orals Interview Will SANDAG provide an updated proposal schedule for the down-selected orals interview from the original target of the week of January 12th? Will the Orals format be in-person or virtual? Arrow Right Answer: Yes, SANDAG will provide an updated procurement schedule. Interview format is TBD at this time. 01/13/2026 03:41 PM EST 01/23/2026 12:25 PM EST - Q51 Arrow Right Question: Bidders Conference Q&A SANDAG indicated that they would publish the bidders conference questions and answers, can SANDAG confirm they still plan to publish those? Arrow Right Answer: SANDAG now requests that all questions, including ones asked from the Pre-Proposal Meeting be submitted in writing on BidNet. 01/13/2026 03:42 PM EST 01/14/2026 08:19 PM EST - Q52 Arrow Right Question: Table 1 Clarification Table 1 – Number and Type of MEPS and LEPs for OME POE, does not reference Item 13, Northbound POV Secondary Inspection, Z-Portal, shown in the drawings. As mentioned by SANDAG at the Orals, only the Smith’s RPMs were to be required specifically and other NII could be offered by the bidders for all other NII. Please clarify the plans for this x-ray system. Is it to be obtained from the manufacturer specifically, can we bid our own equivalent x-ray system, or is it to be procured and installed directly by another vendor outside of this effort? Arrow Right Answer: Information referring to specific products previously specified in the RFP documents has been removed. Please refer to Addendum #3 and the revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 01/13/2026 03:44 PM EST 01/22/2026 08:17 PM EST - Q53 Arrow Right Question: Civils scope Will the proposer/awardee for this project be responsible for the civil works associated with the large-scale NII equipment or will the site general contractor perform the required civil works? Arrow Right Answer: For all MEP and LEP block outs, the General Contractor (GC) will prepare the blocked out pads. The proposer will be responsible for civil works at the immediate location where the NII equipment will be positioned. Additional information is added to the previously shared confidential project materials. The revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 01/14/2026 08:07 AM EST 01/22/2026 08:24 PM EST - Q54 Arrow Right Question: Addendum 1 and 2 - Procurement Schedule and Solicitation Documents SANDAG indicated in Addendum 1 and 2 that the procurement schedule, scope of work and solicitation documents are being revised. Can you please advise when the separate Addendum be issued for these aforementioned items? We will need time to incorporate changes into our offer. Arrow Right Answer: The addendum will be issued within a week from today. 01/14/2026 08:08 AM EST 01/23/2026 01:21 PM EST - Q55 Arrow Right Question: Functional Requirements Documents (FRDS) Functional Requirements Documents (FRDs) included in Attachment are older versions. Can SANDAG consider using the latest FRDs? Arrow Right Answer: The FRDs included in the Attachments are the current approved versions from CBP. The FRDs in the Attachments shall be applicable for this procurement. 01/14/2026 08:11 PM EST 01/14/2026 08:13 PM EST - Q56 Arrow Right Question: Otay Mesa East Site Readiness Delays How should bidders account for potential costs incurred due to overall project delays that are not caused by the prime or subconsultant? Should bidders submit proposals for relief via a redlined Standard Services Agreement? Arrow Right Answer: See RFP Section V.F. Requests for changes or additions to sections of SANDAG’s Standard Services Agreement must be included with Proposals and shown by requesting deletion of specific words and/or providing new requested Agreement language. All exceptions will be considered during the proposal evaluation process. See also RFP Section X.C.9., which describes the intended negotiations process with the selected firm. 01/15/2026 04:56 PM EST 01/22/2026 08:29 PM EST - Q57 Arrow Right Question: Site Acceptance Can you confirm that SANDAG is the authority for site acceptance? What input is CBP expected to provide? Arrow Right Answer: LEP acceptance procedures are outlined in Attachment 2, Section 3.8 of confidential project materials shared with the respective firms that have submitted the signed Non-Disclosure Agreement. SANDAG will accompany CBP's testing and acceptance at all stages. MEP acceptance procedures are outlined in Attachment 4, Section 3.8 of confidential project materials shared with the respective firms that have submitted the signed Non-Disclosure Agreement. SANDAG will accompany CBP's testing and acceptance at all stages. 01/15/2026 04:57 PM EST 02/02/2026 01:12 PM EST - Q58 Arrow Right Question: Revised Procurement Schedule Does SANDAG intend to release a revised Procurement Schedule? If so, is it likely that the response date of 1/30/2026 will be pushed back? Arrow Right Answer: Yes, SANDAG intends to release a revised procurement schedule. The response date of 1/30/2026 will be pushed back. 01/16/2026 02:52 PM EST 01/23/2026 11:35 AM EST - Q59 Arrow Right Question: Standard Services Agreement, Section F, second paragraph In the following statement, can you please define “agents”? SANDAG, its directors, officers, agents and employees are to be covered as additional insureds with respect to liability… Arrow Right Answer: The referenced agent in the statement is an individual or entity that acts on behalf of SANDAG. 01/16/2026 04:40 PM EST 01/22/2026 08:31 PM EST - Q60 Arrow Right Question: Standard Services Agreement, Section P, Cyber Liability section In the following statement, please explain what is meant by “third party”. At all times during this Agreement and for a period of three years thereafter, Consultant agrees to maintain cyber liability insurance that provides coverage for third party damages… Arrow Right Answer: In the required Cyber insurance, a third-party can be defined as anyone outside the contract who may file a claim. See RFP Section V.F. Requests for changes or additions to sections of SANDAG’s Standard Services Agreement must be included with Proposals and shown by requesting deletion of specific words and/or providing new requested Agreement language. All exceptions will be considered during the proposal evaluation process. See also RFP Section X.C.9., which describes the intended negotiations process with the selected firm. 01/16/2026 04:41 PM EST 01/30/2026 08:13 PM EST - Q61 Arrow Right Question: Standard Services Agreement, Section P, Cyber Liability section For this project, is the installation floater in the following statement required if we are not constructing or modifying buildings? A property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. Arrow Right Answer: See RFP Section V.F. Requests for changes or additions to sections of SANDAG’s Standard Services Agreement must be included with Proposals and shown by requesting deletion of specific words and/or providing new requested Agreement language. All exceptions will be considered during the proposal evaluation process. See also RFP Section X.C.9., which describes the intended negotiations process with the selected firm. 01/16/2026 04:42 PM EST 01/23/2026 11:52 AM EST - Q62 Arrow Right Question: Subconsultant Letter of Commitment Does SANDAG's definition of subconsultant include suppliers, distributors, and firms that supply goods as well as services? Many suppliers and vendors exist currently within our own product supply chain. Can you advise which subconsultants require letters of commitment? Arrow Right Answer: Yes, SANDAG’s definition of subconsultant include suppliers, distributors, and firms that supply goods as well as services. All subconsultants require letters of commitment. 01/16/2026 04:50 PM EST 01/26/2026 11:32 AM EST - Q63 Arrow Right Question: License and Certifications Please clarify this request: If applicable, provide all license and certification numbers relevant to or required for this Project, the names of the holders of those licenses and certifications, and the names of the agencies issuing those licenses and certifications. Is SANDAG looking for a list of certifications and licenses apart from what is listed on resumes, to be presented in Section B? If so, would these be those concerning doing business in California or be broader in scope, such as Project Management certifications, etc.? Please consider rephrasing this request to: “Please ensure that certifications and licenses relevant to the work are listed on the resumes of key personnel.” Arrow Right Answer: As stated in Section B, SANDAG is looking for any list of certifications held by key staff. These can be included in the resumes. There are no additional requirements outside what is listed in that section. 01/16/2026 05:12 PM EST 01/26/2026 12:10 PM EST - Q64 Arrow Right Question: Updated response to question 7 How many vendors will be awarded this contract? Arrow Right Answer: One contract will be awarded. Each Prime can include subs in their proposal. 01/26/2026 04:08 PM EST 01/26/2026 04:12 PM EST - Q65 Arrow Right Question: Updated response to question 32 Will the RPM manufacturer be required to formally train CBP on the RPM systems? For recent RPM deployments, training has been informally delivered by the site integrators. Please advise on CBP's training requirements for the equipment. Arrow Right Answer: Additional information is added to the previously shared confidential project materials. The revised confidential project materials will be sent to the respective firms that have submitted the signed Non-Disclosure Agreement. 01/26/2026 04:36 PM EST 01/26/2026 04:37 PM EST - Q66 Arrow Right Question: Updated response to question 30 The Type 1 System footprint area for a single lane shall not exceed a width of 14 ft (T) /12 ft.(O) width. Note: the system includes scanning sensors, sensor support, cameras, and electronics and any shielding walls inherent to the design to meet 4.2.2.12.1. Will the government increase the width requirement to 21’ for a single system to accommodate ancillary equipment/peripherals? Arrow Right Answer: Lane dimension requirements in the FRD shall be met as stated. 01/26/2026 05:02 PM EST 01/26/2026 05:07 PM EST - Q67 Arrow Right Question: The Estimated Project Budget The attachment 6 revisions appear to indicate substantially increased civil works scope for bidders – can you advise if the budget is to be expanded accordingly? Arrow Right Answer: At this time, SANDAG does not intend to modify the estimated budget as a result of the revisions to Attachment 6. Bidders shall submit a proposal with the best approach and/or solution with the most competitive and best price to complete the work described in the project scope. As noted in Section X.C.9 of the RFP, the negotiation process enables both parties to negotiate scope of work, contract terms and conditions, and the proposed rates. 01/27/2026 11:10 AM EST 01/30/2026 08:26 PM EST - Q68 Arrow Right Question: RFP Scope of Work. Section 4.2 Target Construction Schedule. Exit Criteria Section 4.2 distinguishes "Open for Service" from "Full Completion." Please clarify the specific Exit Criteria for each of those terms. For example, is it based on the number of installed systems; the number / direction of operating lanes; the percent of completed construction; the percent of the schedule that has been completed; the percent of CBP manpower that has been hired and begun inspection operations? Arrow Right Answer: "Open to Service” and “Full Completion” refer to the overall project milestones. “Open to Service” refers to the project schedule goal to open northbound passenger and cargo. “Full Completion” to open to traffic for southbound passenger and cargo. Please also refer to the response provided for a previous question on key milestones of the project. 01/28/2026 05:00 PM EST 01/30/2026 08:37 PM EST - Q69 Arrow Right Question: RFP Scope of Work. Section 4.2 Target Construction Schedule. Warranty Section 4.2 distinguishes "Open for Service" from "Full Completion." When does the one-year warranty clock begin - at Open for Service or Full Completion - or is it on a system-by-system basis after acceptance testing? Arrow Right Answer: "Open to Service” and “Full Completion” refer to the overall project milestones. Warranty services timeline will be based on system testing and acceptance. 01/28/2026 05:01 PM EST 01/30/2026 08:37 PM EST - Q70 Arrow Right Question: Attachment 1 Revised. Site Drawing Note. For the Shield Wall requirements, the note states “…To Be Built by The General Contractor”. Is this the Site General Contractor or the NII vendor’s General Contractor? Arrow Right Answer: The following response is based on the assumption that this refers to the note on the exhibit included in Attachment 1, Page 2: The note refers to the Site General Contractor. 01/28/2026 05:02 PM EST 01/30/2026 08:41 PM EST - Q71 Arrow Right Question: Site Scope of Work. Power. Will sufficient power be available at the connection locations or will the NII vendor be required to conduct the infrastructure upgrades to support the electrical voltage / power required for the NII systems? Arrow Right Answer: The current project design accounts for a 12kV primary loop with 12kv pad mounted switchgear at each NII location. Northbound POV Secondary Inspection LEP 2 will have a 480V/3P feeder near the blockout from the Main Building. The transformers and low voltage electrical distribution equipment will be designed according to the requirements of the selected NII equipment. 01/28/2026 05:02 PM EST 02/02/2026 02:24 PM EST - Q72 Arrow Right Question: Site Scope of Work. Geotechnical. Will the NII vendor have access to the geotechnical reports, or will the NII vendor be required to conduct extensive site survey work scope inside the NII footprint(s)? Arrow Right Answer: Yes, Geotechnical Reports can be provided. 01/28/2026 05:02 PM EST 01/30/2026 08:41 PM EST - Q73 Arrow Right Question: Attachment 1 Revised. Site Drawing conduits. Should we assume the detailed conduits paths shows on the drawings are shown for schematic purposes – and that the actual paths will be more direct? Please confirm conduit runs shown are notional, and that they are NOT 90 deg. bends. Please confirm power & communications will not share same conduit run. Please confirm multiple pull-strings will be provided in each conduit. Arrow Right Answer: The drawings indicate the current design for the conduit layout. If there is a specific concern for a run or bend, it can be evaluated after selection of NII equipment vendor. Power & communications will not share the same conduit run. Innerduct will be provided in the NII conduits placed by the Site General Contractor for the project. 01/28/2026 05:03 PM EST 02/02/2026 01:12 PM EST - Q74 Arrow Right Question: Site Scope of Work. Road-bed joints. Will the general contractor be installing road-bed joint dowls? Arrow Right Answer: Road bed joint dowels should be provided by the NII vendor. 01/28/2026 05:03 PM EST 01/30/2026 09:07 PM EST - Q75 Arrow Right Question: Site Scope of Work. Earthquake. Shall we assume that the civil works requirements will need to comply with zone 4 earthquake requirements. Arrow Right Answer: The project is designated as Seismic Design Category D. Civil works for NII shall meet requirements for Seismic Design Category D. 01/28/2026 05:04 PM EST 01/30/2026 09:07 PM EST - Q76 Arrow Right Question: Site Scope of Work. Water retention. Will the NII vendor be required to construct and install water retention systems inside the NII footprint and/or will the vendor be required to connect to water retention, collection, storm-drain systems that are outside of the NII construction footprint? Arrow Right Answer: NII Vendor will connect to water retention, collection, storm drain systems that are outside of the NII blockouts/construction footprint. 01/28/2026 05:04 PM EST 01/30/2026 09:07 PM EST - Q77 Arrow Right Question: Tender Documents Order of Precedence What is the order of precedence in the event of a discrepancy between tender artifacts? RFP specifies POV LEPs shall be provided in the following quantities: Inbound: 5 Type 1 Outbound: 1 Type 1 Secondary: 1 Type 2 Attachment 1 appears to indicate LEPs shall be installed in the following quantities: Northbound: 4 LEP in primary Inspection 1 LEP Type 2 secondary Inspection Southbound: 1 LEP Type 1 secondary inspection Arrow Right Answer: Please refer to the recently issued Addendum #5. 01/28/2026 05:20 PM EST 02/02/2026 03:01 PM EST - Q78 Arrow Right Question: Block Out Area Can SANDAG help identify the block out area where the outbound LEP Type 1 will be located? Arrow Right Answer: Refer to Attachment 1 4, Section 3.8 of confidential project materials shared with the respective firms that have submitted the signed Non-Disclosure Agreement. 01/28/2026 05:24 PM EST 02/02/2026 01:12 PM EST - Q79 Arrow Right Question: Number of Systems What is the total number of Northbound POV LEP Type 1's required? Arrow Right Answer: Four (4) Northbound POV LEP Type 1 units are required. 01/28/2026 05:26 PM EST 01/30/2026 09:07 PM EST - Q80 Arrow Right Question: System Utilization Is it SANDAGs intent to use a LEP type 1 for outbound secondary? Arrow Right Answer: Yes, it is SANDAGs intent to use a LEP type 1 for outbound secondary. 01/28/2026 05:28 PM EST 01/30/2026 09:07 PM EST - Q81 Arrow Right Question: Bidders/SANDAG Scope Shall we assume that all striping required outside the block out areas will be performed by the SANDAG’s GC? Arrow Right Answer: Yes, assume that all striping required outside the block out areas will be performed by the SANDAG’s GC? 01/28/2026 05:29 PM EST 01/30/2026 09:07 PM EST - Q82 Arrow Right Question: Bidders/SANDAG Scope Leidos will provide all signage to adhere to applicable rad safety requirements and within the block out area. Will SANDAG provide any remaining signage required for traffic control and legal compliance on scanning notice and guidance on Opt-out leading up to NII block out areas? Arrow Right Answer: Bidder shall be responsible for all signage associated with the NII equipment within the block out area. All signage outside of the block out area (e.g., CBP statutory signage, specific signage required for NII equipment) and traffic control signage will be provided by the Site General Contractor. 01/28/2026 05:33 PM EST 01/30/2026 09:07 PM EST - Q83 Arrow Right Question: Provisioning of Transformer Will SANDAG provide the required 208V 3 phase power at/near each block out area? Due to distance, power may come in at higher voltage and require a transformer. What is the expected details of the power provided by SANDAG GC? Examples include disconnect switch, transformer, power distribution panel (breaker panel)? Arrow Right Answer: The current design accounts for a 12kV primary loop with 12kv pad mounted switchgear at each NII location. Northbound POV Secondary Inspection LEP Type 2 will have a 480V/3P feeder near the blockout. The transformers and low voltage electrical distribution equipment will be designed according to the requirements of the selected NII equipment. 01/28/2026 05:34 PM EST 02/02/2026 02:44 PM EST - Q84 Arrow Right Question: Number of Systems Outbound LEPs show 4 LEPs on the provided drawings but one is requested in the RFP. What is the quantity of Outbound LEPs? Arrow Right Answer: There is one (1) LEP Type 1 for Outbound POV Secondary. 01/28/2026 05:37 PM EST 01/30/2026 09:07 PM EST - Q85 Arrow Right Question: Number of Systems Secondary LEPs. There are two in Northbound/Inbound and two in Southbound/Outbound shown on drawings. The RFP shows one and one. What is the quantity of Secondary LEPs? Are all Type II or are some Type 1s? Quantity of each? Arrow Right Answer: There is one (1) LEP Type 2 Unit at Inbound POV Secondary Inspection. There is one (1) LEP Type 1 at Outbound POV Secondary Inspection. 01/28/2026 05:40 PM EST 01/30/2026 09:07 PM EST - Q86 Arrow Right Question: The Estimated Project Budget Based on information shared during the bidders conference, SANDAG conveyed that the vendors would be responsible for final connections and tie-ins of the NII equipment, but that the civil works would be the responsibility of SANDAG and it’s GC. Recent answers to questions and changes to the confidential documents confirm that the civil works at the block outs are the responsibility of the vendor. This civil works adds significant cost estimated to be between $15M-$20M. Has SANDAG factored these costs into their budget estimations? Will SAN DAG re-evaluate their budget to ensure that bidders can deliver the required civil works in a compliant bid? Arrow Right Answer: To clarify, the original RFP documents and the pre-proposal conference described that all civil works within the blockouts for NII will be performed by the NII vendor. SANDAG has evaluated the scope of work as defined in the RFP and associated confidential documents. At this time, SANDAG does not intend to modify the scope or re-evaluate the estimated budget as a result of this clarification. Bidders shall submit a proposal with the best approach and/or solution with the most competitive and best price to complete the work described in the project scope. As noted in Section X.C.9 of the RFP, the negotiation process enables both parties to negotiate scope of work, contract terms and conditions, and the proposed rates. 01/28/2026 05:42 PM EST 01/30/2026 09:07 PM EST - Q87 Arrow Right Question: Estimated Project Budget Based on recent answer to questions regarding changes to requirements for UPS and Power conditioners, which add additional cost to the scope, will SANDAG re-evaluate the budget? Arrow Right Answer: At this time, SANDAG does not intend to re-evaluate the estimated budget. Proposers are responsible for developing their proposals in accordance with the requirements set forth in the solicitation documents and within the established timeline. Bidders shall submit a proposal with the best approach and/or solution with the most competitive and best price to complete the work described in the project scope. As noted in Section X.C.9 of the RFP, the negotiation process enables both parties to negotiate scope of work, contract terms and conditions, and the proposed rates. Please also note revised response to a previous question: Proposals above $51M will not be considered non-compliant nor non-responsive. 01/28/2026 05:44 PM EST 01/30/2026 09:07 PM EST - Q88 Arrow Right Question: Bid Submittal Deadline As a result of new requirements shared in the recently updated Appendix 1 and 6, it is necessary to solicit new inputs from relevant sub-contractors in order to provide a compliant bid. Will SAN DAG provide a two week extension to the submit date, moving it from Feb 9 to Feb 23 to allow for vendors to do their appropriate due diligence? Arrow Right Answer: SANDAG recognized the updated information provided in Attachments 1 and 6. At this time, the submission deadline will remain February 9 and no extension is planned. 01/28/2026 05:45 PM EST 01/30/2026 09:07 PM EST - Q89 Arrow Right Question: Updated Response to Question 35 Will proposals above $51M be considered non-compliant? Arrow Right Answer: No, proposals above $51M will not be considered non-responsive. Bidders shall submit a proposal with the best approach and/or solution with the most competitive and best price to complete the work described in the project scope. As noted in Section X.C.9 of the RFP, the negotiation process enables both parties to negotiate scope of work, contract terms and conditions, and the proposed rates. 01/30/2026 08:26 PM EST 01/30/2026 08:26 PM EST - Q90 Arrow Right Question: Updated Response to Question 78 Can SANDAG help identify the block out area where the outbound LEP Type 1 will be located? Arrow Right Answer: Refer to Label 15 shown in Page 1 and 2 of exhibits in Attachment 1 of confidential project materials shared with the respective firms that have submitted the signed Non-Disclosure Agreement. 02/02/2026 01:19 PM EST 02/02/2026 01:20 PM EST

1. November 7, 2025Published
2. February 10, 2026Responses Due