SLED Opportunity · FLORIDA · CITY OF NEW SMYRNA BEACH
AI Summary
The City of New Smyrna Beach seeks qualified firms for professional engineering services focused on marine applications. Services include design, construction administration, inspection, and value engineering on an as-needed basis under a pool contract.
Pursuant to the "Consultants Competitive Negotiation Act," Florida Statutes 287.055, the City of New Smyrna Beach, Florida (the “City”) is accepting sealed qualifications from individuals or firms to provide Professional Engineering Services for Marine Applications.
The objective of this solicitation is to establish a pool of firms or individuals with the capability of providing professional engineering services for marine application only. The city has other engineering consultants, awarded under other public solicitations. This solicitation is not intended to address or override those existing contracts.
The services to be provided under this agreement will be provided on an as-needed basis using purchase orders and/or work orders issued by the City. The City makes no covenant or promises as to the number of available projects or that the firm will perform any project for the City during the life of the basic contract. The basic contract does not authorize the performance of any work or require the City to place orders for work. Expiration of the term of the basic contract will have no effect upon task assignments issued pursuant to the basic contract and prior to the expiration date. Obligations entered therein by both parties shall remain in effect until completion of the work previously authorized by the City. During this period, the City shall reserve the right to seek qualifications and/or proposals from other individuals or firms for specialized projects, as deemed to be in the best interest of the City.
The selected firm(s) are responsible for reviewing existing City of New Smyrna Beach Codes, Resolutions/ Ordinances and all applicable State of Florida Codes, as well as incorporating the information into complete documents including final plans (working drawings), technical specifications, construction estimates and related bid documents necessary for the bidding and construction of marine oriented projects. The City reserves the right to utilize the firm to provide any facet of the improvement process including design, construction administration, inspection services only, value engineering, etc.
The City serves an area of 41.6 square miles in size and serves a population of approximately 33,402. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.
The City was created in 1887 by adoption of its first charter, which was replaced through Chapter 224.08, Special Acts of Florida, 1943, and subsequently amended, with the most recent update taking effect January 1, 2021.
The legislative branch of the City is composed of an elected five-member City Commission consisting of the mayor and four commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.
More detailed information on the government and can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Reports.
| Event | Date | Location |
|---|---|---|
| Opening of Submittals | 2026-03-31T13:00:00.000Z | Microsoft Teams Meeting, Call in (audio only) 786-636-1338 Phone Conference ID: 380 134 057# |
| Evaluation Meeting | 2026-04-09T14:00:23.013Z | Microsoft Teams Meeting, Call in (audio only) 786-636-1338 Phone Conference ID: 501 037 467# |
Notice is hereby given to all Proposers that this is Addendum 1 to RFQ 12-26-ENG, Professional Engineering Services for Marine Applications, issued February 27, 2026.
This addendum is issued to answer vendor questions, clarify, add, delete, correct and/or change the proposal documents to the extent indicated and is hereby made a part of the above noted solicitation documents. Any modifications/changes made by this addendum affect only the portions or paragraphs specifically identified herein; all remaining portions of the proposal are to remain in force. It is the responsibility of all Applicants to conform to this addendum. Please note, questions are recorded as they are received, including grammar and spelling errors. This addendum shall be considered part of the Contract Documents for the above-mentioned solicitation as though it had been issued at the same time and incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the original document, this addendum shall govern and take precedence. All other terms, conditions, and regulations will apply.
This addendum impacts all vendors interested in submitting proposals for this solicitation.
Applicant must respond confirming they have received a copy of the Public Records Act, located in the attachment section.
By submitting this response, you hereby designate the company name and address listed here as the office to which notices may be delivered or mailed.
Please provide the title of the Prime Proposer and company name of the organization.
Please provide the Employer Identification Number.
I have carefully examined this solicitation in its entirety, including but not limited to the qualifications, scope of services, and all other documents accompanying or made a part of this document.
I hereby propose to furnish the services specified herein at the prices, rates or discounts quoted in my proposal.
I agree that my proposal will remain firm for a period of up to one hundred eighty (180) days in order to allow the city adequate time to evaluate the proposals.
I agree to abide by all conditions of this proposal and understand that a background investigation may be conducted by the City of New Smyrna Beach Police Department prior to award.
I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of the contractor as its act and deed and that the contractor is ready, willing and able to perform if awarded the contract.
I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the same product or service; no officer, employee or agent of the City of New Smyrna Beach or of any other Proposer interested in said proposal; and that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.
Proposer acknowledges, that the selected Professional Consultant(s) shall be required to sign a standard City contract within four-teen (14) days of Notice of Selection for Award.
By submitting a response to this solicitation, the Proposer acknowledges the required insurance conditions listed herein.
The proposer shall be required to submit their Certificate(s) of Insurance to the City of New Smyrna Beach no later than 24 hours following the selection of the recommended consultant(s). Failure to do so shall be just cause for forfeiture of the proposal guaranty.
PROJECT NUMBER: 12-26-ENG - Professional Engineering Services for Marine Applications
The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose within their submittal: the name of any officer, director, or agent who is also an employee of the City of New Smyrna Beach, Florida. Furthermore, all respondents must disclose the name of any city employee who owns, directly, or indirectly, an interest of more than five percent (5%) in the respondent’s firm or any of its branches.
The purpose of this disclosure statement is to give the city the information needed to identify potential conflicts of interest for screening evaluation team members and other key personnel involved in the award of this contract.
The term “conflict of interest” refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any city duty or responsibility in administration, management, or other professional activities. The bias such conflicts could conceivable impart may inappropriately affect the goals of the city. The city must be free of the undue influence of outside interests.
The mere appearance of a conflict may be as serious and potentially damaging as an actual conflict of interest. Reports of conflicts based on appearances can undermine public trust in ways that may not be adequately restored even when the mitigating facts of a situation are brought to light. Apparent conflicts, therefore, should be disclosed and evaluated with the same vigor as actual conflicts.
Upload as one (1) PDF document a complete copy of the proposal.
Proposal must be in a professional format and signed by an authorized officer of your organization.
Proposals shall be clear and concise. In order to maintain comparability and to facilitate the review process, proposals shall be organized in the manner specified below:
Please provide a short statement of the type of work for this project. For example: perform a Classification and Compensation Study and other related services
Please confirm that you have REVIEWED and UPDATED the Summary Section under "Introduction" prior to releasing solicitation.
Is this Pre-Proposal Conference:
If a site visit is required, please provide the location/address of the site visit for the Pre-Proposal Conference. If a site visit is not required, please type N/A.
What is the length of time for the awarded contract? Please use the following format:
three (3) years
Will this project allow for optional extensions? If yes, please provide the information in the following question.
If you answered yes to the Optional Extensions, the please provide how many options and for how long of a period for this project? Please use the following format:
three (3) optional one (1) year periods
Will this have multiple awards?
Please confirm that you have UPDATED and ATTACHED Attachment B - Professional Services Agreement to this Request for Qualifications.
Is this a federally funded project?
Is this a federally funded project?
Is this a grant funded project?
Provide the name of the Engineer
What shall the provider be called?
Q (Question 3 in Vendor Response Portal): In the Vendor Response Portal, can the City clarify what information they want under question “3. Title of Position and Company Name* Please provide the title of the Prime Proposer and company name of the organization.” Specifically, what do you mean by the title of the prime proposer? Do you mean name and title of the signer or principal?
A: Question received. A response will be provided in an addendum.
Q (Acknowledgement of Smoke Free Workplace Form): There is an Acknowledgement of Smoke Free Workplace Form included in the form uploads. It does not appear on the checklist included on the Proposal Response Form. Can the City confirm whether this form is required?
A: Question received. A response will be provided in an addendum.
Q (Form Checklist on Proposal Response Form References): The checklist includes “City of NSB Form: References.” There is no reference form provided for Tab 7, but references are requested in Tab 6 without a form. Can you confirm whether there is a form for this or if listing references in Tab 6 is acceptable?
A: Question received. A response will be provided in an addendum.
Q (Tab 4 Reports): In Tab 4 Project Approach, the City requests: "F. Examples of reports that would typically be made available to the city, if applicable." Can the City confirm that it does want us to include reports? If so, may we include report examples in an appendix?
A: Question received. A response will be provided in an addendum.
Q (Contracts): How many firms do you anticipate selecting for award?
A: Question received. A response will be provided in an addendum.
Q (Vendor Information Form): We have a number of principals/officers to list that will not fit on this form. Should we include a separate sheet of all officers, or is it acceptable to list only the principals/managing officers who will be involved in this contract?
A: Question received. A response will be provided in an addendum.
Q (Supplier/Vendor Registration Form): The instructions on this form say to complete it and email it to: VendorSummaryForms@cityofnsb.com with a copy of our W9 and Sunbiz registration. Since we are including all of this information within our submittal, do we also need to email these documents separately?
A: Question received. A response will be provided in an addendum.
Q (Contract Language): As currently worded, we believe that the liability provision in Section IV.X Liability on page 15, as well as the Hold Harmless provision on page 34 of the RFQ, are not in compliance with FL Statute 725.08 and are unenforceable. Would the City consider rewording same to conform with the statute? Suggested language per FL Statutes 725.08: “The design professional shall indemnify and hold harmless the City , and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract.”
A: Question received. A response will be provided in an addendum.
Q (Project Experience budget comparison): Where the City requests a comparison of original versus actual budget, are you referring to professional design fees or construction costs?
A: Question received. A response will be provided in an addendum.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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