Pre-Employment Physicals and Commercial Drivers' License (CDL) DOT Physical Examinations (RFP)

The City of Sierra Vista “City” is seeking proposals from qualified medical providers to conduct physical examinations for prospective employees and current employees who are required to maintain a valid Commercial Drivers’ License (CDL) certification.

Background

The services to be provided shall include, but not be limited to: post job offer/pre-employment physical examinations, occupational health medical services, and Arizona Department of Transportation Commercial Drivers’ license examinations. Advice and consultation services related to Occupational Health shall be provided to the City at no additional cost.

The Contractor shall have the ability to perform screenings, immunizations and vaccinations at their medical offices located within Cochise County.

The term of the agreement is for two (2) years, with the option to renew the contract for three (3) additional one-year periods, not to exceed five (5) contract years.

The City cannot guarantee the quantity of persons sent to the medical provider.  Quantities are on an as-needed basis.

Project Details

• Reference ID: 2026-GEN-050
• Department: HUMAN RESOURCES
• Department Head: Kennie Downing (Chief Human Resources Officer)

Important Dates

• Questions Due: 2026-06-25T00:00:00.000Z
• Answers Posted By: 2026-07-02T00:00:00.000Z

Evaluation Criteria

• Provider qualifications and experience (30 pts)
• Ability to provide all Scopes of Work described (20 pts)
• Service delivery and scheduling flexibility (15 pts)
• Cost (20 pts)
• Insurance and regulatory compliance (15 pts)

Submission Requirements

• Offer & Authorized Signature (required) —

  Please download the below documents, complete, and upload.

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the requirements including the sections:

  1. Scope of Work (in Attachments)
  2. Federal Clauses and Requirements
• Statement of Qualifications Documents (required) —

  Please Upload your COMPLETE Statement of Qualifications here, which includes the following:

  1. Cover Letter
  2. Statement of Qualifications
  3. Proposed Design Time Schedule

  NO PRICING SHALL BE SUBMITTED AT THIS TIME

• Proposal (required) —

  Please Upload your COMPLETE Proposal here. Multiple files can be uploaded, if needed. 

• Price Proposal Form (required) —

  Please download the below documents, complete, and upload.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXXof the total bid price, payable toCity of Sierra Vista, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, July 10, 2026 addressed to:

  City of Sierra Vista
  Debbie Felix
  1011 N. Coronado Drive
  SIERRA VISTA,AZ85635

  Please have the Bidder Name, Contract Title ("Pre-Employment Physicals and Commercial Drivers' License (CDL) DOT Physical Examinations (RFP)"), and Contract Number ("2026-GEN-050") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Sierra Vista so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• References (required) —

  Please download the below documents, complete, and upload.

• Suspension & Debarment (required) —

  Please download the below documents, complete, and upload.

• Subconsultants, Lower Tier Subconsultants & Material Suppliers List (required) —

  Please download the below documents, complete, and upload.

• Certification of Primary Participant Regarding Responsibility Matters (required) —

  Please download the below documents, complete, and upload.

• Certification Regarding Foreign Countries (required) —

  Please download the below documents, complete, and upload.

• Certificate of Insurability (required) —

  Please download the below documents, complete, and upload.

• SAM.GOV REGISTRATION / UNIQUE ENTITY ID* (required) —

  Do you have a UEI number from Sam.Gov?

• UNIQUE ENTITY ID* (required) —

  Please enter your Unique Entity ID in the space provided.

• SAM.GOV REGISTRATION ACKNOWLEDGEMENT* (required) —

  It is highly recommended that firms responding to this RFP register their entity at SAM.gov. The process is free and a requirement for award of work on federally funded projects. To register, follow the link provided: https://sam.gov/content/entity-registration . Once registered, your firm will be issued a Unique Identifier Number. The registration process usually takes several days but can be up to several weeks depending on demand. This will be a requirement for the firm selected for award. 

  Please confirm
• Transaction Privilege Tax Form (required) —

  Please download the below documents, complete, and upload.

• W9 Form / W8 Form Series Guide (required) —

  Please download the below documents, complete, and upload.

• Federal Clauses and Provisions (required) —

  Please download the below documents, complete, and upload.

• Federal Terms and Conditions (required) —

  Please download the below documents, complete, and upload.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Pre-bid meeting (required) —

  Please select the correct option for this bid