Print Services

General work description:PRINT SERVICES

Background

The need for this project arose from our growing demand for diverse print services, including sticker print impressions, decals, engine compartment labels, fire extinguisher stickers, and VTA labels on bus stop shelters. Additionally, the upcoming move of our headquarters has highlighted the necessity to streamline our print processes and ensure consistent quality across all print impressions. On a monthly average, the service demand reaches 114 standard size, large format, and business card print jobs. The average impression count reaches 375,000 monthly. It is anticipated that the count may decrease as the organization adjusts to more digital services.

Project Details

• Reference ID: P25291
• Department: Technology Department
• Department Head: Richard Bertalan (Deputy Director, Technology)

Important Dates

• Questions Due: 2026-04-08T21:00:00.000Z
• Pre-Proposal Meeting: 2026-04-07T18:00:00.000Z — Virtual Pre-Proposal Conference details: Join Microsoft Teams meeting: https://teams.microsoft.com/meet/28594322921155?p=vf27oEdczdM5PDPhq9 Meeting ID: 285 943 229 211 55 Passcode: P4pQ77yq Dial in by phone +1 408-889-1601,281539870# United States, San Jose Conference ID: 281 539 870#

Addenda

• Addendum #1 (released 2026-04-13T18:53:22.210Z) —

  Addendum 1 Questions and Answers #1

• Addendum #2 (released 2026-04-21T16:30:43.305Z) —

  Addendum #2 PROPOSAL FORM 18 LEVINE ACT STATEMENT

Evaluation Criteria

• Qualification of the Firm (25 pts)
• Staffing and Project Organization (25 pts)
• Work Plan / Project Understanding (25 pts)
• Local Firm Preference (10 pts)
• Cost Proposal (15 pts)

Submission Requirements

• PROPOSAL (without Cost form) (required) —

  Refer to Section 4. Proposal Submittals and Forms of the RFP for details on response requirements that are to be submitted in this response section, and upload your COMPLETE Proposal here. Upload cost proposal separately in the next step.

  Submit the following forms as part of your Proposal:

  [CA - make edits as necessary]

  Proposal Form 1A. Proposal Submission and Proposer General Information

  Proposal Form 3. Designation of Subcontractors

  Proposal Form 4. Listing of SBE Proposer or Subcontractors

  Proposal Form 5. Litigation Disclosure

  Proposal Form 6. General Certifications

  Proposal Form 7.Non-Collusion Declaration

  Proposal Form 8. References

  Proposal Form 9. Key Personnel Statement of Availability

  Proposal Form 10. Designation of Proposer's Representative

  Proposal Form 11. Local Firm Certification

• Separate Cost/Price Proposal (required) —

  Proposers shall submit a [Cost/Price] Proposal for the services requested in this RFP.

  Submit the following forms:

  [CA - make edits as necessary]

  FORM 3. COST PROPOSAL FORM

  FORM 4. LISTING OF MWBE PRIME AND SUBCONTRACTORS [Include here if A&E]

  FORM 5. LISTING OF DBE/SBE PRIME AND SUBCONTRACTORS [Include here if A&E]

  FORM 6. DESIGNATION OF SUBCONTRACTORS AND SUPPLIERS [Include here if A&E]

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 10% of the total bid price, payable toSanta Clara Valley Transportation Authority, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, May 1, 2026 addressed to:

  Santa Clara Valley Transportation Authority
  David Ossom
  3331 North First Street, Bldg. C-1
  San Jose,CA95134

  Please have the Bidder Name, Contract Title ("Print Services"), and Contract Number ("P25291") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to Santa Clara Valley Transportation Authority so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• SB/DVBE Certification ID —

  Please type your SB/DVBE Certification ID. This will be verified by the Cal eProcure Website

• Contractors State License Board (CSLB) Number —

  Please enter your License Number here. This will be verified against the state database

• California Department of Industrial Relations Registration (required) —

  Please enter your Public Works Contractor Registration Number. This will be verified against the state database.

• California Secretary of State Business License —

  State your Company's Name Here. This will be verified against the California Secretary of State's Website.

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Separate Fee Proposal Upload (required) —

  If not using the Electronic Pricing Table, do you want your bidder to separate a Price Proposal from the rest of the Response?

• Evaluation Criteria (required) —

  Would you like to define the Evaluation Criteria for this solicitation?