Promotional and Graduation Products

Glendale Union High School District is seeking to contract with qualified vendors that can provide Promotional and Graduation Items to include but not limited to: Awards and Recognition Products, Clothing and Embroidery, Screen Printing, Banners, Trophies/Medals, Cords/Letters, etc.

Background

Glendale Union High School District is one of the largest high school districts in Arizona, with approximately 15,500 students and about 2,000 employees. The District consists of nine comprehensive high schools, one online high school, and two alternative programs.

Project Details

• Reference ID: RFP 27-01
• Department: Purchasing
• Department Head: Sandra Aponte (Director of Purchasing)

Important Dates

• Questions Due: 2026-07-07T22:00:00.000Z
• Answers Posted By: 2026-07-09T22:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Price (10 pts) —

  The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.

• Ability (10 pts) —

  The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.

• Responsiveness (10 pts) —

  The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.

• Qualifications (10 pts) —

  The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.

• 1. Price (35 pts) —

  Overall pricing for high quality products including any volume discounts.

• 2. Overall Products and Services Offered (25 pts) —

  The selected vendor will be required to ensure the following:

  Proofing and Approval: Provide digital proofs for approval prior to production; ensure that Glendale Union High School District staff confirm all proofs.

  Customization: Capable of customized designs as directed by Glendale Union High School District staff; collaboration on concept design is encouraged.

  Quality Assurance: Implement a quality management system to ensure product quality and performance meet agreed-upon specifications.

  Customer Service: Maintain responsive communication with Glendale Union High School District representatives throughout the fulfillment and delivery process.

• 3. Responsiveness (20 pts) —

  The responsiveness of the vendor and the completion or all proposal documents located in the Vendor Questionnaire.
  Understanding of the Scope of Work and how it can be achieved most efficiently and effectively (Delivery and Fulfillment)

• Experience, Expertise, and Qualifications (20 pts) —

  Overall experience in providing products and services requested

  Expertise and qualifications of key personnel including related work experience

  Demonstrated success and relevance in similar projects or related services as described in this RFP

Submission Requirements

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation (required) —

  Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested in the form or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether the District approved such items prior to submission of the Offer, must be clearly set forth in this form.

  The Offeror, by the undersigned representative, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this form, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).

• Exception Requested (required) —

  If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Glendale Union High School District shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)

  Enter N/A if this does not apply

• Request for Confidentiality of Proprietary Information —

  Explanatory Note: The purpose of this form is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this form. Additional pages may be attached to the form. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.

• Request for Confidentiality of Proprietary Information (required) —

  The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.

   

  1. Description of specific information that is the subject of the request.

   

  2. The reason or reasons why the information should be treated as confidential.

   

  Enter N/A if this does not apply

• Non-Collusion Affidavit
• Non-Collusion Affidavit (required) —

  You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:

  That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

• Offer and Acceptance
• Offer and Acceptance Form (required) —

  Please download the below documents, complete, and upload.

• Requested Forms —

  Please complete the following downloadable forms and upload them in their respective questions.

• W-9 (required) —

  Please upload your complete W-9 here

• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Cost Proposal (required) —

  Please complete the Market Basket in the Pricing Proposal section

• Data Verification Questions —

  These questions will be utilized to confirm information you provide

• System Award Management Verification (required) —

  Please enter your company's Legal Name and/or dba Name:

• Arizona Corporation Commission (required) —

  Please enter your company's Legal Name and/or dba Name:

• How many years has your company been providing graduation and promotional products to K-12 school districts? (required)
• Describe your experience servicing Arizona school districts. (required) —

  If not applicable, reply N/A
  
  

• Which categories is your company capable of providing? (required)
• Can products be customized with district, school, or mascot branding? (required)
• Explain your quality control process and the quality standards used for your products. (required)
• Delivery / Freight Charges (required) —

  How does your company calculate delivery, shipping, or freight charges?

• Delivery Fee Details (required) —

  Please describe any delivery, shipping, freight, or handing charges that may apply

• Rush Order Availability (required) —

  Can your company accommodate rush orders?

• Rush Order Charges —

  If rush orders are available, please describe any additional charges, limitations, or expedited production options.
  
  

• Describe your production and delivery timelines. (required) —

   What percentage of orders are delivered on time?

• Are pricing discounts available to our district? (required)
• Explain any volume discounts (required) —

  If not applicable, reply N/A

• Minimum Order Requirements (required) —

  Do any of the products included in your pricing proposal require minimum order quantities?

• Minimum Order Details (required) —

  If yes, please identify applicable minimum order quantities by product category. If not applicable, reply N/A

• Will a dedicated account representative be assigned? (required)
• Describe your process for handling order issues, returns, and replacements? What is your typical response time for customer inquiries? (required)
• Is this a GPPCS Solicitation (required)
• Is this a S.A.V.E solicitation (required)
• Electronic Pricing Table (required) —

  Do you need an Electronic Pricing Table for this solicitation?

• Separate Cost Proposal Upload (required) —

  Would you like to add an area for the vendor to upload a cost proposal?

• Is this project going to be federally funded? (required)
• Special Terms and Conditions Verbiage (required) —

  Please check all you will require in Special Terms and Conditions

• Do you need the Asbestos and Hazardous Materials Statement (required) —

  If you click yes this document will be added to attachments

• Do you need a subcontractors? (required) —

  If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.

• Is there a potential for software? (required) —

  If you click yes, additional verbiage will be added to special requirements tab

• Insurance Requirements (required) —

  Please choose which insurance requirements you will need for this project

• Partial Bids (required) —

  Yes = Acceptable

  No = Unacceptable