Overhead Crane & Hoist Preventative Maintenance and Repair GRANT FUNDED

As requested by the Solid & Hazardous Waste Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.” The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. The County anticipates an approximate annual spending of $50,000 due to aging equipment and growth within the County; however, this may not be indicative of future buying patterns.

Background

The Public Utilities Department is soliciting for responsive and responsible bidders to provide required routine and urgent preventative maintenance and repair services for County owned cranes, hoists and davits. The bidder shall, at a minimum, be able to achieve the scope of work listed in this solicitation.

Project Details

• Reference ID: 26-8626
• Department: Procurement
• Department Head: Sandra Srnka (Procurement Director)

Important Dates

• Questions Due: 2026-08-24T21:00:07.592Z
• Pre-Proposal Meeting: 2026-08-11T14:00:00.000Z — PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112

Evaluation Criteria

• Summary —

  As requested by the Solid & Hazardous Waste Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.” The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. The County anticipates an approximate annual spending of $50,000 due to aging equipment and growth within the County; however, this may not be indicative of future buying patterns.

• Important Instructions for Electronic Submittals —

  The County of Collier, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Timeline —

  Release Project Date:	July 30, 2026
  Pre-Proposal Meeting (Non-Mandatory):	August 11, 2026, 10:00am PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112
  Question Submission Deadline:	August 24, 2026, 5:00pm
  Proposal Submission Deadline:	August 31, 2026, 3:00pm

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Project Contact —

  Emily Jackson

  Procurement Strategist I

  3295 Tamiami Trail East

  Naples, FL 34112

  Email: emily.jackson@collier.gov

  Phone: (239) 252-8947

• Procurement Contact —

  Emily Jackson

  Procurement Strategist I

  3295 Tamiami Trail East

  Naples, FL 34112

  Email: emily.jackson@collier.gov

  Phone: (239) 252-8947

Submission Requirements

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood, and agree to the terms in this solicitation and that I am authorized to submit this response on behalf of my company. I certify that all the documents submitted by a corporation must be executed in the corporate name by the president, a vice president, or duly authorized representative. The corporate address and state of incorporation must be shown below the signature.* (required)
• I certify that all documents have been executed by an authorized agent on behalf of the company. (required)
• Invitation to Bid (ITB) Instructions Form (required) —

  Invitation to Bid (ITB) Instructions have been acknowledged and accepted.

• Collier County Purchase Order Terms and Conditions. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

• Insurance Requirements (required) —

  Vendor Acknowledges Insurance Requirement and is prepared to produce the required insurance certificate(s) within five (5) days of the County's issuance of a Notice of Recommended Award.

• Bid Schedule (required) —

  Please upload the completed bid schedule in Microsoft Excel format.

• County Required Forms
• Vendor Declaration Statement (Form 1) (required)
• Conflict of Interest Certification (Form 2) (required)
• Immigration Certification (Form 3) (required)
• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• Local Vendor Preference (if claiming Form 4) —

  Include a copy of the business tax receipt. 

• Reference Questionnaire (if applicable Form 5) —

  All forms must be completed.

• Certificate of Authority to Conduct Business in State of Florida (sunbiz.org)*tate (SunBiz)* (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal. All the documents submitted by a corporation must be executed in the corporate name by the president, a vice president, or a duly authorized representative. The signatory must appear on Sunbiz, if not, attach a Resolution or Certificate of Authority. 

• W-9 Form (required)
• Signed Addendums (If Applicable)
• Any required licenses.
• Miscellaneous Documents
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.