SLED Opportunity · FLORIDA · VOLUSIA SOLID WASTE
AI Summary
Volusia County seeks a consultant for professional hydrogeological and well services including design, permitting, construction, and testing of wells, supporting water supply planning, groundwater modeling, and permit compliance monitoring.
The Volusia County Water Resource and Utilities Services Division currently have twenty-six (26) production wells. Evaluations of these wells are needed to collect and record historical data. Additionally, due to the age of the wells many require redevelopment to ensure reliability. There are also nine (9) water treatment facilities throughout the County. The County of Volusia is seeking the services of a consultant to provide Professional Hydrogeological and Well Services for the design, permitting, construction, and/or repair testing of new and existing wells and associated well head appurtenances and pumps; to oversee projects that are critical to the County’s current and future operations; and to support water supply planning, consumptive use permitting, Hydrogeological studies, ground water modeling, aquifer performance testing, monitoring data evaluations, permit compliance monitoring, and biological impact assessments.
| Event | Date | Location |
|---|---|---|
| Solicitation Opening Information | 2026-04-09T19:00:00.000Z | Microsoft Teams meeting Join on your computer, mobile app or room device https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting Meeting ID: 213 233 692 064 Passcode: gPYNoU Or call in (audio only) +1 386-456-3387,,628672925# United States, Daytona Beach Phone Conference ID: 628 672 925# |
Experience in providing similar services / references, including timeliness of performance; in order to evaluate past performance, all proposer are required to submit three (3) references illustrating a minimum of five (5) years’ relevant service that are the same or similar to the magnitude of this solicitation.
For company name and/or ownership changes, appropriate documentation shall be required.
Unless stated elsewhere in this solicitation, Volusia County shall not be listed as a reference.
Overall project methodology/approach to support the needs and objectives of the project.
Sufficiency of resources and ability of the Firm to perform the Contract/provide the services.
Price/Cost proposal (Hourly rates from Consultants).
All Respondents shall submit a statement of financial stability and shall be prepared to supply a financial statement upon request, preferably a certified audit of the last available fiscal year.
By checking yes, the Respondent acknowledges the following:
By checking yes, vendor acknowledges the above and/or included Scope of Services and will furnish said product and/or services according to the specifications or scope of services detailed within this Solicitation if awarded.
By checking yes, the Respondent acknowledges that all uploaded documents are in one of the following formats:
Any other format is not compatible with OpenGov and may render your response unreadable.
By checking yes, the Respondent acknowledges that the Respondent has received and reviewed the sample contract/agreement attached in the Attachments/Exhibits Section.
Compliance with Federal Transit Administration Regulations
COMPLIANCE WITH REGULATIONS: Consultant(s) must be in compliance with applicable Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement.
Consultant(s) shall provide all requested information for State and Federal Reporting requirements in a timely manner. These documents can be found on the Internet at:
The Consultant shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Consultant on or after the effective date of this Agreement and thereafter during the remaining term of the Agreement, including Subconsultant. Any subcontract entered into by Consultant with any Subconsultant performing Work under this Contract shall include the following language: “The Subconsultant shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Consultant on or after the effective date of this Agreement and thereafter during the remaining term of the Agreement.” The Consultant covenants and agrees that if it is found in violation of this section or the Executive Order, such violation shall be a material breach of this Agreement and Consultant shall indemnify, defend and hold harmless the County from any fines or penalties levied by a government agency, including the loss or repayment of grant funds by the County.
ANALYST - MODIFY DOCUMENT FOR YOUR SOLICITATION AND REPLACE ATTACHED DOCUMENT.
Compliance with FEMA 2 CFR 200.318-326 and Appendix II Contract Provisions.
This Agreement and the products/services provided may be utilized in the event of declared State/Federal Emergency, and Consultant shall comply with the applicable sections of the Federal Contract Provisions attached.
Please download the attached document, complete, and upload.
For any federally funded project, Respondent agrees to register on SAM.gov if awarded a contract under this solicitation.
By checking yes, Respondent agrees to the insurance requirements as detailed in the Required Types and Limits of Insurance Chart and the Required Types of Insurance; Insurance Requirements; and Proof of Insurance sub-sections in "General Terms and Conditions".
By selecting "Yes", Respondent hereby acknowledges it has implemented the requirements of Florida statute 287.087 and is in compliance with the requirements of a drug-free workplace program.
Respondent acknowledges that the name and title of the signatory (the “Authorized Signatory”), as completed below, is authorized to execute contracts/agreements with the County of Volusia, and any affixed electronic or conformed signature of the Authorized Signatory shall be the act of and attributable to the Authorized Signatory and the Respondent. By signing this Agreement electronically, the Authorized Signatory does thereby adopt the electronic or conformed signature as his or her own and designates a copy of same for use as an official record by the County of Volusia.
If the below-named individual is not an authorized agent of the firm, as listed with the Florida Division of Corporations (Sunbiz), a Memorandum of Authority shall be uploaded giving that individual authorization to commit the firm to a contract.
Please provide the Complete Name and Title which shall indicate acknowledgment.
The award of this Solicitation is subject to Chapter 112, Florida Statutes. All respondents must disclose with their response the name of any officer, director, or agent who is also an employee of the County of Volusia. Further, all respondents must disclose the name of any County of Volusia employee who owns, directly or indirectly, an interest of the Respondent's/Supplier's firm or any of its subsidiaries associated with this project. I certify that this proposal is made without prior understanding, agreement or connection with any corporation, firm or person submitting a proposal for the same services, and is in all respects fair and without collusion or fraud.
Respondent shall select 'No' if a conflict of interest as defined in this question does NOT exist. Please select 'Yes' if a conflict of interest as defined in this question DOES exist and shall be further described in the explanation below.
If the response to the above question is "Yes", enter an explanation of the conflict. If the response to the above question is "No", enter N/A.
Please list the individual's full name(s) and the board(s) and/or committee(s) on which they serve.
All answers to questions of substance will be publicly published using the Question & Answer feature.
Participants are required to review all revisions and answers to questions published. Revisions within the Solicitation as well as responses posted through the 'Question & Answer' feature are authoritative and shall be considered an addendum to the Solicitation. All information in this Solicitation, including information provided through the 'Question & Answer' feature are incorporated into the Solicitation or any Contract resulting from this Solicitation.
By selecting YES below, participants are confirming that they have reviewed revisions and all answers to questions published and any addenda up until the bid closing date and have given consideration to all information in preparing the response to this solicitation. Selecting YES will serve as confirmation of acknowledgement.
Please acknowledge receipt of Sales Tax Exemption Certificate Document in the next section.
Proposer acknowledges and agrees with the Sales Tax Exemption Procedure document, included in the previous Section.
A Bid Bond in the amount of five percent (5%) of the total bid price, payable to the County of Volusia, is required for this Solicitation. The Submittal bond can be in the form of a bond, cashier’s check or irrevocable letter of credit (ILOC). The bond shall be issued by an agency authorized to do business in the State of Florida and with a rating of "A" or higher as listed in the A.M. Best & Company latest published rating guide. The County provided form shall be used if the bond is issued. The bond, cashier’s check or ILOC shall not expire until the Agreement is awarded and shall guarantee that
The bond, cashier’s check or ILOC will be invoked by the County to ensure payment of the Proposer of damages incurred by withdrawal of a Response, or failure to enter into an Agreement after award. Bid bonds, without interest, will be returned upon receipt of appropriate insurance documents and/or a Performance Bond, if applicable.
Please download the below documents, complete, and upload.
Consultant shall furnish Payment and Performance Bonds, prior to performing any Work under the Agreement in an amount equal to the total value of the project including any amendments or Modification Orders made thereto pursuant to the Order or other documentation executed by the parties, in strict accordance with Fla. Stat. §255.05. Failing to do so, shall constitute a material breach of this Agreement. The Bonds shall be secured from or countersigned by an agency or Surety company recognized in good standing and authorized to do business in the State of Florida.
Simultaneously with the delivery of the executed Agreement to the County, a Proposer to whom an Agreement has been awarded must deliver to the County, executed, separate Payment and Performance Bonds on the prescribed forms, each in an amount of one hundred percent (100%) of the Agreement price of the accepted Proposal as security for the faithful performance of this Agreement and for the payment of all persons performing labor or furnishing materials in connection therewith. The Payment and Performance Bonds shall have as the Surety thereon only such Surety company or companies as are authorized to write bonds of such character and amount under the laws of the State of Florida and with a resident agent in Florida. The Attorney-in-Fact or other officer who signs Payment and Performance Bonds for a Surety company must record with such bonds a certified copy of his Power-of Attorney authorizing him/her to do so.
Samples of the required forms are attached in the "Attachments" section.
Please download the attached document for review. Upon award, Consultant shall be prepared to submit bond(s) as required in the Solicitation Terms and Conditions.
By checking yes, the vendor acknowledges and agrees to the amount of liquidated damages as stated in the Solicitation.
Public Entity Crimes - Pursuant to Section 287.133(12)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Submittal Package (Bid Response) on a contract to provide any goods or services to a public entity, may not submit a bond on a contract with a public entity for the construction or repair of a public building or public work, may not submit Submittal Package (Bid Response) on leases of real property to a public entity may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two ($25,000) for a period of 36 months from the date of being placed on the convicted vendor list. Respondent should read carefully all provisions of 287.133 and 287.134, Florida Statutes (2005).
By selecting 'Yes', the Respondent represents and warrants that the submission of its response/proposal does not violate Section 287.133, Florida Statutes (2005), nor Section 287.134, Florida Statutes (2005) or their successor. In addition to the foregoing, the Respondent represents and warrants that Respondent, Respondent’s subcontractors and Respondent’s implementer, if any, is not under investigation for violation of such statutes.
By selecting 'Yes' below, the Respondent certifies to the best of its knowledge and belief, that the firm and any subcontractor/supplier in accordance with a response to this solicitation:
Per State of Florida Statute s. 287.135(5) Suppliers (companies) must acknowledge and agree to the 'Certification Regarding Prohibition Against Contracting with Scrutinized Companies' paragraph listed below. Respondents shall agree by marking the option below. Respondents neglecting to respond may be disqualified from consideration of award and deemed non-responsive.
I hereby certify that neither the responding entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies That Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.
In addition, if this Solicitation is for a contract for goods or services where the total contract value is one million dollars ($1,000,000) or more, I hereby certify that neither the responding entity, nor any of its wholly owned subsidiaries, majority- owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.
I understand and agree that the County may immediately terminate any contract resulting from this Solicitation upon written notice if the responding entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars ($1,000,000) or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.
If the Authorized Signatory identified in the Section (Name and Title of Authorized Agent of the Respondent) above is not an authorized agent of the firm, as listed with the Florida Division of Corporations (Sunbiz), a memorandum of authority, signed by an authorized agent, shall be uploaded in this section giving that individual (Authorized Signatory) the authority to commit the firm to a contract.
Proposals shall be clear, concise, and submitted per the solicitation requirements located in the attachment section.
A complete proposal shall be uploaded, by the Respondent, to this section.
Respondent acknowledges that pricing has been completed as requested and does not exceed the County's quotation cap of $50,000.
By checking yes, vendor has reviewed and accepted the Division 27 - Technology Systems Design and Installation Guidelines.
Certification Affidavit by Prime Contractor as Local Business
By selecting 'Yes', Respondent acknowledges the local preference requirements and understand these requirements shall remain for the entire term of the agreement. Respondent further understands that failure to notify the County of Volusia of any change in status as a result of an awarded agreement may result in breach. Vendor acknowledges that, as the Respondent:
● Vendor has been in business for a minimum of six (6) months prior to the date of this submission
● Vendor acknowledges the ability to provide proof of local business presence from a local jurisdiction if required per Volusia County local preference ordinance found at
ARTICLE VI. - FINANCE | Code of Ordinances | Volusia County, FL | Municode Library
By Selecting "No" Respondent acknowledges that the firm does not have a local presence as detailed in the ordinance and local preference does not apply.
By selecting 'Yes', the Respondent acknowledges the Subcontractor local preference requirements and understand these requirements shall remain for the entire term of the agreement. The Respondent further understands that failure to notify the County of Volusia of any change in status as a result of an awarded agreement may result in breach.
The Respondent certifies to the best of its knowledge and belief, that any Subcontractor/supplier in accordance with a response to this solicitation:
● Subcontractor/supplier has been in business for a minimum of six (6) months prior to the date of this submission
● Subcontractor/supplier acknowledges the ability to provide proof of local business presence from a local jurisdiction if required per Volusia County local preference ordinance found at
ARTICLE VI. - FINANCE | Code of Ordinances | Volusia County, FL | Municode Library
By Selecting "No" the Respondent acknowledges that the firm does not have Subcontractors that have a local presence as detailed in the ordinance and local preference does not apply.
Respondent shall download, properly complete, and upload the attached form.
Please download the below document, complete, and upload. Even if your Firm is not going to be using Subconsultant.
Failure to complete and submit this form may deem your Firm non-responsive.
Please provide your delivery and/or availability timeframe:
The following information is required in order to be considered for a future price redetermination for fuel.
Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, insurances and other employee benefits, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of fuel?
The total for all of the pricing redetermination percentages in these sections shall not exceed 100.
Complete percentage amount below:
The following information is required in order to be considered for a future price redetermination for wages.
Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of wages?
The total for all of the pricing redetermination percentages in these sections shall not exceed 100.
Complete percentage amount below:
The following information is required in order to be considered for a future price redetermination for materials.
Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, insurances and other employee benefits, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of materials?
The total for all of the pricing redetermination percentages in these sections shall not exceed 100.
Complete percentage amount below:
Specify whether this Solicitation and resulting Contract will be awarded to a Contractor or a Consultant:
Specify whether this Solicitation and resulting Contract should refer to a Subcontractor or a Subconsultant:
Only Include for CCNA] Although each member independently examines the proposals prior to the meeting, the short-listing or selection of the firms is determined by the consensus of the committee at the meeting.
If the county will consider wage redeterminations based on: "Trade, transportation, and utilities" skip this question.
OR
If the county will consider wage redeterminations based on something other than "Trade, transportation, and utilities" then enter the category(ies) here.
Enter N/A if this does not apply.
Specify which material(s) may be considered for price redetermination.
EXAMPLE: Aluminum sheet and strip – PCU331315331315A
Your response will populate the bold wording below:
Materials price redetermination must be based solely upon changes as documented by the Producer Price Index (PPI) for the commodity “Aluminum sheet and strip – PCU331315331315A”, as published by the Bureau of Labor Statistics.
Enter N/A if this does not apply.
Your response will populate the blank field. Please complete your response date as in the following example:
February 14, 2023
Any response to this Solicitation shall be valid
through _____________, 20__.
Enter a date to complete the blank below using thie following date format:
February 14, 2023
The County reserves the right to request an extension of the responses if a Contract has not been executed by _____________, 20__.
Fill in the blank with length of the initial contract term.
Examples:
one (1) year
two (2) year
three (3) year
until project completion
Fill in the blank with length of the appropriate renewals.
Examples:
one (1) subsequent one (1) year renewal
two (2) subsequent one (1) year renewals
three (3) subsequent one (1) year renewals
four (4) subsequent one (1) year renewals
No renewals
Instructions: Adjust number of days according to the needs of your particular solicitation. Make sure the number of days are reasonable on both sides. Your answer will populate the bold text below: County may terminate this Agreement upon at least thirty (30) days prior written notice to Contractor.
Please type in the following format :
thirty (30) days sixty (60) days
Please enter the amount of written prior notice to County required for the Contractor to terminate the resulting agreement.
EXAMPLE:
ninety (90) days
one hundred twenty (120) days
one hundred eighty (180) days
For Reference your answer will populate the bold items:
Contractor may terminate this Agreement upon at least one hundred eighty (180) days prior written notice to County.
*Insert number of days according to the needs of your particular solicitation. Make sure the number of days are reasonable on both sides.
Is a submittal bond required for this project?
What is the submittal bond dollar amount required for this project? Insert N/A if this does not apply.
EXAMPLE:
$5,000
$10,000
$15,000
Do Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement applicable to this project?
Enter the amount of liquidated damages per day, using the following format:
EXAMPLE:
- Five Thousand Dollars ($5,000) per day
- One thousand Dollars ($1,000) per day
For Reference your answer will populate the boldwording below:
Enter N/A if this does not apply.
Time is of the essence for this project. Any delays from the dates contained in the Agreement issued to the Contractor shall
inconvenience the Public and result in monetary losses and damages to the County. The losses and damages shall be difficult to
determine. In the event that the deliverables are not provided by the date set in the resulting Agreement, there shall be deducted, as
agreed, fixed liquidated damages from the Agreement price being paid by the County of Volusia. This computed sum shall be: Five Thousand Dollars ($5,000.00) per day, including Saturdays and Sundays.
All subcontractors & independent contractors utilized by Contractor to provide services to County and its employees under this Agreement/Contract shall be required to maintain all insurance policies with the same terms, conditions, and requirements required of the Contractor in the Required Types and Limits of Insurance Chart and described below in this Exhibit
This would not apply if the Contractor will be liable for the acts/actions of its subcontractors/subconsultants. When in Figure 1, otherwise consult with Risk Manager to determine if this clause should remain in the solicitation/contract.
If the services provided require the disposal of any hazardous or non-hazardous materials off the job site, the disposal site operator must furnish a certificate of insurance for Pollution Legal Liability with coverage for bodily injury and property damage for losses that arise from the facility that is accepting the waste under the Agreement.
Will the commercial general liability policy be provided on a project or location specific basis for the location or project site where the work or services are to be performed under the Agreement?
Only include this section if Garage Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Garage Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Automobile Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Professional Liability is required in the Required Types and Limits of Insurance Chart.
Select Yes if Excess/Umbrella Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Installation Floater is required in the Required Types and Limits of Insurance Chart.
Only include this section if Builder’s Risk is required in the Required Types and Limits of Insurance Chart.
Only include this section if Contractor’s Pollution is required in the Required Types and Limits of Insurance Chart.
Only include this section if Transportation Pollution Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Pollution Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Crime Insurance Policy is required in the Required Types and Limits of Insurance Chart.
Only include this section if Cyber Insurance is required in the Required Types and Limits of Insurance Chart.
Only include this section if Computer Software and Services Errors and Omissions Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Protection & Indemnity is required in the Required Types and Limits of Insurance Chart.
Only include this section if Marine/Vessel Pollution is required in the Required Types and Limits of Insurance Chart.
Only include this section if Aerial Applicator Aviation is required in the Required Types and Limits of Insurance Chart.
Licenses and/or Certifications
Please attach copies of Licenses and/or Certifications as may be required per the specifications of this solicitation.
Q (Selection committee Members): Could you please share who the selection committee members are, please.
A: Erin Reed, Civil Engineer III, Water Resources and Utilities Storm Kazmierczak, Facilities Construction Director, Engineering & Construction Jennifer Spain, Activity Project Manager, Environmental Management Jane Dai, Engineering Section Manager, Public Works Timothy Baylie, Director, Parks, Recreation and Culture
Q (Scope of Work Clarification): Good afternoon, The Scope of Work mentioned in Section 1.1 (Summary) indicates the following - The County of Volusia is seeking the services of a consultant to provide Professional Hydrogeological and Well Services for the design, permitting, construction, and/or repair testing of new and existing wells and associated well head appurtenances and pumps; to oversee projects that are critical to the County’s current and future operations; and to support water supply planning, consumptive use permitting, Hydrogeological studies, ground water modeling, aquifer performance testing, monitoring data evaluations, permit compliance monitoring, and biological impact assessments. However, the specific Scope of Work elements in Section 5.0 do not refer to hydrogeological studies or ground water modeling. Are these two items included in the Scope of Work for this RFP? Thank you, Tricia
A: Yes.
Q (No subject): Do responding firms need to provide both professional hydrogeological services and well rehabilitation services (which require licensed contractors or well drillers), or can responding firms submit on either professional hydrogeological services or well services?
A: Responding firms must be capable of delivering both services.
Q (Evaluation Criteria - 6. Total Cost): Page 34 of the RSQ, in the Evaluation Criteria Table, shows 0 - 5 points for Item No. 6, Total Cost - Price / Cost proposal (Hourly rates from Consultants). Where do we include that in our submittal? Are Subconsultants also required to submit their hourly rates?
A: A complete proposal, per Attachment A, shall be submitted in Vendor Questionnaire 16.3. No, subconsultants are not required to submit their hourly rates.
Q (7. Vendor Questionnaire): Page 34, No. 7 - Vendor Questionnaire - Does this Section need to be included in the submittal? If so, under what Tab? Thank you.
A: The questions in the vendor questionnaire section must be completed in OpenGov.
Q (Attachment A Evaluation Criteria Clarification): To follow up on question No. 4 regarding Evaluation Criteria, Page 34 of the RSQ in the Evaluation Criteria Table and Section 2.4 of Attachment A includes Price/Cost Proposal (Hourly rates from Firm) as part of the evaluation criteria. However, Section 4 of Attachment A lists "Proposal Requirements" which does not include a Tab for Price or Cost Proposal. Please clarify if Price/Cost Proposal, and/or Hourly Rates are to be included with the submittal and where that should be included. Thank you.
A: Price/Cost proposal shall be included in the submittal with all the required documents.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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