Professional Audit Services

The County of Shasta, through its Department of Support Services, Purchasing Unit, invites responses to a Request for Proposals to provide independent audit services for multiple fiscal years. The engagement includes audits of annual financial statements, Single Audits of federal award programs, and agreed-upon procedures related to the annual calculation of the Appropriations Limit under Article XIII-B of the California Constitution.

Project Details

• Reference ID: 26-26
• Department: Purchasing Department
• Department Head: Leticia Swanson (Purchasing Manager)

Important Dates

• Questions Due: 2026-03-20T21:00:00.000Z

Addenda

• Addendum #1 (released 2026-03-17T15:35:19.875Z) —

  Contracts for Previous/Current Fiscal Year

Evaluation Criteria

• The Price Identified for the Services Provided (20 pts)
• Technical Approach/Understanding of Deliverables and Timelines (25 pts)
• Background and Experience Performing Required Services (25 pts)
• Sufficient Staffing/Organizational Structure (25 pts)
• Completeness and Conciseness of Response (5 pts)

Submission Requirements

• Upload Cover Letter (required) —

  Include primary contact name, address, phone and e-mail address with brief description of services provided and identification of any subcontractors utilized in the provision of services. Identify location of headquarters, technical support, field offices and those locations which would serve Shasta County.

• Evaluation Criteria - Pricing
• Pricing Proposal (required) —

  Provide clear and comprehensive description of all costs associated with the services required including a table that contains the cost breakdown by deliverable as well as fiscal year. CPI indexing or fixed fees for each of the three years shall be specified. 

• Evaluation Criteria - Technical Approach/Understanding of Deliverables and Timelines
• Describe firm's audit management methodology/approach including approach to achieve timely reporting. Include an estimated schedule for each phase of the audit to achieve completion and ACFT issuance for each fiscal year in December. (required)
• Provide a project scope including all requirements as outlined in the Scope of Work and Reporting Requirements sections that inlcude required industry standards. (required)
• Evaluation Criteria - Background and Experience in Providing Required Services.
• Describe experience and background in providing required services. Describe the range of services performed by local office, such as audit, accounting, tax service or management services. (required)
• Identify firm's existing client base including the number of existing California government agencies for whom the same services are being performed and for how long. (required)
• Provide three references for current California government agency clients. Include name, contact information including e-mail address, brief description of services being provided and dates of service. (required)
• Upload copy of most recent peer review report and accompanying letter of comment, if any, (required)
• Evaluation Criteria - Sufficient Staffing/Organizational Structure
• Provide an organizational chart highlighting key staff who will be assigned to the audit(s). (required)
• Provide descriptions for staff who will be assigned as auditors/managers and other key assigned personnel. (required)
• Insurance
• Does respondent agree to provide all required insurance policies including but not limited to Commercial General Liability with limits of $2 million per claim and $4 million aggregate, Professional Errors and Omissions with $2 million per occurrence and $2 million aggregate? (required)
• If no, please state why. (required)
• Request for Confidentiality of Proprietary Information —

  If a Respondent believes that any portion of its Proposal is subject to a legal exception to public disclosure, the Respondent shall: (1) clearly mark the relevant portions of its proposal “Confidential”; and (2) identify the legal basis for exception from disclosure. By submitting a Proposal, a Respondent agrees that County shall not in any way be liable or responsible for the disclosure of any Proposal or any part thereof if disclosure is pursuant to the Public Records Act or otherwise pursuant to law or legal process. By submitting a Proposal, the Respondent agrees to save, defend, keep, hold harmless, and fully indemnify County, its elected officials, officers, employees, agents and volunteers from all damages, claims, costs, or expenses, whether in law or in equity, that may at any time arise for not disclosing any portion of a Proposal marked “Confidential” to a third party.

• Request for Confidentiality of Proprietary Information (required) —

  The Respondent, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the response in which it appears, be treated as confidential information and protected from disclosure to the public.

  1. Description of specific information that is the subject of the request.

  2. The legal basis for exception from disclosure.

   

  Enter N/A if this does not apply.

• Statement of Experience
• Business Status (required)
• If other/Corporation: (required) —

  If you chose Corporation, which State your business is incorporated in?

  If you chose Other Entity, please clarify.

• Number of years in business under present business name? (required)
• Has respondent ever used another Business Name? (required)
• Please state any other business name(s) used and provide the number of years in business under prior business name(s). (required)
• Number of years’ experience providing equivalent or related services? (required)
• Contracts completed during the last 5 years: (required) —

  Please include:

  Year, Services Provided, Contract Amount, Location, Contracting Agency

   

• Has respondent failed or refused to complete a contract? (required) —

  If yes, please explain in the next question.

• Please explain. (required)
• Has Respondent been the subject of any disciplinary action within the last three years or is there any such pending action with state regulatory bodies or professional organizations? (required)
• Provide information as to the circumstances and status of the disciplinary action. (required)
• Does respondent hold a controlling interest in any other organization, or is this agency or business owned or controlled by another organization or agency? (required) —

  If yes, please explain in the next question

• Please explain. (required)
• Does respondent hold or have a financial interest in any other business? (required) —

   

   

• Please explain. (required) —

  Unless you are the individual personally performing contracted services or a governmental agency.

• Names of persons with whom respondent has been associated in business as partners or business associates in the last five years. (Government agencies are exempt) (required) —

  If none/exempt please indicate with a N/A

• Explain any litigation involving respondent or any principle officer(s) thereof (if applicable): (required) —

  If not applicable, please indicate with a N/A

• Provide a description of experience in the services to be provided, and the experience of principle individuals who will be performing services: (required)
• List any major equipment to be used for the direct provision of services: (required)
• Provide respondents most recent audited financial statement (required) —

  Please attach a copy of your most recent audited financial statement, for a fiscal period not more than 18 months old at time of submission, by an independent certified public accountant. If one is not available, a profit and loss or similar type income statement in order to demonstrate fiscal stability.

  See California Department of Social Services, Manual of Policies and Procedures, Section 23-610 (c) (15)(L) for full details of this requirement.

   

• Does respondent agree, at the request of the County, to provide letters of credit, and guarantor letters from related entities? (required)
• Please provide a list of commitments, and potential commitments which may impact assets, lines of credit, guarantors letters, or otherwise affect respondents ability to perform: (required) —

  If none, please indicate with a N/A

• If the nature of the services requires business or professional licenses, are such licenses held by respondent? (required)
• Does respondent agree to provide additional information as required by the County to make an informed determination of qualifications? (required)
• Does respondent agree to permit the County, State, and Federal governments to audit financial and other records pertinent to the services provided? (required)
• Certifications:
• Comply with specifications (required) —

  Do you agree to comply with specifications, RFP instructions, draft Contract requirements and other pertinent references contained in this RFP?

• Price Hold (required) —

  Do you agree that the information and costs provided in the proposal will remain unchanged and will not be withdrawn for a period of 90 days after the submission deadline?

• Certify Accuracy of Response (required) —

  Do you certify that all statements contained within the submitted Proposal are true, and acknowledge that if the Proposal is found to contain any false statements, the County may declare any Agreement or Contract made as a result of the Proposal to be void?

• Additional Information (required) —

  Do you agree to provide the County with any other information the County determines is necessary for accurate determination of your qualifications to provide the requested services?

• All Costs Included (required) —

  Do you certify that the proposal includes all costs incident to the proposed Contract?

• Affirm independence from the County and all its employees and independence according to auditing standards to issue opinion(s) on its financial statements. (required)
• ACH/Direct Deposit Authorization (required) —

  Upon execution of the Contract, the chosen respondent must agree to receive electronic payments and will be required to complete the ACH/Direct Deposit Authorization form. Do you agree to be an ACH/Direct Deposit vendor?

• References (required) —

  You give permission for the County to contact any and all references provided.

• Description of Purchase (required) —

  The County of Shasta, through its Department of Support Services - Purchasing Unit, is issuing this solicitation for the provision of ...

  Please provide a brief description of the services being requested.

• Optional Sections —

  Will you be utilizing the 'optional' sections in the procurement?

  If so, please select which sections and include these in the scope of work section.

  Electronic pricing table - If you would rather attach an external pricing document, don't select and upload your pricing sheet in attachments.

  Depending on the complexity, Purchasing may be able to create an electronic pricing table for the department.

• Responders Conference (required) —

  Please choose one of the below options that best suits your procurement.

  For most solicitations there would be 'none'

• Contract Type (required) —

  Please choose which contract example you want attached to the solicitation.

• Initial Term (required) —

  The Contract will be for an initial term of one year and may contain a provision for an extension of the initial term for an additional one year term.

• Extension Term (required) —

  The Contract will be for an initial term of one year and may contain a provision for an extension of the initial term for an additional one year term.

Questions & Answers