Active SLED Opportunity · WASHINGTON · PIERCE COUNTY
AI Summary
Pierce County seeks proposals for regional homeless outreach services using GIS to support a housing crisis response system. Funding is approximately $1.68M. The project aligns with the county's plan to end homelessness and includes detailed operational, staffing, and budget requirements.
Pierce County (hereafter referred to as “the County”), in alignment with the Pierce County Comprehensive Plan to End Homelessness (CPEH), has made approximately $1,679,000 available to support regionalized outreach services for homeless households throughout Pierce County using a Geographic Information System (GIS)-informed approach. These funds are intended to support an integrated housing crisis response system (HCRS) that rapidly responds to the immediate needs of households experiencing homelessness in accordance with U.S. Department of Housing and Urban Development (HUD) guidance.
Separate solicitations will be released for Permanent Supportive Housing, Rapid Rehousing, Transitional Housing, Emergency Overnight Shelter, Safe Parking, and Day Center.
In March 2026, Pierce County updated the Comprehensive Plan to End Homelessness (CPEH), which aims to document the scale of the need and design a system to end homelessness in Pierce County. The CPEH is designed to achieve “functional zero” – a state where any person starting a new episode of homelessness has immediate access to shelter and a permanent housing intervention. The CPEH outlines the following eight goals:
1. Promote a comprehensive, accountable and transparent homeless crisis response system.
2. Prioritize assistance based on the greatest barriers to housing stability and the greatest risk of harm and ensure interventions are effective for all populations.
3. Prevent homeless episodes whenever possible.
4. Ensure adjacent systems address needs of people experiencing homelessness or at risk of homelessness.
5. Meet the immediate needs of people experiencing homelessness.
6. Expand the permanent housing system to meet the need.
7. Strengthen the homeless provider workforce.
8. Seek to house everyone in a stable setting that meets their needs.
This effort is in direct support of the CPEH goal 5.
Please see the attached PDF.
Please use the See What Changed link to view all the changes made by this addendum.
Questions 4.1 - 4.3
Question 5.1
Questions 6.1 - 6.5
Questions 7.1 - 7.2
Question 8.1 and 8.1.1 - 8.1.8, as applicable.
Questions 9.1 - 9.3
Question 10.1 - 10.4
As an authorized representative of the Proposer, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.
I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.
I hereby certify that this proposal is genuine and not a false or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a false proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).
In order to induce the County to consider this proposal, the Proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and Proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a response or proposal to or from performing work or providing supplies to Pierce County.
By submitting a proposal, I agree that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Proposer pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Proposer. The Proposer shall not copyright, or cause to be copyrighted, any portion of items submitted to the County in response to this procurement.
I confirm I have reviewed the content of the following attachments included under this RFP: Sample Agreement and any other documents as identified as "sample" in the Attachments section and acknowledge I understand and agree to these requirements should my organization receive a contract as a result of this proposal.
By submitting a proposal, I understand and agree that if awarded funding from this RFP, the organization must be able to meet all insurance requirements based on services being purchased, prior to contract execution, and types of insurances may include, but are not limited to:
In addition:
Please see "Exhibit D" in the SAMPLE AGREEMENT under attachments to see full insurance requirements. If you have questions regarding insurance requirements, please submit them through the “Question & Answer” section of the RFP.
As an authorized representative of the Proposer, I certify to the best of my knowledge and belief that the organization and its principals:
By checking the confirmation, I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of any award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.
Pierce County is now collecting Risk Assessment documentation through this form. Agencies MUST complete the Risk Assessment and submit related documentation through the form at LEAST every six months.
Upon completion of the form submission, you will receive a confirmation email. The confirmation email is REQUIRED as part of this application.
You MUST re-submit the form if any of the following conditions apply since the previous submission:
I understand and agree that my organization has completed the Risk Assessment form within the last six months and/or has updated the Risk Assessment form submission if any of the above conditions apply.
I understand the results of the Risk Assessment shall be utilized to determine the potential financial risk and stability of the organization prior to the County making any award and that completing the risk assessment does not guarantee an award.
Once you have completed the Pre-Award Risk Assessment Form submission, you will receive an email confirmation. Save the email confirmation as a .PDF and UPLOAD HERE.
WARNING: Failure to provide evidence of an acceptable and up-to-date Risk Assessment may be cause for the application to be disqualified from competition.
Please provide the name and title of the individual authorized to execute a contract on behalf of the organization.
Please provide the legal name, any d/b/a names, years in business, local address, billing address if different, email address, and phone number of the organization making the proposal.
Please provide the name, phone, and email for:
Is this project a continuation of an existing project?
This information will be shared in summary materials.
Must choose at least two (2) answers: Profit status (1 or 2) and organizational structure (3, 4, 5, or 6).
Please provide the Washington State Unified Business Identification (UBI) number.
WARNING: Failure to provide a UBI number may be cause for the application to be disqualified from competition.
Please provide the Federal Tax Number (EIN).
An organization must have, at the time of submission, an active UEI number when the funding is identified as federal. Please list your UEI as issued by Sam.gov.
Funding may or may not create a subrecipient relationship between the organization and the County.
WARNING: Failure to provide a number OR if the UEI number is NOT ACTIVE may be cause for the application to be disqualified from competition.
Describe your organization’s experience providing homeless outreach services, including the populations served, geographic areas covered, and scale of operations.
Include:
Describe your organization’s experience managing and fully expending public grant funds while meeting required program outcomes and performance expectations. Include any fiscal oversight, expenditure tracking, or performance management processes used to ensure timely spending and successful project implementation.
Describe your organization’s experience using the GIS mapping tools in HMIS, and mobile data collection systems to support outreach operations and service coordination. Identify any anticipated challenges related to GIS mapping or mobile data collection and describe how your organization will address them.
Describe your organization’s experience participating in Pierce County’s Coordinated Entry (CE) system and supporting households through housing referral, navigation, and placement processes. Please include the number of staff currently certified to complete CE assessments, the number of staff expected to complete certification, and the anticipated timeline for training completion.
Describe how your organization ensures outreach services are accessible throughout the proposed region(s), including for households who may face barriers to accessing traditional services. Include how your organization:
Please provide examples of how your organization has modified outreach practices or service delivery to improve accessibility for households with differing access needs or barriers to engagement.
Describe how your organization ensures outreach services remain responsive and effective for households with differing service needs, living situations, and barriers to housing stability within the proposed region(s). Include how your organization:
Please provide at least one example of how your organization adapted services or outreach practices to better serve a specific population or community need.
Does the project have data in HMIS for which it currently receives a performance scorecard from the County?
Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.
Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.
Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.
Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.
Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.
Does the organization have data on the required project performance measures for the most recent 12-month period that is NOT in HMIS?
If you answered yes above, please upload any project data demonstrating the required Performance Measures not in HMIS for the most recent 12-month period.
If your project does not have any data (in HMIS or elsewhere), please provide a narrative description for how you will reach these goals. Otherwise, please indicate N/A.
Describe and justify your total operational and administrative budget request to operate the proposed Street Outreach program at full scale. Explain how the requested funding supports the proposed staffing, services, and program operations. Your narrative should align with the line items included in the submitted budget spreadsheet.
Do you propose to serve this region?
Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:
Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:
Provide examples of prior successful cross-system coordination efforts, if applicable.
Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.
Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:
Position Title | # of Staff | Full-Time or Part-Time | Currently Hired? (Yes/No) | CE Certified or Will Complete Training? (Yes/No) |
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Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:
Please upload the completed Exhibit A: Budget Worksheet here.
Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.
Do you propose to serve this region?
Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:
Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:
Provide examples of prior successful cross-system coordination efforts, if applicable.
Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.
Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:
Position Title | # of Staff | Full-Time or Part-Time | Currently Hired? (Yes/No) | CE Certified or Will Complete Training? (Yes/No) |
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Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:
Please upload the completed Exhibit A: Budget Worksheet here.
Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.
Do you propose to serve this region?
Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:
Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.
Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:
Provide examples of prior successful cross-system coordination efforts, if applicable.
Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:
Position Title | # of Staff | Full-Time or Part-Time | Currently Hired? (Yes/No) | CE Certified or Will Complete Training? (Yes/No) |
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Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:
Please upload the completed Exhibit A: Budget Worksheet here.
Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.
Do you propose to serve this region?
Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:
Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:
Provide examples of prior successful cross-system coordination efforts, if applicable.
Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.
Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:
Position Title | # of Staff | Full-Time or Part-Time | Currently Hired? (Yes/No) | CE Certified or Will Complete Training? (Yes/No) |
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Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:
Please upload the completed Exhibit A: Budget Worksheet here.
Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.
Do you propose to serve this region?
Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:
Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:
Provide examples of prior successful cross-system coordination efforts, if applicable.
Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.
Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:
Position Title | # of Staff | Full-Time or Part-Time | Currently Hired? (Yes/No) | CE Certified or Will Complete Training? (Yes/No) |
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Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:
Please upload the completed Exhibit A: Budget Worksheet here.
Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.
Do you have additional applications to submit under this RFP?
Please download the below documents, complete, and upload for EACH additional application:
Will the RFP accept multiple proposals from a single vendor?
Q (Pre-Award Risk Assessment Form): The Pre-Award Risk Assessment Form link in the response application seems to be broken, and gives the error, "Form not found! Sorry, the form you are looking for no longer exists." Could you please provide a link to the required form?
A: As part of Addendum #1, the link has been corrected.
Q (Regional map attachment): The visual map of the regions does not seem to line up with the region labels in the application and attachment "OUTREACH_-_Homeless_Services." Could you please clarify which ones are correct?
A: As part of Addendum #1, the region numbers have been reassigned in the RFP and RFP Questionnaire to correspond to Attachment C: Homeless Outreach Regions.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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