Professional Services, Annual Bridge, Pier and Culvert Inspections

The City of Newport News (the “City”) is seeking proposals from qualified firms (the “Offeror” or “Consultant”) to furnish the goods and/or services described herein and proposals will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Friday, June 26, 2026 at 5:00 pm (local prevailing time).

The purpose of this Request for Proposals (RFP) is to establish a Contract with one or two qualified Consultants for the provision of structural inspection services in respect of bridges, piers and culverts for which the City has maintenance responsibility. Inspections and reporting shall be in accordance with current regulations and requirements of the Virginia Department of Transportation (VDOT) and the National Bridge Inspection Standards (NBIS).

Notice:  The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all Offerors that it will affirmatively ensure that any contract entered into pursuant to this solicitation/advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Background

New and existing bridges, piers and culverts that are installed within City limits and maintained by the City are required to be inspected and reported to the Federal Highway Administration (FHWA) and the Virginia Department of Transportation (VDOT).

Project Details

• Reference ID: 26-3921-6256
• Department: Engineering
• Department Head: Craig Galant (Director)

Important Dates

• Questions Due: 2026-06-09T17:00:00.000Z

Evaluation Criteria

• Successful Experience and Capabilities of the Firm Providing Comparable Services (1 pts)
• Demonstrated Understanding of the Required Work and Approach to Provide the Services Identified in this Request for Proposals (1 pts) —

  This also includes the availability of key personnel to visit project sites to perform inspections as necessary. The City desires a firm with the capability to deploy key project personnel to visit project sites promptly, upon request by the City.

• Qualifications, Experience and Demonstrated Knowledge of key Personnel. (1 pts)
• Completeness of Proposal. (1 pts)

Submission Requirements

• Primary Contact (required) —

  Please provide the following information for the main contact for all communication regarding this solicitation:

  Name
  Title
  Phone Number
  Email Address

• Secondary Contact - OPTIONAL —

  Please provide the following information for the secondary contact for all communication regarding this solicitation:

  Name
  Title
  Phone Number
  Email Address

• Payment Address (required) —

  Please provide the payment address for your organization.

• Employer Identification Number (required) —

  Please provide the Employer Identification Number (EIN). If an EIN is not available, please provide the Social Security Number associated with your organization.

• Authorization to Transact Business in Virginia (required) —

  Please provide your State Corporation Commission (SCC) Identification Number. If the Firm/Company is not required to have/maintain registration, please provide the reason. If the Firm/Company is in the process of registering with the SCC, please state so.

  For more information on registration and requirements, please visit https://www.scc.virginia.gov/.

• Payment Terms —

  Please provide the payment terms for this project. If payment terms are not provided, then the terms shall be "Net 30 Days".

• Exceptions (required) —

  Offeror agrees to all terms, conditions, requirements, and specifications stated herein.

• Exception Details (required) —

  Offeror takes exception to terms, conditions, requirements, or specifications stated herein. Offeror shall itemize all exceptions below.

• Cooperative Purchasing (required) —

  Offeror will extend term, conditions and prices to other jurisdictions.

• Byrd Anti-Lobbying Amendment (required) —

  Please download the below documents, complete, and upload.

• Federal Terms and Conditions (required) —

  Offeror hereby agrees to comply with all applicable Federal Terms and Conditions, if awarded a contract by the City.

• Anti-Collusion Certification (required) —

  By submitting a response to this solicitation, the Offeror certifies that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this proposal is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of business or commerce. The Offeror understands collusive bidding is a violation of Federal law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages.

• Authorization (required) —

  In accordance with the terms, conditions and specifications of this Request for Proposals, the undersigned agrees to furnish the items and/or services requested. The undersigned acknowledges that the proposal is valid for a period of 180 days from the due date and certifies he/she has read, understands, and agrees to all terms, conditions, and requirements of this Request for Proposals and is authorized to contract on behalf of firm named below.

  In the space below, enter the name and contact email of the person who has signature authority for the Offeror's company, and is hereby agreeing to the statement above.

• Proprietary Information (required) —

  As indicated in Section 2-557.2(f) of City Code and Section § 2.2-4342.F of the Code of Virginia:  Trade secrets or proprietary information submitted by a bidder, offeror or contractor in connection with a procurement transaction or prequalification application shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the bidder, offeror or contractor must invoke the protections of this section prior to or upon submission of the data or other materials, and must identify the data or other materials to be protected and state the reasons why protection is necessary. Information leading to the decision to award, including prices and other factors, shall be made public.

  Does the proposal contain trade secrets and/or proprietary information?

• Proprietary Information - Specifics (required) —

  Please list the sections and the reasons why the information is considered a trade secret or proprietary information. Please clearly list out exactly what sections of your submittal are proprietary. Do Not Mark the Whole Proposal Proprietary.

• Redacted Proposal —

  If your proposal contains proprietary information and/or trade secrets, please upload a redacted version of your Technical Proposal.  

• W-9 (required) —

  Please upload a completed copy of the W-9 for your organization.

• Technical Proposal (required) —

  Please submit your technical proposal for this project. Be sure to include all of the required items outlined in the “Technical Proposal Format” section of this RFP.

• References —

  References must be for equivalent services. Do not include the City of Newport News as a Reference.

  Please provide the following information for all three references, where prompted below:
  Name of Business, City, County, or Agency
  Street Address
  City and State
  Contract Dates
  Contact Name
  Contact Title
  Contact Telephone
  Contact Email
  Description of Work Performed
  Contract Amount in Dollars

• Reference #1 (required) —

  Please provide the requested information for the first reference:

• Reference #2 (required) —

  Please provide the requested information for the second reference:

• Reference #3 (required) —

  Please provide the requested information for the third reference:

• Small, Women-Owned, Minority-Owned (SWaM) and Service Disabled Veteran-Owned Business
• SWaM Status (required) —

  Please review the City's SWaM program. This document is provided for informational purposes only.

  A certified SWaM Business is one that holds a current certification from the Virginia Department of Small Business and Supplier Diversity (SBSD), the U.S. Small Business Association (SBA), the Women’s Business Enterprise National Council (WBENC), National Minority Supplier Development Council (NMSDC) or from other U.S. State and some Local Government Supplier Diversity Programs.

  Is your company a certified Small, Woman or Minority Owned (SWaM) Business or Disadvantaged Business Enterprise?

• Certification Type —

  If applicable, what is your company’s certification type?

• Certification Information —

  If applicable, please provide the Certification Entity/Agency and the Certification Number(s).

• SWaM Certificate/Supporting Documentation —

  If applicable, attach any supporting documentation, including certificates, in regards to your company's SWaM status.

• Subcontracting —

  Consultants (including SWaM and non-SWaM firms) are encouraged to offer subcontracting opportunities to SWaM businesses to the greatest extent possible.

  If applicable, please state the anticipated dollars that you intend to subcontract to each business type if a contract is awarded to your firm, similar to the format indicated below:

   

  Percentage of project to be sub-contracted: Company Name:

  Small Business %______________ _____________________

  Woman-Owned %______________ _____________________

  Minority-Owned %______________ _____________________

  SDV Dollars %______________ _____________________

  DBE Dollars %______________ _____________________

   

  If your firm cannot subcontract any work to SWaM businesses, please elaborate on why subcontracting opportunities are not available or practical.

• A&E Services (required) —

  Is this solicitation for Architectural and/or Engineering (A&E) services?

• Pre-Proposal Conference (required) —

  What type of pre-proposal meeting will be required for this project?

• Site Visit (required) —

  Will there be a site visit for this project?

• Method of Award (required) —

  What is the method of award resulting from this solicitation?

• Agreement (required) —

  What type of Agreement will be the result of this solicitation?

• Contract Period/Renewal (required) —

  What type of Period/Renewal will be used for this project?

  Note: All A&E term contracts should be 1 year initial term + 3 renewal year.

• Method of Ordering (required) —

  What will be the method of ordering for this solicitation?

• Invoicing and Payment (required) —

  How will invoices be required to be submitted for this project?

• Required Terms and Conditions (required) —

  Which of the following will be requirements of this project? Select all that apply.

• Insurance (required) —

  Will the awarded vendor be required to submit insurance documentation after award?

• Sample Contract (required) —

  What type of sample contract would you like to include with this solicitation?

• Federal Funding (required) —

  Will Federal funding be used to fund this project?

• Capital Improvement Plan (CIP)- (required) —

  Is this to be a CIP-Funded project?

• Medical Services (required) —

  Is this solicitation for the procurement of medical/physician services?

• Additional Insurance Requirements (required) —

  Does this solicitation require Cyber Liability or Professional/Technical Liability Insurance? 

  Note: The answer to this question should always be No for this template.  If any of these insurance types are needed, you should use the corresponding template.