Program and Project Management of Los Gatos Capital Improvement Program

The Town of Los Gatos is seeking qualifications from experienced consulting firms to provide comprehensive Capital Improvement Program (CIP) and project management services in support of the Town’s ongoing investment in public infrastructure and community facilities. The selected consultant will support Town staff, providing professional engineering, project management, contract administration, and program delivery services to successfully plan, design, and implement a diverse portfolio of capital projects.

The Town’s Capital Improvement Program includes transportation improvements, pavement rehabilitation, park and facility enhancements, accessibility improvements, stormwater projects, and other public works initiatives that support community priorities and long-term infrastructure sustainability. The consultant will assist with managing projects through all phases of delivery, including project planning, environmental review, design coordination, permitting, procurement, construction administration, budget management, stakeholder coordination, and project closeout.

The Town seeks a highly qualified firm with demonstrated experience delivering municipal capital projects, managing multidisciplinary teams, maintaining project schedules and budgets, and effectively coordinating with public agencies, utility providers, contractors, consultants, elected officials, and community stakeholders. The selected consultant should possess strong technical expertise, proactive communication skills, and a commitment to providing responsive, high-quality service in a collaborative public-sector environment.

This RFQ presents an opportunity for a consultant to play a key leadership role in advancing the Town’s infrastructure goals, enhancing public facilities, and supporting the successful delivery of projects that improve the quality of life for residents, businesses, and visitors. The Town encourages innovative, solutions-oriented firms with a proven record of municipal project delivery excellence to submit qualifications for consideration.

Project Details

• Department: Parks and Public Works
• Department Head: Nicolle Burnham (Parks and Public Works Director)

Important Dates

• Questions Due: 2026-06-17T20:00:00.000Z

Evaluation Criteria

• Cover letter (5 pts)
• Project Approach (15 pts)
• Qualifications of the firm (25 pts)
• Qualifications of the project personnel (25 pts)
• References (15 pts)
• Sample Projects (15 pts)

Submission Requirements

• Formation date of company (required) —

  Please enter Month and Year.

• Number of years providing the specified services (required)
• Please list names and titles of all officers and directors. If an individual or partnership, please list names and addresses of all partners, indicating whether they are general or limited partners. (required)
• Indicate whether Consultant has ever failed to complete any Agreement awarded to it. If so, note when, where, and why. Attach additional sheets, if necessary. (required)
• Indicate whether Consultant has been or is the subject of a bankruptcy or insolvency proceeding or subject to assignment for the benefit of creditors. (required)
• Required Documents (required) —

  Please upload the following documents related to the proposal:

  • Cover letter describing how the consultant can meet the needs of the Town and stating all deviations or exceptions to the Town's proposed agreement, if any.
  • Project approach
  • Qualifications of the firm or firms
  • Qualifications of the project personnel, including the main project contact, identifying relevant experience, resumes and organization chart
  • References from three past clients (preferably for public safety projects) for which the project team has worked
  • Three to five sample projects of similar scope to the services the Town seeks.
  • Other relevant information to assist the Town in its selection.
• List of Subconsultants (required) —

  Please download the below documents, complete, and upload.

• Affirmations and Certification (required) —

  RESERVATION

  It is understood that the Town reserves the right to reject these Qualifications, but that this Statement of Qualifications shall not be withdrawn for a period of 60 days from the date prescribed for its opening.

  DISCLOSURE

  The undersigned declares that this Qualification package is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that the Qualification package is genuine and not collusive or sham; that the undersigned has not directly or indirectly induced or solicited any other Consultant to put in a false or sham Qualification package and has not directly or indirectly colluded or agreed with any Consultant or anyone else to put in a sham Qualification package or to refrain from bidding; that the undersigned has not directly or indirectly sought by agreement, communication or conference with anyone to fix his/her Proposal price or the Proposal price of any other Proposer, or to fix any overhead, profit or cost element of such Proposal price or of that of any other Proposer, or to secure any advantage against the Town of Los Gatos or anyone interested in the proposed Contract; that the only persons or parties interested in this Proposal as principals are those named herein; that all statements contained in this Proposal are true; that the undersigned has not directly or indirectly, submitted his/her Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any other persons, partnership, corporation, or association except to such person or persons as have a direct financial interest in Proposer’s general business; and that the undersigned has not accepted any Proposal from any subcontractor or vendor through any Proposal depository, the Bylaws, Rules or Regulations of which prohibit or prevent the undersigned from considering any Proposal from any subcontractor or vendor, which is not processed through said Proposal depository, or which may prevent any subcontractor or vendor from bidding to any general contractor who does not use the facilities of or accept bids from or through such Proposal depository; and that the undersigned has not paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Proposal depository, or to any member or agent thereof to effectuate a collusive or sham Proposal.

  CERTIFICATION

  The Consultant certifies that the Statements of Qualifications have been thoroughly read and understood and that, except as may be specifically noted and contained in addenda, there are no discrepancies or misunderstandings as to the meaning, purpose or intent of any provision in the Statements of Qualifications or as to the interpretation of the same. The undersigned hereby incorporates by reference, the same as though set out in full, all provisions of Request for Bids published by the Town and pertaining to proposed work.

  By confirming below, the submission of a Statement of Qualifications shall be deemed a representation and certification by the Consultant that they have investigated all aspects of the RFQ, that they are aware of the applicable facts pertaining to the RFQ process, its procedures and requirements, and they have read and understand the RFQ. No request for modification of the Statement of Qualifications shall be considered after its submission on the grounds that the Consultant was not fully informed as to any fact or condition.

• Will there be a Pre-proposal Conference and Site Tour? (required)
• Is the attendance at Pre-Proposal Conference and Site Tour Mandatory? (required)
• Does the RFQ require specific and/or special qualifications? (required)
• Please list the qualification requirements here (required)
• Options to renew the Agreement for up to how many additional one-year terms? (required)
• Is this project funded by Federal Grant? (required)
• If the town decides to interview a submitter, please state date, day, time & location where the interview will be conducted. (required) —

  Please type in following format:

  Day, day, time at Location