Active SLED Opportunity · WASHINGTON · CITY OF RIDGEFIELD
AI Summary
The City of Ridgefield seeks a qualified firm to develop a comprehensive recruitment strategy for its Police Department, including digital marketing, video production, and community outreach. Submissions due May 14, 2026. Project funded by Washington State DOJ COPS Office grant.
The City of Ridgefield is seeking qualifications for C2026-030: Police Department Recruitment to be received no later than Thursday, May 14, 2026 at 4:00 p.m.
The City of Ridgefield is seeking qualifications from highly qualified firms to develop a comprehensive recruitment strategy. This effort will include materials and messaging to promote successful recruitment of interested and qualified candidates for the Police Department team located in the City of Ridgefield. The selected consultant shall utilize innovative recruitment techniques and a creative, storytelling approach to attract qualified candidates.
The consultant will be expected to perform the following tasks:
• Plan, design and create professional and engaging recruitment materials for the Ridgefield Police Department that showcase the Department’s unique brand. Deliverables will include:
o Design handouts for recruitment events such as flyers or pamphlets.
o A dedicated recruitment website for the Ridgefield Police Department.
o Write, Film and Produce Recruitment videos for multiple audience and locations, including a recruitment website, social media and other digital marketing.
o Photography of police officers, vehicles, equipment etc. to create marketing materials.
o Design graphics, write copy and strategy for a digital marketing campaign.
o Administration of a digital marketing strategy with targeted online ads on social media and other locations.
• Remain consistent within the City of Ridgefield/Ridgefield Police Department branding.
• Recorded video footage, video files, photographs, graphics and other materials provided to the City on project completion.
All work shall be completed by June 30, 2027.
This project is funded by the Washington State Department of Justice (DOJ) through the Office of Community Oriented Policing Services (COPS Office) grant program.
Request for Qualifications packets may be viewed and downloaded via the City’s e-Procurement Portal at https://procurement.opengov.com/portal/ridgefieldwa. Respondents are required to register for a free account via the City’s e-Procurement Portal hosted by OpenGov Procurement. Once respondent has completed registration, you will have access to download the Request for Qualifications and will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/ridgefieldwa.
All project or contract language specific questions, requests for substitutions or changes, or requests for clarification must be submitted via the City’s e-Procurement Portal, located at https://procurement.opengov.com/portal/ridgefieldwa by 4:00 p.m. on Monday, April 27, 2026. Incomplete or late inquiries may not be considered.
Proposers will have the option of submitting their packets online via the City’s e-Procurement Portal hosted by OpenGov Procurement, by hand delivery, or United States Postal Service.
If choosing to submit online, electronic submittals must be received by the City through the City’s e-Procurement Portal located at https://procurement.opengov.com/portal/ridgefieldwa no later than 4:00 PM (Pacific Time) Thursday, May 14, 2026. This is the preferred method. Submittals received after the specified time will not be accepted. The City’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submittal deadline regardless of any technical difficulties such as poor internet connections. The city strongly recommends completing your response well ahead of the deadline. Submittals received by fax or E-mail will not be accepted.
If the electronic submittal process is not an option, the City will also accept hand-delivered or mailed submittals that shall be placed in a sealed envelope that clearly states the name of the proposer, the date of the submittal opening, and the title “Police Department Recruitment”. Hand-delivered submittals shall be delivered to Ridgefield Administrative and Civic Center (RACC) building, 510 Pioneer Street, Suite B, Ridgefield, Washington 98642. Submittals that are not received by proposal closing of 4:00 p.m. local time, Thursday, May 14, 2026, will not be considered complete and will be forfeited.
Submittals delivered via United States Postal Service shall be enclosed in another envelope that is addressed to the attention of the Procurement Coordinator, City of Ridgefield, P.O. Box 608, Ridgefield, Washington 98642. Mail to the City of Ridgefield is received by 10:00 a.m. each day. Proposers may call the Procurement Coordinator to verify receipt of their submittal. Submittals that are mailed and not received by proposal closing of 4:00 p.m. local time, Thursday, May 14, 2026, will not be considered complete and will be forfeited.
The City of Ridgefield is committed to providing equal opportunities to State of Washington-certified Minority, Disadvantaged, and Women's Business Enterprises in contracting activities.
The City of Ridgefield, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability in all of its programs and activities. This material can be made available in an alternate format by contacting Melissa Irwin, Bids@ridgefieldwa.us or 360-857-3557.
The City of Ridgefield in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
The City reserves the right to cancel this request or reject any and all Submittals or to waive any minor formalities of this call if the best interest of the City would be served.
The City of Ridgefield, incorporated in 1909, is a rapidly growing community located in northern Clark County, Washington approximately 10 miles north of Vancouver, Washington. Over the next 20 years, the City of Ridgefield expects to grow to a population of over 20,000 persons with an employment base of over 13,000 jobs.
The Ridgefield Police Department, a rural agency in Southwest Washington, proposes a new, multifaceted recruitment project to attract more candidates to their growing police department. The project will include digital recruitment strategies such as producing recruitment videos, a recruitment-specific website, and targeted social media advertising.
Additionally, current police officers will attend community and higher education recruitment events in Washington and Oregon in order to provide personal outreach to potential candidates. Project deliverables will include shareable videos, a website, recruitment pamphlets, and a report that includes key takeaways and lessons learned, all of which can help other rural police departments in their recruitment efforts.
This section is intended to familiarize the City with the proposing Consultant firms. Proposers shall include a brief profile of their firm(s). This profile should provide an overview of the firm’s areas of expertise, its history, primary market area, the current availability of firm personnel to complete the proposed project. The selected Consultant must be able to demonstrate that the firm has the personnel available to complete the work. If the proposing firm uses a sub-Consultant, each participating firm should provide a firm profile.
The project manager must be highly skilled at managing projects to ensure that they are delivered within scope, according to schedule and within budget. The Submittal should also discuss how the project manager would consistently ensure high quality of work and their proven performance and experience in managing and delivering projects in an expedited process. Discussion of other key personnel (task leaders) including expertise and experience in design of similar projects and construction engineering and observation on projects.
This section of the submittal should contain brief descriptions of the Consultant’s recent and successful past performance on agreements with governmental entities and private industry for the type of work. For each project, the Consultant should provide a brief description of what services were provided and the outcome of the projects. In addition, the project manager, start and end dates (actual and planned), and the total dollar value (actual and planned) of each project should be provided.
The section shall include the approach to be taken with this project, including work to be conducted under each phase, overall schedule for this project meeting the required deadline, tactics used to collect needed information.
Submittals must provide at least three (3) references for similar projects. References should also be recent (within the last 2 years) or current clients. References for sub-Consultants (if applicable) should be relevant to the proposed role of these services. Provide the name, title, organization, e-mail, and telephone number for each reference listed. The City may use its past experience with a firm in the reference evaluation.
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The bidder, under penalty of perjury, hereby certifies that said person(s), firm, association, LLC, or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted.
The undersigned declares that before preparing their bid, they read carefully the specifications and requirements for bidders and that their bid is made with the full knowledge of the kind, quality and quantity of services and equipment to be furnished, and their said bid is as stated on these pages. By confirmation, the Bidders acknowledges and agrees to the terms and conditions of each of the solicitation and is a person authorized to submit on behalf of your firm.
Bidder certifies they have read and thoroughly understand the Contract governing the work included in this improvement and the method by which payment will be made for said work and hereby propose to undertake and complete the work included in this improvement in accordance with said Contract.
The quantities and items of work represent the City’s best approximation of the work required to meet the objectives of the project. The City of Ridgefield reserves the right to reject any or all proposals if found to be higher than the estimated cost, or to contract for only one Schedule of the proposed work, and to waive any formality or technicality in any proposal in the interest of the City. The consultant shall be paid for work performed at the line item unit rates. The City is not responsible for restocking charges or for unused materials because of variations in quantities.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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