SLED Opportunity · WASHINGTON · CITY OF SEATTLE
AI Summary
The City of Seattle seeks proposals for phased CSO program management, construction management, and owner's advisor services. The project involves multi-phase utility program oversight with a focus on regulatory compliance, community engagement, and WMBE inclusion. Proposals are due April 21, 2026, with a pre-proposal meeting on March 25, 2026.
The City of Seattle is seeking proposals for Phased CSO Program Management, Construction Management, & Owner’s Advisor. Proposals are due no later than 1:00 pm on Tuesday, April 21, 2026. All questions are to be submitted through the e-procurement portal at https://procurement.opengov.com/portal/seattle no later than 2:00 pm on Friday, April 3, 2026.
The pre-submittal presentation, attendee list, and video link with transcript for SPU RFP 25-232-S Phase CSO Program Management, Construction Management, & Owner's Advisor are attached.
The following correct documents have been uploaded for use in submittals:
Please use the See What Changed link to view all the changes made by this addendum.
The pre-submittal attendee list has been updated.
The pre-submittal attendee list has been updated.
The answer to Question 11 has been revised.
Describe how your Team will plan, manage, and execute the CSO Program and how your approach will deliver value to SPU’s ratepayers. Provide a program‑specific approach that reflects your understanding of the Program’s scope, schedule, risks, regulatory milestones, and long‑term needs, with a focus on Program Management and Options Analysis. Your response must address the following:
Provide two organizational charts (one for Phase 2 and one for Phases 3 & 4) identifying the Key Personnel, their proposed roles, and the firms they represent (including identification of WMBE firms). Additional team members may be described at a high level, but only Key Personnel must be named at this time. Clearly identify the percentage level of effort each Key Person will dedicate to fulfilling their roles and responsibilities. Describe the roles and responsibilities assigned to team members, their qualifications to perform the work, and—where appropriate—identify the resources available to support each role or function. Explain how staffing levels and roles are expected to adjust across Program phases.
Key Personnel will include, at a minimum:
Provide resumes for all Key Personnel identified in the organizational chart. Resumes should highlight each individual’s relevant experience delivering large, multi-phase utility or wastewater programs; experience with regulatory compliance, permitting, community engagement, construction management, and coordination with partner agencies; and specific qualifications that make them well-suited for their proposed role on this Program.
Resumes shall be included in a separate Appendix and are limited to 1 page (1 sheet single-sided) per resume. Resumes should include number of years of experience; registrations/certifications; education; years with firm; home office location (city); current project commitments; short project descriptions with the individuals’ role and responsibilities; project duration (month/year – month/year). Projects highlighted should show relevant work of a similar size and nature to the CSO Program. Resumes are not included in the overall page limit.
Describe your Team’s experience delivering programs or projects comparable in scale and complexity to the CSO Program (e.g., multi‑year, multi‑phase utility or wastewater programs with significant regulatory requirements, stakeholder engagement, and multi‑disciplinary coordination).. Your response should include the following:
Describe opportunities your Team sees to advance the Shape Our Water Community Vision through delivery of this Program. Explain how your approach will support Program goals and community outcomes.
Provide your approach to inclusive engagement with BIPoC communities and other stakeholders, including equitable and culturally responsive outreach strategies. Describe your Team’s experience delivering projects in partnership with BIPoC, immigrant, or refugee communities and provide 1-3 examples from the last 10 years. For each example:
Points are awarded for responses that evidence:
Core work may include but is not limited to the following disciplines or functions:
This response is mandatory. The determination you have achieved all minimum qualifications is made from this section alone, and therefore, the Evaluation Committee is not obligated to check references or search other materials in your proposal to make this decision.
For each Minimum Qualification listed below, please describe how you meet the minimum qualification.
Minimum Qualification #1
Provide Minimum Qualification
Minimum Qualification #2
Provide Minimum Qualification
Minimum Qualification #3
Provide Minimum Qualification
Please download the below documents, complete, and upload.
Upload your pricing proposal here.
Please download the below document, complete, and upload.
Provide information to the extent this information is available. If your response is incomplete or requires further description, the City may request additional information within a specified deadline, or may determine the missing information is immaterial.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Make requested changes to the Contract language using track changes and upload here.
Are there qualifications the Consultants must have to even be considered? Minimum qualifications should ONLY be those that the Consultant must meet to have their proposal considered, meaning you will toss the proposal out in full if the Consultant cannot meet the minimum qualifications. If none, delete the paragraph and say there are no minimum qualifications. Minimum qualifications can sometimes be important, such as a professional license. If you require a Minimum Qualification, ensure it is fair, appropriate and reasonable. Consultants can protest these if they seem exclusionary and unnecessary. In addition, some federal requirements may restrict or prohibit the use of such qualifications. Review the terms of the grant to ensure compliance with all such requirements. For instance, for FTA funded projects, the use of geographical preferences is prohibited or extremely limited under certain circumstances. See the Sidebar Supplement for more information. Minimum Qualifications are only for factual yes/no items which can be easily proven as a matter of fact and on the face of the RFP/RFQ response. These are NOT subjective such as “Company needs to be experienced” or “needs to have good references.” These are instead hard and fast criteria we check off “yes or no,” and we will toss them out without further consideration if they say no.
If background checks are not required, select "may"
Note to department – All non-federally funded contracts above $395,000 require an Inclusion Plan. If potential work, including all phases, is above $395,000, retain the Inclusion Plan as a required submittal. The Mayor’s 2010 policy requires you to score the WMBE response, for no less than 10% of total points.
Departments are encouraged to list the core Scope of Work items that the department has determined to be available for subcontracting.
Contracts with FEDERAL FUNDING may require different or additional social equity requirements, such as federal Disadvantaged Business Enterprise (DBE) requirements, which are required for US DOT funded projects, such as FTA projects.
Exceptions: Exceptions to the Inclusion Plan requirement are rare. Departments must notify their WMBE IDT representative and PC for a review and written approval of an exception. An exception does not relieve the Consultant of its responsibilities to seek WMBE inclusion if changes to the contract provides opportunities for WMBE inclusion.
For assistance, contact Miguel Beltran at Miguel.Beltran@Seattle.gov or 206-684-4525.
Q (Cover Letter): Can we include a cover letter/letter of transmittal without it counting to overall page count?
A: Cover letters are not required. Please limit your response to the information requested in the RFP. The City’s submittal instructions include page limits, and any pages exceeding those limits will be removed prior to evaluation.
Q (Letter of intent): Although the proposal evaluation criteria do not specifically request a letter of intent or cover letter, may we include a brief cover letter in our submittal and will it count towards the page limit?
A: Cover letters are not required. Please limit your response to the information requested in the RFP. The City’s submittal instructions include page limits, and any pages exceeding those limits will be removed prior to evaluation.
Q (No subject): The evaluation criteria for Section 1. Program Management requires a project schedule through phase 2. May we include a single 11x17 page (counted as one page) to include the schedule?
A: Yes, a single, one-sided 11x17 sheet may be used for the project schedule.
Q (No subject): The evaluation criteria for Section 2. Organizational Chart & Key Personnel requires two organizational charts (one for Phase 2 and one for Phases 3 & 4). May we include 11x17 pages (counted as single pages) to include the organizational charts?
A: Yes, a single, one-sided 11x17 sheet may be used for each organizational chart (Phase 2 and Phase 3/4).
Q (No subject): May we include divider pages between the required proposal response sections to improve organization and readability? These divider pages would be purely sectional markers and would not contain any substantive content; therefore, we request confirmation that they will not count toward the established page limit.
A: Divider pages may be included and will not count toward the page limit. Divider pages must not contain any substantive content.
Q (No subject): Can SPU confirm what the Program Consultant’s role is during Phase 2 for Longfellow Starts Here and Duwamish CSO areas? Will the existing options analysis teams be responsible for delivering all work through Engineering Reports or will there be an earlier handoff to the CSO Program team and if so, at what point? What is the Program Consultant’s role for these independent teams through Phases 3 and 4?
A: The Program Management Consultant’s role for CSO Projects that are already beyond the Options Analysis Phase will include: • Inclusion of these projects in Program dashboards such as Cost, Schedule, and Permitting/Regulatory Compliance status. • As-requested, independent reviews for elements such as costs, deliverables, constructability, construction schedules. • Construction Management staffing and resources, if SPU does not have the resources to perform this work.
Q (Insurance requirements): In reviewing the insurance requirements outlined in the RFP, we noticed that the boxes for Professional Liability and Umbrella Liability coverage were not selected. Could you please confirm whether this omission is intentional, or if we need to include these coverages?
A: Please refer to Attachment 2 for the insurance requirements for this contract. Exhibit E in Attachment 1 is part of the standard contract template and does not reflect the insurance requirements for this solicitation.
Q (Organizational Charts): Would SPU entertain allowing an additional page to show an individual organizational chart for Phase 3 instead of combining Phases 3 and 4 into a singular Org Chart?
A: No.
Q (Subcontractor participation): Can a subcontractor participate with more than one prime in response to this solicitation, given that the prime is OK with that?
A: Yes.
Q (Preclusion from Future Phases): If a firm performs options analysis on a specific basin, and that work is mostly complete, is that firm precluded from participating in design if they are not in a program oversight role?
A: Completing Options Analysis for a basin does not preclude your firm from pursuing design, as long as you will not perform program level oversight functions or independent review tasks over the design work.
Q (Resumes): Section 10.2 of the RFP states: Additional team members may be described at a high level, but only Key Personnel must be named at this time. Q: To confirm our understanding of Section 10.2, while only Key Personnel are required to be named at this stage, may we also include resumes for additional team leaders and support staff if they're placed in a separate appendix?
A: Yes, you may include resumes for additional team leaders and support staff in a separate appendix. However, evaluators are not required to review supplemental materials beyond what is requested in Section 10.2, and proposals will be evaluated based on the required content.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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