Property & Casualty and Workers’ Compensation Insurance Broker

The Village of Schaumburg, IL will accept proposals via the Village's e-Procurement Portal, OpenGov https://procurement.opengov.com/portal/villageofschaumburg for 2026-RFP-017, Property & Casualty and Workers’ Compensation Insurance Broker to be received no later than Friday, April 3, 2026, 3:00 pm. Proposals submitted after the specified time will not be accepted.

Background

Schaumburg is the largest center of economic development in the State of Illinois, outside the City of Chicago. In addition to the 9.5 million square feet of retail and restaurant space, the village has over 12 million square feet of office space and 13.5 million square feet of industrial space.

With a daytime population of 150,000, thousands of businesses, 30 hotels, over 200 restaurants, highly educated workforce, superb location and high quality of life, Schaumburg is 'The Place for Business’.

Project Details

• Reference ID: 2026-RFP-017
• Department: Human Resources
• Department Head: Joe Carey (Department Director)

Important Dates

• Questions Due: 2026-03-30T17:00:00.000Z

Evaluation Criteria

• Firms Experience with Illinois municipal self-insured clients (15 pts)
• Teams Experience with Illinois municipal self-insured clients (15 pts)
• Knowledge of the Illinois municipal excess self-insured market (15 pts)
• Scope of service plan (20 pts)
• Fees (15 pts)
• Scope of value-added services (20 pts)

Submission Requirements

• Authorized Person(s) (required) —

  Please provide the following information for each person(s) authorized to submit a response on behalf of your organization:

  Name
  Title
  Phone Number
  Email Address

• Equal Employment Opportunity Clause (required) —

  EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Fair Employment Practices Commission as a material term of all public contracts.

  During the performance of this contract, the contractor agrees as follows:

  1. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or ancestry; and further, that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such under utilization.
  2. That, if it hires additional employees in order to perform this contract, or any portion hereof, it will determine the availability (in accordance with the Commission’s Rules and Regulations for Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.
  3. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin, or ancestry.
  4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor’s obligations under the Illinois Fair Employment Practices Act and the Commission's Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations the contractor will promptly so notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under.
  5. That it will submit reports as required by the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public Contracts, furnish all relevant information as may from time to time be requested by the Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts.
  6. That it will permit access to all relevant books, records, accounts, and work sites by personnel of the contracting agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts.
  7. That it will include verbatim or by reference the provisions of paragraphs 1 through 7 of this clause in every performance subcontract as defined in Section 2.10 (b) of the Commission's Rules and Regulations for Public Contracts so that such provision will be binding upon every such subcontractor; and that it will also include the provisions of paragraphs 1,5, 6, and 7 in every supply subcontract as defined in Section 2.10(a) of the Commission’s Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors; and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices Commission in the event any subcontractor fails or refuses to comply therewith. In addition, no contractor will utilize any subcontractor declared by the Commission to be non-responsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

  The Village of Schaumburg does not discriminate on the basis of disability status in admission or access to, or treatment or employment in, its programs and activities.

• Alternates (required) —

  Please provide any proposed substitution to the specifications in this solictation for consideration by the Village of Schaumburg. If you will not be requesting any alternates, please provide a document stating that.

• Bid Security (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of ten percent (10%) of the total bid price, payable to Village of Schaumburg, Illinois, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement.

  Please upload a copy of your bid bond/cashier's check. Proposer must also submit an original copy of the bid guarantee to be received no later thanFriday, April 3, 2026 addressed to:

  Village of Schaumburg
  Purchasing Division
  Jillian Ostman
  Atcher Municipal Center
  101 Schaumburg Ct
  Schaumburg, IL 60193

  Please have the Proposer Name, Contract Title ("Property & Casualty and Workers’ Compensation Insurance Broker"), and Contract Number ("2026-RFP-017") listed clearly on the outside of the envelope.

• Performance Security (required) —

  The successful Proposer shall furnish as performance security a Performance Bond and a Labor and Material Payment Bond acceptable to the Village prior to the start of any work. Each of the bonds shall be in the sum of 100% of the contract amount. The performance bond shall: 1) serve as security for faithful performance of the work; and 2) guarantee the work against defective workmanship and material for a period of not less than one (1) year following acceptance of the work. The Labor and Material Bond shall serve as security that all wages are paid and materials provided for the work are paid by the successful Proposer. For contract awards that are less than $100,000.00, a Letter of Credit, in a form suitable to the Village, may be submitted as performance security, instead of a Performance Bond and a Labor and Material Payment Bond.

• Bid Sheet (required) —

  By submitting a response to this solicitation, the authorized person(s), confirms having examined the specifications and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price as provided with their response.

  The Proposer certifies that they are not barred from bidding on this contract as a result of a conviction for the violation of state laws prohibiting bid rigging or bid rotating, (720ILCS 5/33E-1, et seq.) and is not delinquent in any taxes to the Illinois Department of Revenue. (65ILCS 5/11-42.1-1)

  It is understood that the Village reserves the right to reject any and all Proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than sixty (60) days.

  The Proposer proposes to complete the following project as more fully described in the specifications for the following: in this solicitation document.

• Subcontractor Utilization (required) —

  If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of this contract, the Village must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of Proposal submittal.

• Subcontractor (required) —

  Will you be utilizing a subcontractor?

• Subcontractor Information (required) —

  Please provide the following information for each subcontractor that will be utilized on this project:

  Subcontractor's Company Name
  Address
  Telephone
  Email Address
  Contact Person's Name at the time of Proposal Submittal

  If no subcontractor will be utilized, please type "N/A".

• Indemnification (required) —

  The Proposer hereby agrees to protect, defend, indemnify, and save harmless the Village against loss, damage, or expense from any suit, claim, demand, judgment, cause of action, or shortage initiated by any person whatsoever, arising or alleged to have arisen out of work described herein, except that in no instance shall the Proposer be held responsible for any liability, claim, demand, or cause of action attributable solely to the negligence of the Village.

• Not Barred by Law (required) —

  By submitting a response to this solicitation, the Proposer hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, is not barred by law from submitting a Proposal to the Village for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or 720 ILCS 5/33-4 (Proposal Rotating).

• Not Delinquent in Payment (required) —

  By submitting a response to this solicitation, the Proposer hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1.

• Drug-Free Workplace (required) —

  By submitting a response to this solicitation, the Proposer hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, provides a drug free workplace pursuant 30 ILCS 580/1, et seq.

• Substance-Abuse Program (required) —

  By submitting a response to this solicitation, the Proposer hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 265/1 et. seq., Public Act 095-0635

• Illinois Human Rights Act (required) —

  By submitting a response to this solicitation, the Proposer hereby certifies that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that on behalf of the organization, is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101, et seq. including establishment and maintenance of sexual harassment policies and program.

• Detail Exceptions Sheet (required) —

  Any exceptions must be clearly noted on the Detail Exceptions Sheet(s). Failure to do so may be reason for rejection of the bid. It is not our intention to prohibit any potential Bidder from bidding by virtue of the specifications, but to describe the material and services actually required. The Village reserves the right to accept or reject any or all exceptions.

  DETAIL EXCEPTIONS SHEET MUST BE SUBMITTED WITH THE BID RESPONSE.

  Please download the below documents, complete, and upload.

• Provide 3 Municipal Government References (required) —

  Project Name: _______________________

  Year Completed: _____________________

  Location and Agency: _________________

  Contact Person Name and Number: _____

   

   

• Upload any Proposal Documents (required)
• Prevailing Wage (required) —

  Does this project require Prevailing Wage?

• Architectural/Engineering Firm (required) —

  Will this project require an architectural or engineering firm to bid?

• Select all that apply —

  If this is a construction project, you must select all 6 Options

   

  If this is a non construction project and you require 1 or both of the below

  If you Require A Bid Security, Select Options 1, 3, 4 and 6

  If you Require A Performance Security Select Option 2, 3 and 4

   

  If your project does not require any of the below options, please leave this question blank.

• Engineering Bid (required) —

  Is this an Engineering Bid?

• Initial Term (required) —

  What is the initial term of the contract resulting from this solicitation?

  Use the following format: one (1) year

• Contract Extensions (required) —

  Will the contract resulting from this solicitation have contract extensions available?

• Extension Term (required) —

  Please provide the contract extension term.

  Use the following format: three (3)

  If no extensions are permitted, please type "N/A".

• Subcontractors (required) —

  Will subcontractors be permitted on this project?

• Evaluation Criteria (required) —

  Does this project require evaluation criteria?