Pavement Markings

Electronic proposals for Pavement Markings will be received by the City of Royal Oak through the procurement portal https://procurement.opengov.com/portal/romi until 12:00 pm on Tuesday, March 31, 2026. Award results will be made available through the procurement portal once the proposal evaluations are complete.

Mailed, faxed and emailed proposals will not be considered or accepted. All proposals shall be submitted through the procurement portal at https://procurement.opengov.com/portal/romi

The City of Royal Oak reserves the right to reject any or all proposals, to waive any informality in the proposal received, and to accept any proposal or part thereof, which it shall deem to be most favorable to the interests of the City. In case of error in the extension of prices in the proposal or other arithmetical error, the unit prices will govern.

Project Details

• Reference ID: RFP-RO-2026-039
• Department: Purchasing
• Department Head: Leah Motyka (Purchasing Agent)

Important Dates

• Questions Due: 2026-03-30T16:00:00.000Z

Evaluation Criteria

• General —

  The Department of Public Services is seeking proposals from qualified, experienced contractors for the application of spray-applied thermoplastic pavement markings on select city streets. The work consists of spray application of 4” wide yellow and white thermoplastic markings on existing pavement markings. The street segments subject to this work are detailed in the attached table. Deviations, exceptions, and other notes are included in the ‘Notes/Exceptions’ column. All quantities listed are approximations; selected contractor will be paid for actual quantities of material applied.

   

  Project Schedule

  The primary scope of work shall be completed by no later than June 30, 2026.

   

  Invoicing Instructions

  Invoices shall list quantities for each street painted and indicate the relevant pay item quantities for each street; a summary total invoice is not acceptable. Invoices should be sent to: Royal Oak – Department of Public Services 1600 N. Campbell, Royal Oak, MI 48067

• Contractor Provided Insurance —

  At all times during this Contract, Contractor shall obtain and maintain insurance according to the specifications indicated.

  1. Vendor agrees to procure and maintain insurance coverage according to the following specifications:
     1. 1. $1,000,000 Combined Single Limit Commercial General Liability Broad Form Endorsement/or the following as minimum requirements:
           
           Broad form property damage
           Premises/Operations
           Libel and Slander
           Independent Contractors
           (Blanket) Broad form Contractual
           Personal Injury - delete contractual exclusion "A"
           Additional Insured - the City of Royal Oak, City Agents (as defined in this contract) and employees and elected and appointed officials of Royal Oak;
           The total limits of general liability coverage required herein may be satisfied with a combination of a primary and excess policy having not less than $1,000,000 in limits, specifically listing the primary general liability policy as underlying insurance.
           
           
        2. Workers' Compensation as required by law $100,000.00 and Employer’s Liability.
        3. Automobile Liability with minimum limits of $1,000,000 combined single limit automobile liability per occurrence, including hired and leased vehicles, and owned and non-owned.
        4. Specialized Coverage: Listed below are insurance requirements that may be requested and shall be indicated:
           
           Professional Liability with minimum limits of $1,000,000 per occurrence and $1,000,000.00 aggregate, except for Construction and Maintenance Contracts only.
           Errors & Omissions with minimum limits of $1,000,000 per occurrence and $1,000,000.00 aggregate.
           Employee Dishonesty with minimum limits of $20,000 per occurrence.
           Malpractice with minimum limits of $1,000,000 per occurrence and $1,000,000.00 aggregate.
           Garage Liability with minimum limits of $100,000 per occurrence.
           
           
  2. General Certificates of Insurance
     1. 1. All Certificates of Insurance and duplicate policies of any outside vendor or contractor shall contain the following clauses:
           1. "The insurance company(s) issuing the policy or policies shall have no recourse against the City of Royal Oak for payment of any premiums or for assessments under any form of policy”.
           2. Any and all deductibles in the above-described insurance policies shall be assumed by and be or the amount of, and at sole risk of, the contractor."
        2. All Certificates are to provide 30-day notice of material change or cancellation. Certificates of Insurance and insurance binders must be provided no less than ten (10) working days before commencement of work to the City. Insurance carriers are subject to the approval of the City.
• Gratuities —

  It shall be unethical for any person to offer, give, or agree to give any city employee or former city employee, or for any city employee or former city employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

• Kickbacks —

  It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

Submission Requirements

• Hold Harmless Agreement (required) —

  "To the fullest extent permitted by law, Contractor, agrees to defend, pay in behalf of indemnify, and hold harmless the City of Royal Oak, its elected and appointed officials, employees and volunteers and others working for or in behalf of the City of Royal Oak, against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City of Royal Oak, its elected and appointed officials, employees, volunteers or others working in behalf of the City of Royal Oak, by reason of personal injury, including bodily injury and death; and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract."

• Financial Report (required) —

  The City of Royal Oak, at their discretion, may require the bidder to supply a Financial Report from an impartial Financial Credit Reporting Service before award of contract.

• Material Safety Data Sheet (required) —

  All City of Royal Oak purchases require a MATERIAL SAFETY DATA SHEET, where applicable, in compliance with the MIOSHA “Right to Know” Law. Please include a copy of any relevant MSDS at the time of bid submission.

• Acknowledgement (required) —

  PRICES: Prices shall remain firm for 90 days or bid award, whichever comes first, except the successful bidder whose prices shall remain firm through project completion.

  ACKNOWLEDGEMENT: I, vendor, certify that I have read the Instructions to Bidders and that the bid proposal documents contained herein were obtained through the e-procurement portal. 

  U.S. FUNDS: All prices quoted are to be in U. S. Currency

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Certification regarding debarment, suspension, and other responsibility matters (required) —

  The prospective participant certifies, to the best of its knowledge and belief, that it and its principals:

  1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in transactions under any non-procurement programs by any federal, state or local agency.
  2. Have not, within the three-year period preceding, had one or more public transactions (federal, state, or local) terminated for cause or default; and
  3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three-year period preceding the proposal, been convicted of or had a civil judgment rendered against it:
     1. For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local), or a procurement contract under such a public transaction;
     2. For the violation of federal, or state antitrust statutes, including those proscribing prices fixing between competitors, the allocation of customers between competitors, or bid rigging; or
     3. For the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

  I understand that a false statement on this certification may be grounds for the rejection of this proposal or the termination of the award. In addition, the general grant of this authority exists within the City’s Charter, Chapter 12, Section 12.2- Contracts. 

• Vendor Certification that it is not an "Iran Linked Business" (required) —

  Pursuant to Michigan law, (the Iran Economic Sanctions Act, 2012 PA 517, MCL 129.311 et seq.), before accepting any bid or proposal, or entering into any contract for goods or services with any prospective Vendor, the Vendor must first certify that it is not an “IRAN LINKED BUSINESS”, as defined by law.

  The vendor, with:

  1. full knowledge of all of Vendors business activities,
  2. full knowledge of the requirements and possible penalties under the law MCL 129.311 et seq. and
  3. the full and complete authority to make this certification on behalf of the Vendor, by his/her signature below, certifies that: 

  the Vendor is NOT an “IRAN LINKED BUSINESS” as require by MCL 129.311 et seq., and as such that Vendor is legally eligible to submit a bid and be considered for a possible contract to supply goods and/or services to the City of Royal Oak. 

• Will your company be providing additional services? (required)
• Additional Services (required) —

  Please download the below documents, complete, and upload.

• Instructions to Bidders (required) —

  Bidder certifies that they have read the Instructions to Bidders. 

• References (required) —

  Please provide 3 references containing the following information:

  Agency Name
  Contact Person
  Contact Phone Number
  Contact Email Address
  Brief description of services/work performed

• Will you be using an electronic pricing table or evaluations? (required)
• Projects are typically open for bids for a month. Would you like it to be open for bids longer than a month? (required)
• How long would you like your project to be open for bids to be received? (required)
• Will material safety data sheets be required? (required)
• Extension (required) —

  By mutual written agreement this proposal may be extended for _______________ prior to the expiration of the then-current term.

  Example: successive one (1) year periods

• Will a performance and payment bond be required? (required)
• Will the project require a Bid Bond? (required)
• Is this project related to Construction? (required)
• Will References be required? (required)