Plugged In for Good Residential Retrofit Program Re-Solicitation

The City of Las Cruces (City) is seeking proposals from qualified Contractors to perform residential retrofit services for up to 30 households participating in the Plugged in for Good Program. Services will include weatherization; health and safety measures; and equipment upgrades like heating, ventilation, and air conditioning (HVAC); and water heaters.

Background

The Plugged in for Good program (PIFG) is a joint project between the City of Las Cruces and local organizations to provide homeowners with energy upgrades that improve affordability and comfort while reducing emissions. 

The City of Las Cruces is requesting proposals from qualified and experienced contractors to perform energy efficiency retrofit services for low-to-moderate income Las Cruces residents. Services will be delivered through the Community Energy Efficiency Development (CEED) Program and future applicable programs. 

The CEED Program was established under the New Mexico Community Energy Efficiency Development Act (NMSA 62-17A-1) to support energy-efficiency upgrades that reduce household energy burdens and strengthen public health and environmental resilience. Accordingly, all work performed under the program must comply with rule NMAC 19.1.10. The City prioritizes equitable access, quality installations, and measurable benefits for participating households.

Current Program Status

The program has successfully recruited 16 eligible residential properties ready for energy efficiency retrofits (Phase 1). Energy audits have been completed for all 16 homes, and a preliminary scope of work has been developed to guide contractors in understanding anticipated upgrade requirements.

An additional 14 homes have since been accepted into the program (Phase 2) and are currently undergoing energy audits, brining the total program enrollment to 30 homes eligible for energy efficiency retrofits. Phase 2 will follow the same scope of work, delivery framework, and program requirements outlined in this solicitation once their audits and preliminary scopes of work are complete. The City anticipates issuing a notice to proceed with Phase 2 properties on a rolling basis as they become assessment-ready, and the selected Contractor shall be prepared to incorporate these additional homes under the same contract terms.

The City has a dedicated Energy Navigator to coordinate resident scheduling, deliver technology and program education, and guide participants through the program process. The Energy Navigator should be thought of as the safeguard between contractors and residents and thus the navigator needs to be aware of and looped into all the work occurring in the homes. The selected contractor will be required to collaborate with the Energy Navigator to address resident inquiries, align installation scheduling, and progress updates.

Project Details

• Reference ID: 26-27-002
• Department: Administration
• Department Head: Ikani Taumoepeau (City Manager)

Important Dates

• Questions Due: 2026-08-04T22:00:00.000Z
• Pre-Proposal Meeting: 2026-07-23T16:00:00.000Z — via Zoom at https://zoom.us/j/9972568333

Evaluation Criteria

• Technical approach to the requested services (40 pts)
• Qualifications/competence of team members to manage services to be provided (25 pts)
• Performance of the firm with previous clients, based upon quality of the work, control of costs, ability to meet schedules or deadlines; and responsiveness to the client (15 pts)
• Cost (20 pts)

Submission Requirements

• RFP Compliance Declaration (required) —

  In compliance with the requirements of this RFP, I offer and agree to furnish any or all materials and/or services to the City of Las Cruces within the time agreed.

  I further certify that this company has not been debarred, suspended, or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549 Debarment and Suspension as described in the Federal Rules and Regulations.

• NM Tax & Revenue Dept. CRS # —

  If not applicable, enter N/A as the response.

• Current NM Secretary of State Business ID # —

  Corporations Only 

• Federal I.D. Number (required)
• Contractor's License Information (required) —

  Please include the following information in your response:

  • License Number
  • License Classification
  • License Expiration Date
  • License Qualifying Party
• List of Subcontractors (required) —

  Please download the below documents, complete, and upload.

• Proof of Insurance (required) —

  Provide either a current insurance certificate for the project with all supporting endorsements or letter from authorized carrier certifying that the required proof coverage with supporting endorsements will be timely provided prior to contract execution.

• State Labor Enforcement Fund Registration Number (required)
• Technical Proposal Content - Evaluation Criteria No. 1 - Technical Approach
• Provide description of the proposed technical approach of all professional, technical and customary services provided (required)
• Major tasks to be accomplished (required)
• A detailed statement of services to be provided under each task (required)
• A project time schedule including a detailed project timeline for completing work across all properties with proposed sequencing by measure type (e.g., weatherization, electrical panel upgrades), key milestones, and anticipated duration per property. Proposers may include a sample property with an illustrative scope work to demonstrate sequencing approach. (required)
• Describe the proposed approach for coordinating with the City's for site assessments and scope development (see Section 3.1 Project Delivery Framework A for more details) (required)
• Describe the proposed approach for coordinating with the City's HVAC contractor (required)
• Technical Proposal Content - Evaluation Criteria No. 2 - Qualifications/Competence
• Key Personnel (required) —

  Provide the names of key personnel who will be assigned to provide the services described herein. For each person listed, a description of experience, areas of competence and percent of time assigned to the project shall be provided.

• Principal member/officer of the firm responsible for administration of the contract (required) —

  Name, address, telephone number, of the principal member/officer of the firm responsible for administration of the contract. If applicable, list of subcontractors, including addresses, qualifications and areas of responsibility.

• Location(s) of office(s) (required) —

  Location(s) of office(s) where the work will be performed, and percent of work to be performed at each. 

• Professional responsible for and in direct charge of the work (required) —

  Name, address, and New Mexico registration (if applicable) of the professional responsible for and in direct charge of the work. 

• Technical Proposal Content - Evaluation Criteria No. 3 - Performance of the Firm
• Previous Work/References (required) —

  Description and name of a total of three past contracts similar to the scope herein that have been completed by the firm including the name and telephone number of the contact person for each project. 

• Cost Proposal
• Cost Proposal (required)
• Type of RFP: (required)
• Will cost be evaluated? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Is this project Federally Funded? (required)
• Pre-Proposal Meeting? (required)
• Options for Pre-Proposal Meeting Attendance (required)
• Term for the Agreement (required) —

  Select one of the examples below and edit the answer for your project. 

  Examples:

  • The agreement will be for one year.
  • The agreement will be for a base period from the date of award through ____, 2020, with the option to renew at the discretion of the City for an additional [number] (#) one (1)-year terms.
  • The term of the agreement will be for the time period established in the professional services agreement between the City and the Consultant as required to complete the delivery of the contracted services.
  • (This piggyback clause is optional and determined on case-by-case basis)
    The contract resulting from this RFP will authorize the successful respondent to extend the same terms and conditions to other governmental entities conditioned upon the procurement laws and regulations of those entities. The CITY shall not be a party nor have any liability relating to such extensions.
• City intends to award: (required) —
  • Select Option 1 if the City plans to award a single respondent for the project.
  • Select Option 2 if the City plans to award multiple respondents for the project.
• Will an Evaluation Committee be reviewing results? (required)