Peter Prince Airport Hangar Lease

MEMORANDUM

Notice is hereby given that the Santa Rosa County Board of County Commissioners is seeking proposals from qualified individuals or entities for the lease of hangar space at Peter Prince Airport.

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Friday, March 27, 2026. 

Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Thursday, April 2, 2026, at which time will be publicly opened via Teams.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

Background

The purpose of this solicitation is to secure a tenant who will utilize the hangar space for aviation-related activities, ensuring the efficient and effective use of airport facilities. The successful proposer will be required to comply with all applicable federal, state, and local regulations, as well as airport policies and procedures.

Project Details

• Reference ID: 26-027
• Department: Economic Development
• Department Head: Shannon Ogletree (Director)

Important Dates

• Questions Due: 2026-03-27T17:00:00.000Z
• Pre-Proposal Meeting: 2026-03-20T15:00:00.000Z — Peter Prince Airport 5773 Aviation Drive Milton, FL 32583

Addenda

• Official Notice #1: Pre-bid meeting list (released 2026-03-20T18:18:50.158Z)
• Addendum #1 (released 2026-03-20T19:21:00.228Z) —

  The proposal deadline is April 2, 2026.  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Proposed Lease Revenue and Financial Return (60 pts) —

  Evaluation will consider:

  • Highest proposed base rent
  • Total projected revenue over lease term
  • Strength and clarity of escalation provisions
  • Long-term financial benefit to the County
  • Financial capability to sustain proposed rent

  Proposals offering the greatest reliable long-term financial return will receive the highest score in this category.

• Overall Value and Benefit to the County and Airport (25 pts) —

  Evaluation will consider:

  • Economic benefit to the Airport
  • Capital investment or facility improvements
  • Contribution to airport vitality and aeronautical activity
  • Stability and long-term tenancy potential
• Proposed Use / Operational Compatibility (15 pts) —

  Evaluation will consider:

  • Compatibility with airport operations
  • Compliance with Airport Minimum Standards
  • Impact on safety and airfield operations
  • Enhancement of aeronautical use

Submission Requirements

• Cover Letter (required) —
  • Legal name of proposer
  • Authorized representative and contact information
  • Statement committing proposer to the proposed lease rent
  • Signature of authorized officer
• Lease Rate Proposal (required) —

  The Lease Rate Proposal shall include:

  1. Base Rent ($ per square foot per year)
  2. Total Annual Base Rent
  3. Proposed Lease Term
  4. Escalation structure (fixed annual percentage or CPI-based)
  5. Total projected revenue payable to the County over the initial lease term
  6. Any additional financial consideration (percentage rent, capital investment, etc.)
• Proposed Use and Activity Plan (required) —

  Proposers shall provide:

  • Description of intended hangar use
  • Types of aircraft to be housed
  • Estimated operational activity levels
  • Staffing plan (if applicable)
  • Compliance with Airport Minimum Standards
  • Any proposed capital improvements or investments
• Financial Capability (required) —
  • Financial statements (last 2–3 years, if applicable)
  • Evidence of ability to sustain proposed rent
  • Description of financing (if improvements are proposed)
• Experience and Qualifications (required) —
  • Relevant aviation or hangar management experience
  • References
  • History of regulatory compliance
• Sworn Statement Public Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• Scrutinized Contractors Certificate (required) —

  Please download the below documents, complete, and upload.

• Debarment Form (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion (required) —

  Respondent confirms that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

• Please provide proof of registration with State of Florida Division of Corporations (required)
• Please provide proof of registration with the Federal System of Award Management (SAM). (required)
• Please confirm that you have read and understand the information contained herein. (required)
• Solicitation Type (required) —

  Invitation to Quote: Requires at least three quotes and is based on the lowest qualified bid.

  Invitation to Bid: Lowest/most responsive bid.

  Request for Proposal: Proposers ranked by staff or the Board. Presentations may be required.

  Request for Qualifications: Proposers ranked by staff or the Board. Presentations may be required.

  Invitation to Negotiate: Proposers ranked by staff or the Board. Presentations may be required.

• How will the proposals be evaluated and scored? (required) —

  Option A - Staff Evaluation and Selection: Staff will review all valid submissions and provide a recommendation to the Board.

  Option B - Staff Evaluation and Shortlisting: If there are more then five valid submissions, staff will evaluate the submissions based on the identified criteria and shortlist the firms to five, who will make formal presentations to the Board.

  Option C - Staff Evaluations and Board Presentations: Staff will evaluate the submissions based on identified criteria and provide scoring information to the Board for consideration. Formal presentations will be made to the Board.

  Option D - Board Presentations and Scoring: Regardless of the number of submissions, formal presentations will be made to the Board for all valid submissions.

• Please provide the date the board approved the evaluation method: (required) —

  Example: December 1, 2023

• Is this a construction project? (required)
• Will you need an attachment section? (required)
• Insurance Requirements (required) —

  Please select additional insurance being requried.

• Will references be needed? (required)
• What will the funding source(s) be? (required)
• Will rights to inventions made by nonprofit organizations and samm business firms under government grants, contracts, and cooperative agreements be required? (required)
• Will Domestic preference for procurements be required? (required) —

  § 200.322 

• Will Prohibition on certain telecommunications and video surveillance equipment or services be required? (required) —

  § 200.216 

• Will Work Hour and Safety Standards be required? (required) —

  (40 U.S.C. 3701-3708).

• Will Equal Employment Opportunity be required? (required) —

  (2 CFR Part 200, Appendix II(C); 41 CFR § 61-1.4; 41 CFR 61-4.3; Executive Order 11246).

• Will Davis-Bacon Act be required (required) —

  (2 CFR Part 200; 29 CFR Part 5)

• Will Clean Air Act and Federal Water Pollution Control Act be required? (required) —

  (42 U.S.C. 7401-7671q.) and (33 U.S.C. 1251-1387) 

• Will Byrd Anti-Lobbying Amendment be required? (required) —

  (31 U.S. C. 1352)

• How many calendar days allowed for project completion? (required)

Questions & Answers