SLED Opportunity · FLORIDA · CITY OF NEW SMYRNA BEACH
AI Summary
The City of New Smyrna Beach seeks proposals to furnish and install a Parking Guidance System that provides real-time occupancy data to maximize usage and revenue of city-owned parking spaces.
The City of New Smyrna Beach (herein after, “City”) is seeking proposals from qualified, responsible and experienced contactors to furnish and install a Parking Guidance System (PGS) in accordance with all specifications, terms, and conditions contained herein. The City’s goal is to provide motorists an aggregate real-time occupancy with intelligent transportation system to find unoccupied parking spaces which maximizes usage and revenue in the city owned parking spaces.
If an award is made it shall be made to the best overall proposer(s) whose proposal is most advantageous to the City, taking into consideration the evaluation factors set forth in this document.
The City serves an area of 41.6 square miles in size and serves a population of approximately 33,402. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.
The City was created in 1887 by adoption of its first charter, which was replaced through Chapter 224.08, Special Acts of Florida, 1943, and subsequently amended, with the most recent update taking effect January 1, 2021.
The legislative branch of the City is composed of an elected five-member City Commission consisting of the Mayor and four Commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.
More detailed information on the government and can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Reports.
The City of New Smyrna is exempt from any and all state, local and federal taxes.
| Event | Date | Location |
|---|---|---|
| Opening of Submittals | 2026-04-16T15:00:00.000Z | Microsoft Teams Meeting, Call in (audio only) 786-636-1338 Phone Conference ID: 550 596 842# |
| Evaluation Meeting | 2026-04-24T15:00:00.000Z | Microsoft Teams Meeting, Call in (audio only) 786-636-1338 Phone Conference ID: 832 783 21# |
Notice is hereby given to all Proposers that this is Addendum 1 to RFP 13-26-MP, Parking Guidance System (PGS), issued February 4, 2026.
This addendum is issued to answer vendor questions, clarify, add, delete, correct and/or change the proposal documents to the extent indicated and is hereby made a part of the above noted solicitation documents. Any modifications/changes made by this addendum affect only the portions or paragraphs specifically identified herein; all remaining portions of the proposal are to remain in force. It is the responsibility of all Applicants to conform to this addendum. Please note, questions are recorded as they are received, including grammar and spelling errors. This addendum shall be considered part of the Contract Documents for the above-mentioned solicitation as though it had been issued at the same time and incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the original document, this addendum shall govern and take precedence. All other terms, conditions, and regulations will apply.
This addendum impacts all vendors interested in submitting proposals for this solicitation.
Notice is hereby given to all Proposers that this is Addendum 2 to RFP 13-26-MP, Parking Guidance System (PGS), issued February 4, 2026.
This addendum is issued to answer vendor questions, clarify, add, delete, correct and/or change the proposal documents to the extent indicated and is hereby made a part of the above noted solicitation documents. Any modifications/changes made by this addendum affect only the portions or paragraphs specifically identified herein; all remaining portions of the proposal are to remain in force. It is the responsibility of all Applicants to conform to this addendum. Please note, questions are recorded as they are received, including grammar and spelling errors. This addendum shall be considered part of the Contract Documents for the above-mentioned solicitation as though it had been issued at the same time and incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the original document, this addendum shall govern and take precedence. All other terms, conditions, and regulations will apply.
This addendum impacts all vendors interested in submitting proposals for this solicitation.
Notice is hereby given to all Proposers that this is Addendum 3 to RFP 13-26-MP, Parking Guidance System (PGS), issued February 4, 2026.
This addendum is issued to answer vendor questions, clarify, add, delete, correct and/or change the proposal documents to the extent indicated and is hereby made a part of the above noted solicitation documents. Any modifications/changes made by this addendum affect only the portions or paragraphs specifically identified herein; all remaining portions of the proposal are to remain in force. It is the responsibility of all Applicants to conform to this addendum. Please note, questions are recorded as they are received, including grammar and spelling errors. This addendum shall be considered part of the Contract Documents for the above-mentioned solicitation as though it had been issued at the same time and incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the original document, this addendum shall govern and take precedence. All other terms, conditions, and regulations will apply.
This addendum impacts all vendors interested in submitting proposals for this solicitation.
Please use the See What Changed link to view all the changes made by this addendum.
Applicant must respond confirming they have received a copy of the Public Records Act, located in the attachment section.
By submitting this response, you hereby designate the business name and address listed here as the office to which notices may be delivered or mailed.
Provide the title of the Prime Proposer and company name of the organization.
Please provide the Employer Identification Number.
I have carefully examined this solicitation in its entirety, including but not limited to the qualifications, scope of services, and all other documents accompanying or made a part of this document.
I hereby propose to furnish the services specified herein at the prices, rates or discounts quoted in my proposal.
I agree that my proposal will remain firm for a period of up to one hundred eighty (180) days in order to allow the City adequate time to evaluate the proposals.
I agree to abide by all conditions of this proposal and understand that a background investigation may be conducted by the City of New Smyrna Beach Police Department prior to award.
I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of the consultant as its act and deed and that the consultant is ready, willing and able to perform if awarded the contract.
I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the same product or service; no officer, employee or agent of the City of New Smyrna Beach or of any other Proposer interested in said proposal; and that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.
Proposer acknowledges, that the selected Professional Consultant(s) shall be required to sign a standard City contract within fourteen (14) days of Notice of Selection for Award.
By submitting a response to this solicitation, the Proposer acknowledges the required insurance conditions listed herein.
The proposer shall be required to submit their Certificate(s) of Insurance to the City of New Smyrna Beach no later than 24 hours following the selection of the recommended consultant(s). Failure to do so shall be just cause for forfeiture of the proposal guaranty.
PROJECT NUMBER: 13-26-MP - Parking Guidance System (PGS)
The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose within their submittal: the name of any officer, director, or agent who is also an employee of the City of New Smyrna Beach, Florida. Furthermore, all respondents must disclose the name of any City employee who owns, directly, or indirectly, an interest of more than five percent (5%) in the respondent’s firm or any of its branches.
The purpose of this disclosure statement is to give the City the information needed to identify potential conflicts of interest for screening evaluation team members and other key personnel involved in the award of this contract.
The term “conflict of interest” refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, or other professional activities. The bias such conflicts could conceivable impart may inappropriately affect the goals of the City. The City must be free of the undue influence of outside interests.
The mere appearance of a conflict may be as serious and potentially damaging as an actual conflict of interest. Reports of conflicts based on appearances can undermine public trust in ways that may not be adequately restored even when the mitigating facts of a situation are brought to light. Apparent conflicts, therefore, should be disclosed and evaluated with the same vigor as actual conflicts.
Proposer acknowledges, that the selected Provide shall be required to sign a standard City contract within fourteen (14) days of Notice of Selection for Award.
Upload as one document, confidential, proprietary information or trade secrets. Document shall be clearly marked as "Confidential".
Upload as one (1) PDF document a complete copy of the proposal, including cover page, evaluation criteria, City required forms, and addendums.
Proposal must be in a professional format and signed by an authorized officer of your organization.
Please provide a short statement of the type of work for this project. For example: perform a Classification and Compensation Study and other related services
Please confirm that you have REVIEWED and UPDATED the Summary Section under "Introduction" prior to releasing solicitation.
Is this Pre-Proposal Conference:
If a site visit is required, please provide the location/address of the site visit for the Pre-Proposal Conference. If a site visit is not required, please type N/A.
Click on the link to join the meeting: Join the meeting
or dial in by phone: 786-636-1338. Phone ID:
Click on the link to join the meeting: Join the meeting
or dial in by phone: 786-636-1338. Phone ID:
What is the length of time for the awarded contract? Please use the following format:
three (3) years
Will this project allow for optional extensions? If yes, please provide the information in the following question.
If you answered yes to the Optional Extensions, the please provide how many options and for how long of a period for this project? Please use the following format:
three (3) optional one (1) year periods
Will this have multiple awards?
Please confirm that you have UPDATED and ATTACHED Attachment B - Professional Services Agreement to this Request for Proposal.
Is this a federally funded project?
Is this a federally funded project?
Is the fee proposal required?
Q (Matrix Signs): For the 2 matrix signs for the Primary Project (Phase 1) for Canal St. Area and Flager Ave Area, how many data levels does each sign have and are there any special logos/branding to include for visuals?
A: Question received and recorded. An answer will be provided in an addendum.
Q (Map Location): For the lot Locations, is there a map of the parking areas to ensure the accurate quantity and placement of the gateways?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): 1. Technology & Detection Method The RFP specifies flush-mounted parking sensors. Would the City consider alternative detection technologies, such as overhead AI-based camera sensors, provided they deliver equal or higher accuracy and reliability?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): Would the City be open to a hybrid approach (combining overhead detection and in-ground sensors) depending on site conditions?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): Site Details & Locations: Can the City provide the exact addresses, GIS data, or detailed site maps for all parking areas, including Canal Street, Flagler Avenue, and associated parking lots?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): Infrastructure & Installation: Can the City clarify what existing infrastructure (e.g., poles, lighting, power supply, communications) is available for reuse?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): Commercial & Contractual: Should pricing for the primary and secondary project components be submitted separately, or as a combined proposal with optional add-ons?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): Operations & Maintenance: What are the City’s expectations regarding system uptime, maintenance response times, and service level agreements?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): Project Timeline & Execution: Does the City have a target implementation schedule or desired go-live date?
A: Question received and recorded. An answer will be provided in an addendum.
Q (Digital Matrix Signs): Does the city require the ability to change the background images or location names on the digital matrix signs, or is it sufficient to change only the counts? If only counts, would it be a requirement to change color or font for these count areas?
A: Question received and recorded. An answer will be provided in an addendum.
Q (Digital Matrix Signs): To confirm, if the digital matrix signs will be hard-wired, will the infrastructure and power hook-ups be handled by the city? If it is to be handled by the contractor, are we to include this with the price of the proposal?
A: Question received and recorded. An answer will be provided in an addendum.
Q (Digital Matrix Signs): While possible, a solar powered digital matrix sign would require considerable equipment and substantial battery capacity to ensure it can be operational across all weather conditions, making it possibly not financially feasible in comparison to line powered. Would you still want this option to be included in the final proposal?
A: Question received and recorded. An answer will be provided in an addendum.
Q (Authorizations): Are the required certifications, licenses, registrations, and authorizations required at the time of proposal submission or just prior to execution of contract?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): The RFP specifies that “if a sensor-based system is used, it must be at least 6 inches deep.” Could the City please clarify the constraints or requirements that are driving this 6-inch depth specification? Additionally, would a sensor solution with a shallower installation depth still be considered acceptable if it meets the system performance requirements?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): For the secondary parking lots, would the City consider a vehicle counting solution at the entrances and exits as an alternative to individual space sensors?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): For the secondary parking lots, would the City consider the use of surface-mounted sensors installed on a concrete pad or similar mounting method as an alternative to in-ground installation?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): In the primary parking areas, are all parking stalls already demarcated, or will some striping/painting be required as part of the project?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): Can you provide additional details regarding the digital matrix signs, including their exact locations, power availability and requirements, the type of content or information expected to be displayed, and how many locations should be listed on each sign?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): Section VI.H states, “Provide at least four (4) references, for which your firm has furnished and installed within the last three (3) years. References must be PGS projects and the other two references must be lighting upgrade projects.” Could you please clarify whether it would be acceptable to provide all four references as PGS projects, rather than including lighting upgrade projects?
A: Question received and recorded. An answer will be provided in an addendum.
Q (No subject): In Section “V.II Single Proposal,” can you please confirm that the same company (for example, technology provider) can be a subcontractor on multiple proposals if they are not primary?
A: Question received and recorded. An answer will be provided in an addendum.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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